HomeMy WebLinkAboutRES 734 Draft 01 2006-2008COUNTY OF HAWAII
STATE OF HAWAII
RESOLUTLON NO. '734 0~
RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN
AGREEMENT WITH THE STATE OF HAWAI`1 DEPARTMENT OF DEFENSE,
STATE CIVIL DEFENSE, PURSUANT TO HRS 46-7, FOR THE PUBLIC SAFETY
INTEROPERABLE COMMUNICATIONS GRANT
WHEREAS, the U.S. Department of Homeland Security, Preparedness Directorate, U.S.
Department of Commerce, and the National Telecommunications and Information Administration had
jointly awarded a Public Safety Interoperable Communications Grant to the State of Hawaii; and
WHEREAS, thereafter, the State of Hawaii Legislature enacted Act 158, Session Laws of
Hawaii 2007, also cited as the Supplemental Appropriation Act of 2008, which appropriated funding
for the matching requirement to that federal grant; and
WHEREAS, each County is to receive a portion of the federal grant and the state's matching
requirement funds; and
WHEREAS, the Public Safety Interoperable Communications Grant is intended to provide the
County of Hawaii with enhanced Interoperable communications with respect to voice, data, and/or
video signals; and
WHEREAS, the County of Hawaii will receive and use their share of the Federal funding and
the State matching requirement portion to administer the investment for Interoperable Channel, Radio
over Internet Protocol Interface and Data Channel; and
WHEREAS, this project will add one island wide radio channel in each of the 22 repeater sites
and enhance police and fire facilities internal communications equipment, and will establish Radio
over Internet Protocol at multiple points (2PSAPS), and at the County's fire and police stations and
emergency operating center; and
WHEREAS, it will also support enhanced data connectivity by establishing T-1 lines from the
DS3 microwave links that currently support connectivity to the Hawaii County Fire and Police
Departments; and
WHEREAS, Hawaii Revised Statutes, Section 46-7, requires that county departments obtain
the consent of the council to enter into agreements with the federal or state governments respecting
action to be taken pursuant to any of the powers granted by law to furnish, expend, and receive any
funds or other assistance in connection with projects being or to be undertaken pursuant to those
powers.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII,
in accordance with section 46-7, Hawaii Revised Statutes, that the Mayor of the County of Hawaii is
authorized to execute, on behalf of the County, the Memorandum of Agreement with the Hawaii State
Civil Defense, attached hereto and incorporated herein by reference as Exhibit "A", to enable the
County of Hawaii to use these grant funds for the Public Safety Interoperable Communications
Program.
BE IT FURTHER RESOLVED that the Mayor of the County of Hawaii is authorized to sign the
above-referenced agreement and any related documents on behalf of the Office of the Mayor and the
County of Fiawai`i pursuant to the Hawaii County Charter.
BE IT FURTHER RESOLVED that the County Clerk of the County of Hawaii shall transmit
copies of this resolution to the Department of Finance and the Hawaii County Civil Defense Agency.
Dated at xilo ,Hawaii, this 24th day of September , 2008.
INT O UCED BY:
U~^.--~
COUNCIL MEMBE OU TY F HAWAII
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
1 hereby certify that the foregoing RESOLUTION was by the
vote indicated to the right hereof adopted by the COUNCIL of
the County of Hawaii on September 24 , 2008
ATTEST
C C@UN Y CLERK
CFIAIRMAN
ICER
ROLL CALL VOTE
AYCS NOES ADS EX
FORD X
I-I IGA }{
I-IOPFMANN X
IKr:DA X
.IACOBSON X
NAEOLE X
PIL.AGO X
YAGONG
YOSI-IIMO"f0 X
8 0 1 0
Reference CAmn, 1421/FC-329
No. '734 OS
Memorandum of Agreement
For
Department of Commerce
National Telecommunication and Information Administration
Program: FY 2007 Public Safety Interoperable Communications
SUBGRANTEE: Hawaii County Civil Defense Agency
ARTICLE I -PROGRAM DESCRIPTION
Funding assistance is provided to Hawaii County to assist public safety agencies in the planning
and coordination associated with, acquisition of, deployment of, or training for the use of
interoperable communications equipment, software and systems that utilize reallocated public
safety spectrum for radio communications; enable interoperability with communications systems
that can utilize reallocated public safety spectrum for radio communications; or otherwise
improve or advance the interoperability of public safety communications systems that utilize
other public safety spectrum bands.
The Public Safety Interoperable Communications Grant Program is a one-time, matching grant
program intended to enhance interoperable communications with respect to voice, data, and/or
video signals. The program provides Hawaii County with the opportunity to achieve meaningful
and measurable improvements to the state of public safety communications interoperability.
ARTICLE II -AUTHORITIES
Both State Civil Defense and Hawaii County Civil Defense shall adhere the following guidance: 28
C.F.R. Parts 67, 69, and 82; Office of Management and Budget (OMB) Circular A-87, Cost
Principles for State, Local, and Indian Tribal Governments; Section 3006 of Public Law Number
109-171 as amended by Section 2201(a) of Public Law Number 110-53, and Section 4 of Public
Law 109-459, and OMB Circulars A-122 and A-21, addressing cost principles for grants to non-
profit entities.
The Public Safety Interoperable Communicatioris Grant requires a 20 percent statutory match.
The match requirement can be met through cash or in-kind sources wnsistent with 15 C.F.R.
Parts 24.3, 24.24.
