HomeMy WebLinkAboutRES 778 Draft 01 2006-2008COUNTY OF HAWAII
RESOLUTION NO.
STATE OF HAWAII
'7'78 ~8
RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN
AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT OF DEFENSE,
STATE CIVIL DEFENSE, PURSUANT TO HRS 46-7, FOR THE FY 2008
HOMELAND SECURITY GRANT PROGRAM
WHEREAS, the State of Hawaii Department of Defense, State Civil Defense has been
awarded the FY 2008 Homeland Security Grant Program (HSGP) funds from the Department of
Homeland Security, Federal Emergency Management Agency, Preparedness Directorate Grants and
Training; and
WHEREAS, these funds, being granted to the Hawaii County Civil Defense Agency, are
provided to purchase specialized equipment to enhance the capability of state and county agencies to
prevent, deter, and respond to incidents of terrorism, but also supports "all hazards" catastrophic
preparedness initiatives; and
WHEREAS, the FY 2008 HSGP funds integrates funding for two (2) programs for Hawaii
County: 1) State Homeland Security Program (SHSP) and 2) Citizen Corps Program (CCP); and
WHEREAS, SHSP supports the implementation of State Homeland Security Strategies to
address the identified planning, organization, equipment, training and exercise needs for acts of
terrorism and other catastrophic events; and
WHEREAS, in addition, the SHSP supports the implementation of the National Preparedness
Guidelines, the National Incident Management System, and the National Response Framework; and
WHEREAS, the Citizen Corps mission is to bring community and government leaders together
to coordinate the involvement of community memebers in emergency preparedness, planning,
mitigation, repsonse and recovery; and
WHEREAS, Hawaii Revised Statutes, Section 46-7, requires that county departments obtain
the consent of the council to enter into agreements with the federal or state governments respecting
action to be taken pursuant to any of the powers granted bylaw to furnish, expend, and receive any
funds or other assistance in connection with projects being or to be undertaken pursuant to those
powers.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII,
in accordance with section 46-7, Hawaii Revised Statutes, that the Mayor of the County of Hawaii is
authorized to execute, on behalf of the County, the Memorandum of Agreement with the State Civil
Defense, attached hereto and incorporated herein by reference as Exhibit "A", to enable the County
of Hawaii to use these funds for the State Homeland Security Program and the Citizen Corps
Program.
BE IT FURTHER RESOLVED that the Mayor of the County of Hawaii is authorized to sign the
above-referenced agreement and any related documents on behalf of the Office of the Mayor and the
County of Hawaii pursuant to the Hawaii County Charter.
BE IT FURTHER RESOLVED that the County Clerk of the County of Hawaii shall transmit
copies of this resolution to the Office of the Mayor, the Finance Department, the Hawaii County Civil
Defense Agency, and the State of Hawaii Department of Defense.
Dated at Hiio ,Hawaii, this 21st day of November , 2008.
INT ODUCED BY:
U~'~-=
COUNCIL MEMBE C Y OF HAWAII
COUN"I'Y COUNCIL
County of Flawai`i
Flilo, Hawaii
I hereby certify that the foregoing RESOLUTION was by the
vote indicated to the right hereof adopted by the COUNCIL of
the County of Hawaii on November 21. 2008
AT"I"EST
L COUNT
ROLL CALL VOTE
AYES NOBS ABS EX
roRl~ X
rucA X
I-IOPPMANN X
IKL'DA X
JAC013SON g
NAFOLB X
PII,AGO g
YAGONG X
YOSIiIMO'f0 g
7 0 2 0
C-1506/FC-362
NO. ~~8 ®8
Memorandum of Agreement
For
FY 2008 Homeland Grant Program
2008-GE-T8-0022
ARTICLE I -PROGRAM DESCRIPTION
This year marks the third grant cycle in which grants have been aligned to the National
Preparedness Goal to shape National Priorities and focus expenditures. This common planning
framework and the Target Capabilities define how prepared we are, how prepared we need to
be and how we prioritize efforts to close that gap.
FY 2008 Homeland Security Grant Program overview and priorities are shown in Attachment 1.
Sub grantee is the entity receiving FY 2008 Homeland Security Grant funding.
