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HomeMy WebLinkAboutCOM 0048.050 2006-2008alzD. oFr-T$ Harry Kim Mnvor Lawrence K. Mahuna Police Chief Harry S. Kubojiri Deputy Police Chief County of Hawaii POLICE DEPARTMENT 349 Kapiolani Street • Hilo, Hawaii 96720-3998 (808) 935-3311 Fax (808) 961-8869 October 6, 2008 TO PETE HOFFMAN, COUNCIL CHAIR AND COUNCIL MEMBERS o VIA q' ~ SAKO, CONTROLLER ~^'-`/'~"~+ -~ C~ ~ ....) _~~;_ -(- r FROM RE CE K. MAH U OLICE CHIEF ~~ -`' ~ .r, ,:~ - _ SUBJECT NOTIFICATION OF GRANT AWARD ~ Compliance with Ordinance No. 9~.r, Section 7(1) ~ ~ ' ` ~_. 0878 cn '^ Name of Grant Program: HCPD Speed Enforcement Federal or State Grantor: County Grantee DepartmenUAgency: Grant No.: Amount of Grant: Amount of County Match: State Department of Transportation Public Affairs Office-Safe Community Program County Police Department SC09-06(01-H-02) $72,000.00 None County Revenue & Expenditures Acct #: 010.201.5219.44; 3302.03 Grant Period: October 1, 2008 -September 30, 2009 Purpose of Grant: To reduce the number of motor vehicle collisions resulting in injuries and fatalities caused by speeding drivers. Is final report required by grantor? Notification Attached: yes yes ~Omm. No. Rof. To: ~- Ref. Date~~0 2008 APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFE COMMUNITIES STAFF- PART I FOR SCP-SCS USE ONLY (Applicant to Complete) Project Number: 1. APPLICANT (Name and Address) Hawaii Police Department Title: HPD Speed Enforcement 349 Kapiolani Sttee[ Hilo, Hawaii 96720 Standard Area_Speed Control 2. AGENCY UNIT (Name and Address) Hawaii Police Department Effective Date: 10-O1-OS 349 Kapiolani Street, Hilo. Hawaii 96720 Federal Funds Obligated $ 72,000 3. DURATION (Month, Day, Year) A. Grant Period B. Project Period FY Funds 09 Addendum _ YES x NO From: ]0-O1-OS From: 10-01-08 To: 09-30-09 To: 09-30-09 Benefit of _ STATE x COUNTY 4. LOCATION OF PROJECT Sa. TYPE OF APPLICATION [Check Appropriate Item(s)] Hawaii Police Department x Initial _ Revision Continuation 349 Kapiolani S[reet _ Hilo, Hawaii 96720 Sb. REIMBURSEMENT SCHEDULE DESIRED _ Monthly x Quarterly 6. PROJECT DESCRIPTION Schedule A 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The project objectives are to reduce the number of motor vehicle collisions resulting in injuries and fatalities caused by speeding drivers. 8. BUDGET Schedule B SA. COST CATEGORY Total Giant Period Expenditures Project Period Prior Years 1 Personal Services $54 000.00 2 Consultant Services $0 3 Commodities $0 4 Other Direct/Indirect Costs $18,000.00 TOTAL ESTIMATED COSTS Inc. Non-Fed. Share $72,000.00 SB. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL (1) Federal (100 % of TOTAL) $72,000.00 SHARE WILL BE PROVIDED 2 A licant A e 9. MILESTONES Schedule C 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE See Schedule D attached 11. ACCEPTANCE OF CONDITIONS. It rs understood and agreed by the undersigned that a reimbursement grant received as a result ofthis application is subject to Public Law 89-564 (Highway Safety Act of 1966) and all administrative regulations governing grants established by the U.S. Department of Transportation and the State of Hawaii. It is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant agency will meet the requirements asset forth herein, including accompanying schedules A,B,C & D, which are incomorated herein and made a Dart ofthis apnlication. Authorization to nrnrrrd LL,;rt, rt,;~ u;ter,...,., c.,~ ... u_,.:..,..:.. ___..__._~ 11A. PR EC O ~~ ~ ...--. L,v..v v..a~. aa.s ~YL aJ aY UGJLG LL. 11B. AU'gH0 ZING FILIAL OF AGENCY UNIT Si afore ~~ Si nature Name Paul. K. Ferreira Name DIXIE KAETSU ` Title Acting Police Chief Title ACTING h1AYOR Date SEP 2 4 2008 Date To be ptepared by applicant, use separate sheets as required. Form HS 3-71 Rev. 04/07 .,. .. _. IN WTI'NESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: STATE OF HAWAII COUNTY OF HAWAII On September 30, 2008, before me personally appeared DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that DIXIE KAETSU is the Acting Mayor of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is the corporate seal of the said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Acting Mayor of the County of Hawaii by Section 5-1.5 of the County Charter, County of Hawaii (2000), as amended; and said DIXIE KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii. Doc. Date: September 30, 2008 # Pages: 3 Notary Name: Cathy T. Correia Third Circuit Doc. Description: Application for Highway Safety Project Reimbursement Grant State of Hawaii S//afe --C''ommunity Program -Safe Communities Staff ~`~'r-~'-~ September 30 2008 Notary nature Date SS: ~a~T'~Ry: ~ CAT ORRE~IA~`~ 9yAj, ~~~C~° ~ Notary Public, State of Hawaii Q~~~pa9~~`~ rjp pP My commission expires: 10/13/2010 PART II (Safe Community Program -Safe Communities Staff to complete) Project Number: 1. ADDENDUM (For MVSO Use Only) 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program A. Effective Date October 1, 