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HomeMy WebLinkAboutCOM 0020.030 2006-2008 ~tV Os,M" Harry Kim <P•:'•'~~ William Takaba Mayor Director Me±•'~ Nancy E. Crawford Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 • Fax(808)961-8248 C- f"1 ~ ~ ,_•t •,i x _ }mot June 18, 2008 Co Pete Hoffmann, Chairman, and Members of the Hawaii County Council c~ County of Hawaii ~x? Hilo, Hawaii 96720 Dear Chairman Hoffmann and Members of the County Council: SUBJECT: Transfer of Funds June 1 through June 15, 2008 Attached is a Report of Transfers Authorized showing transfers made from June 1 through June 15, 2008. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, "9a., Deanna Sako Controller Attachments Gommr Nm 2t~ • 3 O Ref. Ta Hawai 'i County is an equal opportunity provider and employer. Ref. Dpta 'JIM 18 70 i Report of Transfers Authorized For the period: June 1 through June 15, 2008 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 50 6/2/08 General Police 5201.02 Police Commission OCE 19,000.00 5207.02 South Hilo Police OCE 45,000.00 5203.02 Police Adm Div OCE 141,000.00 5212.02 Kona Police OCE 107,500.00 5209.02 Hamakua Police OCE 3,000.00 5212.22 Kona Police CID OCE 18,000.00 5210.02 Waimea Police OCE 10,000.00 5213.02 Ka'u Police OCE 2,500.00 51 6/3/08 General Finance 5125.02 Real Property Tax OCE 23,000.00 5122.06 Accounts Equip 14,500.00 5122.01 Accounts S&W 32,000.00 5121.06 Finance Admin/Budget Equip 8,500.00 5125.01 Real Property Tax S&W 20,000.00 5124.01 Treasury S&W 32,000.00 5128.01 Risk Management S&W 20,000.00 52 6/3/08 General Parks & Rec 5507.02 Recreation Div OCE 25,000.00 5507.06 Recreation Div Equip 8,400.00 5511.06 Hoolulu Complex Equip 3,000.00 5511.02 Hoolulu Complex OCE 13,600.00 53 6/3/08 General Fire 5227.01 Helicopter Services 25,000.00 5225.02 Fire Equip Maintenance OCE 15,000.00 5226.02 Volunteer Fire OCE 10,000.00 54 6/5/08 General Parks & Rec 5519.79 ERS Section Activities S&W 11,000.00 5519.71 EAD Recreation S&W 11,000.00 55 6/12/08 General Pros Atty 5271.14 Kona Pros Atty OCE 12,000.00 5271.18 Kona Pros Atty Equip 12,000.00 56 6/12/08 General Pros Atty 5271.02 Prosecuting Atty OCE 12,000.00 5271.09 Prosecuting Atty Equip 12,000.00 57 6/12/08 General Data Sys 5118.02 Data Systems OCE 10,184.00 5118.10 Data Systems Equip 10,184.00 58 6/13/08 Highway Public Works 5911.05 Prov for Comp Adj - H 80,000.00 5902.17 Retirement Benefits 80,000.00 5301.06 Hwy Maint Adm Equip 345,000.00 5301.12 South Hilo Road OCE 98,000.00 5301.31 N & S Kohala Road S&W 16,000.00 5301.32 N & S Kohala Road OCE 38,000.00 5301.51 Ka'u Road S&W 51,000.00 5301.61 Puna Road S&W 142,000.00 59 6/13/08 General Human Res 5151.02 Human Resources OCE 520.00 5151.06 Human Resources Equip 520.00 60 6/13/08 General Fire 5227.46 Basic EMT Training Equip 5,816.15 5227.42 Basic EMT Training OCE 5,816.15 774,520.15 774,520.15 ,V Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: KAY OSHIRO PHONE: 961-2274 DATE: 05 / 27 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 173,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 173,000.00 EXPLANATION (Provide complete explanation): See attached. SUBMITTED BY: DATE: M~Y 2 i 18 Department Head ACTION: /"Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: m /'y 3q 0 2008 Director of Finance Approved _ Deferred _ Denied JUN - 2 2008 Signed: DATE: Mayor Transfer No. 50 7/P7 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5201.02.115 Pol Comm - Misc Contract Svc $ 19,000.00 010.201.5203.0.102 Admin - Telephone $ 33,000.00 010.201.5203.02.114 Admin - Electricity $ 50,000.00 010.201.5203.02.115 Admin - Misc Contract Svc $ 58,000.00 010.201.5209.02.114 Hamakua - Electrity $ 3,000.00 010.201.5210.02.115 Waimea - Misc Contract Svc $ 10,000.00 TOTAL $ 173,000.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.02.115 South Hilo - Misc Contract Svc $ 45,000.00 010.201.5212.02.115 Kona - Misc Contract Svc $ 107,500.00 010.201.5212.22.115 Kona CID - Misc Contract Svc $ 18,000.00 010.201.5213.02.109 Kau - Repairs to Equipment $ 2,500.00 TOTAL $ 173,000.00 EXPLANATION: Funds are available due to lower than anticipated cost for utilities such as electricity and telephone; towing, body removal, medical services, drug screening, microfilming, and investigative services. Funds are needed under these accounts to cover the: 1) increase in the cellblock security cost due to the use of additional guards to watch high risk prisoners and prevent liability to the County; 2) increased storage cost of vehicles towed and held by the vendor until the case is complete and and the disposition is determined; 3) higher than anticipated forensic costs. Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Deanna Sako PHONE: 961-8425 DATE: 5 / 28 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.02.115 Real Property Tax OCE $ 23,000.00 010.121.5122.01.011 Accounts S&W 32,000.00 010.121.5125.01.011 Real Property Tax S&W 20,000.00 TOTAL: $ 75,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.06.454 Accounts Equip $ .14,500.00 010.121.5121.06.450 Finance Admin/Budget Equip 8,500.00 010.121.5124.01.021 Treasury S&W 32,000.00 010.121.5128.01.021 Risk Management S&W 20,000.00 TOTAL: $ 75,000.00 EXPLANATION (Provide complete explanation): Funds are available in Real Property Tax OCE due to contract amounts not being as high as expected. Funds are available in Accounts Division S&W due to a vacant position for part of the year. Funds are available in Real Property Tax S&W due to various short-term vacancies during the year. Funds are needed in Accounts equipment account and Finance Admin/Budget equipment account, as several pieces of equipment are broken/obsolete. It has been determined that it is more feasible to replace the equipment than to repair it. Funds are needed in Treasury S&W due to the payout of large comp time balances to be in compliance with the union agreements. Funds are needed in Risk Management S&W due to unanticipated overtime. SUBMITTED BY: DATE: MAY 2 9 X008 .Bep rtment Head ACTION: i Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ~ ~~~8 Director of Finance Approved _ Deferred _ Denied Signed: DATE: 2008 Mayor Transfer No. 51 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Recreation CONTACT: Arlene Miyake PHONE: 961-8740 DATE: 05 / 29 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.02.114 Recreation Div Oce, Electricity $ 25,000 TOTAL: $ 25,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.06.480 Recreation Div Equip, Misc Equipment $ 1,400 010.500.5507.06.449 Recreation Div Equip, Motor Vehicle $ 7,000 010.500.5511.06.480 Hoolulu Complex Eqt, Misc. Equipment $ 3,000 010.500.5511.02.114 Hoolulu Complex Oce, Electricity $13,600 TOTAL: $ 25,000 EXPLANATION (Provide complete explanation): Funds are available in account 010.500.5507.01.114 Recreation Div Oce, Electricity due to closure of Paauilo Annex and Kohala Gym Complex for the entire fiscal. A transfer of $1,400 is needed to account 010.500.5507.06.480 Recreation Div Equip, Misc Equipment due to air conditioning unit at Hale Halawai breaking down. It would be more cost effective to purchase new unit rather than incur repairs and maintenance costs. $7,000 is needed in account 010.500.5507.06.449 to purchase a State surplus vehicle to replace a 12 year old vehicle that frequently breaks down. $3,000 is needed in 010.500.5511.06.480 Hoolulu Complex Eqt, Misc Equipment to purchase a pressure washer due to the theft of the old one. $13,600 will be used to alleviate the shortfall of funds in 010.500.5511.02.114 Hoolulu Complex Oce, Electricity that was caused by increased rates and usage. SUBMITTED BY: DATE: 15epa ent Head U ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: WUA~ - q DATE: MAY 3 0 2008 Director of Finance Approved _ Deferred _ Denied Signed: e DATE: JWN - / 2008 .,Mayor Transfer No. 52 7~,o 7 County of Hawaii is an Equal Opportunity Provider and Employer Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Equip. Maintenance CONTACT: Gerald Makino PHONE: 981-8350 DATE: 05 / 30 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.01.115 Misc. Fire-Helicopter Svcs-Misc.Contr Svcs $ 25,000 TOTAL: $ 25,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.02.228 Fire Equip. Maint.