ARTICLE III -PERIOD OF PERFORMANCE
The Period of Performance shall be thirty-six (36) months from October 1, 2007 through
September 30, 2010. No extensions are projected to be allowed for the Public Safety
Interoperable Communications Grant.
Hawaii County shall not incur costs or obligate funds for any purpose pertaining to the operation
of the project, program, or activities beyond the expiration date of the period of performance.
EXHIBIT "A"
ARTICLE IV -AMOUNT AWARDED AND DISTRIBUTION
This Memorandum of Agreement for the FY 2007 Public Safety Interoperable Communications
supports the objectives below:
Expenditures of all grant funds must be allocated to fund the - County of Hawaii
Interoperable Channel, Radio over Internet Protocol (RoIP) Interface and Data
Communications Investment Justification as approved by the Department of Commerce, and
supported by the Statewide Communications Interoperability Plan.
The County of Hawaii will add one island wide radio channel in each of the 22 repeater sites and
enhance police and fire facilities internal communications equipment. In addition, establish Radio
over Internet Protocol at multiple points (2PSAPS), 20 fire stations, 7 police stations, and the
Hawaii County Emergency Operating Center. The grant funds will also support enhanced data
connectivity by establishing 15 T-1 lines from the DS3 microwave links that currently support
connectivity to police and fire stations.
Hawaii County Civil Defense, with the County Public Safety Communications representative, is
required to complete an initial Detailed Budget Worksheet and an Initial Strategy Implementation
Plan identifying the use of the fund.
Hawaii County Civil Defense is not permitted to sub grant funds to another county agency.
ARTICLE V -COST-SHARE/MATCH
Hawaii County will receive $1,275;000.00 Public Safety Interoperable Communications grant
funds. These funds require a 20 percent match during the performance period. The State
Legislature has approved $300,000.00 in matching funds to support the Hawaii Island Region
Interoperable Channel, RoIP Interface and Data Communications for a total investment of
$1,575,000.00.
ARTICLE VI -MAINTENANCE OF EFFORT/SUPPLANTING OF FUND
The purpose of these funds is intended to enhance Interoperable communications with respect to
voice, data, and or video signals. The Public Safety Interoperable Communications grant
provides Hawaii County with the opportunity to achieve meaningful and measurable
improvements to public safety communications interoperability. These funds are provided to
support communication and not supplant existing funds.
ARTICLE VII -ADMINISTRATIVE COST RESTRICTION
1. Hawaii County may fund only the approved Interoperable Channel, RoIP Interface
and Data Communications investment. Hawaii County is not authorized to fund
anything other than the Public Safety Interoperable Communications costs as
approved in the investment.
2. Hawaii County shall provide such information as may be requested by the
Department of Commerce to ensure compliance with any applicable environmental
laws and regulations.
3. Construction requires approval of the Department of Commerce in accordance with
approved investment justification.
ARTICLE VIII -REQUEST FOR ADVANCE
The Public Safety Interoperable Communications Grant funds will not be drawn down in a lump
sum, but rather disbursed over time as project costs are incurred or anticipated. Hawaii County
is encouraged to time draw down requests to ensure that Federal cash on hand is the minimum
needed for disbursement to be made immediately or within a few days. Funds can be drawn
down up to 30 days prior to expenditure/disbursement. Funds will be made available to the
county provided required documentation is submitted to State Civil Defense. Appropriate
documentation for grant funds will include a copy of the purchase order/contract. Checks will be
made payable and forwarded directly to County agency identified by Hawaii County Civil Defense.
Upon receipt, Hawaii County Civil Defense will reconcile with State Civil Defense by providing the
vendor invoice certified "purchases/services received". Each invoice should be reconciled with
State Civil Defense within 15 days of receipt/payment to ensure funds are properly accounted
for.
Hawaii County Civil Defense is required to prepare an Operational Expenditure Plan that identifies
when funds will be committed. State Civil Defense will coordinate the Operational Expenditure
Plan on a quarterly basis with Hawaii County Civil Defense and Department of Defense Fiscal
Office to make adjustments based on expenditures and cash flow.
State Civil Defense will process request for draw down and the transfer of funds directly with
Department of Defense Fiscal Office.
Hawaii County will be permitted to draw down Public Safety Interoperable Communications grant
funds in proportion to non-federal matching funds.
Hawaii County may keep interest amounts up to $100,00 per year for administrative
expenses for a//Federa/grants combined. A/though advance draw down requests
maybe made, State Civi/Defense, as the State grantee remains subject to the
interest requirements of Cash Management Improvement Act (CMIA) and its
imp/ementing regu/ations at 31 C,F.R Part 205. Interest under CMIA wi//accrue from
the time Federa/ funds are credited to the State account until the time the State pays
out the funds for program purposes.
ARTICLE IX -FINANCIAL REPORTS
FINANCIAL STATUS REPORT: State Civil Defense shall submit financial reports (Financial State
Report (SF-269) to Department of Homeland Security within 30 days after end of each quarter.
Reports are due January 31, April 30, July 31, and October 31. Final financial reports are due 90
days after the close of the grant.
Hawaii County will be required to provide a status report to State Civil Defense on a quarterly
basis so as to allow compliance with the Department of Homeland Security reporting
requirements.
REPORT SUBMISSION: Hawaii County should submit quarterly reports to State Civil Defense,
Attn: Homeland Security Branch by the 5`" day of the month following the ending of each
quarter.
