HomeMy WebLinkAboutCOM 0020.027 2006-2008
xiV OF
Harry Kim William Takaba
Mayor k' Director
• ; Nancy E. Crawford
h oi'x~~ Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808)961-8234 . Fax(808)961-8248
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May 7, 2008 -41
3
Pete Hoffmann, Chairman,
and Members of the Hawaii County Council y
County of Hawaii
Hilo, Hawaii 96720
Dear Chairman Hoffmann and Members of the County Council:
SUBJECT: Transfer of Funds
April 16 through April 30, 2008
Attached is a Report of Transfers Authorized showing transfers made from April 16
through April 30, 2008. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
k rte- PJA
Deanna Sako
Controller
Attachments
Gomm :
Ref. To: G
Ref. Date unv Z--2M$,
Hawaii County is an equal opportunity provider and employer.
Report of Transfers Authorized For the period: April 16 through April 30, 2008
Transfer Date
No. Approved Fund Dept. From: Amount To: Amount
27 4/17/08 General Police 5207.01 South Hilo Police S&W 95,000.00 5203.51 Administrative Services S&W 195,000.00
5212.01 Kona Police S&W 100,000.00
28 4/18/08 Highway Transit 5316.02 Highway Mass Transit OCE 10,914.00 5316.06 Highway Mass Transit Equip 10,914.00
29 4/18/08 General Finance 5911.04 Prov Compensation Adj - G 3,063,392.00 5111.01 Office of Management S&W 33,951.00
5121.01 Finance Adm & Budget S&W 18,961.00
5123.01 Purchasing S&W 16,929.00
5124.01 Treasury S&W 14,189.00
5171.21 Building R&M S&W 30,100.00
5173.01 Public Works Admin S&W 33,588.00
5183.01 Engineering Division S&W 28,009.00
5201.01 Police Commission S&W 1,644.00
5202.01 Police Headquarters S&W 10,274.00
5203.51 Administrative Services S&W 142,001.00
5203.61 Technical Services S&W 38,892.00
5203.71 Driver Lic & Traf Svc S&W 14,849.00
5206.01 CID-JAB-Vice S&W 73,648.00
5207.01 South Hilo Police S&W 290,165.00
5208.01 North Hilo Police S&W 39,768.00
5209.01 Hamakua Police S&W 55,139.00
5210.01 Waimea Police S&W 90,879.00
5211.01 Kohala Police S&W 28,928.00
5212.01 Kona Police S&W 197,389.00
5212.21 Kona Police CID S&W 58,847.00
5213.01 Ka'u Police S&W 41,618.00
5214.01 Puna Police S&W 141,463.00
5221.01 Fire Protection S&W 1,487,200.00
5223.01 Ocean Safety S&W 70,587.00
5224.01 Fire Prevention S&W 27,206.00
5225.01 Equipment Maint S&W 9,474.00
5226.01 Trng & Volunteer Fire S&W 7,286.00
5231.01 Construction Inspection S&W 14,472.00
5401.01 County Physicians S&W 18,016.00
5801.36 Transfer to Golf Course Fund 27,920.00
30 4/23/08 General Police 5203.02 Police Admin Div OCE 135,000.00 5207.02 South Hilo Police OCE 120,000.00
5212.22 Kona Police CID OCE 15,000.00
31 4/23/08 General Finance 5911.70 Provision for Reallocation - G 14,554.50 5121.01 Finance Adm & Budget S&W 2,640.00
5122.01 Accounts S&W 1,085.50
5151.01 Human Resources S&W 2,552.00
5171.91 Building Design & Engrg S&W 2,771.00
5173.01 Public Works Admin S&W 1,503.00
Report of Transfers Authorized For the period: April 16 through April 30, 2008
Transfer Date
No. Approved Fund Dept. From: Amount To: Amount
5203.51 Administrative Services S&W 1,960.00
5203.61 Technical Services S&W 384.00
5671.01 Environmental Mgmt S&W 1,659.00
32 4/23/08 General Finance 5127.02 Veh Reg & Lic Admin OCE 15,500.00 5127.16 Vehicle Registration Equip 15,500.00
33 4/23/08 General Finance 5124.02 Treasury OCE 11,200.00 5124.06 Treasury Equip 11,200.00
