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Home My WebLink AboutCOM 0708.000 2008-2010 Nancy E. Crawford William P Kenoi Director Mayor •:� \' ":J„�� t•: ' Deanna S. Sako `..• irY,�.: Deputy Director • ne - County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, I law au 96720 (808)961 -8234 • Fax(808)961 -8569 February 5, 2010 pC7 m c LZ7 rn J Yoshimoto, Council Chair and � ur Members of the Hawaii County Council - Hawaii County Council "L') r i 25 Aupuni Street 0 Hilo, Hawaii 96720 v c, Re: Honoka'a Large Capacity Cesspool Replacement Project The Honoka'a Large Capacity Cesspool Replacement project involves the design and installation of new sewer mains and a new Wastewater Treatment Plant as a wastewater collection and treatment /disposal solution to the replacement of large capacity cesspools. Owners of large capacity cesspools are being required to close such cesspools in order to meet Environmental Protection Agency requirements to eliminate large capacity cesspools. The State of Hawaii is also required by the U.S. EPA to close its LCC serving State facilities in the vicinity of the Honoka'a Civic Center and will be needing a wastewater collection and treatment/disposal solution. Therefore, the State of Hawaii Department of Accounting and General Services is willing to contribute $250,000 to pay for sewer design and construction work related to constructing a sewage pump station and force main to connect the Honoka'a Civic Center to the County sewer system. This will serve the County's Baseyard, Fire and Police Stations; and the State's Office Buildings, Public Library, District Courthouse and Department of Health Vector Control Buildings. Enclosed is a bill for an ordinance adding the Honoka'a Large Capacity Cesspool Replacement project, for $250,000 into this fiscal year's Capital Budget. The Department of Environmental Management humbly request a waiver from the Finance Committee and to have this bill heard at the next Council meeting scheduled for February 18, 2010 to help expedite this project in order to comply with EPA mandates requiring closure of these LCC's by September 1, 2010. <B Comm. No. - 7 08 Ref. Tot SI Ref. Date FEB 0 5 2U1q Hawar7 County is an Equal Opportunity Provider and Employer J Yoshimoto, Council Chair and Members of the Hawai'i County Council Page 2 February 5, 2010 If there are any questions, please do not hesitate to contact the Department of Environmental Management. ! Nancy . Crawford Director of Finance Enc. cc: Environmental Mgt Form #: B -52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Dept of Environmental Management DATE: 2/04/10 STAFF CONTACT: Dora Beck PHONE: 961 -8028 A. REQUEST: Request to amend Ordinance 09 -65, Capital Improvement Budget, to include an appropriation for the following project: Honoka'a Large Capacity Cesspool Replacement — $250,000 from State funding • B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The Honoka'a Large Capacity Cesspool Replacement project involves the design and installation of new sewer mains and a new Wastewater Treatment Plant as a wastewater collection and treatment/disposal solution to the replacement of large capacity cesspools. Owners of large capacity cesspools are being required to close such cesspools in order to meet Environmental Protection Agency requirements to eliminate large capacity cesspools. The State of Hawaii is also required by the U.S. EPA to close its LCC serving State facilities in the vicinity of the Honokaa Civic Center and will be needing a wastewater collection and treatment/disposal solution. The State of Hawai'i Department of Accounting and General Services is willing to enter into a Memorandum of Understanding with the County and to contribute $250,000 to pay for sewer design and construction work related to constructing a sewage pump station and force main to connect the Honokaa Civic Center to the County sewer system, to serve the County Baseyard, Fire and Police stations, and the State office buildings, Public Library, District Courthouse and Department of Health Vector Control Buildings. A Project Data /Financial Impact Statement is attached. We respectfully request that this bill be waived from the Council's Finance Committee to help expedite this project in order to comply with EPA mandates requiring closure of these