APPROVED/DISAPPROVED:
~~~ Lrh~'~'D~
ROBERT G. F. LEE
Major General, HIARNG
Director of Civil Defense
Date
APPROVED AS TO FORM:
MICHAEL VINCENT
Deputy Attorney General
Harry Kim
Mayor, Hawaii County
Date
Date
INVESTMENTtr! Stafefierritory Name: Aawaii
~ ~ Hawaii Island Region Interoperable Channel, RpIP Interface, and Data Channel
Investment Name:
Grantee Type: Local Jurisdiction / Entity / NGO / Tribal
Is this a multi-jurisdictional or statewide project? Yes
List the Jurisdictions served by this project: All jurisdictional agencies with VHF and IP adaptable
communications capability
Is this a multi-disciplinary project (e.g., law enforcement, fire
service, public health)? Yes
List the disciplines served by this project: Hawaii Island Police, Fire/HAZMAT, EMS; Emergency
Management
Is this your StatelTerritory STR Investment? No
II.A. Protect Narrative - Describe the proposed Investment
- Interoperability problem(s)
-Proposed solution(s)
- Expected outcome(s)
- Partners and end users that will be Involved
- Plans to evaluate the Investment
Problems: 1) No region wide RF channel for interoperability. 2) No access to the radio system to
support interoperability. 3} Data transmission is built into the radio infrastructure (DS3)
but
,
the ability to transmit and receive date is limited. Proposed Solutions: 1) Establish a dedicated
interoperable RF command channel. with region wide coverage. 2)' Use P,adio over Internet Protocol
(ROIP) to allow access into communication system, 3) Build nodes to the DS3 to allow region wide
data access. Partners and end users: Hawaii County Police, Eire/EMS, CD, and Data Systems. State
Civil Defense will be connected via IP. Lor_al military use radio bridges for RF interoperability,
National Parks partners will be connected via IP. Other partners and NGOs utilize VHF an@ will
communicate with the county using interoperability channel. MOUs need to be established for
access to the system. Outcomes: The Hawaii Region's communications infrastructure will have
region wide radio and data "plug and play" capability built into it. A region wide, mutual-aid
command channel will be available. All entry in or out of the communications system will be ROIP,
voice and data can be "patched" out of the region via IP. Evaluation: 1) RF channel will be
exercised monthly. PSAPs-will monitor 24/7. 2) PSAP comms will be over RoIP, monitored 29/7. 3)
DS3 circuits will access the Data network daily; monitored 24/7 by Data Systems. Indestment
components will be exercised and evaluated frequently. Training with the State Civrl Defense will
be scheduled.
III.A. Baseline - Historical Funding and Request Name
If the Investment has previously been funded or if funding has been requested (e.g. Homeland Security Grant Program,
Emergency Management Perfdrmance Grants, Infrastructure Protection Program, Assistance to Firefighter Grants, andlor
Department of Justice grants such as those from the Office of Community Oriented Policing Services), provide the name of
this project and the total amount of funding that was dedicated or proposed to it, if any. (1,024 Char. Max)
This a new project in scope and concept. There was only one previous attempt to fund the RoIP
component through -the Hawaii State Wifeless 911 fund. However, the zequest was denied because it
did not meet the funding criteria defined by Hawaii Revised Statutes regarding the wireless 911
fund. There have been no additional attempts to secure funding from any other source. However,
this investment will be coordinated with an initiative under the FY 2006 Homeland Security Grant
that is conducting a study to address the unique communication challenges in the county of
Hawaii:
Federal Emergency Management Agency
For Official USe Only - PaOe 1 - l I.S. QPnartmant of HnmPlantl Sani~rity
INVESTMENT# StatelTerritoryName: Hawaii
-
3 Investment Name: and Data Channel
Hawaii Island Region Interoperable Channel, RoIP Interface,
Grantee Type: Local Jurisdiction / Entity / NGO / Tribal
Is this amulti-jurisdictional or statewide project? Yes
List the Jurisdictions served by this project: A11 jurisdictional agencies with ZIHF and IP adaptable
communications ca
ability
p
Is this amulti-disciplinary project (e.g., taw enforcement, fire
service, public health)? Yes
List the disciplines served by this project: Hawaii Island Police, Eire/HAZMAT, EM3, Emergency
Management
III.B. Baseline -Description of Need
Provide a summary description of the current state of this Investment, its objectives, and any outcomes that will be
completed prior to the application of PSIC funds. Reference should also 6e made to the PSIC objectives (highlighted in
Section I.A Program Funding Goais) addressed by the Investment. (3,000 Char. Max)
This project addresses weakness in our communication systems related to interoperability-ability.
The county has limited radio and data capability across a very large geographic aiea. Solutions
based on NTIA PSIC objectives:
Technology: - Radio: Replace RF interfaces with RoIP controllers and gateways. Data: DS3
technology is the primary data path with IP in and out. Spectrum efficiency - Radio: One VHF
channel for command interoperability. IP (ISSI) as the RoIP protocol. Data: DS3 capability for
the transfer of data, no radio channels, TCP/IP as a standard. Cost-effective - Radio:. RoIP
controllers are 2/3 the cost of RF consoles. Data: DS3 capability is built into the current
system, no RF data channel needed. All Hazards Mitigation: Voice and Data: The Hawaii Island
Region is the most proned of all the Hawaiian Islands to natural disasters in the State. This
project establishes multiple pathways into radio and data systems via IP allowing access in the
event of failure or partls} of the system.
