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HomeMy WebLinkAboutCOM 1245.000 2006-2008 J~SY Gs N,~ Harry Kim William Takaba Mayor ' Director Nancy E. Crawford ~f•;; ,tee+~'p` Deputy Director ;0 1;. 404 County of Hawaii Finance Department 25 Aupuni Street, Room 118 . Hilo, Hawaii 96720 c (808) 961-8234 • Fax(808)961-8248 a) 73 May 9, 2008 r. c Pete Hoffmann, Chairman and -70 Members of the Hawai'i County Council Hawai'i County Council ca 25 Aupuni Street = c:D Hilo, Hawai'i 96720 Re: Monetary Contribution to the Fire Department Enclosed is a resolution accepting a monetary contribution of $14,700 from the Fireman's Fund Insurance Company's grant program called "Fireman's Fund Heritage", which issues funds to fire departments throughout the United States for various needs. The Hawai'i Fire Department was granted $14,700, from this program, to purchase air purifying respirators for SCBAs and used by firefighters in high sulfur dioxide conditions as with the current volcanic activity. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating the funds into the Fireman's Fund Grant account. In order to purchase the respirators for immediate use because of the current volcanic activity, the Hawai'i Fire Department is requesting a waiver from the Finance Committee and to have this resolution and bill heard at the next Council meeting scheduled for June 2, 2008. If there are any questions, please do not hesitate to call the Hawai'i Fire Department. V~ William Takab Director of Finance APPROVED: Harry Kim Y Mayor Enc. Gomm. No. cc: Fire Ref. To: i'l- <Hawaii County is an Equal Opportunity Provider and Employer Ref. Date a MU 14 753- bd . X 60-0 j B acX 80 q Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: FIRE DATE: 05/08/08 STAFF CONTACT: Gerald Makino PHONE: 981-8350 A. REQUEST: Prepare a resolution authorizing the Mayor to accept a grant from Fireman's Fund, an insurance company. Prepare a complimentary ordinance as follows: 3607.00 Contribution from Private Sources $14,700.00 010.221.5228.13 Fire Grants-Fireman's Fund $14,700.00 Please schedule these proposals to be heard for first reading for the June 2, 2008 Council meeting, as we would like to purchase the respirators for immediate use because of the current volcanic activity. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Firemans Fund Insurance has a grant program called "Fireman's Fund Heritage", which issues funds to fire departments throughout the United States for various needs. The Hawai'i Fire Deparment (HFD) was granted $14,700 from this program. Funds will be utilized to purchase air purifying respirators for SCBAs. to be used by firefighters in high sulfer dioxide conditions as with the current volcanic activity. Once this resolution is approved and the "Grant Compliance Agreement" signed, the grantor will present a check for the stated amount. See attachments. SIGNED: DATE: 05/08/08 S,W Department Head Fireman's 4IM04 Funds Fireman's Fund Insurance Companies 777 San Marin Drive Novato, Califomia 94998 T. 415.899.2000 www.firemansfund.com For Immediate Release HAWAII COUNTY FIRE DEPARTMENT RECEIVES CRITICAL NEW PROTECTIVE GEAR Equipment to Guard against Volcanic Toxins; Funded with $14,700 Grant Package KOHALA COAST, Hawaii (May 2, 2008) - The growing activity centered around potential eruptions at Pu'u O'O' and Halema'uma'u craters is posing a new safety challenge for the island's firefighters. But now, when increased levels of sulpher dioxide are detected, rescuers responding to emergencies will have additional safety gear available to them. Fireman's Fund Insurance Company, along with Insurance Associates and Stan A. Kinoshita & Associates, are teaming up to donate $14,700 to Hawaii County Fire Department to help purchase 120 new breathing filters. Each air purifying respirator will connect to the firefighter's face mask to help filter out potentially dangerous contaminates in the air. "The safety of our firefighters is absolutely key when responding to any emergency," said Fire Chief Darryl Oliveira. "These new respirators will enhance the equipment and strengthen our respiratory protection program capabilities." The grant package is part of a nationwide program called Fireman's Fund Heritages which is funded by Fireman's Fund Insurance Company. The program is designed to provide needed equipment, training and educational tools to local fire departments. Since 2004, Fireman's Fund has issued grants to over 1,000 different departments totaling more than $18 million. Independent insurance agencies that sell Fireman's Fund products are able to direct these grants to support fire stations in their communities. Insurance Associates and Stan A. Kinoshita & Associates combined their two individual grants to support Hawaii County Fire Department's firefighters. Chief Oliveira, Hawaii County firefighters, and executives from Insurance Associates, Stan A. Kinoshita & Associates, and Fireman's Fund will come together for a special public recognition event where the grant package will be presented: Date / Time: Location: Monday, May 5, 2008, Mauna Lani Resort, Hale Hoaloha Pavilion 6:00 p.m. 68-1400 Mauna Lani Dr. Kohala Coast, HI -MORE- ®2008 Fireman's Fund Insurance Company, Novato, CA All rights reserved. `oT-,;._-. (Page 2: Hawaii Fire Grant) About Insurance Associates, Inc. Insurance Associates, Inc. is a locally owned Hawaii company. It specializes in condominium association insurance and all types of commercial insurance, including: