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Home My WebLink AboutCOM 0768.000 1996-1998 OH1Y OF H,~ Stephen K. Yamashiro Harry A. Takahashi Mayor Director \F OF•NFY' Gunfv of CMCUnit DEPARTMENT OF FINANCE 25 Aupum Street, Room 118 • Hilo, Hawaii 96720-4252 L. (808) 961-8234 • Pax (808) 961-8248 March 12, 1998 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget Enclosed is a bill for an ordinance to appropriate $40,000 to develop a community-based juvenile delinquency prevention program for the Kau District. Title V, a Juvenile Delinquency Prevention federal grant, was awarded by the Juvenile Justice State Advisory Council and the State of Hawaii, Office of Youth Services to the County of Hawaii. Subsequent awards will be for $55,000 in FY 98-99, and $35,000 in FY 99-00. Also enclosed is a resolution authorizing the Mayor to execute Contract Number DHS-98-OYS-6379. If there are any questions, please do not hesitate to call the Department of Parks & Recreation. Harry A. J akahasht Director of Finance M APP OV D: to hen . Yamashiro ayor W/ sln Res . AV-6 Pile ito. E LQJQ R Itet. To: Itet. 1pate MAR 1 6 G` Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARMENT: PARKS & RECREATION DATE: 3/6/98 STAFF CONTACT: PAM MIZUNO PHONE: 961-8419 A. REOUEST: To create a revenue account to accept $40,000 in Federal Grant funds from the Juvenile Justice State Advisory Council and the Office of Youth Services for Title V Juvenile Delinquency Prevention. (see attached letter of award) Create and appropriate accounts to expend grant funds as follows: PARKS & RECREATION - ADMINISTRATION - MISC CONTRACT SERVICE B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): A federal Title V Juvenile Delinquency Prevention grant was awarded by the Juvenile Justice State Advisory Council and the State of Hawaii, Office of Youth Services to the County of Hawaii . The grant is awarded to develop a community based delinquency prevention program in Ka'u. The Kokua Ka'u project will involve activities to combat Extreme Economic Deprivation by teaching youth marketable skills as well as to combat Academic Failure Beginning in Late Elementary School. A copy of the grant application and award letter is attached. Council Action is necessary to accept and appropriate funds to administer the program. SIGNED: DATE: 1rJl ~n f Department Head e FOR OFFICE USE ONLY DEPT LOG # EXEMPTION GRANTED BY DIRECTOR OF FINANCE DATE DECEMBER 30. 1997 STATE OF HAWAII PURCHASE OF SERVICE APPLICATION TITLE PAGE State Agency Issuing RFP: Dept. of Human Services. Office of Youth Services Response to RFP # RFP Title: (Communities That Care) Proposal 2. APPLICANT INFORMATION 3. APPLICANT MEETS 1 YEAR REQUIREMENT LEGAL NAME: IN SERVICE ACTIVITY INDICATED Hawaii County Parks & Recreation X YES NO (for Ka'u Learning Center, umbrella for the Kau Council) IF NO, REQUEST FOR EXEMPTION IS AT- DBA: TACHED I STREET ADDRESS: YES NO none 4. FEDERAL TAX ID A 99-0289332 MAILING ADDRESS: P. O. Box 446 5. STATE TAX ID 30097500 Na'alehu, HI 96772 6. DESCRIPTIVE TITLE OF APPLICANT'S 7. TYPE= OF APPLICANT PROJECT: X NON PROFIT ORGANIZATION FOR PROFIT ORGANIZATION "KOKUA KA'U" STATE AGENCY _.j ___COUNTY AGENCY 8. TARGET GROUP: 9. GEOGRAPHIC AREA TO BE SERVED (CIT- Ka u Youth: IES, COUNTIES, ISLANDS, STATEWIDE, ETC.): Late Elementary & High School Ka'u District of Hawaii County 10. FUNDING REQUEST 11. PERSON TO BE CONTACTED ON MATTERS FY 97-98: $40,000. INVOLVING THIS APPLICATION NAME: Ed Yokoyama FY 99-99: $55,000. TITLE: County P&R Puna-Kau Supervisor PHONE NUMBER: (808) 961-8740 FY 99-00: $35,000. NAME: Charlene Hart TOTAL REQUEST: TITLE: Kau Council Liaison $120,000. PHONE NUMBER: (808) 928-8142 12. 1 CERTIFY THAT ALL INFORMATION PROVIDED IN THIS APPLICATION IS CORRECT TO THE BEST OF MY KNOWLEDGE. TYPED NAME OF AUTHORIZED REPRESENTATIVE: George Yoshida TITLE: Director, Hawaii County Parks & Recreation PHONE NUMBER: (808) 961-8311 AUTHORIZED SIGNATURE: DATE SIGNED: January 20, 1998 B&F Form FOS POST 101 (11117/94) 1 Applicant Organization: Ka'u Learning Center for Hawaii County P&R RFP Number: Date Prepared: December 30. 1997 1. OVERVIEW OF PROGRAM SERVICE AND ORGANIZATIONAL DESCRIPTION (continued) B. History and Function of Applicant Organization The applicant organization is the County of Hawaii. Since this is a community-based project, the actual program will be administered by community organizations. Kokua Ka' u project is umbrella-ed by the Ka' a Learning Center, an educational 501(c)(3) non-profit founded in 1991 . Its mission is to provide educational opportunities for residents of Ka'u. Elizabeth Cole, Ed.D. is President of the Ka' u Learning Center; Charlene Hart is Secretary-Treasurer. Other board members include Leinaala Enos--Queen Lili' uokalani Children's Center; Carole Manoha--Na' alehu School; and Jonathan Cole. In the past, the Learning Center has umbrella-ed Na' alehu Main Street (DBEDT-CBED Strategic Planning Survey). Volcano Children's Circuc (Fooleilei Circus), Ka Ohana O Ka Lae (Alu Like summer workers), and He Kula Na Xlea Hawaii (Hula & the Arts Cultural Festival). The Learning Center founded the Ka' u Resource & Education Center in Pahala (adult ed classes by Hilo Commu- +'11'4 0 qnd