HomeMy WebLinkAboutCOM 0020.029 2006-2008
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Harry Kim ' William Takaba
Mayor Director
Nancy E. Crawford
•w'x? Deputy Director
County of Hawaii
Finance Department
25 Auptim Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 • Fax(808)961-8248
June 3, 2008
N
O
Pete Hoffmann, Chairman, C-
and Members of the Hawaii County Council (i
County of Hawaii "
Hilo, Hawaii 96720
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Dear Chairman Hoffmann and Members of the County Council:
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SUBJECT: Transfer of Funds rv
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May 16 through May 31, 2008
Attached is a Report of Transfers Authorized showing transfers made from May 16
through May 31, 2008. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely, ~
l~X e
Deanna Sako
Controller
Attachments
Gommi No. 2 0 .29
Ref. To,
Ref. Date- iJur'
Hawaii County is an equal opportunity provider and employer.
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Form #A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Environmental Management DIVISION: Solid Waste Division
CONTACT: Michael Dworsky PHONE: 961-8515 DATE: 04 / 28 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.601.5604.02.229 Landfills OCE - Bldg & Constr Materials $ 263,000.00
TOTAL: $ 263,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.601.5604.06.456 Landfills Eqpt - Const & Repair Equip. $ 224,000.00
085.601.5604.06.480 Landfills Eqpt - Misc. Equipment 30,000.00
085.601.5604.06.449 Landfills Eqpt - Motor Vehicles 9,000.00
TOTAL: $ 263,000.00
EXPLANATION (Provide complete explanation):
Additional funds are needed to purchase (1) Welding Truck, (1) Water Truck, (10) Roll On, Roll Off Refuse
Containers, (4) Roll Off Trailers and (1) Fuel Tank for use at the Hilo Landfill. The actual bid prices for these
pieces of equipment came in higher than the amount budgeted by a combined total of $263,000.00. To cover the
balance of $263,000.00, we would like to use the estimated surplus funds that we anticipate from the difference
between our current projected FY07-08 cost for landfill cover material and the amount budgeted in our Landfills
OCE, Bldg & Constr Materials account (085.601.5604.02.229).
SUBMITTED BY: - e~~Alv DATE: 5 /~l
Department Head
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ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial jv-~ alSigned: DATE: t1 / onO
yo
irector of nance
proved _ Deferred _ Denied
Signed: DATE: P*Y 1 J 2008
Mayor
Transfer No. 42
Form #A-102 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: Administration
CONTACT: Kay Oshiro PHONE: x2274 DATE: 05 / 20 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.338 Police Admin Div.-OCE, Rent of Land- $ 35,000.00
Bldgs
010.201.5203.02.231 Police Admin Div.-OCE, Class A Uniforms 10,000.00
TOTAL: $ 45.000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.20.454 Police Admin Div.-Equip, Comp Eqpt & Soft $11,800.00
010.201.5203.20.480 Police Admin Div.-Equip, Misc. Equipment 33,200.00
TOTAL: $ 45.000.00
EXPLANATION (Provide complete explanation):
Funds available due to the lower than anticipated cost for the rental of the evidence warehouse in Hilo (approval
given by W. Takaba to transfer these funds) and due to the fact that the Department is unable to complete the
necessary preliminary steps to purchasing the uniforms before fiscal year end.
Funds are needed to purchase scanners to aid in recordkeeping ($1,800); digital and video cameras for various
districts to replace outdated film cameras ($7,200); a new software to upgrade the Department's gasboy system
($10,000); a digital recording system for the cellblock to help monitor prisoners ($7,000); weight room
equipment ($1,000); additional taser cameras ($18,000)
I
MAY20 04008
SUBMITTED B DATE: /
a m Rff f Head
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ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
MA 2 11 ?
Signed: DATE: v A / 008
0*=__Director of Finance
Approved _ Deferred _ Denied
Signed: DATE: N4Y 1 1/1009
Mayor
Transfer No. 43
Form it:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of the Prosecuting Attorney DIVISION:
CONTACT: Nancy/Niko1 PHONE: 961-0466 DATE: 5 / 19 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.02.109 Prosecuting Atty OCE, Equipment Repairs $ 14,250.00
TOTAL: $ 14,250.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.09.454 Prosecuting Arty Equip, Computer Equip $ 14,250.00
TOTAL: $ 14,250.00
EXPLANATION (Provide complete explanation):
Request to transfer funds from Prosecuting Attorney OCE, Maintenance & Repairs to Prosecuting Attorney
Equipment, Computer Equipment account. Fudns are available in the Maintenance account due to non-
expenditure of phone system maintenance due to the warranty coverage. Funds will be used to purchase three
HP Laserjet 4015 printers, three HP Laserjet 3005 printers and monitors for clerks to provide them with dual
screens. These items will improve workflow and efficiency.
