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Home My WebLink AboutCOM 0034.000 2008-2010 oo.•M~~' o~ N~K'y William P. Kenoi Nancy E. Crawford Director A9uyar ~K...... Deanna S. Sako Depun Director 1l~ OI •NI'+ County of Hawaii Finance Department 25 Aupuni Street. Room 118 • Hilo. Hawaii 96720 (808) 961-8234 • Fax(808)961-8248 ~a December 2, 2008 ~o J Yoshimoto, Chairman and ? r" Members of the Hawai'i County Council Fl Hawai'i County Council 25 Aupuni Street Hilo, Hawai'i 96720 co CZ3 Re: Capital Budget c~7 Enclosed is a bill for an ordinance adding the Palani Road Safety Improvements project for $686,000 to this fiscal year's Capital Budget. Additional. Federal Highway Administration funding was requested and received for this project. The increase in funding insures proper construction of this project, which realigns the eastern terminus of Kealaka'a Street to intersect Palani Road at Palihiolo Street to form a new intersection that will improve vehicular and pedestrian access and safety for users of the high traffic volume intersection. Since this project is already on-going and the additional funding will be needed soon for upcoming change orders, the Department of Public Works would like to request a waiver from the Finance committee and have this bill heard at the Council meeting scheduled for December 17, 2008. If there are any questions, please do not hesitate to call the Department of Public Works. Nancy E. Crawfor Director of Finance APPROVED: William P. Kenoi Mayor Enc. cc: Public Works Comm. No 3 o Ref. To: &YAC/ `1 .O \ Hawaii County is an Equal Opportunity Provider and Employer Ref. Date, DEC 4 D0 i Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Public Works DATE: 11/21/08 STAFF CONTACT: Bruce C. McClure PHONE: 961-8324 A. REQUEST: Amend Ordinance 08-79, the Capital Budget by adding an appropriation to increase the Federal portion of the Palani Road Safety Improvements (FHWA) project by $686,000. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Due to unforeseen conditions encountered that differed from the original plans and specifications, Federal-Aid Project funds were requested for the subject project to reflect an increase in the construction cost. This increase is necessary to insure proper construction of the project. We are requesting to waive hearing this Bill at the Finance Committee and proceed directly to Council, as the project is already -on-going and the additional funding will be soon needed for up-coming change orders. SIGNED: DATE: << ?i~i° 8 Department Head op ^ N ~ri•z ~D N a o`"o r vV'i ~ ~ ~ td N ~ n OD N ~ 00 ~ V V3 V9 Ni (A 69 t0 F ~kt% N p C ~ ~ C O > td ~.iih N O G C N ~ ~ O .a iD ~ oD <d 4 - O> ~ 00 ~ O y;l b z r fA 4~ N ~ v Y. yr ~ 3 0 Z o o ,'.:a ° F 3 n a L~ C ~ L ~a4N € R y 3 ~ 3~° vi w u o 0 +1 o z U ~ L o :n 01 Z y ° -EL U ctrl o z L ti y QO f ~ry• N Q ~ y A o~ o w ~ c F ~ c D ~ e m ono Gr o v yi c d 'C n C~ O~ rii m 3 3 a y., ~ c p " c a ti C 4 d ° n o N ° ~ ~ 2 a m °p z o o~DO. = ° o~DO`u v ~ Yh a d r o a v h~ c 5 Q `m A O O 4 u y yU, o ~ o v F L°' Z o O Q; o o0 0` CS r & E ss ~ w w o0 ~ d 4 O c u4j O y a .c O F- O ~ ° a `e v, V m cy Ly c on 'L w U Z r Q i~ i $ o a Q4 0 U j 0 'm O a C wyy a s ¢ i q etl Z a,°> w cY O O cti m- ~ x o ~ >C e v o a a ~ o o~ v i U cc~? on d U O wUU w 0 LINDA LINGLE ti~.Ce su`~* BRENNON T. MORIOKA GOVERNOR of ~'%S'~'':, DIRECTOR `t y@ Oe ury Drtecim t r° MICHAEL D. FORMBY FRANCIS PAUL KEENO BRIAN H. SEKIGUCHI STATE OF HAWAII JIROA.SUMADA DEPARTMENT OF TRANSPORTATION 869 PUNCHBOWL STREET IN REPLY REFER TO: HONOLULU, HAWAII 96813-5097 HWY-SM 2.9784 November 7, 2008 Mr. Bruce C. McClure, P.E. Director of Public Works Department of Public Works County of Hawaii Aupuni Center 101 Pauahi Street, Suite 7 Hilo, Hawaii 96720 Attention: Mr. Ben Ishii Dear Mr. McClure: Subject: Program