umhrellas the Ka' u Connection. a free bi-monthly newsletter sent to over 2500 P O Boxes in Ka'u. Learning Center, which was established in 1991 to offer educational oppor- tunities to the residents of Ka'u. The collaboration among the County, the Ka' u Learning Center and the Ka' u Council is a pro- ductive one because the Ka'u Cuncil has, through its membership, participation in every aspect of community life. The Ka' u Council is an organization of organizations founded almost two years ago. Representatives from the 25 largest Ka' u-based organizations meet monthly to share information, address community concerns, and speak as one voice for Ka' u. Members of the remaining 35+ Ka 'u organizations are welcome to attend, the general public as well. The Ka' u Council has no individual members, no officers, and no board. Membership is granted to organizations, rather than to individu- als. The Council has six standing committees: Strategic Planning, Economic Development. Agricul- ture. Public Health & Safety, Legislation, and Education, and organizations belong to the committee thew area of expertise or interest is in. The Policv Prevention Board is a subcommittee of the Ka'u Council Education Committee. The role of the PPB will be to plan, monitor and evaluate program activities. Some of the members of the PPB have already participated in the risk study and approved the project design being submitted here. The criteria (version 3) lbr part I.C addresses information on the Policv Prevention Board (PPB); this is also included in part ILD of this proposal, as specified by the grant form. "The proposal pr(wides the following information on the Prevention Policy Board. a) a list of members with at least one under 21, one parent of an at-risk-youth; majortty are heads of organisations or high level senior managers: b) an assurance that the PPB generally reflects the racial, ethnic and cultural composition of the cornrnunitys,vouth comp(.sition; c) an assurance that the PPB receives " Input from the Coumy; d) the roles and responsibilities of the PPB are clearly delineated. Applicant Organization: Ka'u Learning Center for Hawaii County P&R RFP Number: Date Prepared: December 30, 1997 1. OVERVIEW OF PROGRAM SERVICE AND ORGANIZATIONAL DESCRIPTION (continued) The Policy Prevention Board George Yoshida - Director, Hawaii County Parks & Recreation Juliette Tulang - Deputy Director, Hawaii County Parks & Recreation Arlene Miyake - Recreation Division Administrator, Hawaii County Parks & Recreation Ed Yokoyama - Kau District Supervisor, Hawaii County Parks & Recreation Nona Makuakane - Hawaii County P&R staff and parent of at-risk youth Richard Karasuda - Hawaii County P&R staff and parent of at-risk youth John Santangelo - Hawaii County Councilman, Ka'u and owner of Na'alehu Fruit Stand Peter Volpe - Na' alehu School Principal Mary Aranguena - Na'alehu School teacher Terry Moniz - Ka' u High School teacher Bradley Grohs - Ka' u High School student David Kawauehi - police captain, Ka' u Ivletn Magula - parent of at-nisi: youth and coordinator of Kau Kids Drama C1L' Albert Ledetgerber - Huliau O Kau President Ron Borden - owner/operator, Pahntree Computer Solutions Charlene Hart - community liaison, Kau Council Ethnicities represented: Hawaiian, Caucasian, Chinese, Japanese, Portuguese consistent with the neighborhoods Areas of Ka'u represented: Ocean View, Na'alehu, Pahala, Punalu'u, Discovery Harbour, Mark Twain Estates, Waiohinu, Volcano C. Description of Facilities or Plans to Secure Facilities Agreement has been reached to use these facilities: 1) Ocean View--The Ka'u Kids are housed at the Hawaiian Ocean View Community Association Clubhouse. The center has a stage and limited sound system that they allow the group to use. 2) Na' alehu--Principal, Peter Volpe, has welcomed the project which will be housed ina new portable classroom. Security grills on classroom windows will be installed. 3) Huliau O Kau has a 3-acre farm back of its offices, all provided by Ka'u Agribusiness. The poi machine will be used during their summer youth ag project. During the school year, the poi machine will be housed by the VocTech Dept. at Ka'u High School, where Future Fanners of America students raise taro. 4 e Applicant Organization: Kau Learning Center for Hawaii County P&R RFP Number: Date Prepared: December 30. 1997 1. OVERVIEW OF PROGRAM SERVICE AND ORGANIZATIONAL DESCRIPTION (continued) Equipment to be purchased: 1) Ocean View--Sony CCD-TR930 Hi 8 camera; Sony VCT-R630RM tripod; Sony EVS-5000 Hi 8 tape deck: Sony SSLV-980HF VHS tape deck: Videonics mixer. 2) Na'alehu--Ten P166/64-NIB/3.5G computers and 1 NT dual processor server 128M/7.0G/ modem 24xCD-RObl/floppy/monitor/videocard/keyboard/mouse networked via 12-port hub with A indows 95, Office 97, and Publisher 97 software. 