HomeMy WebLinkAboutCOM 1153.000 2006-2008
MtV OF N~i
Harry Kim William Takaba
Mayor ; Director
Nancy E. Crawford
Deputy Director
County of Hawaii
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a
Finance Department
25 Aupum Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961-8248
C r
April 4, 2008 m
Pete Hoffmann, Chairman and r Z
Members of the Hawai'i County Council w
Hawai'i County Council , .
25 Aupuni Street
Hilo, Hawaii 96720
Re: Operating Budget
The State of Hawai'i Department of the Attorney General Crime Prevention and Justice
Assistance Division is providing additional funds under the Statewide Marijuana
Eradication grant supplemental agreement number 1. These funds will be used to
suppress the cultivation of marijuana and to minimize product availability in the State of
Hawai'i. This will be accomplished by combining task force resources and manpower to
coordinate and perform eradication efforts. There will be training to update personnel in
eradication and investigative techniques and safety procedures. Materials such as
pamphlets, brochures, and videos will be used in educational presentation on prevention of
use.
Enclosed is a bill for an ordinance amending the Operating Budget by appropriating
$159,000 into the Statewide Marijuana Eradication account.
If there are any questions, please do not hesitate to call the Police Department.
William Taka a
Director of Finance
APPROVED:
()5/~
Harry Kim 3
C~ Mayor Comm. No.
Ref. To:
Enc. Ref. Dote R 9 2008
cc: Police
Hawaii County is an Equal Opportunity Provider and Employer
Form.#: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: POLICE DATE: 3/29/08
STAFF CONTACT: Lt. Samuel Jelsma PHONE: 961-2253
A. REQUEST:
To appropriate an additional $159,000.00 under "Statewide Marijuana Eradication" under account number
010.201.5219.48.115.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The State Department of Attorney General Crime Prevention and Justice Assistance Division is providing
additional funds under the Statewide Marijuana Eradication grant supplemental agreement number 1.
These funds will be used to suppress the cultivation of marijuana and to minimize product availability in the
State of Hawaii. This will be accomplished by combining task force resources and manpower to coordinate
and perform eradication efforts. There will be training to update personnel in eradication and investigative
techniques and safety procedures. Materials such as pamphlets, brochures and videos will be used in
educational presentations on prevention of use.
The grant requires a County match of $53,000. This match will be budgeted in the 2008-09 fiscal year
budget.
SIGNED: DATE: MAR 3 1 2008
Department Head
GRANT SUMMARY
(Supplement to B-52, Request for Council Action
Type of Grant Appropriation being re uested: (New or an additional appropriation)
? New (for this fiscal year period). OR ® Additional appropriation (to an existing grant);
Is a draft agreement attached? Has the original grant notification been transmitted to
? Yes ? No Council? ® Yes ? No
Name of Grant Program: Statewide Marijuana Eradication
Grantor: State Department of the Attorney General Crime Prevention and Justice Assistance Division
County Grantee Department or Agency: Police Department
County Grantee Contact Person: Lieutenant Samuel Jelsma Phone Number: 961-2253
Amount of Grant: $212,000(additional supplement), $424,000(total)
Grant Period (Commencement & Completion): September 1, 2006 - September 30, 2008
Purpose of Grant: To suppress the cultivation of marijuana and to minimize product availability in
the State of Hawaii.
County Match required?: ® Yes ? No
If yes, Matching Amount? $53,000.00 Budgeted in account# : 010.201.5215.12.115
In-kind? Explain:
Explanation: Budgeted in 2008-09 fiscal year
County's personnel requirements: Amount of new position(s)?