34 4/24/08 General Public Works 5171.22 Building R&M OCE 325.00 5171.96 Building Design & Engrg Equip 325.00
35 4/29/08 General Parks & Rec 5503.39 Friends of the Park 3,700.00 5505.11 Parks Maintenance Equip 3,700.00
36 4/30/08 General Parks & Rec 5505.01 Parks Maintenance S&W 144,000.00 5421.01 Alae Cemetery S&W 36,500.00
5421.11 Hilo & W Hi Vets Cem S&W 8,500.00
5482.01 RSVP S&W 9,000.00
5507.01 Recreation Div S&W 51,000.00
5511.01 Ho'olulu Complex S&W 12,500.00
5517.01 Culture/Arts S&W 5,500.00
5519.11 EAD Admin S&W 5,500.00
5519.79 ERS Section Activities 11,000.00
5519.91 EAD Special Programs S&W 4,500.00
3,593,585.50 3,593,585.50
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE
CONTACT: KAY OSHIRO PHONE: 961-2274 DATE: 04 / 11 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5207.01.011 South Hilo - Regular S & W $ 95,000.00
010.201.5212.01.011 Kona - Regular S & W 100,000.00
TOTAL: $ 195 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.51.011 Admin - Regular S & W $ 195,000.00
TOTAL: $ 195 000.00
EXPLANATION (Provide complete explanation):
Funds are available under these accounts due to vacancies. The above sections presently have the following
vacancies: South Hilo 11, and Kona 17.
Funds are needed under this account to cover the TP (temporary) positions that the recruits are assigned to.
These are unbudgeted positions that are funded by the vacancies from various districts.
SUBMITTED BY: =LA DATE:% R 4 f
D partment H
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ACTION: -///Recommend Approval _ Recommend Deferral _ Recommend Denial
c
Signed: DATE: H P i p 10' P08
Dir er- ieance
_/Approved _ Deferred _ Denied
Signed: DATE: APR 1 1 2008
Mayor
Transfer No. 27
iL/ z~
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Mass Transit Agency DIVISION:
CONTACT: Thomas Brown PHONE: 961-8343 DATE: 04 / 14 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM%,ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0*.311.5316.02.115 Highway Fund-Misc. Contract Services $ 10,914
TOTAL $10,914
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.311.5316.06.449 Highway Fund-Motor Vehicle Equipment $ 10,914
TOTAL: $ 10,914
EXPLANATION (Provide complete explanation):
Additional funds are needed to cover vehicle purchase from IFB 2404.
Funds are available in the Miscellaneous Contract Services Account as bus parts purchases are lower than
projected.
SUBMITTED BY: DATE: 04 / 15 / 08
Department Head
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ACTION: Recommend Approval _ Recommend Deferral _ Recommend Deniall
Signed: --k DATE: APR/ 17 2X8
Director o i nce
Approved _ Deferred _ Denied
Signed: JW& DATE: APB I B/ 2000
Mayor
r
Transfer No. ~p
Form #:A-102 COUNTY OF HAWAI9
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: Gary Takamura PHONE: 961-8489 DATE: 04 / 17 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.04.341 Provision for Compensation Adjustment - G $ 3,063,392
TOTAL: $ 3,063,392
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $ 3,063,392
TOTAL: $ 3,063,392
EXPLANATION (Provide complete explanation):
Per department requests, to transfer funds from the Provision for Compensation Adjustment account to various
departments for unbudgeted collective bargaining and other mandated wage increases.