3) Pahala--one poi-making machine. II. STATEMENT OF PROBLEM/NEED A. Description. The geographic areas of the target community go from the zaStem cage of ranara appiu.wii. Lam;' thirh, miles to the western edge of Ocean View. Ka' u was selected by Hawaii County to be the focus of this grant because it is one of the most economically distressed communities in the State. This economic stress is revealing itself in multiple forms of social stress, for example, the six-fold increase in reported infractions at Na' alehu Elementary School. Ka' u is made up of three distinct communities. In order to get the communities working to- gether on this problem. we have addressed the needs of all three communities.and while this grant proposal initially starts out with three projects, in years two and three they focus in on the marketable technolov, skills. The Council members from Ocean View and Pahala realize that, if successful, the Na' alehu project will be the seed that germinates into a district-wide endeavour. The problems unique to Ka' u and its three major neighborhoods are outlined on the first page of the Community Report accompanying this document. The difficulty in creating effective programs to reduce the tendency towards delinquency is that participation by the youth needs to be voluntary, so we need to have projects that contain elements that are attractive to the youth. Each of our communities has looked at this problem and decided for their community what the -carrot' should be. As a result, the communities have put forward three separate projects. Each project has a distinctive attraction to the youth based on the predominant activities already under way in that commurtity. • For the agricultural community of Pahala, we have an agricultural "carrot'--a poi machine. • To tie in with the computer technology program already in place at Na' alehu school, we have the computer technology "carrot". • To tie in with the theater and performance program already in place at the Ocean View com- munity center. we have the video.' communications technology project . 5 Applicant Organization: Ka'u Learning Center for Hawaii County P&R RFP Number: Date Prepared: December 30, 1997 II. STATEMENT OF PROBLEM/NEED (continued) B. Geographic Area The proposal provides a comprehensive assessment of the riskfactors including a) list of identified riskfactors --SEE COMMUNITY ASSESSMENTREPORT P.1. b) quantitative measurements for each riskfactor which serves as the baseline for developing performance and outcome measures--SEE COMMUNITYRSSESSMENT REPORT P.1.; and, c) identifies the priority risk factors and the reasons to support the selection of these factors-- SEE COAIAYf INITYASSESSMENT REPORT P.1 As evidenced by the Community Assessment submitted with this proposal, the greatest risks to the youth of Ka'u are Extreme Economic Deprivation and Academic Failure Beginning in Late Elementary School. We have chosen to address these risks with computer-based education and marketable skills, kevs to survival for the youth of Ka'u. While there are no guarantee: for future jobs in the area, the training to allow our young people to be able to compete in am geographic location must be provided. Children from homes where parents have low or no educational expecta- tions nave less tnan average ~irun~w iw ~u~ mss. Future employment in a tough job market is slim for over half our youth who can't reach attain average literacy skills. The decline in reading and math skills, especially at Na' alehu School needs to be reversed. The demand for poi is greater than supply. which justifies teaching poi-making to agriculturally-oriented youth. Insofar as the video project is concerned, by introducing youth to a working understanding of the issues involved in media produc- tions, these skills can be applied to many different communications job opportunities, such as market- ing, TV production, and film-making. All three projects address the issue of marketable skills. The reverse mentoring program also has a computer education aspect that is directed at raising the aca- demic achievement levels of the target youth population. The broad-based nature of the community council and its willingness to be central to the imple- mentation of this program indicates the readiness of the targeted community to implement the risk- focused delinquency prevention strategy. In response to a request by County officials, the Ka' u Council undertook the risk assessment analysis, the basis of this grant process. In response to the risk assessment, the Council agreed to participate in a collaborative effort to create prevention activities for youth in Ka u. The Kau Council is comprised of these twenty-five community organizations: Na' alehu Main Street. Huliau O Ka' m Hawaiian Ocean View Estates Community Association, Hawaiian Ocean View Ranchos Association, Ocean \%rew Chamber of Commerce, Hana Laulima Lahui O Ka'u, Punalu u Preservation, Ka Ohana O Ka Lae, Ka'u Learning Center, Ka'u Kids, 4-H Club, Discovery Harbour Community Association, Na'alehu Community Club, Hawaiian Civic Club of Kau, Pahala Commu- nity Association Ka' u Historical Society, Ka' u Children's Community Council, Ka' u Health Planning Council for Aging, Na Maka O Ka'u, 11_WU Local 142 (Ka u), Cloud Rest Coffee Cooperative, Kau Farmers ~.ssociztion. Ka 'u Artists & Crafters Cooperative, Na alehu School PTA, Pahala Elementary & Kau High PTA. 6 a Applicant Organization: Ka' u Learning Center for Hawaii County P RFP Number: Date Prepared: December 30, 1997 IL STATEMENT OF PROBLEM/NEED (continued) The resources that are available in the