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HomeMy WebLinkAboutCOM 0016.000 2008-2010FISCAL YEAR 2007-08 YEAR-END REPORTS FROM NON-PROFIT ORGANIZATIONS AWARDED HAWAII COUNTY COUNCIL HUMAN SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE GRANTS DECEMBER 2008 Emily L Naeole Council Member Mailing Address: (Former County Building) 15 Aupunl Street Hilo, Hawaii 96720 Business Address: 333 Klauea Avenue, Second Floor Ben Franklin Building Hilo, Hawaii 96720 Hawai `i County Council County of Hawaii Telephone: (808) 961-8267 Facsimile: (808) 961-8912 0 c� t—? MEMORANDUM TO: Council Chairman J Yoshimoto 3 And Council Members - ,�h, tv FROM: Emily I. Naeole, Council Member DATE: December 1, 2008 RE: Transmittal of Year -End Reports from Nonprofit Organizations Awarded Fiscal Year 2007-08 Grants Enclosedare the Year -End Reports from Nonprofit organizations awarded county grants through the Hawai'i County Council's Human Service and Economic Development Committee. Varying from the Laupahoehoe Train Museum to the Kapi'olani Child Protective Center, where sexual assault victims are given much needed emotional support, county grants awarded for the 2007-08 fiscal year aided 53 human service.related programs run by 33 nonprofit organizations. Chapter 2, Article 25, Section 2-142 (d) of the Hawaii County Code requires submittal of a year-end report explaining "the public benefits derived from the awarding of the grant, a complete accounting of all expenditures supported by the County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period." The reports are to be submitted to the Hawaii County Clerk within 60 days after the fiscal year ends on June 30. In all, $1,567,000 went toward the various non-profit organizations and their programs that collectively cost $30 million to run. Each offers a key and/or vital role in their respective communities around the island. Some, like the Office for Social Ministry, Child and Family Service, and the Salvation Army Family Intervention Services, offer programs island wide. Others are specific to their district, like the Neighborhood Place of Puna, the Koi. 3 Literacy Council, or the Brantley Center in Hamakua. (Note: Due.toi it's size the attached report is not made a part /to the duplicate copies, but is on file invthe Clerk's C=m: No. Office.) Hawaii County is an Equal Opportunity Provider and Employer Ref. To: 14 SE QC - Ref. Dafen DEC �11111 Organizations like the Boys and Girls Club and the Island of Hawaii YMCA offer recreational programs for our youth, while agencies like the Hawaii Island Adult Day Care and Kona Adult Day Care Center provide activities for our kupuna, relieving caregivers and alleviating premature institutionalization. Some organizations, like the Hawaii County Economic Opportunity Council, Habitat for Humanity West Hawaii, YWCA of Hawaii Island, the Salvation Army Family Intervention Services and the Office for Social Ministry, are successfully partnering with other organizations to ensure maximized service to the communities they serve. The Salvation Army Family Intervention Services and YWCA programs servicing Hamakua are going so far as to organize "Community Mixers," or luncheons for various social agencies to network and create a database ascertaining what agencies offer what services. While efforts to collaborate with other organizations to meet the needs of the community are commendable, there are examples where agencies are overly concerned about stepping on other agencies' toes and, in the course, not meeting the community's needs. The Island of Hawaii YMCA did not meet its 2007-08 goal to start up after-school, youth sports and summer programs in Puna, after surmising that Boys and Girls Club was already well established there. Island of Hawaii YMCA representatives claimed to have made an unsuccessful attempt to contact Boys and Girls Club representatives to discuss collaborating together on youth programs in Puna. Island of Hawaii YMCA representatives opted not to start anything on their own, without connecting with Boys and Girls Club first. Four organizations were late submitting their reports, including Arc of Hilo, Hale Kipa, Laupahoehoe Train Museum, and Kapi`olani Child Protective Center. After a courtesy reminder email was sent out, Arc of Hilo, Hale Kipa, and Laupahoehoe Train Museum immediately submitted their reports. Kapi`olani Child Protective Center representatives had to be called several times after the courtesy reminder email, before they submitted their report via fax on November 14, 2008. Kapi`olani Child Protective Center provided a year-end report seemingly for another agency that provided them with $360,000. Neither the required "Summary of FY 2007-08 Income" nor the required "Summary of FY 2007-08 Expenditures" forms were included in the faxed report. Incidentally, Kapi`olani Child Protective Center failed to submit a final year-end report for both the 2005-06 and 2006-07 fiscal year. Kapi`olani Child Protective Center representatives dispute this, claiming they submitted year-end reports both fiscal years. As was recommended in last year's transmittal of year-end reports for 2006-07, non- profit organizations that submit inaccurate or late reports should be offered a workshop detailing the proper way to prepare a year-end report for the county. The organization • should take the workshop before receiving any subsequent grant award. Organizations that habitually submit late reports or do not submit reports at all should not be eligible for county grant funding in the future, despite the worthiness of their cause. Child and Family Service was the sole agency to return to the county unspent grant funds, including $2,313.84 for its Violence Intervention Outreach Project and $350.91 for its Hale Kahua Pa`a Transitional Housing Program. Following is a breakdown for how $1,567,000 in county funds was spent by 53 programs during the 2007-08 fiscal year: 1. AMERICAN RED CROSS $15,000 from the county went for 26 incidents on the Big Island, from house fires to flooding in Kailua-Kona, Mountain View, Ocean View, Hilo, Nanawale, Captain Cook, Honaunau, and Pahoa. County funds went toward direct assistance for emergency needs such as food, clothing, shelter, medicine, mental health counseling --- even incidents of heavy vog (volcanic emissions), 16 shelters were opened. I Examples of service with county grant: 1. August 2007 Hurricane Flossie threat Eleven shelters were opened at various schools. There were 250 overnight stays, 325 meals served, and 235 snacks provided. 2. April 2008 shelters in Volcano for heavy vog Six shelters were opened, with 28 fed. 2. ARC OF KONA $20,000 provided life skills training for 15 people with developmental disabilities, with Individualized Daily Programs. Eighty health and safety classes were held and there were 148 community access trips for the 15 participants. The organization's total revenue was $3,176,542. In the financial breakdown of the organization's $3,176,542 in revenue, noteworthy is the fact that recycling was listed as one of the organization's funding sources other than the county. The total amount brought in from recycling was small compared to the organization's total revenue, being only $243, but it is an innovative funding source that will grow with awareness. 3. BIG ISLAND SUBSTANCE ABUSE COUNCIL EAST HAWAPI I 0 i $30,000 provided 555 treatment days to 95 individuals. 4. BIG ISLAND SUBSTANCE ABUSE COUNCIL WEST HAWAII $33,500 provided 150 treatment days for 314 individuals. 5. BOYS AND GIRLS CLUB—KEA`AU $45,000 allowed for 243 days and 1,473 hours of recreational activities for 137 registered children, 62 involved in the SMART Moves program and 281 involved with outreach. 6. BOYS AND GIRLS CLUB —PAHOA $45,000 allowed for 240 days and 1,579 hours of recreational activities for 138 registered children, 83 involved in the SMART Moves program and 95 involved with SMART Moves outreach. 7. BOYS AND GIRLS CLUB — PAHALA $45,000 allowed for 238 days and 1,195 hours of recreational activities for 119 registered children, 46 involved in the SMART Moves program and 23 involved with SMART Moves outreach. 8. BOYS AND GIRLS CLUB — OCEAN VIEW $45,000 allowed for 234 days and 1,134 hours of recreational activities for 123 registered children and 84 involved in the SMART Moves program. 9. BOYS AND GIRLS CLUB — HAMAKUA $45,000 allowed for 247 days and 1,116 hours of recreational activities for 89 registered children, 111 involved in the SMART Moves program and 24 involved with SMART Moves outreach. 10. BOYS AND GIRLS CLUB — HILO $80,000 allowed for 246 days and 1,454 hours of recreational activities for 544 registered children, 137 involved in the SMART Moves program, 121 involved with SMART Moves outreach and 68 involved in the Hilo Athletic Program. 11. BRANTLEY CENTER $46,000 provided employment rehabilitation for people with disabilities. 4 • E 12. BRIDGE HOUSE $15,000 provided vocational skill building for individuals unable to work due to mental and/or physical health disabilities, or seeking work in spite of such disabilities. 13. CHILD AND FAMILY SERVICE VIOLENCE INTERVENTION PROJECT $35,000 provided violence intervention outreach programs and services to rural Waimea, Kea`au, Ka`u, and Pahoa, offering psycho -educational groups to court ordered men who batter. The funds also provided for community education and awareness presentations to youth between the ages of 12 and 18 at public, charter and private schools, colleges, universities, all police recruits, community agencies and community forums. Child and Family Service ultimately would like to offer temporary restraining order (TRO) assistance in Waimea, Kea`au, Ka`u, and Pahoa, according to the report. 