HomeMy WebLinkAboutCOM 1281.000 2006-2008
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Harry Kim William Takaba
Mayor ' Director
Nancy E. Crawford
•ijs ` Mrre,!~'p` Deputy Director
7th Of •N~'i1
County of Hawaii
Finance Department
25 Aupum Street, Room 118 • Hilo, Hawaii 96720 - 7
(808) 961-8234 • Fax (808) 961-8248 U .
June 5, 2008 U'
Pete Hoffmann, Chairman and
Members of the Hawai'i County Council
Hawai'i County Council
25 Aupuni Street _ c.n
Hilo, Hawai'i 96720
Re: Resolution Transferring Funds
Recently, the Department of Parks and Recreation had a bid opening for the Laupahoehoe Pool
Improvements and Renovations project. The bid came in higher than anticipated. $1,000,000 was
provided by the State of Hawai'i and with $100,000 already used for plans and specs, the remaining
$900,000 is set to lapse on June 30, 2008. The Community Development Block Grant is to provide
$420,353.57 for the ADA portion of the cost. Therefore, an additional County match of $571,936.43
is needed now to encumber the State money in a contract to be executed before June 30, 2008.
Enclosed is a resolution transferring $571,936.43 out and from the General Fund's Provision for
Compensation Adjustment account and crediting it to the Transfer to Capital Projects Fund. There
are funds still remaining and available in the Provision for Compensation Adjustment account as
funds to cover unbudgeted collective bargaining increases have been transferred out.
Because of the urgency of having the funds available to encumber prior to June 301x,, we request a
waiver from the Finance Committee and to have this resolution heard at the Council meeting
scheduled for June 18, 2008.
If there are any questions, please do not hesitate to contact Deputy Finance Director, Nancy
Crawford.
William Ta a
Director of Finance
APPROVED:
Harry Kim
Mayor
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Gomm Na_ /34/
Enc. Ref. To& &W
< Qt4- uto-o Ref. Date
Hawaii County is an Equal Opportunity Provider and Employer
Miv of
DOMINIC YAGONG F Phone: (808) 961-8264
Council Member FAX: (808) 961-8912
HA WAI I COUNTY COUNCIL
County of Hawai `i
Hawaii County Building
25 Aupuni Street
Hilo, Hawaii 96720
June 5, 2008
Pete Hoffmann, Council Chair
Council Members
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: (Resolution No. A Resolution Transferring/Appropriating an
Appropriation Out and From the Designated Fund Account(s) and Crediting Same to a
Designated Fund Account(s)
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter placed onto the next Council agenda for review. However, in the event this request is
denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Si erely,
Dominic Yagong, Chai
Committee on Finance
A al/Date/Waive to ouncil: Disapproved/Date/Refer to FC:
A,-Pete Hoffmann, Chair Pete Hoffmann, Chair
Hawaii County Council Hawaii County Council
la
Hawaii County is an Equal Opportunity Provider and Employer
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Finance DATE: 6/5/08
STAFF CONTACT: Nancy Crawford PHONE: x8092
A. REQUEST:
Request a transfer of funds in the amount of $571,936.43 to the CIP Fund for the Parks and Recreation
project "Swimming Pool Renovations and Equipment Upgrades" (07-83/110.599.5599.83.115). Funds are
needed to encumber a pending contract with $900,000 of committed State CIP funds prior to the
appropriation's lapse date of 6/30/08.
Due to the urgency of having funds available to encumber prior to June 30th, we request a waiver from
Finance Committee to have the resolution heard at the June 18th Council meeting.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Parks & Recreation Department is ready to encumber the requested $571,936.43 in addition to
$900,000 in State CIP funds and $420,353.57 in allotted County CIP funds in a consturction contract for the
Laupahoehoe Swimming Pool Repairs and Accessibilty Improvements. Transferring from the General Fund
will allow us to take advantage of the State funds, which will otherwise lapse at June 30, 2008 and be lost to
the County.
SIGNED: De . DATE:
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