community in relation to the risk factors being addressed are the schools, the community centers, the community groups, and volunteers. The service gaps that exist result from a lack of capital and equipment to anchor projects that will act as the attraction for the youths. There are three parts to a successful delinquency program: 1) you need a place to have your program: 2) you need people to be involved in operating the program; and 3) you need the material and equipment that acts as the anchor to the program. We have the first two; it's the third that is the subject of this grant proposal. C. Target Group You don't have to look very far for the target group of children because they're every where in ha U. Uue to the tx1leme ecollontiL, U1JLlw.l Ituw ....;fnrn„ty- across the three communities in regards to economic deprivation and late elementary academic failure. Addressing these risk factors is the most appropriate way to reduce juvenile delinquency in our com- munity. As a result, any of the youth that we can attract to these programs with our "carrots," are going to fall within the needs that the programs address. Specific target groups are-- Ocean View: the almost one-hundred youth who participate in Ka'u Kids. many of whom do not attend school. Pallala: the agricultural and vocied students at Kau High School, and the youth employed by Huliau O Ka Vs summer program. Na' alehu: Na' alehu School students during the school day, and Ka'u High students after school. 7 Applicant Organization: Ka'u Learning Center for Hawaii County P&K REP Number: Date Prepared: December 30, 1997 II. STATEMENT OF PROBLEM/NEED (continued) D. The Poliev Prevention Board Policy Prevention Board Members George Yoshida - Director, Hawaii County Parks & Recreation Juliette Tulang - Deputy Director, Hawaii County Parks & Recreation Arlene Miyake - Recreation Division Administrator, Hawaii County Parks & Recreation Ed Yokoyama - Ka'u District Supervisor, Hawaii County Parks & Recreation Nona Makuakane - Hawaii County P&R staff and parent of at-risk youth Richard Karasuda - Hawaii County P&R staff and parent of at-risk youth John Santangelo - Hawaii County Councilman, Ka'u and owner of Na' alehu Fruit Stand Peter Volpe - Na' alehu School Principal Mary Aranguena - Na'alehu School teacher Terry Moniz - Ka' u High School teacher Bradley Grols - Ka' u High School student David Kawauchi - police captain. Ka' u Metri Magula - parent of at-risk youth and coordinator of Ka' u Kids Drama Club Albert Ledergerber - Huliau O Kau President Ron Borden - owner/operator, Palntree Computer Solutions Charlene Hart - community liaison, Ka'u Council Ethnicities represented: Hawaiian, Caucasian, Chinese, Japanese, Portuguese consistent with the neighborhoods Areas of Kau represented: Ocean View, Na alehu, Pahala, Punalu'u, Discoverv Harbour, Mark Twain Estates, Waiohinu, Volcano Role of the PPB: approval of project; formulation of risk study; nurturing the grant to fruition; watchdogging the project to completion u Applicant Organization: Kau Learning Center for Hawaii County P&R RFP Number: Date Prepared: December 30, 1997 III. GOALS AND OBJECTIVES OVERALL GOAL OF KOKUA KA'U PROJECT: REDUCE JUVENILE DELINQUENCY WHILE ENHANCING THE SKILLS THAT ARE NECESSARY TO LIVE SUCCESSFULLY IN TODAY'S WORLD The goal of this program is to reduce incidents of juvenile delinquency in the Ka'u District. The priority risk factors are Extreme Economic Deprivation and,4eademic Failure beginning in Late Elernentar, School. The objectives of this grant proposal are: • to increase youth participation in constructive skill-building activities; • improve school behavior and performance. • increase parental involvement in the lives the young people The Ka' u Council believes that by engaging the youth and their families in interesting and worthwhile educational projects, that the goal of reducing juvenile delinquency will logically follow. It's better for youth to be in an atmosphere of constructive engagement than at loose ends, and the in anv community are children with nothing to do. Since one of the desirable outcomes is to engage the youth in productive activities, then just by periodically measuring the participation in the program, we will be able to verify the attractiveness of our projects to the youth. Our objective in this respect will be increasing participation Outcomes and Outcome Indicators 1. The number of youth participating in constructive, skill building activities will be increased. The project's goal will be to increase the number of youth participants by 20% per year, using the participation rate in the fast full year of program operation as a baseline. 2. The number of parents participating in program activities with their children will be increased by 20% per year. using the participation rate in the first full year of program operation as a baseline. 