14. CHILD AND FAMILY SERVICE WEST HAWAII DOMESTIC ABUSE SHELTER $25,000 helped support the 24 -hour -seven -days -per -week emergency shelter to service victims of domestic violence and their children. During the 2007-08 fiscal year, 90 women and 76 children sought shelter. The program provided 7,580 bed days, according to the report. 15. CHILD AND FAMILY SERVICE HALE KAHUA PA`A TRANSITIONAL HOUSING $30,000 paid for safe housing, sill building and resources to victims of domestic violence, seeking to leave abusive partners. According to the report, Hale Kahua Pa`a Transitional Housing consists of six units, which at present is filled with a total of six women and 16 children. During the 2007-08 fiscal year, six women and 11 children successfully transitioned into permanent housing. 16. CHILD AND FAMILY SERVICE FAMILY VIOLENCE CONTINUUM OF CARE $10,000 supported two programs of the Child and Family Service: the Community Information and Health Education in West Hawai'i and the Domestic Abuse Shelter in Hilo. The programs provide education and service the East and West Hawai'i communities regarding issues of sexual abuse and domestic violence. 5 17. FAMILY SUPPORT SERVICES OF WEST HAWAII $50,000 for family centers in Haw!, North Kohala and NA'51ehu, Ka`u, with 234 new consumers and 715 returning consumers during the 2007-08 fiscal year. The family centers provide a meeting place for community groups and organizations, along with fax and copiers, computers and Internet, including Internet use for youth doing school research. Family center coordinators in Ka`fl provide beginning computer classes. Ten percent of that center's consumers are Marshallese, according to the report. The Ka`u Family Center is involved with Reach Out and Read, Nd'dlehu Mainstreet, Ka `Ohana o Honuapo, Public Health and The Nature Conservancy, the report states. In Kohala, the family center is the meeting site for Alanon, Narcotics and Alcoholic Anonymous and the Ohana Quake group, according to the report. 18. FAMILY SUPPORT SERVICES OF WEST HAWAII $50,000 for family centers in Hawi, North Kohala and Nd'Alehu, Ka`% with 234 new consumers and 715 returning consumers during the 2007-08 fiscal year. The family centers provide a meeting place for community groups and organizations, along with fax and copiers, computers and Internet, including Internet use for youth doing school research. Family center coordinators in Ka`u provide beginning computer classes, Ten percent of that center's consumers are Marshallese, according to the report. The Ka`u Family Center is involved with Reach Out and Read, NA'alehu Mainstreet, Ka `Ohana o Honuapo, Public Health and The Nature Conservancy, the report states. In Koh" the family center is the meeting site for Alanon, Narcotics and Alcoholic Anonymous and the Ohana Quake group, according to the report. 19. FRIENDS OF THE CHILDREN'S JUSTICE CENTER OF EAST HAWAII $12,000 paid for special needs and enhancement, along with education and prevention of sexual and physical abuse or neglect. Approximately $3,500 of the county grant went for an insurance policy required for county grant eligibility. 20. FRIENDS OF THE CHILDREN'S JUSTICE CENTER OF WEST HAWAII $15,000 went toward the organization's enhancement and basic needs program, helping victims of sexual abuse and physical neglect or witnesses of violence crime. During the 2007-08 fiscal year, there were 209 requests for service for 143 youth. 21. GOODWILL INDUSTRIES OF HAWAII. INC. 712 $28,500 helped the work experience program, which provides a wage subsidy for participants with disabilities involved in janitorial, textiles and wares processing. Nineteen individuals went to work under this program during the 207-08 fiscal year, according to the report. The county grant also went toward the purchase of table and garment racks with the correct height for people in wheelchairs. 22. GRASSROOTS COMMUNITY DEVELOPMENT DBA `OLA`A COMMUNITY CENTER $50,000 went toward the organization's Kupukupu After School and summer program. 