LCC's by September 1, 2010. SIGNED: 2/ DATE: 2 separtment Head O: \010209 \Fors \B- 52 \B -52 - Request for Council Action - Ord Honokaa LCC Replacement 020410.doc County of Hawaii PROJECT DATA /FINANCIAL IMPACT STATEMENT Fiscal Year2009 to 2010 1. DEPARTMENT AND DIVISION: Department of Environmental Management - Wastewater Division 2. DATE: 2/4/2010 3. PROJECT NAME: Honoka'a Large Capacity Cesspool Replacement 4. SUBMITTER: Dora Beck, P E , Division Chief 5. COUNCIL BENEFIT DISTRICT(5): 1 6. TMK /JUDICIAL: 4 -5 -002/ Hamakua 7. LOCATION (COUNCIL DISTRICT): 1 8. TOTAL COUNTY FUNDS NEEDED THIS P1: 9. CAPITAL PROJECT ELIGIBILITY (List Criteria): Infrastructure Improvement 10. PROJECT /PROGRAM DESCRIPTION: Legal Mandate. The project is required by federal law. The EPA promulgated Underground Injection Control (UIC) regulations on 12/7/99 (40 CFR 144 -G) which require large capacity cesspools existing before that date must be upgraded or closed by 4/5/05. Project will involve installation of new sewer mains in Honoka'a Town, purchase of land for a new Wastewater Treatment Plant, and construction of a new Wastewater Treatment Plant to serve the community as the existing facility owned by the State Hospital system has insufficient capacity to service the community. 11. PROJECT JUSTIFICATION & OUTCOME(5) (List all that apply): Addresses Public Health and Safety, Enhances Quality of Life, provides Service Improvements. Project provides a means for other public agencies and private business in the Honoka 'a Town Area to close their existing LCC's to comply with the existing EPA mandate. 12. LONG RANGE PLANS /COMMUNITY VALUES: Meets Department's Vision on protecting environment, meets County General Plan. 13. COUNTY MATCHING FUNDS REQ'D? NO P YESF DESCRIBE: 114. LEGAL MANDATE? NO I — YESP DESCRIBE: Upgrade or closure required under 40CFR144 -G 15. IMPACT ON OPERATIONAL BUDGET: Additional staff, equipment, maintenance, vehicles, and an increase in utility bills will result due to the need to operate and maintain the new facilities. Since the Wastewater Division does not receive General Funds for operational costs, an increase in sewer rates to cover the additional costs will be required. 16. SUSTAINABILITY FOCUS (List all that apply): Promotes Economic Vitality, Preserves and Protects Natural Environment, Strengthens and Sustains the Community, Promotes Health and Safety 17. PROJECT READINESS (List all that apply): The Phase 1 construction contract for installation of the new Sewer Collection system and closure of existing County -owned LCC's has been executed. Acquisition of required easments is currently in progress. I 1 Prior Funds This FY 09 -10 Beyond 6 18. EXPENDITURE PHASING (X $1000): Received Request FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Years TOTAL: Planning Land Acquisition 500 $500 Design /Survey 1,991 $1,991 Construction 15,000 250 $15,250 TOTAL:II $17,4911 $2501 1 1 1 1 1 $17,7411 19. O& M COSTS (x $1000): 1 11 1 1 1 1 1 20. FUNDING SOURCE (x $1000): - . , V Cty G.O. Bond /Other 5,467 $5,467 State Revolving Fund 12,024 $12,024 State CIP 250 $250 Federal Private (Grants) CBA (Fair Share /Park Dedication, etc) Special Financing District I TOTAL: $17,491 1 $250 1 1 1 1 1 11 $17,741 J YOSHIMOTO / GUY ENRIQUES Chair& Pres+duug Office 1,62,(' BRENDA FORD '�t KELLY GREENWELL EMILY I. NAEOLE ` k'- PETE HOFFMANN ra( Ch,,,,. :,T:' : DONALD IKEDA ...._ DENNIS "FRESH" ONISHI DOMINIC YAGONG HAWAII COUNTY COUNCIL count of Hauau'i Hmra,'1 County Budding 25 Aupwu Street lldn, Ilai,a/ 796720 February 5, 2010 J Yoshimoto, Chair I- Iawai'i County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Bill No. _ 209 : An Ordinance Amending Ordinance No. 09 -65. as Amended, Relating to Public Improvements and Financing Thereof for the Fiscal Year July 1, 2009 to June 30, 2010. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above - referenced matter be waived from the Finance Committee to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Finance Committee for placement on its future agenda. Sincerely, • Dennis "Fresh" Onishi. Chair Finance Committee Approved /Date /Waive to Council: Disapproved /Date /Refer to FC: T Yoshimoto, Chair J Yoshimoto, Chair Hawaii County Council I-Iawai`i County Council Hairat 7 Counlr is an Equal Opportunity Provider and Employer