3. Youth participants will improve their behavior at school and basic academic skills. a. The number of school offenses by Kokua Ka' u participants in both the middle and high schools served by the reverse mentoring program will be reduced by 20% per year, for each year in which the program operates. A baseline figure will be obtained for the 1997-8 school year; subse- quent years will be compared to this baseline. Participating schools will track the students. b. 80% of youth regularly participating in reverse mentoring activities during each academic year will increase their basic academic skills in the areas of reading, writing, and math as measured by a pre and post-test SkillsBank4. The computer software, Skifls13ank4 and LearningPlus, include the means to diagnose the student's performance at the start, as well as providing progressive performance reports. 9 Applicant Organization: Ka'u Learning Center for Hawaii Count RFP Number: Date Prepared: December 30. 1997 IV. PROJECT DESIGN/SERVICE DELIVERY The funds for this grant proposal are to be used for a three-point program. This will allow us to provide experiences which are appropriate to the young people's aspirations, spanning agricultural processing to computer technology. The three programs that will cover the range of interests cur- rently existing in the youth of Ka' u are: • In Ocean View, the art of film-making will be taught to the youth participants. The skills learned in this project will be useful in any kind of marketing or media enterprise. • In Pahala, poi-making, packaging distribution and marketing will be taught to agriculturally oriented youth. • In Na' alehu, we will raise the literacy and computer skills of youth, and in turn raise the skills of their parents through the process of reverse mentoring. This is a process that raises the self-confi- dence of the young people by providing them with skits that they can teach their parents or older family members. s-r R ,t•f,,., flint the ntiority risk factors for delinquency prevention in the district of Ka'u are extreme economic deprivation and academic failure beginning in late elementary school, the community Council of Ka'u has determined to implement these three community-based programs. In Phase I, ten P166/64MB/3.5G computers and 1 NT dual processor server 128MG/7.0G/ modem/24xCD-ROM/floppy/monitor/videocard/keyboard/mouse will be networked via 12-port hub at Na' alehu School. These computers will be built with Windows 95, Office 97, and Publisher 97 software. Hilo Community School will buy the educational software, expected at this time to be SkillsBank4 and LcarningPlus, the top-rated programs for building basic skills in Grades 7-12. The project is an after-school and summertime tutoring program to build basic reading, writing, and math skills. The project will employ PCs in order for the students to become familiar with the computers of the real work world (not to be confused with the Macintoshes of the school system). The labor to build and setup the system is being donated by Pahntree Computer Solutions in Ocean View. The administration of the project by the County will be coordinated by the Ka' u Council liaison. Computer technology provides a compelling advantage in an educational setting. Ten students can be tutored with just one teacher in attendance, as oppoged to needing ten individual tutors. While we are targeting Grades 7-12, the Principal hopes that this program will also serve as a reward for those younger students in the OHA-funded after-school tutoring program. Volunteer computer-literate teachers from Na alehu School will be hired through an outside "temp" service at $10 per hour to supervise the students. The Principal has assigned us the use of a new portable classroom. Security grillwork will need to be installed. The system will run independently of the school's system to avoid problems. A separate phone line will be installed to allow remote troubleshooting. A fifty-percent mortality rate on mice, keyboards and floppy drives have been figured into the budget. A specialh - designed work station will be built to prevent tampering with the CPUs, as well as prevent spillage of soft drinks onto the equipment. 10 Applicant Organization: Ka' u Learning Center for Hawaii County P&R RPP Number: Date Prepared: December 30, 1997 IV. PROJECT DESIGN/SERVICE DELIVERY (continued) Student's progress will be determined using the built-in tests on the educational software, as well as unproved scores on standardized tests. The optimum success would be to see a reversal of the decline in Stanines. However, if the decline in Stanines is arrested, even that in itself will be a small success. Na' alehu School was chosen to initiate the project for several reasons: 1) The school's administration was extremely cooperative; 2) The dramatic decline in basic skills demanded our imme- diate attention: and 3) Na'alehu School is more computer-savvy than any other Big Island school, except for Hookena and possibly Honaunau. The project takes a different spin in Phase II at Ka'u High School. It will locate in a student-built building in the Vocational Education Department. The school is waiting for final inspection by County officials. There are no computer classes at Ka'u High School. There are two computer labs with mismatched older computers and obsolete software that are used to teach an obsolete word processing program. Voctech students do not access these iabs, as they uv uuL unudtiy This is unfortunate because in the modern work-world, even.parts countermen