23. HABITAT FOR HUMANPI'Y WEST HAWAII $25,000 went toward a house built in Ocean View and another in Kawaihae, which was built in partnership with the Department of Hawaiian Home Lands (DHHL) for a five - member Hawaiian family. This organization seeks to continue partnering with DHHL for other projects on the island. During the 2007-08 fiscal year, the organization celebrated its first anniversary of "RESTORE," a program channeling nearly 130,000 pounds, or 68 tons, of reusable materials away from the landfills. Habitat for Humanity West Hawai'i hopes that by 2010 the RESTORE program will assist in building affordable homes and provide funds for at least one home. 24. HALE KIPA HAWAII ADVOCATE PROGRAM $50,000 went to help improve the lives of youth through shelter and support, and through commitment and advocacy. (See www.halekipa.org.) Hale Kipa is said to -improve the lives of youth through shelter and support, and through commitment and advocacy. Its website is www.halekipa.org. 25. HAWAII CENTERS FOR INDEPENDENT LIVING $15,000 helped pay for the service of 251 consumers, from youngsters to the elderly. More than half of the consumers suffer from multiple disabilities. Among their goals achieved were self -advocacy and self -empowerment; communication; mobility and transportation; community based living; education; vocation training; self care; information access and technology; personal resource management; relocation from a nursing home or the prevention of nursing home placement; and community social participation. 26. HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL $75,000 paid for the transportation of 1,042 elderly, disabled and pre-school aged children. Hawai'i County Economic Opportunity Council works with public and private agencies to coordinate and plan services and referrals of clients' schedules. The collaboration involves 15 agencies in West Hawai'i and nine agencies in East Hawaii. 27. HAWAII ISLAND ADULT CARE $18,000 paid for 29 elderly people to attend the center. The center's attendees are largely low-income and needy elderly who suffer from Alzheimer's and dementia who live at home but are in need of socialization and a safe haven. Such a center helps to alleviate caregiver burnout and prevent premature institutionalization. 28. HAWAI'I ISLAND HIV/AIDS FOUNDATION $15,000 helped provide services for 40 to 50 highly at risk women, helping to decrease the incidence of HIV transmission. It also provided mental health counseling for 12 women with HIV. 29, KA HALE O NA KK[M PRESCHOOL $4,000 helped fund a families -at -risk project at this preschool in Hamakua, servicing children from 24 months to six years. 30. KAPI`OLANI CHILD PROTECTION CENTER Kapi`olaui Child Protection Center staff submitted its final report via fax on 11/14/08, after being informed via email and phone that it was two and a half months late. Once 1 submitted, the final report was missing the two attachments detailing Kapi`olani Child Protection Center's grant expenditures and total program revenues. The submitted report states, "This grant provides an additional $360,000 of counseling and supportive living services..." The funds were said to pay for rent and indirect administrative costs related to the West Hawaii Counseling and Supportive Living Project. The focus of the program is to work with parents with substance abuse problems that place their children at risk of child abuse and/or neglect. The number of families served year to date is 139, according to the report signed by Kapi`olani Child Protection Center Director and Clinical Psychologist Steven Joy. I 31. KEAUKAHA ONE • $10,000 in part paid for the renovation of a koa canoe by Na Opio paddlers and in part paid for two indoor rowers with paddling adaptors and two canoe dollies. It also paid for equipment repair, program expenses including awards, leis, and an honorarium for the koa canoe blessing, leis and awards for Na Opio paddlers, and general excise tax. Noteworthy is the fact that $2,914 is being held in reserves for toward the purchase of a trailer to haul Na Opio one-man canoes. 32. KONA ADULT DAY CARE CENTER $30,000 paid for health, social and recreational programs and activities for impaired adults over 18, and particularly 60 and over with either a physical or a cognitive disability. 33. KU`IKAHI MEDIATION CENTER $7,000 helped pay for direct mediation services to 1,163 individuals. Their greatest caseload involves temporary restraining orders (TROs), with 105 of 266 total cases involving TROs alone. 34. KOKUA COUNSELING SERVICES $25,000 helped pay for 461 individual and family sessions. 35. KONA LITERACY COUNCIL $1,500 paid for free literacy programs by seven volunteer tutors at the Kailua Learning Center on the ground floor of the Kailua Village Condominiums on Kuakini Highway. 36. LAUPAHOEHOE TRAIN MUSEUM $40,000 paid for the train museum to be open during all its advertised hours, providing for a better reputation with visitors. The funds all went toward the restoration of the museum's boxcar and one of its three outdoor rail pieces. They also paid for the labor involved in creating and expanding the museum's indoor and outdoor displays, including the new "plantation room" highlighting "sugar trains." 