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Home My WebLink AboutCOM 0020.026 2006-2008 rr w Harry Kim ~c~~ ~ William Takaba Mayor Director Nancy E. Crawford Deputy Director County of Hawaii ti Finance Department ~ ~ 25 Aupuni S[ree[, Room 118. Hilo, Hawaii 96720 Gl -moo (808) 961-8234 Fax (808) 96L8248 C ; ~ ' t :D Apri123, 2008 - ~ o Pete Hoffmann, Chairman, ~ ~ and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Chairman Hoffmann and Members of the County Council: SUBJECT: Transfer of Funds April 1 through April 15, 2008 Attached is a Report of Transfers Authorized showing transfers made from April 1 through April 15, 2008. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 1~,~,P~, Deanna Sako Controller Attachments 20.2 Ref. Tos Ref. Do#e'~ Hawaii County is an equal opportunity provider and employer. 0 0 0 0 0 0 0 _ 0 0 0 0 0 0 0 c °o °0 00 00 0° oo °o o' Noou~oo ~ Q n w a U ~ O ~ w a ~ ~ c P ~ w.~ w w 'j U o ~ Q o Q m m m ~ ~ o ~ ~ ~ r o a ~ 3 C U C j p C OI d a°¢cnYwca' N N M~ 0 0 F' N N N N GAD r ~ N N N LL1 N O O O O O O C O O 0 0 0 O Q N O X 0 0 r E vv Naor Q ~ 0 0 N N a w U r w ~ w c ~ ~ U m p m v o ~ ~ ~ o ° y Q ~ Y N 4 O C O c Q ~ a a ~ 3 m m a d ~ x w a' 0 a o o ~ o 0 o L.. LL ~ N N aD r 0` N N N to N U N N N ~ x'33 O N G Q U U Y N N m e o ~ n a LL a` a a' v m N O c m m m m m 7 w C C C C C Q C9 C7 C7 C7 C7 d 'o N 0 0 O O O C N `O ~ r F ~ Q V V V V~ r. O ~ C Z N N N N N ~ ~ Form #'.A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Panaewa Rainforest Zoo CONTACT: DarrenTakiue PHONE: 961-8560 DATE: 03 / 28 / OS FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.02.235 Panaewa Zoo OCE, $ 4,200.00 Misc Materials & Supplies TOTAL: $ 4,200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.25.454 Panaewa Zoo Equip, Computer Eqpt & $ 4,200.00 Software. TOTAL: $ 4,200.00 EXPLANATION (Provide complete explanation): A transfer is needed to account 010.500.5523.25.454 Panaewa Zoo Equip, Computer Equipment & Software to purchase a color laser printer to be used to print posters, signs, and flyers for educational purposes. The newly created Zoo Education Information Specialist position will be filled by June and this equipment will be needed for program implementation. Funds are available as the Friends of the Zoo have increased fundraising efforts and will be providing Panaewa Zoo animal enrichment supplies that was budgeted for in account 010.500.5523.02.235 Panaewa Zoo OCE, Misc. Materials & Supplies. SUBMITTED BY: DATE: Zf / De art nt Head ACTION: _ Recommend A proval _ Recommend Deferral _ Recommend Denial p r~ n nNA~ Signed: DATE: 14~:~:I11~ O LjiuO / Director of Financ / Approved _ Deferred _ Denied Signed: ~~~~~~~~-~~aV ~ DATE: ~BR - 1j 2000 _ _Mayor Transfer No. 22 ~(9~, Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Purchasing Division CONTACT: GilbertBenevides PHONE: x8440 DATE: 04 / O1 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.02.115 Finance-Real Property Tax - Misc Cont Svcs $ 47,000 TOTAL: $ 47,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5123.25.107 Finance-Purchasing, Advertising $ 35,000 010.121.5123.32.227 Finance-Purchasing, Storeroom 12,000 TOTAL: $ 47,000 EXPLANATION (Provide complete explanation): Funds aze available in Real Property Tax Contract Services because an anticipated software upgrade was not required. Funds are needed for Purchasing Advertising account due to increased advertising by several departments including the Dept. of Human Resources in their ongoing efforts to fill vacant positions, as well as County Clerk's Office and Real Property Tax Division advertising requirements. Funds aze needed for Purchasing Storeroom account due to an increase in bulk paper orders required to meet increasing needs, as well as increased requirements for all stocked items resulting from overall price increases in the general marketplace and the expansion of the county