SUBMITTED BY: DATE: -d-/f7/ 6
A Dep rtment Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: - i DATE: A P/ ` 1 fyr /2008
Q"~Director of Finance ~i
? Approved _ Deferred _ Denied
Signed: DATE: 7 R I P 2008
Mayor
Transfer No. 29
Account No. Account Title Amount
010.111.5111.01.011 Office of Management-Regular S&W 33,951
010.121.5121.01.011 Finance Adm & Budget-Regular S&W 18,961
010.121.5123.01.011 Purchasing-Regular S&W 16,929
010.121.5124.01.011 Treasury-Regular S&W 14,189
010.171.5171.21.011 Building R&M-Regular S&W 30,100
010.171.5173.01.011 Public Works Admin-Regular S&W 33,588
010.183.5183.01.011 Engineering Division-Regular S&W 28,009
010.201.5201.01.011 Police Commission-Regular S&W 1,644
010.201.5202.01.011 Police Headquarters-Regular S&W 10,274
010.201.5203.51.011 Administrative Services-Regular S&W 142,001
010.201.5203.61.011 Technical Services-Regular S&W 38,892
010.201.5203.71.011 Driver Lic & Traf Svc-Regular S&W 14,849
010.201.5206.01.011 CID-JAB-Vice-Regular S&W 73,648
010.201.5207.01.011 South Hilo Police-Regular S&W 290,165
010.201.5208.01.011 North Hilo Police-Regular S&W 39,768
010.201.5209.01.011 Hamakua Police-Regular S&W 55,139
010.201.5210.01.011 Waimea Police-Regular S&W 90,879
010.201.5211.01.011 Kohala Police-Regular S&W 28,928
010.201.5212.01.011 Kona Police-Regular S&W 197,389
010.201.5212.21.011 Kona Police CID-Regular S&W 58,847
010.201.5213.01.011 Ka'u Police-Regular S&W 41,618
010.201.5214.01.011 Puna Police-Regular S&W 141,463
010.221.5221.01.011 Fire Protection-Regular S&W 1,167,250
010.221.5221.01.021 Fire Protection-Overtime 198,061
010.221.5221.01.099 Fire Protection-Misc S&W 121,889
010.221.5223.01.011 Ocean Safety-Regular S&W 50,325
010.221.5223.01.021 Ocean Safety-Overtime 20,262
010.221.5224.01.011 Fire Prevention-Regular S&W 26,343
010.221.5224.01.021 Fire Prevention-Overtime 863
010.221.5225.01.011 Equipment Maint-Regular S&W 8,928
010.221.5225.01.021 Equipment Maint-Overtime 546
010.221.5226.01.011 Trng & Volunteer Fire-Regular S&W 6,756
010.221.5226.01.021 Trng & Volunteer Fire-Overtime 530
010.231.5231.01.011 Construction Inspection-Regular S&W 14,472
010.401.5401.01.011 County Physicians-Reg S&W 18,016
010.801.5801.36.341 Transfer to Golf Course Fund 27,920
TOTAL 3,063,392
Form #A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE
CONTACT: KAY OSHIRO PHONE: 961-2274 DATE: 04 / 21 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.339 Administration - Insurance $ 135,000.00
TOTAL: $ 135 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5207.02.115 South Hilo - Misc Contract Svc $ 120,000.00
010.201.5212.22.115 Kona CID - Misc Contract Svc 15,000.00
TOTAL: $ 135 000.00
EXPLANATION (Provide complete explanation):
Funds are available due the lower than anticipated cost for subsidized motor vehicle insurance for the officers.
Funds are needed under these accounts to cover the: 1) increased storage costs of vehicles towed and held by the
vendor until the case is complete and the disposition is determined and 2) higher than anticipated cost of forensic
services that our department needs to assist with the investigations.
SUBMITTED B DATE: *R 2 1
Department H
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ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: r DATE: A IR 22 0103
Director of F ance Lb.
