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Home My WebLink AboutCOM 0020.028 2006-2008 vv or Harry Kim William Takaba Mayor Director ti o~ N yp` Nancy E. Crawford DeputyDirector County of Hawaii 0 Finance Department 25 Auptim Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8248 C? L May 30, 2008 ' N Pete Hoffmann, Chairman, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Chairman Hoffmann and Members of the County Council: SUBJECT: Transfer of Funds May 1 through May 15, 2008 Attached is a Report of Transfers Authorized showing transfers made from May 1 through May 15, 2008. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna Sako Controller Attachments GO" NO. 2062of Ref. To: _1_S 4_ ZOQa Rsf. Da?e Hawaii County is an equal opportunity provider and employer. Report of Transfers Authorized For the period: May 1 through May 15, 2008 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 37 5/1/08 General Public Works 5173.02 Public Works Admin OCE 500.00 5173.06 Public Works Admin Equip 500.00 38 Cancelled 39 5/6/08 General Fire 5223.01 Ocean Safety S&W 9,381.00 5223.02 Ocean Safety OCE 9,381.00 40 5/14/08 General Fire 5226.01 Training & Volunteer Fire S&W 35,000.00 5225.01 Fire Equip Maintenance S&W 35,000.00 41 5/15/08 General Management 5111.01 Office of Management S&W 10,000.00 5111.02 Office of Management OCE 10,000.00 54,881.00 54,881.00 Fom #:A-102 COUNTY OF HAWAPI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Administration CONTACT: Diane Shiro PHONE 961-8463 DATE: 04 / 17 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 ACCOUNT TITLE AMOUNT 010.173.5173.02.107 Public Works - Admin - OCE $500 TOTAL: $ 500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.06.4561 Public Works - Admin - Computer Equip $500 A- TOTAL: $ 500 EXPLANATION (Provide complete explanation): Additional peripherals needed for wireless laptops purchased for the Public Information & Education Section of the Administrative Division. Funds budgeted in Advertising account for radio advertisements and announcements are lower than anticipated due to the used of updating any road changes on our map brochures and regular newspaper advertisements. SUBMITTED BY: DATE: 04 / 29 / 08 epart Head fflrifffiflffiffffifffifflf f iflfffffiffiffifffffifffffffffiffiff1f11fifWlf'1'I1'MIR111Mf1fif'1'1R11111111111fif11111ff ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial r Signed: DATE: A PR 2 Q/og Director of Finance Approved Deferred _ Denied MAY - 1 2000 Signed: DATE: Mayor Transfer No. 37 4/4(10 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Ocean Safety CONTACT: Gerald Makino PHONE: 981-8350 DATE: 05 / 04 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5223.01.011 Ocean Safety S&W $ 9,381 TOTAL: $ 9,381 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5223.02.115 Ocean Safety OCE, Misc. Contract Svcs $ 9,381 TOTAL: $ 9,381 EXPLANATION (Provide complete explanation): Surplus funds are projected in the S&W account due to position vacancies. Additional funds are needed to supplement funds appropriated for purchase of lifeguard towers for Pohoiki (Res#435-07, $41,000), Magic Sands (Res#414-07, $51,000), and Spencer Beach (Res#440-07, S4 1,000). These appropriations were supplemented by $20,000 in Bill 228, for anticipated shipping charges. The grand total of $153,000, was short of the bid price of $162,381 by $9,381. S~ SUBMITTED BY: DATE: / / ~Department Head 1f1~!lfRfRHt~!l~Rkl~kil4 girl4kflY4'YY~~Y1tftYl~t~'If1f~llHffif11R114Mklf4Ykt!'f~"IH1NiMi1MMk1i`kt4hMM11ARkRif liit~l~t~ ACTION: J/ Recommend Approval Recommend Deferral _ Recommend Denial Signed: I DATE: Y C3 /ZOO W-Director of nance /~IA~~ppp/,roved _ Deferred _ Denied Signed: ~ ~ "~A(~// J' DATE: N~Y - 6/ 2008 Mayor Transfer No. 39 /1G 7 Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Equip. Maintenance CONTACT: Gerald Makino PHONE: 981-8350 DATE: 05 / 08 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5226.01.011 Trng & Voluntr Fire, Regular S&W $ 35,000 TOTAL: $ 35,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.01.021 Fire Equip. Maintenance, Overtime S&W $ 35,000 TOTAL: $ 35,000 EXPLANATION (Provide complete explanation): Surplus funds are projected in the S&W account due to position vacancies. Additional funds are needed to supplement overtime due to emergency call-outs and extra repair work for fire vehicles. SUBMITTED BY: DATE: Department Head 1RRRRRMIIRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRlR1fR1RRRfRRRRRRR1R1ffMMRRRRRR1RRfRRRRR111RR1RRRRfR1111ff111RR ACTION: /Recommend Approval -Recommend Deferral _ Recommend Denial Signed: DATE: =008 Director of Finance 2 Approved _ Deferred _ Denied Signed: aLl ~ DATE: HAY I f 2008 Mayor Transfer No. 40 Fonn #A-1 02 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Management DIVISION: CONTACT: Dixie Kaetsu PHONE: 961-8211 DATE: 5 / 15 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-111-5111.01-011 Office of Management Regular S&W $ 10,000 TOTAL: $ 10,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-111-5111.02-115 Office of Management Misc Contr Svcs $ 10,000 TOTAL: $ 10,000 EXPLANATION (Provide complete explanation): Transfer needed to cover Altres staffing charges for Kona Mayor's Office. During the early part of this fiscal year, the two vacant positions in that office were unfilled. Until they were filled, temporary staffing through Altres was used to provide the necessary services to the public, especially the issuance of handicapped parking permits and taking and resolving complaints. The budget projection in 115 for temporary staffing was $5,000; however, due to the time it took to fill the positions, cost of temporary staffing exceeded $15,000. Since positions weren't filled at the very beginning of the fiscal year, funds are available in S&W to cover this cost, and it is appropriate to transfer from S&W for this expense because it is for the same function. The temporary staff' did the same work that the permanent staff is now performing. SUBMITTED BY: DATE: D E Department Head ffftlffffM}f~}}f} A}}}}f}ii}1fff1f1f11ffff}f}}}}}ffiffflflfffflffff},!i}1}ffflit}}}}f1f}}ffff1f1f1f}}H}}}}f}fifffff}f} ACTION: 1/ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: L - DATE: MAY 1 7008 hector of Finan e Approved _ Deferred _ Denied dd Signed: qlhvi~ - DATE: S / I S / D Mayor Transfer No. 41 W01