need to be familiar with computers. The teacher has a half dozen throwaway computers in his homeroom that are set up at counters. Students are able to stand there and use them, although they receive no formal training on them. This will be a real boon to these ag and vocational youngsters. Again, the project differs in Ocean grew to meet the special needs of that community. Space was offered at the community center, but security concerns dictate that we locate Phase III at Palmtree Com- puter Solutions next to the Police Substation. The business is open 6 days a week, and the owner is willing to house the project there. Too many of the Ocean View youth do not attend school. Theft is not an unusual occupation for them. Unlike Pahala and Na' alehu, there is no library in this community. The Bookmobile visits once a week from Kona. Many of these residents live off-power, so home computers are almost an impossibility. Many don't have phone service, so even with a computer, one couldn't hook up to the internet to access information. This project is sorely needed in Ocean View. Initially, the project will not link to the internet. Until the project is well on its way, it was thought that dealing with accessing issues would be an extra burden, and possibly counterproductive to learn- ing basic skills. Another bonus of the project is that the basic software to be installed includes word processing and desktop publishing software, thus enabling those students who improve their basic skills and have the desire, to upgrade their computer skills. As students become proficient on the PCs, they will "tutor" their own parents on these computers. Hilo Community School for Adults will offer " tamily literacy" training in evening sessions. Thus, the name for this project... "reverse mentoring." 11 t Organization: Ka' u Learning Center for Hawaii Comfy P&R RFP Number: Date Prepared: December 30. 1997 IV. PROJECT DESIGN/SERVICE DELIVERY (continued) To reiterate, agreement has been reached to use these facilities in Phase I of the projects 1) Ocean View--The Ka' u Kids are housed at the Hawaiian Ocean View Community Association Clubhouse. The center has a stage and limited sound system that they allow the group to use. 2) Na' alehu--Principal, Peter Volpe, has welcomed the project which will be housed in a new portable classroom. Approximately $1,000 of the grant will be used to provide security grills on classroom windows. 3) Huliau O Kau has a 3-acre farm back of its offices, all provided by Ka'u Agribusiness. The poi machine will be used during their summer youth ag project. During the school year, the poi machine will be housed by the VocTech Dept. at Ka'u High School, where Future Farmers of America students raise taro. Equipment to be purchased: 1) Ocean View--Sony CCD-TR930 Hi 8 camera; Sony VCT-R630RM tripod; Sony EVS-5000 Hi 8 tape deck; Sony SSLV-980HF VHS tape deck; Videonics mixer. 2) Na'alehu--Ten P166/64MB/3.5G computers and 1 NT dual processor server 128MG/7.OG/ modem/24xCD-ROi\/Lfloppyimonitorivideocard/keyboar&mouse networked pia 12-purl hub v,~ith Windows 95, Office 97, and Publisher 97 software. 3) Pahala--one poi-making machine. Hours and days of operation: 1) Ocean View--The Ka'u Kids meet on weekends and the program is to be run by the Hawaiian Ocean View Community Association. This is an equipment purchase only for Ocean View. 2) Na' alehu--The reverse mentoring project will run from 3-5pm on school days and depending upon additional funding, from Sam-4pm during the summer. Evening parent mentoring sessions will be scheduled and paid for by Hilo Community School for Adults. 3) Pahala--Huliau O Ka' u will use the poi machine during its summertime youth agricultural program funded by Alu Like and Hawaii County Research & Development. During the school year. the VocTeclvAg will house and use the poi machine during its normal class schedule. Plans to obtain additional funding and resources include: • DBEDT-CBED is considering a Training Tools grant. • Hilo Community School for Adults will purchase the educational software. • Talks have began with Alu Like on Oahu. • Pursuit of a $3,000 Atherton automation grant for the "super computer" needed for project. • Looking ahead: Family Literacy grant program, Hawaii Community Foundation's Hawaii Technical Assistance Network and Kellogg's Managing Information with Rural America. Applicant Organization: Ka' u Learning Center for Hawaii County P&R RFP Number: Date Prepared: December 30. 1997 V. TIMELINE March 1, 1998 - April 1, 1998 equipment purchase and setup schools will begin to publicize project and recruit students development of memoranda of agreement with collaborating agencies orientation and SkillsBank4 training of adult supervisors April 1, 1998 implementation of full after-school program 3-5pm weekdays (ongoing self-testing of basic skills via computer software) June 15, 1998 first examination of school offense data begin summer schedule 8am-4pm weekdays August 15, 1998 initial program evaluation and modification before next school year September 5, 1998 implement school year after-school 3-5pm program January 15, 1999 second program evaluation and further modifications April 1, 1999 begin student skills progress evaluation June 15, 1999 cod of school rear evaluation REPEAT CYCLE FOR 1999-2000 AND 2000-2001. 