High risk for threats of terrorism - Voice and Data: A threat and risk assessment indicates The
Hawaii Island Regiom has a low risk to acts of terrorism.'Interoperability efforts will primarily
be establishing MOUs with urban public safety for mutual aid response. Pre-position or secure
interoperable comets: Radio and Data: ThQ entire Hawaii Island region. becomes a-wide area voice
and data gateway via IP (ISSI and TCP/IP), allowing STR assets immediate portability into the
III.C. Baseline -Description of Governance Structure and Activities
Provide a summary description of the current state of your governance structure and activities. (2,500 Char. Max)
Currently, the governance of the Hawaii Island Region in regards to interoperable communications
is limited to 1)informal relationships established by the Hawaii County Civil pefense Agency
between mutual aid partners. These relationships will be formalized through written agreements
with partner agencies. Jurisdictional governance within the Hawaii Region are with the agencies
that work most closely together in joint emergency responses the Mayor's office, Police,
Fire/EMS, and Hawaii County Civil Defense. 2) The current direction of interoperable
communications is jointly developed by the Hawaii Region SCIP/PSIC committee. Including
representation by Hawaii County Police, Hawaii County Fire/HAZMAT/EMS, Hawaii County. Data
Systems, and Hawaii County Civil Defense. The coordinating group answers directly to the Mayor of
Kawaii County. The committee determines the communication .strategy for the County. State
agencies will partner through the State's Tactical Interoperability Communications Plan (TICP)
and with the NGOs through MOIIs established in conjunction with the region's (TIC P1•
,:,
III.D. Baseline - Stakeholder Involvement
Provide information on the public safety agencies involved in the Investment Justification Process. (1,024 Char. Max)
In regards to direct planning, the major agencies involved in developing the Hawaii Region PSIC
plan includes Hawaii County Police, Hawaii County Fire/EMS, Hawaii County. Data Systems, and
Hawaii County Civil Defense. The coordinating group reports to the Mayor o£ Hawaii 'County.
State, Federal and NGO partners communication assets were surveyed to-gauge adaptability to the
overall plan. There are no tribal entities in the State.
Federal Emergency Management Agency
For Official Use Onlv - Pape 2 - U.S. Department of Homeland Security
..
INVESTMENT # State/Territory Name: Hawaii
3 Hawaii Island Aeqion interoperable Channel, RoZP Interface, and Data Channel
Investment Name:
Grantee Type: Local Jurisdiction / Entity / N130 / Tribal
Is this amulti-jurisdictional or statewide project? Yes
List the Jurisdictions served by this project: All jurisdictional agencies with VHF and IP adaptable
communications capability
Is this a multl-disciplinary project (e.g., law enforcement, fire Yes
service, public health)?
List the disciplines served by this project: Hawaii Island Police, Fire/HAZMAT, EM3, Emergency
Management '.
IV.A. Stratefay- Statewide Communications Interoperablllty Plan Obiectives
Explain how this Investment supports the StatelTerrltory Statewide Communications Interoperability Plan PSIC criteria.
(2,250 Char. Max)
All regions within the State are bounded by ocean with no contiguous land mass between.-Each
region is it's own jurisdiction and historically, each region in Hawaii State unique
communication needs were addressed independently of each other. For instance, three of four
regions in the State utilizes different "flavors" of BOOmhz spectrum and technology for regional
communications, the State utilizes 400, 700 and 800 MHz, Hawaii region utilizes VHF, and most
other governmental agencies and NGOs utilize VHF. Each of the different communication "flavors"
must be addressed in order to successfully interoperable on a Statewide basis. In order to
provide the most adaptability to these disparate communication systems, the Hawaii Region seeks
to transform it's main public safety communication system into a "wide-area gateway" utilizing
RoIP as a means for mutual-aid partners to access voice and data pathways in it. The established
Project 25 standard is ISSI which we will utilize as our RoIP standard. The Hawaii SRT package
includes repeaters includes repeaters with a ISSI RoIP interface. Within the system the the
county. of Hawaii seeks to provide mutual-aid partners with a dedicated communication channel and
access to D53 data capability using TCP/IP as the data standard. The primary weakness in the
strategy in the lack of formalized policy and procedure. This will be overcome with the State and
Regional TIC Plan.
IV.B. Stratesiy- Technology Priorities
Explain how this Investment supports the PSIC technology objectives. (2,250 Char. Max)
-Adopt advanced technological solutions
-Improve spectrum efficiency
Adopt advanced techndlogical solutions: The Hawaii Island Region seeks to utilize RoIP protocol as
a "universal" gateway solution for the varying array of technology that mutual-aid responders
could bring in assisting the Hawaii region in time of emergency. Agencies throughout the region
seek to use a combination of RoIP and DS3 technology to transmit data in, through, and out of our
communication network. For instance, a radio transmission in the field can patched through a
dispatch center to a satellite phone allowing a field unit to to talk to anyone in the world. A
repeater package with an IP interface can "plug into" the county communication system and a BOOmhz
radio can transmit to a VHF radio 100 miles away. RoIP is currently used by the national park
service to communicate across the the State of Hawaii from one dispatch center. Dispatch managers
cite few problems. The hardware is new and easily replaced compared to current (old} dispatch
consoles that have no available spare parts.
improve spectrum efficiency: Hawaii region's proposal seeks to establish only one new VHF channel
for interoperable needs, limiting the impact on available spectrum..
Qse cost effective measures: Because Hawaii region seeks to build off of existing infrastructure
,
we are attempting to avoid the costs of establishing new repeater sites. we also seek to establish
Federal Emergency Management {agency
For Official Use Onlv - Pace 3 - U.S. Danartmanf of Homeland Security
INVESTMENT # State/Territary Name:
Investment Name:
Grantee Type:
Is this a multi,Jurlsdictional or statewide project?