37. MENTAL HEALTH KOKUA $25,000 was applied to the operating costs of transitional rehabilitation facilities in Hilo " (PATCH Place and Hale Amau) and Kona (Hale Alanoe and Kealabou) servicing mentally ill at risk of homelessness, incarceration or hospitalization if transitional community services aren't available. The program in effect provided 305 bed days for I 0 • clients. The bed cost in 2007-08 was $82 per day. Comparative bed costs at a psychiatric hospital are estimated at $800 per day. 38. NEIGHBORHOOD PLACE OF PUNA $15,000 helped pay for the facility that hosts monthly parental trainings for 134 participants involved with the East Hawaii Child Abuse and Neglect Coalition. 39. OFFICE FOR SOCIAL MIMSTRY THE FOOD BASKET $40,000 helped pay for 1.2 million pounds of food distribution to hungry and "food insecure" individuals and families. It also provided 17,835 pounds of fresh produce to 1,600 seniors and diverted 82,257 pounds of food from local landfills to pig farmers. During 2007-08, the Food Basket was also instrumental in the formation of the Puna Coalition to Feed the Hungry dubbed "Da Poi Bowl." Da Poi Bowl provided over 200 families in need with 11,685 pounds of food in May and June 2008. Noteworthy is the fact that one of the funding sources was recycling for $2,692.25. Compared to the Food Basket's total revenue of $1,087,678.27, the recycling amount is small. But it is commendable that organizations such as the Food Basket are seeking out recycling as a funding source. It has the potential to grow into a viable source of funds; at the same time it is the right thing to do for the environment. 40. OFFICE FOR SOCIAL MINISTRY MOBILE CARE HEALTH PROJECT $25,000 went toward 175 clinic days for dental services in Honoka`a, Kapa`au, Kailua, and Ocean View. The report states there were 1,523 client patient encounters and 4,668 dental procedures. 110 residents in long-term care facilities in Honoka`a, Kapa`au, and Pahala received dental assessments; 268 children and adults received dental assessments and fluoride treatments at community health fairs; 132 people participated in oral health education in local schools and transition shelters. Overall, $289,038 was spent on dental services, with the average dental procedure costing $78. The average patient encounter cost $238. 41. OFFICE FOR SOCIAL MINISTRY PONAHAWAIOLA COMMUNITY INTEGRATION PROJECT $30,000 helped pay for 73 people in transitional housing, 34 people in permanent housing, 29 people to obtain employment, 43 people to receive drug and alcohol treatment, 34 to be educated and job trained, 28 to receive health services and 33 to receive mental health services. ]0 42. OFFICE FOR SOCIAL MINISTRY CARE -A -VAN OUTREACH PROGRAM FOR THE HOMELESS $35,000 helped pay for the establishment of a drop-in center in Puna It also helped pay for a Poi Bowl partnership and Shelter Plus Care, which involves partnerships with Realtors for subsidized housing inventory in East and West Hawai'i. The funding went toward 99 people to receive emergency and transitional housing, 130 people in permanent housing, four people in drug treatment, 1,363 people to receive medical and dental services, 853 people to receive long0term case management and 60 people to receive mental health services. 43. OFFICE FOR SOCIAL MINISTRY BEYOND SHELTER: TRANSITIONAL HOUSING $20,000 helped pay for a two-year program for 56 people to receive emergency and transitional housing, two people to receive drug and alcohol treatment, nine people to get a job, one person to receive mental health services and 50 people to have long-term case management services. The grant also paid for a partnership with YWCA for discounted rates for participants to take karate, ballet, hula and swimming lessons. 44. OFFICE FOR SOCIAL MINISTRY KMEI PUA EMERGENCY HOMELESS SHELTER $30,000 paid for 258 people to receive emergency and transitional housing, 126 people to receive permanent housing, two people to receive drug and alcohol treatment, 30 people to obtain employment, 34 to have mental health services, and 206 to receive Tong -term case management. 45. SPECIAL OLYMPICS EAST HAWAII $12,000 paid for April 2008 area track and field competition at Kea`au High School with 75 participants; an October 2007 bowling competition at Hilo Lanes with 61 participants; a September 2007 2"s Annual Ohana End -of -Summer Bash at Wailoa State Park; a December 2007 Christmas Party at Church of the Holy Cross; and a March 2008 Spring Fling Bunny Hop Dance also held at the Church of the Cross. 46. SPECIAL OLYMPICS WEST HAWAII $10,000 paid for the training of one basketball team; one soccer team; one softball team; eight bocci ball teams and 12 bowling teams. It also sent West Hawaii athlete Ray Donager to comPete in Special Olympics World Games in Shanghai, China Donager • • represented the United States in power lifting and returned with three gold medals and one bronze medal. 