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Home My WebLink AboutCOM 0970.000 1996-1998 xk JNty, OF Stephen K. Yamashiro •T Harry A. Takahashi Mayor _ Uirertar S.K. Schutte 1Tp•Of'Nj Deputy (founft of ('70WUZITI DEPARTMENT OF FINANCE 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720-4252 (808) 961-8234 • Fax (808) 961-8248 September 2, 1998 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution Authorizing County to Enter into an Agreement Enclosed is a resolution authorizing the Mayor to enter into an agreement for a feasibility study for a food processing facility and visitors center in Kau. This grant is to provide funding for a consultant to investigate and survey its potential for development. If there are any questions, please do not hesitate to call the Department of Research ,and Development. Harry A. Takahashi Director of Finance APPROVED: tephen K.IY~mashiro Mayor Enc, ICES. 3/9- 98 Comm. No. y FYIe No. RE S Ref. To: Fe W. Date SEP 0 1 1998 - 0 +'p+.+?O•~otiti~ U.S. DEPARTMENT OF COMMERCE g Economic Development Administration A Jackson Federal Building, Room 1856 915 Second Avenue f~'•vi: o. Seattle, Washington 98174 Fax: (206) 220-7669 AUG 2 4 Mr. Stephen K. Kamashiro 1{V~ 7 Mayor 111 v ~tt County of Hawaii 25 Aupuni Street Hilo, HI 96720 Dear Mayor Kamashiro: The Economic Development Administration has approved an award of $30,000 under the Section 301(a) Technical Assistance Program in response to your application. Enclosed are three copies of the Financial Assistance Award and one copy each of the Special Award Conditions and Standard Terms and Conditions. These documents specify the prerequisites with which you agree to comply in accepting this award. If these terms and conditions are acceptable, the appropriate official should sign and return two copies of the Financial Assistance Award. The third copy and the Special and Standard Terms and Conditions are for your files. The approval of this Financial Assistance Award constitutes an obligation to make this awned, which is subject to the Special and Standard Terms and Conditions. This obligation will be terminated without further cause if the signed copies of the Financial Assistance Award anE not returned within 15 days of receipt. Sincerely, Leonar mi egional Director Enclosures FORM CO<50 U.S. DEPARTMENT OF COMMERCE fRE.1093) GRANT ? COOPERATIVE AGREEMENT OAO 203-26 FINANCIAL ASSISTANCE AWARD ACCOUNTING CODE RECIPIENT NAME County of Hawaii AWARD NUMBER 07-06-03783 STREET ADDRESS 25 Aupuni Street FEDERAL SHARE OF COST $ 30,000 CITY, STATE, ZIP CODE RECIPIENT SHARE OF COST Hilo, HI 96720 $ 15,000 AWARD PERIOD TOTAL ESTIMATED COST September 1, 1998 through August 31, 1999 $ 45,000 DEPARTMENT OF COMMERCE OPERATING UNIT Economic Development Administration AUTHORITY Public Works and Economic Development Act of 1965, as amended. 42 U.S.C. 3151{a) PROJECT TITLE Food Processing and Visitors Center Feasibility Study This Award approved by the Grants Officer is issued in triplicate and constitutes an obligation of Federal funding. By signing the three documents, the Recipient agrees to comply with the Award provisions checked below and attached. Upon acceptance by the Recipient, two signed Award documents shall be returned to the Grants Officer and the third document shall be retained by the Recipient. If not signed and returned by the Recipient within 15 days of receipt, the Grants Officer may declare this Award null and void. ® Department of Commerce Financial Assistance Standard Terms and Conditions Special Award Conditions El Line Item Budget ? OMB Circular A-21, Cost Principles for Educational Institutions ® OMB Circular A-87, Cost Principles for State and Local Governments ? OMB Circular A-110, Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations Uniform Administrative Requirements ? OMB Circular A-122, Cost Principles for Nonprofit Organizations 15 CFR Part 24, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments ® OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations ? 