2001 B. Federal Funds Obligated $ C. Approval Date - D. Signature E. Name Gordon K.K. Hong F. Title Highway Safety Manager SCHEDULE A HPD SPEED PROGRAM MISSION/GOAL Hawaii Police Department's goal is to decrease the number of speeding involved fatals by 10% from 18 to 16 in FFY 2009 and consequently reduce the total number of traffic fatalities by 5% from 37 to 35. ,HPD will also increase the number of citations by 5% from 10,755 to 11, 292.. PROBLEM IDENTIFICATION Speeding is one of the most prevalent factors in motor vehicle crashes. The National Highway Traffic Safety Administration (NHTSA) lists speeding as the third leading contributing factor in traffic fatalities. In 2006 speed was a contributing factor in 31 percent of traffic fatalities nationally and is estimated to cost $40.4 billion each yeaz. The perception of risk, i.e. whether the driver perceives that he/she will be caught speeding, is a factor in how well a posted speed limit is followed. Excessive vehicle speed (speed above that for which the roadway was designed, exceeding posted limits or speed too fast for conditions) has severe and often times disastrous effects in a crash, because speed: Reduces a driver's ability to negotiate curves or maneuver around obstacles in the roadway .Extends the distance necessary for a vehicle to stop . _ Increases the distance a vehicle travels while the driver reacts to a hazard I Compromises the integrity of the vehicle stmcture ^ Decreases the effectiveness of vehicle design features such as airbags and restraint systems Decrease the ability of roadway hardware such as guardrails, barriers and impact attenuators to protect occupants Increases tread weaz on tires and wear on braking systems ^ Increases the risk of crashes because other vehicles and pedestrians may not be able to judge distance accurately (GHSA, Survey of States Speeding Report). In Hawaii, the 2006 data shows that 77 of 161 or 47.8% of the traffic fatalities were speed related. This is the single highest involvement factor. Hawaii County shows the second most speeding related traffic fatalities at 46.1% in the State. See Table 1 for 2006 speed related fatalities by county. Table I 2006 Speed Related Fatalities by County Hawaii Honolulu Kauai Maui Total Not Speeding 21 41 10 12 84 Speeding 18 47 4 8 77 Total 39 88 14 20 161 Percent S eeding 46.1% 53.4% 28.5% 40.0% 47.8% The 2006 speeding involved fatal data is in line with the previous two years, 2004 with 47.2% and "' 2005 with 49.2%. The speeding involved fatalities are also in line with alcohol-involved Fatalities, another area that Hawaii County leads. The Big Island' s strong speeding enforcement program over the past few years has shown that it is necessary to keep the speeding involved fatalities down. Please see Table II on speed enforcement statistics. Table II FFY 2007 Speed Enforcement Statistics Honolulu Hawaii Maui Kauai Total County County County Grant 0 1,259 2,247 631 4,137 Funded County 47,887 9,496 N/A 2,224 59,607 Funded ;. ,, - Total 47,887 10,755 2,247** 2,855 63,744 ~Trviaui county mnaea speeding crtahons were not available at this time. Since speeding is a major factor in traffic fatalities, it is important to continue a strong speeding enforcement program. SOLUTION The Hawaii Police Department will enforce the speeding laws with the use of overtime funds from this grarit. Big Island Police will use crash, fatal and injury data to focus their enforcement in areas that show a speeding problem. STRATEGIES Conduct 100 or more checkpoints, specifically in locations known for excessive speed violations and locations of recent crashes involving serious injuries or death. Establish operations targeting street or "outlaw" racing that will be conducted in affected districts and during the late night peak racing times. Enforcement to be conducted on Route 11, Route 19, Route 130, Route 190, Route 200, Route 2000 and Queen Kaahumanu Highway. Operations to include enforcement of regulatory traffic violations often associated with street racing vehicles and speeding. 3. Issue 1,000 or more speeding citations with grant funding. 4. Issue 2,500 or more citations for other violations with grant funding. 5. Effect 20 or more arrests during enforcement efforts for racing on the highways, warrant violations and other offenses. 6. Conduct Speed Mobilization Periods island wide to promote enforcement and public awareness..... 