Approved _ Deferred Denied
Signed: dlla& DATE: AP~ 1 3 /2009
Mayor
Transfer No. 30
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: Gary Tom PHONE: 961-8259 DATE: 04 / 22 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.70.341 PROVISION FOR REALLOCATION - G $ 14,554.50
TOTAL: $ 14,554.50
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5121.01.011 FINANCE ADMIN & BUDGET - S & W $ 2,640.00
010.121.5122.01.011 ACCOUNTS - S & W 1,085.50
010.151.5151.01.011 HUMAN RESOURCES - S & W 2,552.00
010.171.5171.91.011 BLDG DESIGN & ENGRG - S&W 2,771.00
010.173.5173.01.011 PUBLIC WORKS ADMIN - S&W 1,503.00
010.201.5203.51.011 POLICE ADMIN SERVICES - S&W 1,960.00
010.201.5203.61.011 POLICE TECHNICAL SERVICES - S&W 384.00
010.671.5671.01.011 ENVIRONMENTAL MGMT - S&W 1,659.00
TOTAL: $ 14,554.50
EXPLANATION (Provide complete explanation):
To transfer amounts from the reallocation account into the various departmental salaries and wages
accounts; per Human Service's reallocation quarterly reports to the County Council (1 st quarter -
Comm. 301.2, 2nd quarter - Comm. 301.3, and 3rd quarter - Comm. 301.4).
SUBMITTED BY: DATE: y l ~oZl 0 S
De artment Head
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ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: 4 DATE: A N3 2 2 2008
Finance
`Approved _ Deferred _ Denied
Signed: DATE: APR/ 2 3 2POR
Mayor
Transfer No. 31
Form #:A-102 COUNTY OF HAWAI9
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Vehicle Registration & Licensing
CONTACT: Lisa Tada PHONE: 961-8351 x294 DATE: 04 / 21 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.02.338 VRL Admin OCE $ 15,500.00
Rent of Land/Bldg/Office
TOTAL: $15,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.16.480 Vehicle Registration Equipment $ 15,500.00
Miscellaneous Equipment
TOTAL: $ 15,500.00
EXPLANATION (Provide complete explanation):
Funds are budgeted in the VRL Administration Rent of Land/Bldg/Office account for Waimea office rent.
Funds are available in this account as the Waimea office is still being renovated by the owner. Funds are needed
in the MVR Miscellaneous Equipment account for the replacement of a surveillance system for the Hilo MVR
office and installation of a surveillance system in the Kona MVR office.
SUBMITTED BY: ktt, 4""4 ar DATE:
partment H *d
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ACTION: - Recommend Approval _ Recommend Deferral _ Recommend Denial
r
Signed: DATE: A PR/2 9 L,0b
Director of Finance
ZApproved / _ Deferred _ Denied
Signed: 01-ai DATE: APR 2 3/2008
f-Mayor
Transfer No. 32
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: TREASURY
CONTACT:MICHAEL OKUMOTO PHONE: 961-8303 DATE: 04 / 22 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNTTITLE AMOUNT
010.121.5124.02.106 TREASURY- OCE PRINTING $ 4,200
010.121.5124.02.227 TREASURY - OCE OFFICE SUPPLIES 3,400
010.121.5124.02.235 TREASURY - MISC MATERIALS & SUPL 400
010.121.5124.02.341 TREASURY - MISC CHARGES 3,200
TOTAL: $ 11,200
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5124.06.454 TREASURY - EQUIP, COMPUTER EQUIP $ 11,200
TOTAL: $ 11,200
EXPLANATION (Provide complete explanation):
Funds available due to actual cost/purchase of services and goods less than projected.
Funds needed to purchase computer hardware and accessories to include Treasury Division as part of the
County's Document Management System.
Also, funds will be used to purchase laptop PC and printer allowing authorized personnel to run Mun-Ease,
municipal bond manager arbitrage software module.
SUBMITTED BY: ~~u y~IUamu l~ DATE: 04 / 22 / 08
Department Head
ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial
r
Signed: DATE: A P R2 3) 2fl08
Director of Finance
Approved Deferred Denied
Signed: 0~4~ DATE: APR 2 3 /2098
Mayor
Transfer No. 33
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING
CONTACT: BRIAN KAJIKAWA PHONE: 961-8331 DATE: 4 / 22 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.22.115 Bld R&M Oce, Misc. Contract Service $ 325.00
TOTAL: $ 325.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.96.454 Bld D&E-Equipment, Computer Equipment $ 325.00
TOTAL: $ 325.00
EXPLANATION (Provide complete explanation):
Funds available in Misc. Contract Service account since expenses were less than anticipated.