SUBMITTED BY: C rn•- DATE:
epa ment Heald
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ACTION: l Recommenb Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: MAY/ 2 0 ?OOa
Director of Finance
_ Approved _ Deferred _ Denied
Signed: DATE: MAY 2 1 /2088
Mayor
Transfer No. 44
l/7,Nd
Form #'A-1 02 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of the Prosecuting Attorney DIVISION:
CONTACT: Nancy Kelly PHONE: 961-0466 DATE: 5 / 19 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.14.103 Pros Arty Kona OCE, Janitorial Svcs $ 6,000
TOTAL: $ 6,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.18.450 Kona Pros Arty Equip, Office Equip-Fxt $ 6,000.00
TOTAL: $ 6,000.00
EXPLANATION (Provide complete explanation):
Request to transfer funds from Prosecuting Attorney Kona OCE, Janitorial Services to Kona Prosecuting
Attorney Equipment, Computer Equipment account. Funds are available from Janitorial Services due to
termination of janitorial contractor. Funds will be used to purchase two HP Laserjet 4015 printers, one HP
Laseret 3005 printer and monitors for clerks to provide them dual screens. These items will improve workflow
and efficiency.
SUBMITTED BY:` DATE: 5 / If l
epa ment e d
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ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial
)0,-
Signed: DATE: MAY
Director of -Vr~
_ Deferred _ Denied
Signed: ax~ DATE: MAY 1 1 100A
(Payor
Transfer No. 45
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Fora, MA-102 COUNTY OF HAWAII
Revised: 07101 -
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: VARIOUS P&R DIV/SEC
CONTACT: Darren Takiue PHONE: 961-8560 DATE: 05 / 20 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.551 1.02.110 Ho'olulu Complex Oce. Repairs to Facilities $ 30,000
010.423.5421.32.115 Rural Cemeteries Misc. Contr. Services 5,600
TOTAL: $ 35,600
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.481.5481.02.109 Coordinated Services-Oce, Equip Repair $ 11,000
010.500.5513.66.480 Aquatics Pools Eqpt, Misc. Equipment $ 12,000
010.500.5503.06.454 P&R Admin Equip, Motor Vehicle $ 7,000
010.500.5505.02.229 Parks Maint Bldg & Constr Materials $ 5,600
TOTAL: $ 35,600
EXPLANATION (Provide complete explanation):
Funds are available in the Ho'olulu Complex Oce. Repairs to Facilities account due to the Aunty Salty Kaleohano Luau Hale
project being unable to proceed until consultant work is completed. Funds are also available in Rural Cemeteries Acct Misc.
Contr Services due to monthly bills coming in below estimates.
A transfer is requested for Coordinated Services to cover the cost of repairs to a van that was in a recent accident. Aquatics
is in need of funds to assist with the purchase of video surveilance equipment for Sparky Kawamoto pool needed to help
curb the vandalism and theft at the facility. Funds are also needed in P&R Admin Equip, Motor Vehicle to assist in the
purchase of a vehicle from the State of Hawaii Surplus Property Office. P&R Admin will be purchasing a 2005 Cheverolet
Malibu to assist lava viewing staff with their daily duties. Parks Maintenance will use the funds to fabricate several trash bins
at cemeteries throughout the island.
SUBMITTED BY: / DATE: c
Departt Head
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ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial e
Signed DATE: MAY 2 21 ?008
Director of Finance V r/
Deferred _ Denied
ZApproved
MAI 2 2 2oae
Signed: DATE: /
Mayor
Transfer No. 46
/1100 County of Hawaii is an Equal Opportunity Provider and Employer
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: Administration
CONTACT: Darren Takiue PHONE: 961-8560 DATE: 05 / 21 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.41.115 Misc Contract Services-Kahalu'u Park $ 50,000
Ranger Program
TOTAL: $50,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.1 15 P&R Adm Oce, Misc. Contract Services $50,000
TOTAL: $50,000
EXPLANATION (Provide complete explanation):
Funds are available in account 010.500.5503.41.115 Misc Contract Services Kahalu'u Park Ranger Program as program will
not be implemented in current fiscal year.