ARTICLE II -AUTHORITIES
The Statutory authority for the FY 2008 Homeland Security Program is supported under the
Consolidated Appropriations Act of 2008 (Public Law 110-161). The CFDA number for FY 2008
HSGP is 97.067.
ARTICLE III -PERIOD OF PERFORMANCE
Performance Objective Metrics - FY 2008 Homeland Security Grant funding shall focus on three
objectives and priorities:
1. Measures progress in achieving the National Preparedness Guidelines
2. Strengthening improvised explosive devices (IED) attack deterrence, prevention, and
protection capabilities
3. Strengthening preparedness planning
The Period of Performance shall be thirty-six (36) months from the effective date of the grant
award: September 1, 2008 through August 31, 2011. Hawaii County shall not incur costs or
obligate funds for any purpose pertaining to the operation of the program or any related
program project or activities beyond the expiration date of the period of performance.
ARTICLE IV -AMOUNT AWARDED AND DISTRIBUTION
F~cpenditures of all grant funds must be allocated against the Implementation Strategy for
Hawaii Homeland Security and/or the Urban Area Security Initiative Homeland Security
Strategy. Hawaii County Civil Defense Agency with agencies receiving homeland security grant
funding are required to complete an.initial Detailed Budget Worksheet and an Initial Strategy
Implementation Plan (ISIP) identifying the use of the fund. Once the ISIP is approved, the
Department of Homeland Security, Preparedness Directorate, Grants and Training must approve
changes to the Detailed Budget Worksheets prior to committing funds.
FY 2008 Homeland Security Crrant Program
EXHIBIT ccA» Memorandum of Agreement
Attachment 2 provides an allowable cost matrix showing the authorized program expenditures
by program, planning solution and category for sub grantee. In addition to supporting the
equipment categories shown in Attachment 2, the grant funds may be used to support training,
exercises and planning. Sub grantee may use funds to hire program personnel to support the
management of the grant. Overtime is authorized to support the training and exercise
program, travel, supplies and contractual services associated with implementing the State
and/or Urban Area strategies. Funds may only be allocated against the Investments by
program funding as shown at Attachment 3. The individual investments supporting the grant
allocation are shown at Attachment 4.
Personnel associated with the execution of the grant programs will be identified under
organization for planning; training, or exercises. For FY 2008, Hawaii County is not allowed
maintenance and administration costs.
Hawaii County Civil Defense Agency is not permitted to sub grant funds to another agency.
ARTICLE V -COST-SHARE/MATCH
There is no cost=share or match required for these grant funds. If expenditures exceed the
maximum amount of funding, Hawaii County shall pay the costs in excess of the approved
budget.
ARTICLE VI -MAINTENANCE OF EFFORT/SUPPLANTING OF FUND
The purpose of these funds is to support sub grantee to improve or enhance sub grantee's
ability to prevent, deter, respond to, and recover from threats and acts of terrorism program
activities. The funds shall be used to supplement and shall not be used to supplant funding
dedicated to this effort.
ARTICLE VII -ADMINISTRATIVE COST RESTRICTION
The Homeland Security Grant Program funds cannot be transferred between programs nor can
the funds be transferred between investments without prior approval.
ARTICLE VIII -REQUEST FOR ADVANCE
The method of payment will be by reimbursement or advancement. Prior to receipt of the
award, Hawaii County is required to prepare an Operational F~cpenditure Plan that identifies
when funds will be committed. State Civil Defense will reimburse funds based on the
disbursement requirements. Payment will be made to the County after required documentation
is submitted to State Civil Defense. Appropriate documentation for payment will include a copy
of the purchase order/contract and vendor invoice certified"purchases/ services received"
submitted to State Civil Defense.
If Hawaii County prefers to utilize the advancement method for payment, the County can
complete the advancement form based on the Operational Expenditure Plan, invoice/bid
documents, and appropriate advancement request. The County is permitted to request an
FY 2008 Homeland Security Grant Program
Memorandum of Agreement
advancement of the FY 2008 funds up to 90 days prior to expenditure. The FY 2008 State
Homeland Security Program funds must be placed in an interest-bearing account. Funds placed
in an interest-bearing account where interest earned is in excess of $100.00 for all federal
grants must be returned to the Department of Health and Human Services at:
United States Department of Health and Human Services
Division of Payment Management Services
P.O. Box 6021
Rockville, MD 20852
Interest earned must be reported by sub grantee in quarterly report.