47. THE ISLAND OF HAWAII YMCA $60,000 went toward programs for 2,440 youth in Kona, Waimea, and Hilo. A goal for 2007-08 to expand YMCA after-school, youth sports and summer programs to Puna was not met. Noteworthy is the reason: "Staff assessed the needs and services in the area and found that the Boys & Girls Club was well established and meeting the community needs. It has a long history and relationships in the community along with a facility (to) provide the much needed programs. The YMCA attempted to contact the staff of the Boys & Girls Clubto see what if (a) partnership could be developed but in all good intention, the YMCA was not able to make the connection. " Any and all recreational opportunities would be welcome to Pahoa and the district of Puna. With all due respect, the YMCA should not be so concerned about stepping on the toes of another non-profit organization that did not reciprocate when an attempt was made to contact it. The youth of Pahoa and Puna cannot afford to lose out on any and all opportunities for after-school, sports and summer programs. 48. THE SALVATION ARMY FAMILY INTERVENTION SERVICES PAHOA YOUTH SERVICES $35,000 provided Pahoa and greater Puna youth between the ages of 7 and 18, along with their families, with community-based outreach services, case management services, and positive alternative activities. The goal is to keep the youth out of the juvenile justice system. A full-time youth development specialist was established with the county grant and support from other contract funds, according to the report. The youth development specialist provided in school and after-school services including group facilitations, youth retreats, skill -building activities and positive alternative activities. The specialist worked with school personnel, community groups and associations and community agencies. Among the highlights: — End of the Summer Bash with 40 youth at the Nanawale Longhouse — School supply distribution to approximately 900 youth at the Maku`u Farmer's Market site — Wrestling Clinic in Pahoa — Family day at the Pahoa Neighborhood Facility aka Pahoa Community Center — "Hearts All Over The World" Dance at the Pahoa Community Center with over 50 youth participants 12 — Spring Fling at the Pahoa Community Center with approximately 200 participants — End of the School Year Dance with 100 youth participants — Water awareness program with approximately 20 youth participants 49. THE SALVATION ARMY FAMILY HONOKA'A YOUTH SERVICES Similar to the Puna program, $35,000 provided Honoka`a youth between the ages of 7 and 18, along with their families, with community-based outreach services, case management services, and positive alternative activities. Among the highlights: — Ten sessions of the Youth Matters curriculum raising awareness of substance abuse to students in seventh and eighth grades — Presentation at the Drug -Free Pool Bash for seventh and eighth graders — Presentation at a dance in Waimea for area intermediate schools — Colorful sea creature theme mural at the Honoka`a pool — Advocating for Parks and Recreation to hire a weekend lifeguards for the evenings — Collaboration with YWCA for a "Community Mixer, a luncheon at the North Hawaii Educational Research Center, to ascertain what services are being offered by the local agencies 50. THE SALVATION ARMY FAMILY INTERVENTION SERVICES WEST HAWAII INDEPENDENT LIVING PROGRAM $20,000 helped foster youth between the ages of 12 and 21 prepare for adulthood, overcoming barriers in education, life skills and vocations. Funds went toward a full- time youth development specialist that spent 1,200 hours providing services to 30 foster youth, including once -a -week, two-hour classes focused on personal development, educational success, social and community awareness, job skills development, life planning, money management, self-care, and positive relationship building. 51. WEST HAWAPI MEDIATION CENTER $10,000 went toward mediation services on the west side of the island, namely in the districts of Hkndkua, North and South Kohala, North and South Kona, and Ka`u. Noteworthy is the fact that the center experienced an 81 percent increase in clients from the 2006-07 fiscal year to the 2007-08 fiscal year. 52. YWCA of HAWAI'I ISLAND 13' • HAMAKUA YOUTH CENTER $45,000 went toward after-school and weekend recreational programs for 200 youth in Honoka`a and the surrounding area. Among the projects were: the Comic Book Project; the Youth Music Exchange and Malama Aina Projects; Makahiki and a multimedia art program. Noteworthy is the list of 29 partners and supports for the youth center in this rural district. 