-OCE-M.V. Parts $ 15,000 010.221.5226.02.228 Voluntr Fire-OCE-M.V. Parts 10,000 TOTAL: $ 25,000 EXPLANATION (Provide complete explanation): Surplus funds are projected in the 0 CE account due to scheduled maintenance advanced to next fiscal year. Additional funds are needed to purchase repair parts for regular Fire and Volunteer Fire vehicles. SUBMITTED BY: DATE: S/30 /4 Department Head ACTION: Recommend App val _ Recommend Deferral _ Recommend Denial 1 008 Signed: DATE: J U~ irector of Finance , Appr ed _ Deferred _ Denied JUN - 3 2008 Signed: DATE: ayor Transfer No. 53 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: EAD- Recreation CONTACT: Darren Takiue PHONE: 961-8560 DATE: 06 / 02 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5519.79.011 ERS Section Activities, Regular S&W $ 11,000 TOTAL: $ 11,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5519.71.011 EAD Recreation S&W, Regular S&W $ 11,000 TOTAL: $ 11,000 EXPLANATION (Provide complete explanation): Transfer # 36 erroneously listed account 010.500.5519.79.011 ERS Section Activities, Regular S&W instead of account 010.500.5519.71.011 EAD Recreation S&W, Regular S&W. SUBMITTED BY: 46"At~ DATE: 6' De rtment Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: JUN 4 008 Director of ina e ,Z'Approved _ Deferred _ Denied Signed: Gvw~ DATE: 2008 Mayor Transfer No. 54 ? _ County of Hawaii is an Equal Opportunity Provider and Employer Form #A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Prosecuting Attorney DIVISION: CONTACT: Nancy Kelly PHONE: 961-0466 DATE: 06 / 03 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.14.111 Kona Pros Atty OCE, Rental/Lease of $ 12,000.00 Equipment TOTAL: $ 12 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.18.450 Kona Pros Atty Equip, Office Equipment $ 12,000.00 TOTAL: $ 12 000.00 EXPLANATION (Provide complete explanation): Transfer funds presently budgeted for lease of a high volume copier to the equipment account for the purchase of a high volume copier. Additional funds needed for the purchase will come from the State Forfeitures account. SUBMITTED BY: DATE: ©J- ep rtment He d ACTION: l Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: J~14 5 4008 / nance L)k I J Approved ` Deferred _ Denied Signed: DATE: AWN 1 7 2000 Mayor Transfer No. 55 Zf 72 IO Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Prosecuting Attorney DIVISION: CONTACT: Nancy Kelly PHONE: 961-0466 DATE: 06 / 03 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.02.111 Prosecuting Atty, OCE, Rental/Lease of $ 12,000.00 Equipment TOTAL: $ 12 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.09.450 Prosecuting Atty Equip, Office Equipment $ 12,000.00 TOTAL: $ 12,000.00 EXPLANATION (Provide complete explanation): Transfer funds presently budgeted for lease of a high volume copier to the equipment account for the purchase of a high volume copier. Additional funds needed for the purchase will come from the State Forfeitures account. SUBMITTED BY: DATE: toff epa ment ea ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial tt ~~.a e% Signed: DATE: J i`v 4008 Director of Finance i ZApproved _ Deferred _ Denied Signed: DATE: JUN 1 212008 _ Q" ayor Transfer No. 56 ZI7--11 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Data Systems DIVISION: CONTACT: Clayton Yugawa PHONE: 981-8300 DATE: 06 / 06 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.02.109 Data Systems OCE, Equipment Repair/Maint $ 10,184 TOTAL: $ 10,184 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.10.454 Data Systems Equipment, Computer Eqpt & $ 10,184 Software TOTAL: $ 10,184 EXPLANATION (Provide complete explanation): Additional funds are needed in our equipment account to 1) purchase additional spare PCs, in case a County Department needs an emergency (temporary) replacement; and 2) purchase PCs with the VISTA operating system , for testing purposes. Some funds were originally budgeted in the repair and maintenance account for replacement PCs; and are being transferred and consolidated within the equipment account. SUBMITTED BY: DATE: e art e ACTION: Recommend Approval ecommend Deferral _ Recommend Denial Signed: DATE: JUN 9 N08 Director of Finance /Approve _ Deferred _ Denied Signed: DATE: JI J1y I?nna Mayor Transfer No. 57 '7~ 7 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highway CONTACT: Diane Shiro PHONE: 961-8463 DATE: 6 / 9 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.911.5911.05.341 Prov-Compensation $ 80,000 020.301.5301.06.456 Hwy Maint Admin Equipment, Constr&Rpr 245,000 020.301.5301.06.480 Hwy Maint Admin Equipment, Misc Eqpt 100,000 TOTAL: $ 425,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.901.5902.17.341 Retirement Benefits $ 80,000 Please see attachment Various - see attachment 345,000 TOTAL: $ 425,000 EXPLANATION (Provide complete explanation): Request to transfer from Prov-Comp to cover shortage in Retirement Benefits due to costs being more than anticipated. Request to transfer from Hwy Maint Admin Eqpt to cover shortages in S. Hilo Road OCE, N&S Kohala Rd S&W & OCE, Kau Rd S&W and Puna Rd S&W. Funds are available in Hwy Maint Admin Equip due to the deferred purchase of two budgeted equipment and lower bids than budgeted on fund balance funded eqpt purchases. Funds are needed in the various districts S&W and OCE accounts due to various disasters such as high winds, rain and flooding that districts responded to. Kohala district also responded to various fire disasters. SUBMITTED BY: DATE: Department Head lei ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: k~" DATE: J UPI 1 0/ 2008 Diiectu, of finance Approved _ Deferred _ Denied JUH 1 3 1008 Signed: DATE: t lylayor Transfer No. 58 L'7 -1-7 TO: Account Number Title 020.301.5301.12.121 S Hilo Road Oce, Refuse Disposal 3,000.00 020.301.5301.12.218 S Hilo Road Oce, Fuels & Lubricants 40,000.00 020.301.5301.12.228 S Hilo Road Oce, M.V./Hvy Eqpt Parts/Sup 55,000.00 S Hilo Road OCE 98,000.00 020.301.5301.31.021 N & S Kohala Rd S&W, Overtime S&W 11,000.00 020.301.5301.31.099 N & S Kohala Rd S&W, Miscellaneous S&W 5,000.00 N & S Kohala Rd S&W 16,000.00 020.301.5301.32.218 N & S Kohala Rd Oce, Fuels & Lubricants 20,000.00 020.301.5301.32.228 N & S Kohala Rd Oce, M.V./Hvy Eqpt Parts 8,000.00 020.301.5301.32.230 N & S Kohala Rd Oce, Highway Materials 10,000.00 N & S Kohala Rd OCE 38,000.00 020.301.5301.51.011 Kau Road S&W, Regular S&W 41,000.00 020.301.5301.51.021 Kau Road S&W, Overtime S&W 7,000.00 020.301.5301.51.099 Kau Road S&W, Miscellaneous S&W 3,000.00 Kau Road S&W 51,000.00 020.301.5301.61.011 Puna Road S&W, Regular S&W 129,000.00 020.301.5301.61.021 Puna Road S&W, Overtime S&W 8,000.00 020.301.5301.61.099 Puna Road S&W, Miscellaneous S&W 5,000.00 Puna Road S&W 142,000.00 Highway Maintenance Division 345.000.00 Form #A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HUMAN RESOURCES DIVISION: Recruitment CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 06 / 09 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.02.109 Human Resources - Equip Repairs/Maint $ 520 TOTAL: $ 520 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.06.454 Human Resources - Computer Equip $ 520 TOTAL: $ 520 EXPLANATION (Provide complete explanation): The laser printer currently being used by the Personnel Management Specialist I in the Recruitment Division is over 11 years old and not working properly. It is not economical to repair this printer. A transfer of funds is needed to purchase a replacement. Funds budgeted in the Equipment Repairs & Maintenenace account for PC and printer repairs will transferred to the Computer Equipment account. SUBMITTED BY: Q-.J-- \ DATE: ( Department Head ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: J U14 I /nu Director of Ft nce _ Approved _ Deferred _ Denied Signed: a"~ DATE: 3 ?008 Mayor Transfer No. 59 / R `17 County of Hawai'i is an Equal Opportunity Provider and Employer Form #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Basic EMT Training CONTACT: Gerald Makino PHONE: 981-8350 DATE: 06 / 09 / 08 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.46.458 Basic EMT Training -Rescue Eqpt. $ 5,816.15 TOTAL: $ 5,816.15 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.42.219 Basic EMT Training-OCE-Medical Supplies $ 5,816.15 TOTAL: $ 5,816.15 EXPLANATION (Provide complete explanation): Surplus funds remain in the equipment accounts after all budgeted purchases made. Funds needed for medical supplies purchases in excess of budget. SUBMITTED BY: DATE: / / 0 19 Department Head ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: JU 210 f- ir r of Finance ,Z/Approved - Deferred - Denied Signed: DATE: JUP 1 3 12008 Mayor Transfer No. 60 '11371