Qty: _ Permanent: ? Temporary: Duration:
Full-time: ? Part-time: Time Element:
Qty: Contractual: ? Explain:
Explanation:
Additional Comments about Grant:
B-52 Grant Summary Form
Number 1
S U P P L E M E N T A L A G R E E M E N T
THIS AGREEMENT, effective as of the
by and between the DEPARTMENT OF THE ATTORNEY GENERAL, STATE OF
HAWAII, hereinafter referred to as "Agency," and the Hawaii
Police Department hereinafter called "Grantee";
WITNESSETH THAT:
WHEREAS, by Contract Number 04-DB-22 hereinafter
sometimes referred to as "Primary Agreement", and any amendments
thereto (the Primary Agreement and all such amendments
hereinafter referred to as the "Agreement") Grantee agreed to
improve law enforcement response to the illegal growth and
cultivation of marijuana; and
WHEREAS, Agency's initial funding for the program
totaled One hundred fifty nine thousand and 00/100 dollars
($159,000.00) in federal monies; and
WHEREAS, Agency now has available additional federal
monies in the amount of one hundred fifty nine thousand and
00/100 dollars ($159,000.00); and
WHEREAS, Grantee has submitted to Agency a revised
program budget; and
WHEREAS, Section L of the Primary Agreement provides
that the Agreement may be modified; and
WHEREAS, Agency and Grantee mutually desire to modify,
alter, and change the Agreement in accordance with said section;
NOW, THEREFORE, Agency and Grantee mutually agree as
follows:
1. Part I. Title Page and Part III. Budget Detail
and Explanation of Exhibit "A" of the Primary Agreement are
hereby modified as set forth in the revised Parts I and III,
attached hereto as Exhibit 1 and incorporated herein by
reference.
2. Grantees maximum compensation under Section G of
the Agreement shall be increased from One hundred fifty nine
thousand and 00/100 dollars ($159,000.00) to Three hundred
eighteen thousand and 00/100 dollars ($318,000.00), and Section
G of the Primary Agreement shall be amended accordingly.
3. Grantee's matching funds under Section C of the
2
Agreement shall be increased from Fifty three thousand and
00/100 dollars ($53,000.00) to One hundred six thousand and
00/100 dollars ($106,000.00), and Section C of the Agreement
shall be amended accordingly.
4. Except as aforesaid, all terms and conditions of
the Agreement shall remain unchanged and unaffected by this
Supplemental Agreement Number 1 .
IN WITNESS WHEREOF, the parties have hereunto executed this
modification effective as of the date first above written.
DEPARTMENT OF THE ATTORNEY GENERAL
APPROVED As TO FORM: STATE OF HAWAII, ("AGENCY")
By
Deputy Attorney General, State of Hawaii Print Name Mark J. Bennett
Its Attorney General
Date
HAWAII POLICE DEPARTMENT
COUNTY OF HAWAII ("GRANTEE")
By
Print Name Lawrence Mahuna
Its Chief of Police
Date
3
CRIME PREVENTION AND JUSTICE ASSISTANCE DIVISION
DEPARTMENT OF THE ATTORNEY GENERAL
235 South Beretania Street, Ste. 401
Honolulu, Hawaii 96813
APPLICATION FOR GRANT
PART I. TITLE PAGE
A. PROJECT TITLE: Marijuana Eradication Task Force
B. APPLICANT AGENCY: Hawaii Police Department
C. ADDRESS: 349 Kapiolani Street, Hilo, Hawaii 96720
D. LOCATION OF PROJECT: (same)
E. PROJECT PERIOD: From 09/01/2006 To 09/30/2008
F. AUTHORIZED PURPOSE AREA: Law Enforcement
G. TYPE OF AWARD: New Continuation X
H. TOTAL PROJECT COSTS:
SOURCE OF FUNDS PERCENT AMOUNT
Federal Funds 75% $318,000
Agency Match 25% $106,000
TOTAL 100% $424,000
1. PROJECT DIRECTOR
Name: Samuel Jelsma Title: Lieutenant
Address: 349 Kapiolani St., Hilo, HI 96720 Telephone: (808) 961-2253 FAX: (808) 961-2372
J. FINANCIAL OFFICER
Name: Lawrence K. Mahuna Title: Chief of Police
Address: same Telephone: (808) 961-2244 FAX:
FOR CPJAD USE
Date received: 03/19/2008 Project Number: 04-DB-22
AG/CPJAD#1 (05100) Exhibit "I"
PART III. BUDGET DETAIL AND EXPLANATION (SUPPLEMENTAL)
COST ELEMENT AMOUNT
A. SALARIES AND WAGES
Overtime, hazard, night differential pay (excludes straight time):
Based on 60 hrs/mo. @ $30/hr x 24 mos.