7. Purchase 8 laser speed gun units, one unit per district for use by patrol officers. This is to be utilized by officers in areas where speed related accidents and fatalities have occurred. EVALUATION Hawaii Police Department's goal is to decrease the number of speeding involved fatals by 10% from 18 to 16 in FFY 2009 and consequently reduce the total number oftraffic fatalities by 2 or 5% from 37 to 35. HPD will also increase the number of citations by 5% from 10,755 to I1, 292. EXHIBIT III SCHEDULE B ' ` SCHEDULE B (1) PERSONAL SERVICES Employee Salaries and Benefits Position Title: Salary: $ 360.00 (Day) Fringe Benefit Rate: Time to be spent on project: 300 hours Total Salaries and Benefits: $ 54,000.00* Air Travel To: From: Cost: $ Intra State Inter State Total Air Travel: $ Surface Travel Car Rental: $ Private Caz: ( miles @ per mile) Total Surface Travel: $ Per Diem Intra State: days @ $ _ per day Total: $ Inter State: days @ $ per day Total: $ Total Per Diem: $ Tuition, Course, Reeistration and Misc. Fees Fee: $ Fee: $ Total Tuition and Misc.: $ TOTAL PERSONAL SERVICES: $ SCHEDULE B (Continued)' -' (2) CONSULTANT SERVICES hours @ $ per hour: $ Travel: $ Overhead ( % of Total): $ TOTAL CONSULTANT SERVICES: $ (3) COMMODITIES Office Supplies: Other Expendable Materials: TOTAL COMMODITIES: $ (4) OTHER DIRECT/INDIRECT COSTS Office Space ( sq. ft. @ $ per sq. ft.): $ Office Equipment (Attach detailed equipment schedule): $ Purpose of equipment must be detailed in Schedule A. Puchased: $ Leased: $ of Shazed Equipment: $ Other Equipment (TruSpeed model laser speed gun from Laser Inc. Technology, 8 units- 1 unit per district for patrol Officers' use): $ 18,000.00* Utilities ( % used for project): $ Maintenance ( % used for project): $ . E.D.P. Services ( hr. @ per hour): $ Printing: _. ,..., . $ Communications: $ Project Income: $ TOTAL OTHER DIRECT/INDIRECT COST: $ Indirect costs not exceed 10% of total salaries . Federal (Share) Funds Requested* $ Agency (Share) Budget Item $ TOTAL PROJECT COST: $ 72,000.00* EXHIBIT IV SCHEDULE C SCHEDULE C HPD SPEED PROGRAM Project Number: MILESTONES Month Activity October-December 2008 Speed enforcement and projects targeting illegal road racing and aggressive driving. Purchase lasers eed uns. January-March 2009 Speed enforcement and projects targeting illegal road racing and aggressive driving. April-June 2009 Speed enforcement and projects targeting illegal road racing and July-September 2009 I Speed enforcement and projects tazgeting illegal road racing EXHIBIT V SCHEDULE D SCHEDULE D Agreement of Understanding & Compliance Project Number: OP06-05(02-H-02) THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafter referred to as "State; 'and the Governmental Unit named in this application, hereinafter refened to as "Applicant." WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the STATE for approved highway safety projects, and WHEREAS, STATE may make said funds available to various state; county or municipal agencies or governments or political subdivisions upon.application and approval by STATE and the UNITED STATES ' ~• DEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTATION out of its funds for any ineligible or unauthorized expendiNres for which Federal funds have been claimed and payment received, and WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway ' safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABLE CONSIDERATION,.THE PARTIES AGREE AS FOLLOWS: I. Reimbursemerit of Eligible Expenditures A. It is mutually agreed and promised that upon written application by APPLICANT and approval by STATE and the UhlITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in the application. B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are not allowable for constmction, rehabilitation, remodeling, or for office furnishings and fixtures -for State, local or private buildings or structures. The following aze examples of items considered as furnishings or fixtures, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs , Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fixed Lighting/Lamps C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE shall have the right to withhold any installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT. II. Property Agreement A. It is mumally agreed and promised that the APPLICANT shall immediately notify the STATE if any equipment purchased under this project ceases to be used in the manner as set forth by the project agreement. In such even[, APPLICANT further agrees to either give credit to the project cost or to another active Highway Safety project for the residua] value of such equipment in an amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as directed by STATE. B. If is mutually agreed and promised by the APPLICANT that no purchased equipment under this project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of the STATE. C. It is mumally agreed and promised that [he APPLICANT shall maintain or cause to be maintained for its useful life, any equipment purchased under this project. - III. Application of Hatch Act A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT, whose principal employment is in connection with any Highway Safety project, financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12 (a) of the Hatch Act [5 U.S.C. 118K (a)]. IV. Equal Opportunity A. It is mumally agreed and promised that pursuant to the requirements of Section 22 (a) of the ~ . ' Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Ac[ of 1973 (29 U.S.C. 794), and the Age Discrimination Act of 1975, the