List the jurisdictions served by this project:
Looal Jurisdiction / Entity / NGO./ Tribal
Is this amulti-disciplinary protect (e.g., law enforcement, fire
service, public health)?
List the disciplines served by this protect:
IV.C. Strategy-All Hazards Mitigation Priorities
Explain how this Investment supports the PSIC all hazards priorities. (2,250 Char. Max)
-Improve communications in areas at high risk for natural disasters
Continue to improve interoperability efforts in urban and metropolitan areas at high risk for threats of terrorism
Improve communication in areas at high` risk for natural- disasters: The Hawaii Region is more
susceptible to natural disasters than any region in the State of Aawaii. These include
earthquakes, tidal waves, lava flows, hurricanes and tropical storms. A dedicated VHF channel
shall be used as a command channel during mitigation efforts for mutual-aid communications before
and after a natural disaster without affecting day-to-day communication operations, note: funding
may not allow for more than one channel and the region has only one other region wide channel. If
future funding is available, a second channel will be established. The current system is designed
to withstand a 7.0 earthquake and wind speeds up to 120 mph, but should a radio site go down RoIP
allows for multiple pathways to back-up communications, RoIP to satellite for instance, Continue
to improve interoperability high risk for threats of terrorism: The threat of terrorism in the
Hawaii Island Region is low, howevez interoperability efforts parallel those described for
improving communication during natuzal disasters. Pre-position or secure interoperable
communications: Major components of the proposal are built into the existing system they are
already pre-deployed. Strategic Reserve packages can adapted to the system on site where needed.
Federal Emergency Management Agency
c... nra..:..i i i,.., n.,i,. _ canna d _ I I C nanarfmAnt of HnmRland Serurifv
INVESTMENT # State/Territory Name:
3 Investment Name:
Grantee Type:
Local Jurisdiction / Entity / NGO / Tribal
Is this amulti-jurisdictional or statewide project?
List the Jurisdictions served by this project:
Is this amulti-disciplinary project (e.g., law enforcement, fire
service, public health)?
List the disciplines served wyl this project:
V.A. Funding Plan
Detail the total estimated cost for the Investment throughout the PSIC period of performance (FY 2007 - FY 2010).
Describe any other concurrent funding sources that may also support this Investment, Including form of cost share.
Detailed estimated expenditure plan which credibly demonstrates ability to meet expenditure deadline of September 30,
2010.
PSIC Federal Funds Non-Federal Matching
Re nested Fund Amount Total Investment
Acqufaition S i,27s,ooo.oo s 33o,o00 on s i,6o5,000.00
Deployment S -
Training S -
Plannin Coord S -
.
Total S 7,275,000.00 S 330,000.00 S 1,605,000.00
' -Total investment includes the Non-Federal Match and Total PSlC Federal Funds Requested. 20% match is
required for a!! Acquisition and Deployment funds; however, match can be identified and allocated al either the
investment level or the total PSIC iJ level (on the Overall Funding Summary tab). Therefore, individual
investments can be undermatched or overmatched according to the needs of the applicant
V.B. Matching Plan
How does your Investment meet the non-Federal cash or in-kind matching requirement? Please itemize both the funding
category and amount in the table below. (1,000 Char. Max)
as part of the Department of Defense agency's budget request and available March 2008
Governor's signature. State Civil Defense will distribute the match via Memorandum of
with the federal PSIC allocation. The match will be accounted for in the same manner
deral dollars are accounted for. All funds will be accounted for and reported to the
islature upon closeout of the grant.
Non-Federal Matching Fund Category Non-Federal Matching
Fund Amount
Cash -State S 330,D00.00
Cash - LocallTribal s -
Cash -Non-governmental 5 -
In-Knd -Donated volunteer services S -
In-lend -Donated salaries S -
In-Kind -Donated equipment S -
In-Kind -Donated property S -
In-Kind -Indirect costs S -
Other' S -
Total $ 330,000.00
' -Please explain "Other' 1n the 'Mefch/rrg
Plan' dialog box above.
Total Matching Fund Amount Must be Equal to Section V.A. Total Matching Fund Amount of: $ 330,000.00
Matching Seff Check:
Federal Emergency Management Agency
For Official Use Only -Page 5 - U.S. Department of Homeland Security
-..
INVESTMENT# StatelferritoryName: Hawaii
3 investmentlYame' Hawaii Island Region Interogerable Channel, RoIP Interface, and Data Channel
Grantee Type: Local ,Surisdiction / Entity / NGO / Tribal
Is this amulti-jurisdictional or statewide protect? Yas
List the Jurisdictions served by this project: A11 jurisdictional agencies with VHF and IP adaptable
communications capability
Is this a mui8-disciplinary project (e.g., law enforcement, fire yes
service, public health)?
List the disciplines served by this project: Hawaii Island Police, Eire/HAZMAT, EMS, Emergency
Management
VI. Milestones
Provide specific milestones for the Investment over the PSIC period of performance (FY 2007 - FY 2010), including a
description, and start and end dates for each milestone; up to 10 milestones maybe provided. (850 Char. max per
milestone)
Milestone #1
Milestone #2
Milestone #3
Milestone #4
Milestone #5
Continue to work with the vendors and partners. to develop the full scope for
the proposal.
Start Date: o9roiio~ End Date: oi~oi/oe .
Develop detailed RFPS for proposal elements. This shall include equipment,
installation, training, and maintenance. Submit the proposal to the County
Procurement Office for procurement and contracting..