A transfer is needed to account 010.500.5503.02.115 P&R Adm Oce, misc. Contract Services due to unexpected security
costs for Isaac Hale Beach Park and an unexpected increase in security costs at Kona Community Aquatics Center..
SUBMITTED BY: DATE:
impart ent Head
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ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: I `ft 2 2 2008
Director of Finance
_ Approved
_ Deferred _ Denied
Signed: ()4~ DATE: MA 7 7ML
,Mayor
Transfer No. 47
1 7i 7 County of Hawal'i is an Equal Opportunity Provider and Employer
Form #A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Vehicle Registration & Licensing
CONTACT: Lisa Tada PHONE: 961-8351 x294 DATE: 5 / 23 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.02.338 VRL Admin OCE $ 11,000.00
Rent of Land/Bldg/Office
TOTAL: $11,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.11.011 Vehicle Registration Salary & Wages $ 11,000.00
Regular Salary & Wages
TOTAL: $ 11,000.00
EXPLANATION (Provide complete explanation):
Funds are budgeted in the VRL Administration Rent of Land/Bldg/Office account for Waimea office rent.
Funds are available in this account as the Waimea office is still being renovated by the owner. Funds are needed
in the Vehicle Registration Salary & Wages account for the hiring of a Clerk III. The Clerk III will be
temporarily employed with the Motor Vehicle and Registration section for one year for the purpose of aiding in
the imaging program currently in place.
SUBMITTED BY: 4&sl- DATE D/ z,% / rj0
Department Head
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ACTION: l Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: 01~==Di DA TE: M M 2 1 ~l 7008
rector of Finance
11
Approved _ Deferred _ Denied
Signed: DATE: Mq,Y 2 8/2008
Mayor
Transfer No. 48
44 /UX
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: Gary'rakamura PHONE: 961-8489 DATE: 05 /23 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNTNUMBER ACCOUNT TITLE AMOUNT
010.91 1.591 1.04.341 Provision for Compensation Adjustment - G $ 704,656
TOTAL: $ 704,656
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $ 704,656
TOTAL: $ 704,656
EXPLANATION (Provide complete explanation):
To transfer additional funds from the Compensation Adjustment account to the Police Department for
unbudgeted collective bargaining wage increases. Police's original calculation transferred on Transfer No. 29,
dated 4/18/08, was understated by this amount.
SUBMITTED BY: DATE: \4-/-" / 9
h Dep ment H d t
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ACTION. Recommend Approval _ Recommend Deferral _ Recommend Denial
r
Signed: DATE: j `i/ 2 7 4008
Director of Finance
Z Approved _ Deferred _ Denied ft
Signed: 5A" DATE: MAY/2 8 201
I'Mayor
Transfer No. 49
47/0.2
Account No. Account Title Amount
010.201.5202.01.011 Police Headquarters-Regular S&W 8,761
010.201.5203.51.011 Administrative Services-Regular S&W 18,672
010.201.5203.61.011 Technical Services-Regular S&W 31,410
010.201.5203.71.011 Driver Lic & Traf Svc-Regular S&W 41,758
010.201.5203.81.011 Dispatch-Regular S&W 65,382
010.201.5205.01.011 Criminal Intell Unit-Regular S&W 45,198
010.201.5206.01.011 CID-JAB-Vice-Regular S&W 85,205
010.201.5207.01.011 South Hilo Police-Regular S&W 61,281
010.201.5208.01.011 North Hilo Police-Regular S&W 25,542
010.201.5209.01.011 Hamakua Police-Regular S&W 7,075
010.201.5210.01.011 Waimea Police-Regular S&W 27,453
010.201.5211.01.011 Kohala Police-Regular S&W 43,173
010.201.5212.01.011 Kona Police-Regular S&W 123,717
010.201.5212.21.011 Kona Police CID-Regular S&W 69,488
010.201.5213.01.011 Ka'u Police-Regular S&W 13,020
010.201.5214.01.011 Puna Police-Regular S&W 27,141
010.201.5215.61.011 HIPAL-Regular S&W 10,380
TOTAL 704,656