Upon receipt of equipment/services, Hawaii County Civil Defense will be required to reconcile
the advancement prior to requesting subsequent advancement requests.
If quarterly reports are not filed, the advancement will be delayed or suspended.
ARTICLE IX -FINANCIAL REPORTS
FINANCIAL STATUS REPORT: State Civil Defense shall submit financial reports (Financial State
Report (SF-269) to the Office of the Comptroller within 30 days after the end of each quarter.
A final financial report for the grant is due 90 days after the close of the grant.
Hawaii County is obligated to provide a status report to State Civil Defense on a quarterly basis
so as to allow compliance with the Department of Homeland Security Grants and Training
reporting requirements.
REPORT SUBMISSION: Quarterly reports are due to State Civil Defense, Attn: Homeland
Security Branch Chief by the 5th day of the month following the ending of each quarter.
Semi-annual and Bi-annual Strategy Implementation Reports are due to the Office for Domestic
Preparedness on June 30~' and December 31st. Hawaii County Civil Defense Agency is required
to submit changes into the Detailed Budget Worksheet as the changes may have an impact on
distribution of funds by program discipline and category. All changes must be aligned to an
approved investment as approved by Department of Homeland Security.
ARTICLE X -OTHER
As a sub grantee, Hawaii County should advise State Civil Defense in the event that funds will
not be encumbered in order to allow for reallocation of funds in a timely manner.
Nine months prior to the close of the grant State Civil Defense will begin reviewing
expenditures and encumbrances based on quarterly reports to recommend
reallocation of funds not yet encumbered.
When deemed appropriate and in the best interest to the State, State Civil Defense will request
extensions to the grant performance from the Department of Homeland Security. During the
grant period, additional funds may be made available to, specifically as the grant is being closed
FY 2008 Homeland Security Grant Program
Memorandum of Agreement
out and time is critical to encumber funds. Conversely, there may be instances where funds are
required to support statewide goals and objectives. If such a situation arises and funds are
required, no funds will be withdrawn without coordination with Hawaii County.
All agencies within Hawaii County receiving FY 2008 Homeland Security Grant Program funds
are required to be in compliance with the annual National Incident Management System
Performance Objective metrics.
APPROVED/DISAPPROVED:
R BERT G. F. LEE
Major General, HING
Director of Civil Defense
~~~/~~
Date
APPROVED AS TO FORM:
MICHAEL VINCENT
Deputy Attorney General
HARRY KIM
Mayor, Hawaii County
Date
Date
FY 2008 Homeland Security Grant Program
Memorandum of Agreement
r Y zuu~ I•to melana secure errant tiro ram uvervtew
~~: ... -
SHSP supports the implementation of State Homeland
Security Strategies to address the identified planning,
State Homeland organization, equipment, training, and exercise needs for
Security Program .acts of terrorism and other catastrophic events. In
(SHSP) addition, SHSP supports the implementation of the
National Preparedness Guidelines, the National Incident
Management System (NIMS), and the National Response
Framework (NRF)
UASI Program funds address the unique planning,
Urban Areas organization, equipment, training, and exercise needs of
Securi#y Initiative high-threat, high-densi#y Urban Areas, and assist them in
(UASI) Program building an enhanced and sustainable capacity to prevent,
protect against, respond to, and recover from acts of
terrorism.
MMRS funds enable jurisdictions to further enhance and
Metropolitan sustain a comprehensive regional mass casualty incident
Medical response capability during the first crucial hours of an
Response incident. The program prepares jurisdictions for response
System (MMRS) to all-hazards mass casualty incidents, including terrorism,
Program naturally occurring events, and large-scale hazardous
materials incidents.
The Citizen Corps mission is to bring community and
Citizen Corps government leaders together to coordinate the
Program (CCP) involvement of community members in emergency
preparedness, planning, mitigation, response, and
recovery.