53. YWCA of HAWAII ISLAND EMPOWERING ALTERNATIVES $52,000 went to augment state funds providing support services to sexual assault victims and family members. Twenty -four-hour, 365 -days -per -year phone and in-person crisis intervention services are provided, along with community awareness and prevention education. YWCA of Hawaii Island's Empowering Alternatives Program collaborates with numerous community organizations to "link services, strengthen public policy, and maintain public attention to the needs of sexual assault survivors," the report states. The program reached 2,234 individuals in the 2007-08 fiscal year, according to the report. (Enclosures) EIN/tceh 14 0 REVENUE ANALYSIS 0 w J W QH O y W W W LL V L wO U) O w IL S 0 N Q Q O W Z 7 z LL Z ON U) y Z O r W �Q VO a a= 10 O O LL b � J N J U) Z z Q W Z W W LL D LL Z W W N \� N EL Z 0 Z O O LLI U) :3 Z U } LL W 00 O W V o 0 O N r a LL L S 0 N o ON y Imi O po N 10 O b � N r m N N � O O h W N V � N N 0 0 0 w w a m O N N 0 0 0 0 o m m N N NN O O O O O W mO N O N W w 0 0 0 0 0 0 d o d N N N O O O O O O O O m N I� N m V m O N N V N 0 0 0 0 0 0 0 0 0 N N O N N 0 0 0 o c o N w m Ci m w o W o W o w r0m p N O N Z Z N Z 0 0 0 0 0 0 0 0 0 0 0 0 � 0 0 N N N N N K U K O z Z J Y S U LL LL W O O U U 6 Q Q N l7 S 0 N • w J W QO U) W W W LL wU W L) U) O 1% CL z f/1 O Z LL LL Y 9u) O C wz LL Z m U) z LU O H >z Z d 0 O LL J (n gw z O :) w LL LL F- O yLL Z y 7 Z Z ULL w w IL z z w H O z w J W Q H O O1 r ti y O o0 3 Z 0 N y o v 0 V1 w d 0 0 D �O Q w O y � o Q 3 y o � � m W W Z N 0 f 0 _ LL 0 Z 0 0 N N 0 N o m U) Z w o o W O W >o Y M N a D K 0 0 0 m F v/ O Z J J o o q¢y w o Q "' Z O7 N y m W W LL N LL O Z U o W 0 0 0 E o v W 7 � o oo w U W y � N O~ w Z v U w CO LL c N Z " Y O d N Y Z O � O N a o O Z y W ~ Z o Q LL Q O:) 0 vi W U LL 0 v N } O G O F O U 2 N Z C7 W N ZO N LL a N = UQ Z O 0 0 ti O 3 ' d 0 o v 0 ti O o d 0 o v 0 w d 0 0 �O w O � N N W h 0 0 0 0 0 N N 0 N o m w v n Y N K 0 0 m F O Z O o w a N v N O U o 0 0 0 E o v W 7 � U � � w v U w c N C " Y J d N Y � O � N a O 2 K Q LL v 0 vi W 0 v W _ O U rn O v 2 N Z N N 0 0 v Q o 0 0 m N U L W � N U N > } a W O Q y W w O O J C J O E LL y LL O O E 2 = o ¢ d O 3 J o > U 6 ti d o v w d O h O N o m w Y n K 0 0 m F O Z o w a v N O U o 0 0 E o W 7 � U � j > W U w c " Y J d O � O � O 2 m Q LL v _ U ti 0 t i w J W o R N Q F II O • 0 0 IL W w W 0 W LL U 5 z K Ra' Z_ W 0 00 LL' IL v z o R N N II n w 0 IL w ~O 0 W z z Z_ 0 r w LL 0 w O O Z w o w O 0 Q y 0 Z w' O O z O J 0 O o0 z Z O w N C7 3 N ql z x � O w Q �y x w 3 U O Q � O 3y S r o °w LL Z W z O U NO W LL Z w � z � LL N 0 N Z m W O o ,It H F N w W jQ Q a a m O LL J Q9G J c Z Q W z m LU G:)LU LL w LL z W w W o W y p W w 0 li Q z z y LL a z 0 z 0 o 0 z o WZ ~ 0 y CL :3z z - Y U LL xco 3 w o i O V U O FO QNQ N m W U a 0 w U U z w C U W LL F 0 0 N II w 0 IL w ~O 0 z m 0 r w 0 w 0 w w 0 y 0 w' O Z z J 0 O O C7 3 N z x � r w �y x w 3 U w � w F r LL Z W O U NO W U Z w � � LL N 0 0 N 0 IL w ~O z 0 m w w y 0 Z J O O C7 N N Z 0 a z 0 0 0 N 'a n 3 N n � O W Z Y H LL m _ LL Z v 0 IA Z 111 W 0 LO Q W ' d D m a O U LL ~O Z m O J d Q J to z Q W Z W W LL D' LL z o W � O W O o N In O aLL 7 IL z U O Z N O O LU Z Q 07 x LL YU p c O U CD O N 0 K IL LL T U Z W a 0 N a 0 n n 0 d N Y m N v 0 N O 111 N LL O J m z U o ~O Z m O 0 d Z O w U o O Z O z z o � O F O o N O O o 7 O U N S N a 0 n 0 d N Y H v 0 N c N LL O W o ~O m O d Z � w F o O Z O O o U o o Q O p N Z 7 OW O N O Q x p Z 5 y a x N a o n 0 d N Y v N c LL O W tl' O Z � F o O Z w O U o o Z O U O a O 2 U Z S 0 0 (9 z z Z_ LL o K m J W 0 Q f • 0 N U) O R W 3y W w W LL w U o C M W N O 0 w z a' LLI a (9 z z Z_ LL o i m 0 0 o o N O R a 3y o w w e o M e w z o LLI O O F- o � � w n LL z coi w U 0 � M 0 0 D 0 o 0 0 0 � w m 0 F w V Z w i z 2 0 0 U o $ u W 0 0 w o 0 n m 5 n a c Y N N M 0 a c v e n 0 o v p ry U m � N w N c O UJ rn Gi r m vi 0 0 0 w W O � a Y N N c_ U a O W w 0 0 } o o o u o o `w m c 3y o w w V o 0 w z 0 LLI o a F- 0 Z � w LL z a U 0 o o M 0 D O o 0 A � m w F w Z 0 z 2 $ U $ $ u W 0 o 0 n 5 n a c Y d 0 M 0 Q� Y e o g LL v ) c rn J U) v J C :) LL LL a J J o ci W a o w w 0 o o QZ A Z w C N LL L � o o 0 0 o 0 y 7 W m Z w S LL Z U 9 U W u V LU 'W J Q U J a 0 U 2z a w � o Q m n C? w o `o o o `w m o E w V 0 0 LLI o O 0 Z � w a U 0 Z 0 D O 0 A � F w Z W U z 0 5 Y M Q� Y Y n C? w 00 0 o w w 0 0 0 0 N w U Z D 0 U U Z Y M 01 z N w 0 0 U) z o 0 O 0 6 � Q w 2 N O n Q O O o 2 z w 0 O 0 w Mn N_ D Q � o Q N N � Q z W Z _ LL 2 N z $ o w O m W iL a O LL � I J o' QJ Zz {L O w Q W 2 D LLLL z W w W o Q. 