workforce. SUBMITTED BY: DATE: ~ g D partment Head ***}4#*ii*#**} *ii}**ii}#44 #i**# #*4###44i###ti##i* #*#it*ti*##*i###*ii}*iii***ii}**i#***it**it#**ii}#*it}***4#** ACTION: _ Recommend Approval _ Recommend Deferral _ Recor~`m[mepnd Denial Signed: DATE: hi j I V ~ ~~~a Director of Finance /Approv~e~d ~ _ Deferred ,Denied Signed: ~~{')wKy DATE: APR! ' I ~IOOA Mayor Transfer No. 23 I/,rrv Forrn #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Prosecuting Attorney DIVISION: CONTACT: REID/NANCY PHONE: 961-0466 DATE: 4 / 1 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.14.103 Pros Atty Kona OCE, Janitorial Svcs $ 5,500 TOTAL: $ 5,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.18.450 Kona Pros Atty Equip, Office Equip-Fixt $ 5,500 TOTAL: $ 5,500 EXPLANATION (Provide complete explanation): Request to transfer funds from Prosecuting Attorney Kona Oce, Janitorial Services Prosecuting Attorney Kona Equip, Office Equipment-Fixt. Funds are available from Janitorial Svcs due to contract for services being lower than expected. Funds will be used to purchase a modular workstation and other furniture for the new section of the Kona office. SUBMITTED BY: ~ ~k'~'` DATE: ~ / LU pa ment ad ++++++aa++++++~a++++rtrtx++++++++a+rtrt++aa+++++++rt++a+++++rt+aa+++++++++a++a++a+a+rt+++a+++++++rt+++++a++++++a++++++++rtrtrt++ ACTION: !Recommend Approval _ Recommend Deferral `Recommend Denial Signed: DATE: Director of Finance ~U ~pproved -Deferred -Denied Signed: `/~~~L~~"' Ul DATE: AP~ ~ 1290 ~ Mayor Transfer No. 24 !L~/bb Form #:,o-1oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Engineering CONTACT: GalenKuba PHONE 961-8327 DATE: 04 / 03 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.06.454 Eng Div Equip, Comp Equip & Software $8,000 TOTAL: $ 8 000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.104 Eng Div, OCE - TraveUConference $ 1,500 010.183.5183.02.111 Eng Div, OCE - Rental/Lease 5,000 010.183.5183.02.227 Eng Div, OCE-Computer & Office Supplies 1,500 TOTAL: 8,000 EXPLANATION (Provide complete explanation): Surplus funds in Equipment, due to lower than anticipated cost in budgeted AutoCad computers. Funds aze needed in Travel-due to unbudgeted Out-of--State travel; Rental due to replacing un-repairable wide format copier; and Computer & Office supplies -due to replacement of printer supplies. SUBMITTED BY: ~Ct-c_~ e /"`L~ DATE: 04 ! 03 / 08 Department Head ++++++a++++++ ++++++++aa++++ +++++aa+aaaa++++a+++a++++++++a++++++++++aa+a++++++++++++++++++++++a+a+++++++a++++++++++ ACTION: _ Recommend Approval _ Recommend Deferral _ Recompmepnd Denial Signed: DATE: ~r ~Y ~ ~OO$ Director of in ce Ap~pr~ovepd~ / _ Deferred _ Denied C-,i~' ~X~N AP,~ - B ,2008 Signed: DATE: fj Mayor Transfer No. 25 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Administration CONTACT: Diane Shiro PHONE 961-8463 DATE: 04 / 11 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 ACCOUNT TITLE AMOUNT 010.173.5173.02.107 Public Works -Admin - OCE $7,000 TOTAL: $ 7,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.06.449 Public Works -Admin -Vehicle $7,000 TOTAL: $7,000 EXPLANATION (Provide complete explanation): Replacement of existing loaner vehicle which is 14+ years old. To be used as a loaner vehicle for daily errands to other County offices due to the moves of certain offices, like Machine Room, Accounts Division, etc. Replacement Vehicle will a surplus vehicle from State, in excellent condition. Funds budgeted in Advertising account for radio advertisements and announcements aze lower than anticipated due to the useo9~of updating any road changes on our map brochures and regular newspaper advertisements. SUBMITTED BY: / C. ~~~C~ z-- DATE: 04 / 11 / 08 < Department Head ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: AP{~ 1 Director of Finan 12 Approved _ Deferred _ Denied APR 1 5 000 Signed: DATE: I (,Mayor Transfer No. 26 ~/i ~ s~