Sub-Total $ 43,200.00
Employee Benefits @ % . . . . . . . . . . . . . . . $ 0
TOTAL SALARIES AND WAGES $ 43,200.00
B. CONSULTANTS (Itemize)
TOTAL CONSULTANTS . . . . . . . . . . . . . . . . . . . $ 0
C. TRANSPORTATION AND SUBSISTENCE (Itemize)
Air fare: $ 19,200.00
$200 inter-island x 3/mo. x 24 mos.
$800 out-of-state x 3/yr. x 2 yrs
Per Diem: 14,300.00
130 days inter-island @ $80/day
30 days out-of-state @ $130/day
Ground Transportation: 8,400.00
60 rentals @ ave. 2 days per vehicle
@ $70/day
Training: 2200.00
Expense for tuition and registration
fees to attend workshops, seminars,
and conferences
TOTAL TRANSPORTATION AND SUBSISTENCE . $ 44,100.00
PART III. BUDGET DETAIL AND EXPLANATION (SUPPLEMENTAL)
COST ELEMENT AMOUNT
D. SUPPLIES, POSTAGE, PRINTING, ETC. (Itemize)
Office Supplies and Equipment $ 1,000.00
TOTAL SUPPLIES, POSTAGE, PRINTING, ETC $ 1,000.00
E. OTHER COSTS (Specify)
Aircraft Rental: $ 300,000.00
Rental of civilian helicopters for $ 194,000.00
aerial surveillance and marijuana
eradication operations based on 6
hrs. a day missions @ $700.00 per
hour
25% Agency Match 106,000.00
Equipment:
Rappel and field equipment 15,000.00
Shadow 2 Preview write block dev.
Miscellaneous Supplies: 10,000.00
Communication: 10,700.00
TOTAL OTHER COSTS $ 335,700.00
TOTAL PROJECT COSTS $ 424,000.00
SUPPLEMENTAL BUDGET EXPLANATION
A. SALARIES AND WAGES: $ 43,200.00
To compensate officers and civilian staff for working overtime while conducting SMETF
eradication and investigations (estimating an average of 60 hours of overtime per month,
paid at $30 per hour, for 24 months).
B. CONSULTANTS:
N/A
C. TRANSPORTATION AND SUBSISTENCE: $ 44,100.00
Personnel Travel : Travel allocation is for all travel to include airfare, per diem, and ground
transportation to take part in Marijuana Eradication Task Force missions and operations,
including other task force members throughout the state; to attend task force meetings and
other training within and out-of-state; for confidential informants.
$ 41,900.00
Training : For tuition and registration expenses to attend a variety of workshops, seminars
and conferences which will ftrther develop the investigator's knowledge and techniques in
marijuana related investigations and operations.
$ 2200.00
D. SUPPLIES, POSTAGE, PRINTING, ETC.: $ 1000.00
Miscellaneous office supplies required to complete the administrative requirements of the
Project and equipment (file cabinets, metal shelving, etc.) to secure and properly store
Supplies (plastic storage boxes, cardboard boxes, etc.)
E. OTHER COSTS: $335,700.00
Aircraft Rental: Rental of civilian helicopters for aerial surveillance and marijuana
eradication operations, based on $700.00 an hour.
$ 194,000.00
The Hawaii County Police Department will provide the 25% matching funds from asset
forfeitures for the rental of civilian helicopters for aerial surveillance and marijuana
eradication operations.
$ 106,000.00
SUPPLEMENTAL BUDGET EXPLANATION (continued)
Equipment: The purchase of rappel and field equipment (rappel ropes, seats, and helmets;
carabineers; boots; Nomex flight suits; descenders; compass; global positioning system
(GPS); safety goggles; gloves and other rappel gear; other field gear and camouflage
equipment as needed for stake-outs) to support personnel in the field
$ 15,000.00
Miscellaneous Supplies/Costs: The purchase of supplies required to complete the
administrative or the investigative requirements of the project such as food and meals to
support personnel during eradication missions
$ 10,000.00
Communication: Digital telephone equipment and service with "walkie-talkie" capability to
Allow personnel to converse with each other throughout the State and to be able to speak
With confidential informants and undercover offices on a secure network
$ 10,700.00