48 CFR Part 31, Contract Cost Principles and Procedures ® Other(s): 15 CFR. Part 26 SIGNATURE OF DEPARTMENT OF COMME E GRANTS FICER TITLE DATE A. Leonard Smith AUG 2 4 Regional Director TYP DAME AND SIGNATURE AUTHORIZED RECIPIENT OFFICIAL TITLE DATE r O.S. Department of Commerce Economic Development Administration Special Award Conditions of Financial Assistance Award for Technical Assistance Projects under Section 301(a) of the Public Works and Economic Development Act of 1965, as Amended Award Number: 07-06-03783 Recipient: County of Hawaii Address: 25 Aupuni Street Hilo, HI 96720 I. This award will extend from September 1, 1998 through August 31, 1999. EDA will make award payments by Automated Clearinghouse method upon receipt of a Request for Advance or Reimbursement (SF-270) from the Recipient. II. Total allowable costs will be determined at the conclusion of the award period in accordance with 15 CFR Part 24 and OMB Circulars A-87 and A-133. In the event of an underrun in total costs for the project, the Federal share for this project period will be limited to the same proportion as the Federal amount to the total approved budget as stated in Item IV. The Federal share of total allowable costs shall not exceed the dollar amount in the approved budget of the original award and subsequent amendments. III. The following reports are due on the dates indicated: A. Semiannual Report March 1, 1999 B. Annual Report September 30, 1999 C. Financial and Quarterly Progress Reports Quarterly reports shall include the Financial Status Report (SF-269 or SF-269A) and Federal Cash Transactions Report (SF-272) according to the schedule below: Period Due Date September 1, 1998 to November 30, 1998 December 31, 1998 December 1, 1998 to February 28, 1999 March 31, 1999 March 1, 1999 to May 31, 1999 June 30, 1999 June 1, 1999 to August 31, 1999 September 30, 1999 -2- Project N 07-06-03783 Note: The final quarterly financial report should include all expenses charged to the award. The Recipient, however, may elect to submit a separate final financial report for the entire award period no later than 60 days following the expiration of the award period. EDA will close the award on the basis of the final financial report. EDA may, however, revise the eligible project costs based upon the audit report, if required under the Standard Terms and Conditions. D. Submissions All reports and correspondence related to this project are to be submitted to the Federal Program Officer: Bettye Atkinson, Planning and TA Chief Economic Development Administration Seattle Regional Office Jackson Federal Building, Room 1856, 915 Second Avenue Seattle, WA 98174 In addition, the Recipient will submit a copy of the Semiannual Report and the Annual Report to the appropriate EDA Economic Development Representative. IV. Budget: A. Under the terms of the award the approved budget is: Federal Cash Contribution $ 30,000 Recipient Contribution $ 15.000 Total $ 45,000 B. Budget Categories Direct Charges: 1. Personnel $ 0 2. Fringe Benefits $ 0 3. Travel $ 0 4. Equipment $ 0 5. Supplies $ 0 6. Contractual $ 45,000 7. Other $ 0 Total Direct Charges $ 45,000 8. Indirect Charges $ 0 Grand Total $ 45,000 V. See the attached Scope of Work (Attachment A) and Authorized Staff Positions (Attachment B), and Printing Instructions (Attachment C). VI. SPECIAL CONDITION Performance Measures. The Recipient acknowledges its responsi- bility to submit to EM: (a) prior to project closeout, the information identified as "Performance and outcomes at project completion," and (b) two years and four years thereafter, the information identified as "Project outcomes at 2 years and 4 years after completion," set forth as Core Performance Measures in Addendum to Economic Development Administration Standard Terms and Conditions--Non-Construction Programs. RDA will advise the Recipient in writing, not less than 90 days prior to the time for submission, in the event there are any modifications in the information required to be submitted. ATTACHMENT A Project No. 07-06-03783 SCOPE OF WORK County of Hawaii 1. Hire a consultant to determine whether the Ka'u region has the resources to establish a food-processing and visitor center. 2. The consultant will determine what resources are available in the area to justify a food processing and visitor center facility. This will include the determination of available crops for processing as well as the potential for other crops to be processed at the facility. 3. The consultant will review the literature on local crops and confer with farmers, organizations in the area, and discuss the issues with the University of Hawaii at Hilo agricultural staff. 