restaurants, general contractors, trucking companies, marinas and small business exposures. For more information, visit www.ia-hawaii.com. About Stan A. Kinoshita & Associates, Inc. Stan A. Kinoshita & Associates, Inc. was founded in 1972 by Stan A. Kinoshita. The company specializes in establishing and administering employee benefit plans, particularly tax-qualified retirement plans. It employs a total of 10 people, including a qualified pension administrator (QPA) certified by the American Society of Pension Actuaries, a registered financial planner (RFP), and a registered employee benefit consultant (REBC). Two of the employees are also members of the National Institute of Pension Administrators. For more information, visit www.sakinoshita.com. About Fireman's Fund Fireman's Fund Insurance Company is a premier property and casualty insurance company providing personal, commercial and specialty insurance products nationwide. Founded in 1863 with a mission to support firefighters, Fireman's Fund continues this mission today through the Fireman's Fund Heritage program. Fireman's Fund is a member of the Allianz Group (NYSE: AZ), one of the world's largest providers of insurance and other financial services. It is rated 'A+' by Standard & Poor's Ratings Services. Allianz ranks as the most sustainable insurer in the Dow Jones Sustainability Index based on its economic, social and environmental performance. For more information, visit www.firemansfund.com. Media Contact Atle Erlingsson, Fireman's Fund Insurance Co. (415) 899-6073 atle.erlingsson@ffic.com ©2008 Fireman's Fund Insurance Company, Novato, CA All rights reserved. Fireman's Fund"40a Insurance Company Grant Compliance Agreement This agreement is made and entered into by and between Fireman's Fund Insurance Company (Fireman's Fund') of Novato, CA, and Hawaii Fire Department (Department/District) ("the Department") located at (street address) 25 Aupuni Street #103, Hilo, HI 96720 Whereas, it is intended that the Department will utilize a grant award or donation received from Fireman's Fund® for the specific purpose outlined in the Department's grant application and/or approved by Fireman's Fund. Fireman's Fund reserves the right to communicate with and visit the Department on an ongoing basis to ensure that the funding is utilized for the express purpose intended. The Department is required to apply a grant or donation from Fireman's Fund within 90 days of receipt of funds or obtain an extension from Fireman's Fund. Additionally, the Department must supply Fireman's Fund with a copy of the paid invoice within 30 days of purchases utilizing funding from a Fireman's Fund Heritages"" grant or donation. Invoice copies should be sent to Fireman's Fund attn: Brad Kramper, 3301 Rider Trail South, 3"' Floor, Earth City, MO 63045 (Fax: 888-344-2896). The Department must notify Fireman's Fund within 60 days of receipt of funds if it decides to purchase a different quantity of items than what was awarded by Fireman's Fund, or if it chooses to apply funds differently than originally intended or approved by Fireman's Fund. Unused funds must be returned to Fireman's Fund. If the Department plans to use funds for any purpose other than originally outlined and approved by Fireman's Fund, the Department must first obtain approval from Fireman's Fund. In the event that the grant funding is not utilized for the purpose(s) approved by Fireman's Fund and/or outlined in the original grant application and Fireman's Fund is not notified of any changes to the original request, Fireman's Fund reserves the right to revoke the grant funding or donation, request the return of the full grant/donation amount, and eliminate the Department from consideration for future funding through the Fireman's Fund Heritage program. It is the intention of Fireman's Fund to promote the grant and Fireman's Fund will work with the Department on promotional efforts to ensure that they are mutually beneficial. If the Department is awarded a grant or donation, Fireman's Fund expects the Department to participate in a check presentation ceremony that is scheduled mutually, but held within three months after the check is received and/or when the equipment arrives. Fireman's Fund reserves the right to film and/or photograph the award presentation and publicize the request and award in all internal and external marketing and communications activities related to the Fireman's Fund Heritage program. Fireman's Fund will provide stickers to the Department which indicate that the equipment was purchased with a grant from Fireman's Fund and the stickers are to be placed on the equipment purchased with funds granted by Fireman's Fund, as well as an electronic logo for printed materials. For large donations such as fire safety houses, Fireman's Fund has the right to assist the Department with design and signage on the equipment and may provide additional funding for this purpose. Fireman's Fund invites your department to contact us to discuss any additional marketing or public relations assistance we can provide on your behalf. Finally, as a way to demonstrate the overall impact of this grant program, Fireman's Fund asks that the Department provide documentation demonstrating the effect the funding has had on operations. This can be documented via E-mail, letter, photos, video, or however the department sees fit. We request that this impact be documented and shared with Fireman's Fund within six months