Documents for Federal-Aid Project No. STP-0190(14), Palani Road Safety Improvements Project modification of the subject project with the Federal Highway Administration (FHWA) has been completed. Enclosed for your information and record are the following approved programming documents: 1. FHWA/HDOT Form (HI-FMIS 1240.2) - Request For Project Authorization, Agreement, and/or Modification, with Authorization and Agreement approved October 29, 2008; 2. HDOT, Highways Division -Detail Estimate for a Federal-Aid Project Agreement dated October 23, 2008; and 3. HDOT, Highways Division- Engineer's Detail Estimate. Should you have any questions, please feel free to contact Phil Alencastre at 587-2222. s, SUI HAAdministrator Highways Divisi on Enclosures LM:kg cc: HWY-SM, HWY-H HWY-SM 2.9637 10/23/08 From: HAWAII DEPARTMENT OF TRANSPORTATION REQUEST FOR PROJECT AUTHORIZATION, HIGHWAYS DIVISION AGREEMENT, AND/OR MODIFICATION To: FEDERAL HIGHWAY ADMINISTRATION ? Authorization ® Modified Project Agreement HAWAII DIVISION OFFICE ? Project Agreement Modification No. 2 "In accordance with HDOT/FHWA operating partnership" The state agrees that as a condition to payment of the Federal funds obligated, it accepts and will comply with the agreement provisions set font in 23 CFR 630; and its signature constitutes the making of the certificates. FED AID PROJECT NO. STATE PROJECT NO. HDOT/HWY ITEM NO. DUNS NO. COUNTY 0190014 STP-0190(14) 06028 168818466 Hawaii County PROJECT DESCRIPTION (Max. of 130 Characters, to include brief description of project location and character of work) Palam Road Safety Improvements (CON) YOU ARE AUTHORIZED TO PROCEED WITH THE WORK CHECKED BELOW: ? PRELIMINARY ENGINEERING TO DETERMINE LOCATION ONLY ? CONSTRUCTION -ADVERTISE FOR RECEIPT OF BIDS ? PRELIMINARY ENGINEERING FOR CONTRACT PLAN PREPARATION ? CONSTRUCTION -PROCEED ON AN AGREED PRICE AND/OR FORCE ACCOUNT BASIS ? PRELIMINARY RIGHT-OF-WAY OTHER (specify) ? ACQUISITION OF RIGHT-OF-WAY DATE AUTHORIZATION EFFECTIVE STIP REFERENCE (Optional; include year) FUNDING DATE TOTAL ESTIMATED PROJECT FEDERAL PARTICIPATION FEDERAL FUNDS($) PGM CODE RATIO(%) COST(S) AMOUNT Mh9D PREVIOUS AUTHORIZATIONS 9/20/06 6,611,519 6,324,044 5,059,235 H210 80% 768,606 768,606 614,885 33AO 80% THIS AUTHORIZATION 1,259,848 857,043 685,634 33AO 80% IT 11 2008 PROJECT TOTALS 6,611,519 6,324,044 5,059,235 H210 80% CT 2 9 2008 2,028,454 1,625,649 1,300,519 32AO 80% GRANDTOTAL CT 2 9 2008 8,639,973 7,949,693 6,359,754 RemarksMeason for Project Agreement Modification STATE COMMENTS: FHWA COMMENTS: Update estimate to reflect increase in project cost. Hawaii Department of Transportation U.S. Department of Transportation Highw~~s Division Federa Highlvay Administration Author! on p fa/L~(e1 by [61 ~d Auftt by Dft (trot) D IN ALICINAO, P.E. AdministratiServices Officer Agreeme dural Engineer Trot by FaO ~°"Am"stra0" DEAN T. UJITA ° Rnanclal Managel(HI-FMIS 12402 ReNseG 21100) J YOSHIMOTO ZSor e GUY ENRIQUES Chair& Presiding Officer oo`•s• " i~ BRENDA FORD DONALD IKEDA PETE HOFFMANN EMILY 1. NAEOLE Vice Chair DENNIS FRESH ONISHI b: d. DOMINIC YAGONG HAWAI `I COUNTY COUNCIL County of Haivai i llawa'ii Coung1 Building 25 Aapuni Siree( Hilo, Harvai'i 96720 J Yoshimoto, Chair Hawai'i County Council 25 Aupuni Street Hilo, Hawai'i 96720 RE: 999" No. 8 : AN ORDINANCE AMENDING ORDINACE NO.08-79, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2008 TO JUNE 30, 2009. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai'i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sin ely, Dominic Yagong, Chair ,Committee on Finance Approved/Date/Waive to Council: Disapproved/Date/Refer to FC: J Yoshimoto, Chair J Yoshimoto, Chair I-lawai'i County Council Hawai'i County Council - - i DY/la - - - llaivai'i County Is An Equal Opportunity Provider Atid Employer