HomeMy WebLinkAboutCOM 0020.032 2006-2008
+tV OF
Harry Kim <P:'•'~~ William Takaba
Mayor Director
Nancy E. Crawford
;0;F
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 Fax (808) 961-8248,'-
4
July 22, 2008
Pete Hoffmann, Chairman,
and Members of the Hawaii County Council c:D
County of Hawaii
Hilo, Hawaii 96720
Dear Chairman Hoffmann and Members of the County Council:
SUBJECT: Transfer of Funds
July 1 through July 15, 2008
Attached is a Report of Transfers Authorized showing transfers made from July 1
through July 15, 2008. These transfers relate to the fiscal year ended June 30, 2008.
Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
pDeanna Sako
Controller
Attachments
Comm. No. 2. .3'=•
Ref. To:
Ref. Date UL 2 2 2008
Hawaii County is an equal opportunity provider and employer.
Report of Transfers Authorized For the period: July 1 through July 15, 2008 (For Fiscal Year Ended June 30, 2008)
Transfer Date
No. Approved Fund Dept. From: Amount To: Amount
84 7/10/08 Highway Public Works 5301.06 Highway Maint Admin Equip 30,600.00 5301.12 South Hilo Road OCE 8,000.00
5301.32 North & South Kohala Road OCE 11,300.00
5301.62 Puna Road OCE 11,300.00
85 7/11/08 General Parks & Rec 5519.12 EAD Admin OCE 12,870.00 5481.02 Coordinated Services OCE 18,819.00
5519.72 EAD Recreation OCE 4,900.00 5481.32 Coordinated Serv County OCE 248.12
5519.79 ERS Section Activities 1,297.12
86 7/11/08 General Public Works 5233.06 Flood Control Equip 13,530.00 5233.02 Flood Control 92,000.00
5171.22 Building R&M OCE 78,470.00
141,667.12 141,667.12
I
Page 1 of 1
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE
CONTACT: STANLEY NAKASONE PHONE: 961-8349 DATE: 0& /,90 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.06.456 Hwy Main Adm Eqpt, Constr & Repair $ 30,600.00
TOTAL: $ 30,600.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.12.218 S Hilo Road Oce, Fuels & Lubricants $ 8,000.00
020.301.5301.32.218 N & S Kohala Rd Oce, Fuels & Lubricants 11,300.00
020.301.5301.62.218 Puna Road Oce, Fuels & Lubricants 11,300.00
TOTAL: $ 30,600.00
EXPLANATION (Provide complete explanation):
Request to transfer from HWY Admin Maint Eqpt to cover shortages in S. Hilo Road OCE, N & S Kohala Road
OCE and Puna Road OCE fuel accounts due to un-anticipated high fuel charges.
Funds are available in the HWY Admin Maint Eqpt account due to lower equipment bids.
SUBMITTED BY: C . c6L _ DATE: 62
Department Head
ACTION: Recommend Approval _ Recommend Deferral Recommend Denial
Signed: ft4-- DATE: 'Ju~
Director of inance
YApproved - Deferred Denied
Signed: ak~ DATE: JVL 1 a 2008
Mayor
Transfer No. 84
c~;~s
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: EAD-CSE
CONTACT: Sidney Kanno/Zoe Bianchi PHONE: 961-8777 DATE: 06 / 30 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5519.12 EAD-OCE $ 12,870.00
010.500.5519.72 ERS-OCE 6,197.12
Csce ~-N•~
TOTAL: $ 19 067.12
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.481.5481.02 XZ 1 Coordinated Service-OCE $ 18,819.00
010 .w n S'496 31.2- 1 248.12
TOTAL: $ 19,067.12
EXPLANATION (Provide complete explanation):
Balance available in EAD and ERS accounts due to expenditures less than anticipated.
Shortage in CSE caused by unanticipated sharp increase in fuel, oil and repairs to vehicles.
SUBMITTED BY: DATE: 09
De artment Head
ACTION: C~ Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: J U b 1 i
irector Finance
Approved _ Deferred _ Denied
Signed: DATE: JUL 1 1/2008
Mayor
Transfer No. 85
INCREASE EXPENDITURES:
Account Number Account Title Amount
010.500.5519.12.102 EAD Telephone 5,900.00
010.500.5519.12.103 EAD Janitorial Svcs. 2,500.00
010.500.5519.12.104 EAD Travel 450
010.500.5519.12.109 EAD Eqpt Repair/Maint 780
010.500.5519.12.112 EAD Mileage 390
010.500.5519.12.113 EAD Water/Gas/Sewer 800
010.500.5519.12.114 EAD Electricity 650
010.500.5519.12.217 EAD Cleaning/San. Supp. 500
010.500.5519.12.225 EAD Educ./Recr./ Scien. Supp. 200
010.500.5519.12.227 EAD Computer/Office Supp. 450
010.500.5519.12.341 EAD Misc Charges 250
010.500.5519.72.109 ERS Eqpt Repairs 600
010.500.5519.72.115 ERS Misc Contr. Svcs 3,000.00
010.500.5519.72.225 ERS Educ/Recr/Scien. Supp. 1,300.00
010.500.5519.79.341 ERS Misc Charges 1,297.12
06 r%
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION
CONTACT: DIANE M SHIRO PHONE: 961-8463 DATE: 06 / 30 / 08
FISCAL PERIOD: July 1, 20 07 to June 30, 20 08
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.233.5233.06.449 FLOOD CONTROL - Motor Vehicle $ 13,530.00
010.171.5171.22.114 BLDG R&M-OCE, Electricity 78,470.00
TOTAL: $92,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.233.5233.02.115 FLOOD CONTROL-OCE, Misc Contract $ 92,000.00
Services
TOTAL: $ 92,000.00
EXPLANATION (Provide complete explanation):
Funds available from Flood Control Eqpt account and from Bldg R&M Electricity account due to lower than
anticipated vehicle award costs and electricity cost increase to fund shortage for highway labor costs charged for
flood control assistance.
SUBMITTED BY: /L C~lc~c.c_ DATE: to l o
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: U U ~ 1
Director of Finance
_c/Approved Deferred _ Denied
Signed: DATE: ~ul 1/ 2n,08
Mayor
Transfer No. 86
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