4. The consultant will investigate the feasibility of developing a visitor center at the food processing facility. The visi- tor center will showcase and promote the food products being processed and include historical and cultural information relevant to the area. 5. The consultant will provide information on the appropriate size for the facility, activities and exhibits, what equip- ment will be required for its operation, potential site location and preliminary sketches and plans. 6. Determine whether existing facilities at the closed Ka'u Sugar Mill can be utilized for the visitor center and whether equipment is locally available for use at the facility. 7. Determine how a visitor center concept utilizing the histori- cal and cultural amenities of the area can be incorporated into the visitors center and whether such artifacts, photo- graphs, etc. are available for such use. 8. Determine the costs for developing the food processing and visitor center facility and develop potential funding sources. 9. Develop a management plan for the facility. 10. Determine which organizations are interested in the operation of the facility, which would be the most optimum, and whether the organizations have the resources to operate the facility. 11. Provide a written report on the above activities. ATTACHMENT B Project No: 07-06-03783 AUTHORIZED STAFF POSITIONS County of Hawaii Authorized Personnel Chargeable to the EDA Grant and Maximum Salary Levels: Annual EDA $ Local $ EDA Position Salary % EDA Amount Local Amount Total There is no staff charged to this grant. DEPARTMENT OF COMMERCE FINANCIAL ASSISTANCE SPECIAL AWARD CONDITIONS A. AWARD NUMBER AND PROPOSAL DESCRIPTION. This Award Number 07-06-03783 , supports the work described in the Recipient's proposal, entitled Food Processing and Visitors Center Feasibility Study dated 05/14/98 which is incorporated into this award by reference. Where the terms of the award and proposal differ, the terms of the award shall prevail. B. AWARD CONTACTS. .01 The Recipient Contact's name, address, and telephone number are: Howard Nakamura County of Hawaii 25 Aupuni Street Hilo, HI 96720 (808) 961-8366 .02 The Federal Program Officer is responsible for the programmatic, technical and/or scientific aspects of this award. The Federal Program officer's name, address, and telephone number are: Bettye Atkinson, Planning and TA Chief Economic Development Administration Seattle Regional Office Jackson Federal Building, Room 1856, 915 Second Avenue Seattle, WA 98174 (206) 220-7665 1 12/93 .03 The Grants Officer responsible for all admir trative aspects of this award and authorized to award, ameis, suspend, and terminate financial assistance awards. Grants Officer's name, address, and telephone number are: A. Leonard Smith, Regional Director Economic Development Administration Seattle Regional Office Jackson Federal Building, Room 1856, 915 Second Avenue Seattle, WA 98174 (206) 220-7660 .04 The Grants /Cooperative Agreement Specialist is responsible for administrative coordination and liaison with the Recipient. This individual receives appropriate material from the Federal Program Officer and/or the Recipient for administrative processing. The Grants/ Cooperative Agreements Specialist's name, and telephone number are: Jacob Macias (206) 220-7666 C. LINE ITEM BUDGET The line item budget for this award is as follows: Federal Nonfederal Total Personnel $ 0 $ 0 $ 0 Fringe Benefits 0 0 0 Travel 0 0 0 Equipment 0 0 0 Supplies 0 0 0 Contractual 30,000 15,000 45,000 Other 0 0 0 Total Direct 30,000 15,000 45,000 Indirect 0 0 0 Total 30,000 15,000 45,000 2 12/93 D. REFUND CHECKS The Recipient shall submit all refund checks to the Department of Commerce (DoC) accounting office identified below. All checks must identify on their face the name of the DoC agency funding the award, award number, and no more than a two-word description to identify the reason for the refund. A copy should be provided to the Federal Project Officer. Economic Development Administration P. O. Box 100202 Atlanta, Georgia 30384 E. PROGRAM INCOME Program income earned during the award period shall be retained by the Recipient and shall be added to funds committed to the award and used for the purposes and under the conditions applicable to the use of the award funds. F. EQUIPMENT PURCHASES Recipients are hereby notified that they are encouraged, to the extent feasible, to purchase American-made equipment and products with funding provided under this program in accordance with Congressional intent as set forth in the resolution contained in Public Law 103-317, Section 607. 3 12/93