1~ Applicant Organization: Ka' u Learning Center for Hawaii County P&R RFP Number: Date Prepared: December 30, 1997 VI. PROJECT MANAGEMENT There are no paid staff positions. All labor is "kokua" with the exception of the adult supervision necessary for the "reverse mentoring" program. Two computer-literate teachers have already volun- teered for the position at $10/hour rather than standard teacher's pay. They will be paid through an outside "temp" agency (cost to the project--$14/hour). The technical management of the computer network is Ron Borden, owner/operator of Pahntree Computer Solutions in Ocean View, Ka'u. Mr. Borden has been in the computer business since the early eighties in both hardware and software development. He is the only Microsoft Certified System Engineer on the Big Island. He recently set up a forty station network in California. Project coordinator is Ed Yokoyama, Hawaii County Parks & Recreation District Supervisor and Charlene Hart is the Ka'u Onuncil community liaisonh. Ms. Hart has been the Dept of Education Literacy Coordinator for the Ka' u District for the last four years, under Hilo Community School for Adults. Prior to this, she was the Ka' u Family Center Coordinator for two years. VII. COORDINATION WITH OTHER COMMUNITY AGENCIES AND RESOURCES For the many, many partnerships associated with the Kokua Ka'u project, SEE ALSO SECTION JIB - SEE ALSO SECTION IIC - SEE ALSO SECTION IID. All community resources come together at the Ka' u Council. In addition to the partnerships listed earlier in this proposal, collaborations have begun with various other fenders. • DBEDT-CBED is considering a Training Tools grant. • Hilo Community School for Adults will purchase th@ educational software. • Talks have begun with Alu Like on Oahu. • A $3,000 Atherton automation grant will be pursued for the "super computer" needed. Looking ahead: • Hawaii Community Foundation's Hawaf i Technical Assistance Network • Kellogg's Managing Information with Rural America • Famiy, Literacy grant 14 Applicant Organization: Ka'u Learning Center for Hawaii County P&R RFP Number: Date Prepared: December 30, 1997 VIII. EVALUATION Process evaluation and data collection The PPB will assist in the design, review and monitoring of the entire project and this group will refine and evaluate program activities and objectives on an on-going basis. The PPB will be presented with a program report on a quarterly basis so they can analyze and assess this information along with the project coordinator. All youths and/or families who participate in program activities will complete a written evaluation of the activity. A verbal report to program staff may be substituted for written evaluations if specific youths and adults feel more comfortable with oral reporting. All adult volun- teers providing any program services will also be asked to complete a simple written evaluation of the activity. Selected teachers and school staff will be interviewed regarding participant youths' behavior and attitudes. Statistical data will also be kept by the program coordinators about the specific type and number of services provided, number of service hours, number and -.ypp nf participants. Output variables to be examined: • The degree of youth utilization of program activities • degree of parental participation in program activities • degree of service satisfaction Outcome variables to be examined: • reduction in school offenses • increase in basic skill acquisition The program coordinators are responsible for gathering and analyzing data to measure qualitative and quantitative program effectiveness. Reports will be prepared by the County for presentation to the Office of Youth Services and the PPB. These evaluation materials will be used to make adjustments in program design. Applicant Organization: Ka'u Learning Center for Hawaii County P&R RFP Number: Date Prepared: December 30. 1997 IX. BUDGET The budget has been set up in "pieces" to attract funders into picking up smaller sections of the project. REVERSE MENTORING" PROJECT ITEM YEAR 1 YEAR 2 YEAR 3 NA'ALEHU (at Na'alehu School) 1 Computer Stations and 1 Server7 10 P166/64MB/3.5G oom uters 0-$1.000. 10,000 1 NT dual rocessor server 128MG/7.0G/mod m/24x / rl 11 network cards $65. 715 1 12- ort hub 500 assorted cables connectors etc. 200 power management (surge surpressors. battery backup 700 ex ected service items (mice, keyboards. flo drives) 1 525 525 525 hone line installation 45 12 months hone service 421month 504 504 504 HARDWARE 16.1891 129 1029 10 NT Server 4.0 licenses 1 000 10 Windows 95 licenses 1,000 10 Office 9 licenses 1,500 10 Publisher 97 licenses 600 Educational software as determined b D.O.E. 5,000 SOFTWARE 9,100 1 Vxl g cantilevered work table with lockable storage 1 000 10 medium grade secretarial chairs 1.000 securi grillwork for wndows 1.0001 CLASSROOM EQUIPMENT 3.000 40 hours build and setup 65 kokua Maintenance con tract for one ear 3 000 3 000 Adult Su rvision* 1/5/98 - 6/1/98 2hrs/da x 5da srwk x 21wks 15 14 2 940 2 940 6/1/98 - 9/1/98 8hrs/da x 5da s&vk x 13wks 14 T280 7 280 9/1/98 - 12119/98 2hrs/da x 5da /wk x 16 14 2,240 2,240 2 240 LABORI 18,060 18,060 111.001 TOTAL FOR NA'ALEHU 46,349 `19.089 19,0891 OCEAN VIEW: VIDEO EQUIPMENT Camera Hi 8 - Son CCD-TR930 1 100 Tripod - Son VCT-R630RM 100 Tape Deck Hi 8 - Son EVS-5000 4 000 Tape Deck VHS- SonSSLV-980HF 600 Moser Editor - Videonics 1.200 OCEAN VIEW TOTAL 7.000 PAHALA: POI MACHINE PAHALA TOTAL 2 800 OCEAN VIEW AND PAHALA TOTAL 9800 Applicant Organization: Ka'u Learning Center for Hawaii Comfy P&R RFP Number: Date Prepared: December 30, 1997 IX. BUDGET (continued)) PAHALA at Ka'u Hi h V c Ed 8 A apartment) 10 Computer Stations and 1 Server: 10 P166/64MB/ .5G com uters 1 000. 