Start Date: oiioiios End Date: ovoi~oe
Develop a Hawaii County Regional Tactical Interoperability Plan.
Start Date: iz/o~io~ End Date: oc/3oioe
Begin development of draft MOUs for use of the system for outside agencies.
Hawaii County Civil Defense to coordinate. Both milestones 3 and 4 will be
coordinated with the consultant conducing the Hawaii County Communications
Study.
Start Date: oa/oi/oe End Date: os/3oLoe
worx witn the county rrocurement urrice for the solicitation. me
solicitation must be completed in the September purchasing schedule.
Deployment and Training are part of the specifications.
Mart Date• o4/oi~oe End Date: 09~3o/oe
Federal Emergency Management ggency
For Official Use Only -Page 6 - U.S. Department of Homeland Security
-..
INVESTMENT # State/Territory Name: Hawaii
3 Investment Name' Hawaii Island Region Interoperable Channel, RoIP Interface; and Data Channel
Grantee Type: Local Jurisdiction / Entity / NGO / Tribal
Is this amulti-jurisdictional or statewide project? Yes
List the jurisdictions served by this project: All jurisdictional agencies with VHF and IP adaptable
communications capability
Is this amulti-disciplinary project (e.g., law enforcement, fire yes
service, public health)?
List the disc
Milestone #6
Milestone #7
Milestone #8
Milestone #9
Milestone #10
Start Date: o9/3oioa End Date: a/3oioe
Install, test, train, and implement new systems. Work with vendor to
resolve. any issues with installation, training, and implementation.
d -?. - k Td '-~`Ws~~~~~~;I~ •a L • is r,l~!'.+'~`~,v~.
Start Date: a/oi/oe _ End Date: iv3o/o9
Review / refine SOP, internal policies and MOA developed for the use of-the
systems.
i
~ 1. ~,.T ~ ~.. r 1, '~~~~,~.a ~-fx F ~ _ :"fir ,` - t,.
.. t ~, ~a _,1, ;.:-~1 e: r ~ , dap 1
Start Date: izloi/oe End Date: i2/3i/o9
Develop integrated training and. exercise program.
-~'x i ;t: , _ c l~~+;"y~sa}'yti.t~t~r' 'd' _ ''`'z` ~ ~ '?~`v'uk°~SX
~,~..
Start Date: oa/oi~o9 End Dat®: is/ai/oe
;ti ~~ t ;~ mot' ~
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~ `.(
.~~5 M1f_ ~~~. .Yi_~ rti ter.. .{_
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hart Date: 0 End Date:
Federal Emergency Management Agency
For Official Use Only -Page 7 - U.S. Deparhnent of Homeland Security
INVESTMENT# StatefferritoryName: Hawaii
3
Investment Name:
Grantee Type:
Is this amulti-Jurisdictional or statewide project?
List the Jurisdictions served by this project:
is this a multi-discipilnary project (e.g., law enforcement, fire
service, public health)?
List the disciplines served by this project:
All jurisdictional agencies xith VHF and IP adaptable
communications capability
VII. Protect Management
Describe the management team that is directly responsible for the implementation of this Investment. Specifically,
describe any key Investment roles and responsibilities, structures, and subject matter expertise required by this
Investment, including at least the project manager and the contracts management structure. An organizational chart may
be included in the response and should be placed in Section X., Attachments. (3,500 Char. Max)
with the Hawaii Region SCIP Committee as the coordinating body.
be assigned as follows:
roperable Channel: Hawaii County Civil Defense Administrator. The Civil Defense is the core
nization in the county that coordinates the response across the county for all disciplines.
response agency is present in the EOC which acts as a Unified Command for the command and
rot for response and recovery operations.
over Internet Protocol: Jointly. managed by Hawaii County Police Technical Services Major
Tavares and Hawaii County Fire Department Assistant Chief of Support Services, currently:
Mento. These two agencies provide the major response network in coordination with the EC
1 responses. Through the EOC and the LE/Fire other response agencies are integrated in t
County Data Systems Department head: Clayton Yugawa. Assist in coordination
d ICSD the frequencies, site locations, communications planning and technical
ms Department provides approval in concert .with the operational staff the
terns employed on the Sig Island. All project elements tie into the one Hawaii
m and the Police, Fire, Civil Defense departments share in parts of one radio
C
contract management while decentralized in determining. the scope, technical requirements,
fining, etc., all grant purchases are coordinated through the EOC as the grant administrator c
county Homeland Security funds. The contract development especially for the.PSIC
uirements will include all departments. Data systems will provide general technical guidance
RoIP and DS3, Police radio technicians will provide the same for the interoperable channel.
ice and Fire PSAPs will do the 29/7 monitoring of the radio and RoIP systems. Data Systems is
ponsible far 29/7 monitoring of the the DS3 system. If the requirements are under the dollar
eshold, the user cah order directly through the county on-line purchasing: The user may alsc
er using the DLA on-line purchasing system or if over the dollar threshold, the County
Is an Organization Chart Included in Section X., Attachments?
VIII. Investment Challenges
List and describe up to five potential challenges to effective implementation of this Investment over the entire PSIC period
of performance. For each identffied challenge, provide a brief description of how the challenge will be mitigated, and
indicate a probability of occurrence (high, medium, low), and level of impact should it occur (high, medium, low).
