HomeMy WebLinkAboutCOM 0024.001 2008-2010
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William P. Kenoi r'•,~~!o Nancy E. Crawford
Mayor Director
Deanna S. Sako
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 0
(808) 961-8234 Fax(808)961-8248
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December 1, 2008
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UJ r r
J Yoshimoto, Chairman, _ Y
and Members of the Hawaii County Council- Q
County of Hawaii
Hilo, Hawaii 96720
Dear Chairman Yoshimoto and Members of the County Council:
SUBJECT: Transfer of Funds
November 16 through November 30, 2008
Attached is a Report of Transfers Authorized showing transfers made from November 16
through November 30, 2008. Copies of the approved transfer forms are attached for
reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Deanna Sako
Deputy Director
Attachments
Comm. No. 2L
Ref. To;
Hawaii County is an equal opportunity provider and employer. Ref, Dcte :EC 4 M
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Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: RPT/VRL
CONTACT: Nancy Crawford PHONE: x8092 DATE: 11 / 21 /-08
FISCAL PERIOD: July 1, 20 08 to June 30, 20 09
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5125.01.011 Finance-Real Property Tax-S&W $ 25,668.00
TOTAL: $ 25.668.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.11.011 Finance-Vehicle Reg & Licensing-Reg-S&W $ 25,668.00
TOTAL: $ 25,668.00
EXPLANATION (Provide complete explanation):
RPT Abstractor position #03790 was temporarily downgraded to Clerk II and transfered to VRL to assist with
administrative duties in Registration prior to 7/1/08 and has remained there. The position will stay at VRL for
_ the remainder of this fiscal year. This transfer is for the base annual salary amount for the Clerk H position.
SUBMITTED BY: V DATE: •..x.rx.xs...o...r,.:xxt::...xA Department Heaiw .............s..::....ee.......:..:...a+...«w.s s.....+.......+.++.r.
ACTION: Rec mmend Approval _ Recommend Deferral _ Recommend Denial t~
Signed: DATE: Q 4, - 008
Director of Finance
Approved _ Deferred _ Denied
Signed: DATE: NO/V 2 1 /2008
Mayor
Transfer No. 8
'-~igRy
Form #:A-102 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Parks Maintenance
CONTACT: James Daly PHONE: 961-8719 DATE: 11 . / 13 / 08
FISCAL PERIOD: July 1, 20 08 to June 30, 20 09
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.02.115 Parks Maint Misc. Contractual Services $ 9,500.00
TOTAL: $ 9,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.11.449 Parks Maint Motor Vehicle $ 9,500.00
TOTAL: $9,500.00
EXPLANATION (Provide complete explanation):
We are requesting funds to be transferred to purchase a 2001 Ford 350 Dually Crew Cab surplus truck.
It is necessary to replace CH 1327 truck due to the lack of substantial power, the inability to pull power
mower rigs, and overall condition of the truck. It is a 1998 truck with approx. 169,000 miles. Due to the
increase in the number of Puna parks, a section of the Puna Parks crew is now configured into a roving crew
of three or four requiring a crew cab. With the acquisition of the crew cab, Parks will meet the transportation
demands of the District. Funds are available in the Parks Miscellaneous Contractual Services account
(#115) due to the postponement of court repairs until next year.
SUBMITTED BY: ~ltt4z-~/ DATE: 0S
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: ~Y V~~ ? Lz S
Z Approved of Finan e
Approved _ Deferred Denied
Signed: DATE: y011 2 2008
`j Mayor
Transfer No. 9
S-Do 33
Fom, #:A-1 02 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: OHCD DIVISION: OFFICE OF MANAGEMENT
CONTACT: EDWIN S. TAIRA PHONE: 961-8379 DATE: 11 / 20 / 08
FISCAL PERIOD: July 1, 20 08 to June 30, 20 09
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.951.5951.51.115 Kaloko Transtional Hsng $ 325,279.21
TOTAL: $ 325 279.21
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.951.5951.50.115 Ainakea Sr Residences $ 325,279.21
TOTAL: $ 325 279.21
EXPLANATION (Provide complete explanation):
The OHCD is releasing the HOME funds because securing additional funding for the project has been delayed.
The OHCD is requesting to transfer these funds to the 2007 Ainakea Senior Residences Housing Project to cover
the increase in material and construction costs.
SUBMITTED BY:DATE:
Department Head
ACTION: _ Recommend Approval _ Recommend Deferral Recommend Denial G
Signed: DATE: i G/i 9/L
C. $
irec or of Financ LI
ZApproved _ Deferred _ Denied
inn
Signed: DATE: N~%f ? fl /
Mayor
Transfer No. 10
Form #:A-102 COUNTY OF HAWAI9
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: Hilo Muni / Zoo
CONTACT: Darren Takiue PHONE: 961-8560 DATE: I 1 / 25 / 08
FISCAL PERIOD: July 1, 20 08 to June 30, 20 09
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.561.5561.4.216 Golf Course-Agricultural Supplies $ 4,750
010.500.5523.02.235 Panaewa Zoo - Misc Materials & Supplies 4,750
TOTAL: $ 9,500
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.561.5561.06.449 Golf Course Eqpt - Motor Vehicle $ 4,750
010.500.5523.25.449 Panaewa Zoo Equip - Motor Vehicle 4,750
TOTAL: $ 9,500
EXPLANATION (Provide complete explanation):
A transfer of funds is needed to purchase a dump truck from the State of Hawaii Surplus Property Office for the
Hilo Municipal Golf Course. Panaewa Zoo will be splitting the cost of the vehicle as they will also be using the
truck to haul materials. The truck will replace the golf courses 1991 Ford pick up that is in constant need of
repairs. The surplus vehicle has low mileage and is in good condition.
Funds are available in the Golf Course-Agricultural Supplies account as funding needed for soil amendments is
less than expected as weather issues have limited the number of projects. Funds are available in the Panaewa
Zoo Misc Materials & Supplies account as the Friends of the Zoo continues to provide more animal food and
supplies for the Zoo animals.
SUBMITTED BY: DATE: A / Ti-5-/ 6rU
r Departmen Head
ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: N?Jnn%
irector of Inance
Approved _ Deferred _ Denied
Signed: 5~~ DATE: NOY 2 8 /2008
(jMayor
Transfer No. 11
County of Hawai'i is an Equal Opportunity Provider and Employer