10,000 1 NT dual Processor server 128MG/7.OG/modem/24x CD-rom/flo /mon tortvideocard/ke board/mouse 3,000 11 network cards 65. 715 1 12- art hub 500 assorted cables connectors etc. 200 wer management sure sur ressors batter backup 700 expected service items mice keyboards, floppy drives 525 525 525 Phone line installation 45 12 month hone service 42/month 504 504 504 HARDWARE 16189. 1029 1029 10 NT Server 4.0 licenses 1000 10 Windows 95 licenses 1000 10 Office 95 licenses 1500 10 Publisher 97 licenses 600 Educational o r o determined b D.O.E. 000 SOFTWARE 9100 1 4x10' cantilevered work table with lockable storage 1000 10 medium grade secretarial chairs 1000 FURNITURE 2000. 40 hours build and setup 65 kokua 2600 Maintenance contract for one year 3000 3000 3000 Aduft Su rvision: 1/5/98 - 11/98 2hrs/da x 5da stwk x 21wks 14 2,940 2,940 2,940 6/1/98 - 9/1/98 8hrs/da x 5da s/wk x 13wks 14 7,280 7,280 7,280 9/1/98 - 12119198 2hrs/da x 5da s/wk x 16wks 14 2,240 2,240 2,240 LABOR 18,060 JO.M. 10.060. 19 089 19 089 TOTAL FOR PAHALA 45,349 17 Applicant Organization: Ka'u Learning Center for Hawaii County P&R RFP Number: Date Prepared: December 30, 1997 IN. BUDGET (continued) OCEAN VIEW (at Pairritree Computer Solutions) 10 Computer Stations and 1 Server: 10 P1 6/64MB/3.5G m uters 1 10,000 1 NT dual rocs o server 28MG/7.OG/ em/24x CD-romRlo /mon tortvideocard/ke board/mouse 3 000 11 network cards CN) 65. 71 1 12- ort hub 500 assorted cables connectors, etc. 00 power m ement sur a sur ressors battery backup 700 expected service items mice keyboards, floppy drives) 525 525 525 hone line installation 45 12 months phone service $42/month 504 504 04 HARDWARE 16.189. J.029 1,029 10 NT Server 4.0 licenses 1 000 10 Windows 95 licenses 1.000 10 Office 95 licenses 1,500 10 Publisher 97 licenses 600 Educational software as determined b D.O.E. 5,000 SOFTWARE 9,100 1 4'x10' cantilevered worktable with lockable storage 1,000 10 medium grade secretarial chairs 1,000 build FURNITURE 2.0001 40 hours (kokua) 2,600 Maintenance contract for one year 3,000 3,000 3,000 Ad It Su rvision: 1/5/98 - 6/1/98 hrs/da x 5da s/wk x 21wks 14 2,940 2,940 2,940 611/98 - 9/1/98 8hrs/da x 5da stwk x 13wks 14 7,280 7,280 7,280 911/98 - 12M 9/9 hrsl a x 5days/wk x 16wks 14 2,240 2,240 2,240 TOTAL LABOR 18.060 18,060 18-060 SUPER COMPUTER FOR PROJECT P166/64mb/3.5G w/wave table sound card modem Aft c Lansino speakers, 17' monitor. 11x17 bubble i 3,000 SUPER COMPUTER TOTAL 3-000 PROJECT ADM 121 1 5-000 5.0ag, 5,D00 PROJECT T.07AL 145.0471 62 267 62.267 NOTE: OYS BUDGET FORMS WILL BE SUBMITTED AT A LATER DATE BY HAWAII COUNTY. 1R . ANO • o r BERT Y. MATSUOKA EAECU VE L.RECTOR 3 REC( t f Phone: (808) 9739494 `ti 30 FEB 10 po 4 BFax: (80088 )9p3-o 94933 Email: STATE OF HAWAII PARKS L DEPARTMENT OF HUMAN SERVICES FiOVN ~ OFFICE OF YOUTH SERVICES 1481 S. King Street, Suite xze Honolulu, Hewett ON14 February 4, 1998 The Honorable Stephen K. Yamashiro Mayor County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Mayor Yamashiro: It is with pleasure that the Juvenile Justice State Advisory Council and the Office of Youth Services award the County of Hawaii federal Title V Juvenile Delinquency Prevention Federal funds for three years. The first year's award is $40,000 and each subsequent award is dependent upon submittal of a proposal, our continued receipt of federal Title V funds and program evaluation. Ms. Juliette Tulang, Deputy Parks Director and her staff have worked diligently with Ms. Charlene Hart and the Ka'u community to develop their community-based delinquency prevention proposal. The services proposed by the Kokua Ka'u Project include a reverse mentoring and computer education project for youth and parents from Na'alehu and Ocean View. liands A E will also augment the Kalo to Poi project for Pahala youthJ. These activities are designed to combat Extreme Economic Deprivation by teaching youth marketable skills as well as to combat Academic Failure Beginning in Late Elementcny School, risk factors identified by the risk and resource assessment conducted by the community. We thank you for your cooperation and look forward to working with the Department of Parks and Recreation and the Ka'u Community on this exciting and innovative project. Ms. Suzanne Toguchi will be in contact with Ms. Juliette Tulang to negotiate the terms of the contract. If there are any questions, please feel free to contact Ms. Toguchi at (808) 973-1027. Sincere) , /errt atsuoka Jo . Ono, Chair Executive Director venile Justice State Advisory Council cc: ?Juliette Tang Charlene Hart