Applicants should consider the Investment's technical feasibility as a possible Investment challenge.
a enge 300 ar. az ro ty mpac it gation trateg 00 ar, ax
Securing matching State Civil Defense will lobby for matching fund from the
funds. Probability State Legislature. The Hawaii Island Region SCIP
itt
h
it
t f
H
t
d
ii C
'
Comm
as secure
a comm
awa
oun
s
ee
men
rom
y
High. Mayor for the County to be the source should State
efforts fail.
Impact - tea; ~~~~,; . ;
High
Federal Emergency Management Agency
For Official Use Only - Page 8 - U.S. Department of Homeland Security
INVESTMENT # State/Territory Name:
'3 Investment Name: Aamaii Island Region Interoperable Channel, RoIP Interface, and Data Channel
Grantee Type: Local Jurisdiction / Entity / NGO / Tribal
Is this amulti-Jurisdictional or statewide project? Yes
List the jurisdictions served by this project: All jurisdictional agencies with VHF and IP adaptable
communications capability
Is this amulti-disciplinary project (e.g., law enforcement, fire Yes
service, public health)?
List the disciplines served by this project: Hawaii Island Police, Fire/HAZMAT, EMS, Emergency
Management
County Procurement The plans, scope, design of requirements will be made
Probabilit
ril
f
ficer by Ap
y available to the County Procurement O
procedures limit
procument twice 2008. This will give the procurement office lead time
annually. High however, with the details required, there will be ample
2 time to work through any issues for the September 2D08
procurement schedule.
Impact
High
Cost of system. The county has already established baseline pricing. with
Probability their radio maintenance vendor. With the relationship
can achieve
believes the
l
d
l
t
i
th
Low y
y
n p
ace,
e coun
y
a
rea
the objectives with monies allotted. However; the
$ project is scalable thus reducing the number of RoIP
controllers and gateways, the number of D53 nodes if
Impact necessary.
Mediu
m
Training -- initial
Probabilit Initial training challenges can be overcome by including
and long term y training in the RFP. This is commonly required when
t
i
i needs to be developed
Polic
i
w e
ui
ment
h
ng.
ra
n q
p
.
y
ng ne
purc
as
for recurrent training. This will be established in the
4 Regional TICP. More difficult is est
Impact
Formalize policies The county does not have written policies with our
with Standard Probability partner agencies. However,- SPAWAR has established that
O
ti
P
d s alread
exist
elationshi
d
b
t i
f
rm
ki
l
ures
pera
ng
roce p
.
y
,
u
n
o
a
wor
goo
ng r
and Memorandums of These will be formalized through the regional TICP, SOPS,
5 Agreement/Understandin and MOA/MOUs.
g•
Impact
:.:.
IX.A. Im pact - Outcomes
Describe the outcome(s) that will indicate that this Investment is successful throughout the PSIC period of performance
(FY 2007 - FY 2010). The description should include compelling reasons why the Investment will make a difference in the
communications capabilities of its stakeholders. Note: Must address how the outcomes will be evaluated. (4,000 Char.
Max)
Repeatable vHF channel - It is common for the Hawaii region to experience several large brush-
ii
w
a
fires resulting in mutual-aid operations every year. These operations usually involve Ha
County Fire/EMS, Police, Civil Defense, Public Works, the State of Hawaii Department of Land and
Natural Resources; Federal Fire Firefighters and the occasional presence of Hawaii Volcanoes
National Park Firefighting. assets. Establishment of an additional, repeatable, region wide VHF
channel would be utilized as soon as responders radios are programmed to it or swap radios can be
issued. The immediate impact on mutual-aid operations would be the ability to effect incident
wide communications at the command level without negatively impacting regular Public Safety
communications.
Radio over Internet Protocol - The immediate impact of RoIP technology in the Hawaii Region allow
-1,000 the Civil Defense Emergency Operations Center the ability to monitor and communicate directly
characters
-- with Incident Command Posts in the field during large (and small) scale incidents via a RoIP
controller positioned at the EOC. This functionality is currently unavailable. IP gateways
directly connected to radios functions exactly like a radio bridge, with the additional
flexibility of transmitting communication over a wired network.
- - - ~ -- - ~ ~ - Federal Emergency Management Agency
For Official Use Only - Page 9 - U.S. Department of Homeland Security
INVESTMENT # State/Territory Name:
3 Investment Name:
Grantee Type:
Is this a multi-jurisdictional or statewide project?
List the jurisdictions served by this project:
Is this a multi-disciplinary project (e.g., law enforcement, fire Yes
service, public health)?
Llstthe disciplines served by this project: Hawaii Island Police, Eire/tiAZMAT, EMS, Emergency
Management
DS3 Nodes - The immediate impact of increasing the amount of DS3 nodes in the Hawaii Region will
be to extend the Hawaii County IP/Data network to remote County facilities. This-would create
immediate opportunities to video conference the EOC with-field commands, transmit incident video.
over the network, and any other creative use of data transfer across the region.
Specifically if the. outcomes identified in section IIA above are achieved, the PSIC has been the
initial step to address communications interoperability on a whole as well as the region: The
-2,000 Hawaii Region's communications infrastructure has a region wide radio and data "plug and play"
.ratters capability; Hawaii County has a mutual-aid command channel; and all entry in or out of the
-~ communications system will be RoIP, voice and data can be "patched" out of the region via IP.