Original Transfer No. 18 was made for $4,000.00 on 2/25/08. Due to the Bid Results, an additional $325.00 is
needed to purchase the copier for the Kona Building Office.
SUBMITTED BY: L, i` cef-AC-~ DATE: ¢ / yv / e g
Department Head
ACTION: ( Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: A PR 2 ; 2008
Director of Finance
Approved _ Deferred Denied
Signed. DATE: A r~ 2 f 2008
Mayor
Transfer No. 34 II
Form #A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Administration/Parks Maintenance
CONTACT: June Luke PHONE: 961-8559 DATE: 04 / 25 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.39.341 P&R Admin - Friends of the Park $ 3,700.00
Misc. Charges
TOTAL: $ 3,700.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.11.480 P&R Parks Maintenance $ 3,700.00
Parks Maint Equip, Misc Equipment
TOTAL: $ 3,700.00
EXPLANATION (Provide complete explanation):
This transfer is needed to account 010.500.5505.11.480 (Parks Maintenance Misc. Equipment) to cover the
shortage of funds needed to purchase a compact automatic scrubber for the Parks Maintenance staff in Kona.
Funds are available in the P&R Friends of the Park Misc Charges account (010.500.5503.39.341) because
discretionary funds were used for volunteer projects in Panaewa and Paauilo.
SUBMITTED BY: 9wa~- DATE:
De artment Head 1
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ACTION: l Recommend Approval _ Recommend Deferral Recommend Denial
Signed: DATE: APR. 2 OU X008
erector of Finance
//Approved _ Deferred _ Denied
Signed: DATE: A~R 9 2009
or' Mayor
Transfer No. 35
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: VARIOUS P&R DIV/SEC
CONTACT: Darren Takiue PHONE: 961-8560 DATE: 04 / 29 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM, ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.01.011 Parks Maint S&W, Reg S&W $ 144,000
TOTAL: $ 144,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
Various-see attached Various-see attached
TOTAL: $ 144,000
EXPLANATION (Provide complete explanation):
Funds are available in the Parks Maintenance Salaries & Wages account due to difficulty in recruitment of vacant positions,
retention problems of current positions, and workers compensation cases.
A transfer is needed to cover anticipated shortages in the Alae Cemetery, Hilo & W. HI Vets Cemetery, RSVP, Recreation,
Ho'olulu, Culture & Arts, EAD Admin, EAD Recreation, and EAD Special programs S&W accounts. Transfers to these
accounts will be used to cover unbudgeted collective bargaining pay increases and other increases caused by increased
overtime, step movements and possible CTO cashout payments.
SUBMITTED BY: DATE:
PDD ent Head
ACTION: Recommend _ Recommend Deferral _ Recommend Denial
Air' ~1 0
Signed: DATE: r1, 9 208
Director of Finance `(L
Approved _ Deferred _ Denied
Signed: G 'V (Y ///~n/ DATE: APjR 3 O/ 2008
j/ Mayor
Transfer No. 36
i% County of Howai'i is an Equal Opportunity provider and Employer
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.01.011 Parks Maint S&W, Reg S&W 144,000.00
TOTAL: $ 144,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.423.5421.01.011 Alae Cemetery S&W, Regular S&W 36,500.00
010.423.5421.11.011 Hilo & W.Hi Vets Cem S&W, Regular S&W 8,500.00
010.481.5482.01.011 R S V P- S&W, Regular S&W 9,000.00
010.500.5507.01.011 Recreation Div. Regular S&W 51,000.00
010.500.5511.01.011 Ho'olulu Park Complex, Regular S&W 12,500.00
010.500.5517.01.011 Culture/Arts S&W, Regular S&W 5,500.00
010.500.5519.11.011 Ead Admin S&W, Regular S&W 5,500.00
010.500.5519.79.011 EAD Recreation S&W, Regular S&W 11,000.00
010.500.5519.91.011 Ead Special Programs S&W, Regular S&W 4,500.00
TOTAL: $ 144,000.00