of the receipt of the grant or donation or as special calls occur and the grant funds helped make a difference. Page 1 of 2 By signing this agreement, Department agrees to carry out the aforementioned activities as planned. Agreed to and Accepted: Department: Office of the Mayor By: (X) Date: Print Name and Title: Dixie Kaetsu, Managing Director Dept. Tax/Fed ID 99-6000567 Make Grant Checks Payable to: Hawaii Fire Department Hawaii Fire Department (No Send PO Check Boxes) 25 Aupuni Street, #103 Hilo, HI 96720 If check is being mailed directly to a vendor: Vendor Name: Contact Name: Tax ID Number: Street Address (NO PO Boxes) for check to be sent: PLEASE PRINT LEGIBLY Page 2 of 2 Cdr 1 / i t Your Submitted Application The application you previously submitted appears below. No further changes may be made to this application. Click here to return to the Welcome page. Contact Information * 1. Your First Name Glen *2. Your Last Name Honda *3. Your Title Deputy Fire Chief *4. Fire Dept or Organization Name Hawaii FD *5. Fire Chief or Executive Director's Name Darryl Oliveira 6. Address 25 Aupuni St. 7. City Hilo 8. County Hawaii * 9. State Hawaii 10. Zip Code 96720 * 11. Your Telephone Number 808-981-8358 * 12. Your E-mail Address ghonda@co.hawaii.hi.us About Your organization * 1. Fire Dept or Organization Name Hawaii FD *2. Federal Tax ID Number 99-6000567 *3. Department or organization Address Hawaii FD *4. City Hilo * S. State Hawaii *6. Zip Code 96720 *7. Telephone Number 808-981-8394 *8. Fax Number 808-981-8349 *9. Type of Department or Organization County *10. Staff Description Comb. paid & vol. staff Tell Us About Your Needs * 1. Project Title air purifying respirators for SCBAs *2. Proposal Date (MM/DD/YY) 04/28/08 *3. Insurance agency that will be directing grant award Insurance Assocaites; Stan A. Kinoshita & Associates *4. Name of contact at insurance agency Sue Savio; Stan Kinoshita *3. Category of Request Equipment *6. If you responded "other" to the previous question. please elaborate. n/a *7. Total Amount of Request $14,700.00 *8. Detailed Request The Island of Hawaii has recently experienced a higher the usual amount of activity centered around eruptions at Pu'u 0'0' and Halema'uma'u craters. This increased activity has elevated the amount of gases and particles the is being emitted into the immediate environment. The Hawaii Fire Department along with several State and Federal partners, are involved with the monitoring and assessment of the immediate dangers to the health and well-being of our island population. Sulpher Dioxide ( S02) is the primary gas associated with the eruptions and because of the nature of the fire departments responsibility to respond to all emergencies island wide, we are obligated to provide the appropriate protection to our responders. The air purifying respirator that we have selected will adapt to existing Self Contained Breathing Apparatus Face pieces that our personnel have been fit tested for and already have personally assigned to them ( every firefighter has a personal mask) The adapter and filter will provide them with the appropriate protection at lower levels then what would be required for wearing the complete SCBA ensemble with supplied air. This enables them to work with more mobility and carrying less weight. *9. Summary of Budget CBRN Cannister - 120each @ $115.00 - $13,800.00 Applicable S02 cartridges - 120 sets @ $7.50 =$900.00 9a. Additional Budget Detail 10. Vendor Estimate 10a. Additional Vendor Estimate Detail 11. If you are requesting funding for equipment. do you have a preference for a specific manufacturer? 12. If you answered "yes" to the question above, please tell us why you have a preference for that manufacturer(s). * 13. Does your department need volunteers for specific non-firefighting activities or projects? No * 14. If you answered "yes" to the question above, please describe ways volunteers can help your department . we have volunteers and we do include them when needed in Fire Department activities, so we do not require further assistance. *IS. Additional Information n/a * 16. Would you like to receive regular updates on the Fireman's Fund Heritage program? Yes Compliance Agreement * 1. Compliance Agreement I agree to these terms. *2. Special Circumstances No 3. If "yes." please explain. t RECOMMEND APPROVAL: DARRYL OLIVEIRA Fire Chief r Date:- APPROVED AS TO FORM AND LEGALITY: William Brilhante Deputy Corporation Counsel Date: ca~~ M~v or h PETE HOFFMANN •4 BRENDA FORD Chair & Presiding Officer ~e STACY HIGA DONALDIKEDA K. ANGEL PILAGO {s•.a' BOB JACOBSON Vice Chair °i EMILY I. NAEOLE DOMINIC YAGONG J YOSHIMOTO HAWAI `I COUNTY COUNCIL County ofHawai'i Hawaii County Building 25 Aupuni Street Hilo, Hawai'i 96720 May 14, 2008 Pete Hoffmann, Council Chair Council Members Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution No. 660-08 Authorizing the Acceptance of the Monetary Contribution from the Firemans Fund Insurance Company for the Hawaii Fire Department. Bill No. 309 : An Ordinance To Amend Ordinance No. 07-82, As Amended, The Operating Budget For The County Of Hawaii For The Fiscal Year Ending June 30,2008. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sin rely, (/VVUJ" . Dominic Yagong, Chai Committee on Finance Aantayal/Date/Waive to C uncil: Disapproved/Date/Refer to FC: Pete Hoffmann, Chair Pete Hoffmann, Chair Hawaii County Council Hawaii County Council DY/la Serving the Interests of the People of Our Island