APPLICANT, as a condition [o receiving approval of ' this application submitted under the Highway Safety Act of 1966, hereby gives its assurance that employment in connection with the subject Highway Safety Program project will be provided without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT ~ ' further agrees that, as a condition to receiving approval of this application, it will be subject to, and will comply with, Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the Regulations of the Department of Commerce (Title 15, Code of Federal Regulations, Part 8, which have been adopted by the Department of Transportation, and hereinafter refeaed to as the Regulations), to the end that, in accordance with the Act and the Regulations, no person in the United Stales shall on the ground of race, color, creed,-sex, handicap, age, or national origin be excluded from participafion in, be denied the benefits of, or be otherwise subjected to discrimination under the subject Highway Safety Program or project. B. It is mumally agreed and promised that if the APPLICANT fails or refuses to comply with its undertaking as set forth in these provisions, the STATE of the UNITED STATES DEPARTMENT OF TRANSPORTATION may take any or all of these following actions. (1) Cancel, temdnate, or suspend in whole or in part the agreement, contract, or other arrangement with respect to which the failure or refusal occurred; and (Z) Refrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of furore compliance has been received from the applicant agency. V. Non-duplication of Grant Fund Expenditures . A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects trader agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exclude any such duplication of grant fund expenditures. C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and payment received as determined by State or Federal audit. VI. Project Income Arid Applicable Credits A. I[ is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated under the project, such as but not restricted to: The sale of real or personal property royalties received from copyrights and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NHTSA/FHWA Order 460-4/7510.1. VII. Copyrights and Patents A. It is mutually agreed that any copyrigh[able materials produced in the course of a project maybe the property of the State or applicant agency; however, provisions should be made to obtain for the United States Govemment, the State Governments and their political subdivisions aroyalty-free nonexclusive, and irrevocable license to use in any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free- license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. VIII. Certification Regarding Debarment and Suspension A. Instrnctions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later detemtined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person [o which this proposal is submitted if at any time the prospective lower tier participant teams that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The temps covered transaction, "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in [he Definition and Coverage sections of 49 CFR Part 29. You may contact [he person [o whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, i[ shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that is it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier covered hansactions and in all solicitations for lower tier covered transactions. (See below.) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is nok proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement List. 8. Nothing contained in the foregoing shall be constmed to require establishment of a system of records in order to render in good faith [he certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a pmdent person in the ordinary course of business dealings. 9. Except for hansactions authorized under paragraph 5 of these instrnctions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed fot debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participants shall attach an explanation to this proposal. X. Minority Business Enterprise Requirements It is the policy of the Department of Transportation that minority business enterprises, as defined in 49 CFR Part 23, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently, the MBE requirements of 49 CFR Part 23 apply to this agreement. The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance ofDOT-assisted contracts. XI. Requirements A. It is mutually agreed and promised [hat the applicant shall follow the State and Federal requirements and guidelines set forth in the State of Hawaii Project Procedures Manua] as amended. All project expenditure records are to be retained for at least three years after the date of the f3na1 expenditure report. XII. Authorization to Proceed A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement and authorization to proceed as set forth in PART II (2) of this application.