- 't,•
IX.B. Impact -Cost-Effective Measures
Describe the cost-effective measures that will indicate that this Investment is successful throughout the PSIC period of
performance (FY 2007 - FY 2010). (4,000 Char. Max)
V uil l.y t r_c/u11.], V111.C, 1.1V11 VCICI3J C, CWJ11L: YYV l1~J, L11C JLGLC Vl nGWCt11 LCkl 11 L111C 111. Vl LpIAV Ql1U
Natural Resources, Federal Fire Firefighters and the Hawaii Volcanoes National Park Firefighting
assets capable of talking to each other over a common channel. It may require the use of swap
radios in limited instances, but we would be technologically interoperable. Partners statewide
would have a clear, identifiable "target" for portability into the radio system; either a pre-
configured radio bridge and/or a pre-programmed VHF radio.
Because RoIP would be built into PSAP dispatching with 100 of 911 call dispatched over RoIP, the
cost basis would be the technology investment divided by the total amount of 911 dispatches in a
-1,000 given time period. 100$ of the users would utilize RoIP 100 of the time over 100 of the region.
characters A fair assumption would be that the majority of users would develop a fair amount of facility
with the system based on frequency of use. Connectivity from remote gateways and IP patching of
voice and data would require training and regular practice, but access to the technology would be
ubiquitous (caveat: ISSI is the RoIP/VOIP standard, bridging RF to IP must adhere to this) so the
main hurdle to facility of use would be one of policy.
Because D53 capability would be introduced to 15 of 27 potential."nodes". The sites "fire and
police" stations would no longer be dependent on DSL, cable, or frame relay. connectivity to the
County network. procedure This will result in immediate reduction in connectivity costs with the
added. benefit of the ability to transfer large amounts of data from and to .these points. In
regards to interoperability, all mutual aid partners with Ethernet connectivity .(and TC/IP as a '
standard) would benefit from the ability to utilize the data transfer capability from these
-2,000 "nodes". The main challenge would be developing the policy and procedures to assuage the security
characters issues associated with accessing the County's data network:
--
'' r, a1. ~~ f~'+4`_ ~"^':'S'~~`F~,.4•~511!•.'Z'- ~, ~' ~+, -: 11".~._:.Zd~:,:A • ~1k~3~s ~ _ ..
Federal Emergency Management Agency
For Official Use Only - Page 10 - U.S. Department of Homeland Security
-..
INVESTMENT# StatelTerritoryName: Hawaii
3 Investment Name: Hawaii Island Region Interoperable Channel, RoIP IriterFace, and Data Channel
Grantee Type: Local Jurisdiction / Entity / NGO./ Tribal
Is this a multi Jurisdictional or statewide project? Yes
List the Jurisdictions served by this protect: All jurisdictional agencies, with VHF' and IP adaptable
communications capability
Is this amulti-disciplinary project (e.g., law enforcement, fire Yes
service, public health)?
List the disciplines served by this project: Hawaii Island Police, Fire/HAZMAT; Et•L4, Emergency '
M
t
anagemen
IX.C. Imaact - Sustalnability
Describe the long-term approach to sustaining this Investment. (4,000 Char. Max)
Principally, the elements of Hawaii Region's plan will be built into the existing Hawaii- County
Public Safety radio system. This is intentional, the Hawaii Island Region has-had negative
experiences with purchasing interoperability tools such as radio bridges only to have these items
sit idle because the tools are designed for Specialized use. The Hawaii Region's plan focused on
interoperability elements that will have day-to-day use including the RoIP and data elements.
Interoperable channels will be monitored 24/7 by the PSAPs and can be tested on a weekly basis as
currently done with repeatable channels is current use, Sustainability, is a given, use is part
and parcel to day to day operations. Because all element are'part of the existing radio system,
funding for maintenance and support far the FSIC components will be included in the regular
maintenance agreement. The PSIC will provide Hawaii County and the response agencies a
capability beyond the performance period of the grant. while the systems may require --
-1,000 periodically enhancements due to technological updates and changing protocols, the county will
characters
-- include these costs in operational budget submissions through the County Council. The Hawaii
County Data Systems Department with or operations departments, will include the costs associated
with the PSIC equipment to budget for this. Only the RoIP gateways at the local Fire/HAZMAT/EMS
and Police Stations will need regular exercising and training. The gateways can be tested on a
regular basis by "back hauling" voice communication from the local base station over alternate
pathways such as DSL, telephone, or DS3; protocol for testing the gatewa~is in this fashion need
to be developed, but does not present a technological or policy hurdle..
i-r,
~.:
_
characters ,
°
;
,.
.~,
,
Federal Emergency Management ggency
For Official Use Only - Page 11 - U.S. Department of Homeland Security
-..
INVESTMENT # 8tate/Territory Name: Hawaii
3 Investment Name: Hawaii Island Region Interoperab le Channel, Ro IP Interface, and Data Cha nnel
Grantee Type: Local Jurisdiction / Entity- / NGO / Tribal
Is this amulti-jurisdictional or statewide project? Yes
List the jurisdictions served b
this
roje
All
t i
di
ti
l e
ith VHF
d' IP a
i da
table
y
p
c
: j ur
s
c
ona es ,w
an
ag
nc p
commu nications capa bility.
Is this a multi-disciplinary project {e.g., law enforcement, fire Yee
service, public health)?
List the disciplines served by this project: Hawai i Island Polic e; Eire/HAZMAT, -EMS, Emergency
Manag ement
X. - Attachment(sl
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C'D Pirc 1'oUte L)nln narlgcrTlscnl Responsihilities
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hn.V, 41N.a•na Ixmx .vlynwx.~. pav
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Federal Emergency Management Agency
For Official Use Only -Page 12 - U.S. Departmeni of Homeland Security