FY 2008 Overarching HSGP Priorities
HSG Objeetiv
Measure Progress Ali nment to
National Priority
All lig n to
C-apa ili rom TC-L
All u port' g
grant Program
SHSP, UASI,
MMRS CCP Regwred
unding
Threshold
N/A
Strengthen IED- Critical Infrastructure
related Capabilities Strengthen CBRNE Protection
(Specific to Detection, Response, CBRNE Detection SHSP, UASI
Deterrence, and Decontamination
Prevention, and Capabilities
Explosive Device
Protection) Res onse O erations 25% of
Planning total FY
2008
Citizen Evacuation HSGP
Strengthen Strengthen~Planning and Shelter in Place Funding
Preparedness and Citizen SHSP, UASI,
Planning Preparedness Community MMRS, CCP
Capabilities Preparedness and
Participation
Mass Care
AUTHORIZED ALLOWABLE COSTS
FY 2008 Ailowahla Cnet Matriv
. ..--..
ii: ..
.~ -
Publideducation & outreach
Develop and implement homeland security support programs and adopt ongoing
DHS National Initiatives, includin State Pre aredness Re orts
Develo and enhance tans and rotocols
Develo or conduct assessments
Establish, enhance, or evaluate Citizen Cor s related volunteer ro rams
Hiring of full- or part-time staff or contracUconsultants to assist with planning
activities (not for the purpose of hiring public safety personnel fulfilling traditional
ublic safe duties
Conferences to facilitate planning activities
Materials re wired to conduct tannin activities
Travel/ er diem related to tannin activities
Overtime and backfill costs IAW o erational Cost Guidance
Other. ro'ect areas with rior a royal from FEMA
. .~•..
Overtime for information, investigative, and intelligence sharing activities (up to
25 ercent of the allocation
Reimbursement for select operational expenses associated with increased
security measures at critical infrastructure sites incurred during periods of DHS-
declared alert u to 25 ercent of the allocation
Hiring of full- or part-time staff or contractors for emergency management
activities
Hiring of new staff positions/contractors/consultants for participation in
information/intelligence analysis and sharing groups or fusion center activities
u to 25 ercent of the allocation
.. - •..
Personal Protective E ui ment
Ex losive Device Miti ation and Remediation E ui ment
CBRNE O erational Search and Rescue E ui ment
Information Technolo
Cyber Security Enhancement E ui ment
Intero erable Communications E uipment
Detection
(c~.~ z
. .~-•...
~~: ..
Decontamination
Medical
Power
CBRNE Reference Materials
CBRNE Incident Res onse Vehicles
Terrorism Incident Prevention E ui ment
Physical Security Enhancement Equipment
Ins ection and Screening Systems
A riculture Terrorism Prevention, Res onse, and Miti ation E ui ment
CBRNE Prevention and Res onse Watercraft
CBRNE Aviation E ui ment
CBRNE Lo istical Su ort E ui ment
Intervention E uipment
Other Authorized Equipment
..
Overtime and backfill for emergency preparedness and response personnel
attendin FEMA-s onsored and a roved trainin classes
Overtime and backfill expenses for part-time and volunteer emergency response
ersonnel artici atin in FEMA trainin
Trainin worksho sand conferences
Full- or part-time staff orcontractors/consultants
Travel
Su lies
Tuition for hi her education
Other items
.. - -.
Design, Develo ,Conduct and Evaluate an Exercise
Exercise tannin worksho
Full- or art-time staff or contractdrs/consultants
Overtime and backfill costs, including expenses for part-time and volunteer
emer enc res onse ersonnel artici atin in FEMA exercises
Im lementation of HSEEP
Travel
Sup lies
Other items
.~ .~• ~~
Hiring of full- or part-time staff or contractor's/consultants to assist with the
management of the respective grant program, application requirements,
com liance with re ortin and data collection re uirements
~.~• ...
~~: ~.
Development of operating plans for information collection and processing
necessary to res and to FEMA data calls
Overtime and backfill costs
Travel
Meetin related ex enses
Authorized office a ui ment
Recurring expenses such as those associated with cell phones and faxes during
the eriod of ertormance of the rant ro ram
Leasing or renting of space for newly hired personnel during the period of
performance of the grant rogram
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