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N N Vt. e N m N Lo C N N E m � ID m c m a N � O C m O n N T N 6 N O m O N O U1 O C b � in d w N v U H � E O K a W 2 O Q J r � � a r m 0 0 n n N N 0 N � W O z O O O N E O y Z y a` d d V Q 3 � d a 0 O m N m g E d N W N 0 �NN � N , w ' OJ (� U N m m a M N N n m m Ci 0 Lo N n N O N n O_ O O r N 0 0 0 rNp V j O d C N a N N E v m � r E n e C N a N y C C O m o � e E m E N d m e o. N N Vt. e N m N Lo C N N E m � ID m c m a N � O C m O n N T N 6 N O m O N O U1 O C b � in d w N v U H � E O K a W 2 O Q J r � � a r m • MISCELLANEOUS E NOTICE OF NONPROFIT YEAR-END REPORT REQUIREMENT Nonprofit organizations that received FY 2007-08 human'services grants must submit a final report to the Legislative Auditor within sixty (60) days after June 30 of the fiscal year. 1. DEADLINE FOR SUBMISSION: 4:30 a.m. Aunust 29. 2008 2. COUNTY CODE: The reporting requirement as it appears in the Hawai'i County Code reads as follows: Chapter 2, Article 25, Section 2.142(d), Hawaii County Code In the case of grants, the nonprofit organization shall submit a report to the legislative auditor within 60 days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period. 3. REPORTING REQUIRED: To fulfill required reporting, you must supply the following: (1) A brief narrative, not to exceed two (2) Danes, summarizing the "public benefits derived" from the award of County grant funds; (2) A "listing of other funding sources and amounts obtained during the award period" entered on the Form, Summary of FY 07-08 Income; and (3) An accounting of "all expenditures supported by County of Hawai'i grant funds" entered on the Form titled Summary of FY -07-08 Grant Expenditures. Failure to submit a timely, complete and accurate year-end report may impact the evaluation of your program's or agency's future funding requests. ADMINISTRATION § 2-134 Article 24. Payment to County, Subsequently Dishonored. Section 2-134. Service charge assessed. In all instances where money due the County of.Hawai`i is. dishonored when presented.for payment, the County may assess and collect a service charge in the amount of $20 against the payor. Payment of this $20 service charge shall be made in U.S. currency or other form acceptable to the director of finance. All fees collected pursuant to this section shall be placed in the custody of the finance director for deposit in the general fund. (1981, Ord. No. 708, sec. 1; Am. 2003, Ord. No. 03-104, sec. 1.)2-134 Article 25. Appropriation of Funds to Nonprofit Organizations. Section 2-135. Purpose. The purpose of this article is to establish standards for the appropriation of funds to nonprofit organizations providing programs and services which the County has determined to be in the public's interest. (1982, Ord. No. 774, sec. 1.)2-135 Section 2-136. Definitions. As used in this article, unless the context otherwise requires:. (1) `Conflict of interest" means a substantial probability that action taken by an individual will result in measurable direct benefits accruing to the individual as opposed to benefits accruing in general to an industry. (2) `Director" means the director of finance of the County.. (3) "Grant" means an appropriation of public funds to a nonprofit organization for a public purpose. (4) "Nepotism" means appointing persons to positions on the basis of their blood or marital relationship to the appointing authority, rather than on merit or ability. (5) "Nonprofit organization" means an organization organized for other than profit-making purposes and which has a current 501(c)3 tax -exemption from the Internal Revenue Code. (6) "Perquisite" means a privilege furnished or a service rendered by an organization to an employee, officer, director, or member of that organization to reduce the individual's personal expenses. (7) "Purchase of service" means the exchange by an agency of goods and services to be delivered by a nonprofit organization to the general public for cash payments substantially equal in value to such goods and services. (1982, Ord. No. 774, sec. 1; Am. 1986, Ord. No. 86-52, sec. 2; Am. 1995, Ord. No. 95-138, sec.. 2; Am. 1997, Ord. No. 97-103, sec. 2.)2-136 Section 2-137. Eligible organizations. All -grants and purchase of service payments made by the County to nonprofit organizations are to be made in accordance with these standards so that the funded nonprofit programs yield direct benefits to the public and accomplish public purposes. No grant or purchase of services contract to a nonprofit organization shall be made unless the nonprofit organization meets the following criteria: (1) The nonprofit organization is chartered or otherwise authorized to do business in the State for charitable purposes and exempted from the Federal income tax by the Internal Revenue Service. (2) The purposes for which the nonprofit organization is organized provide benefits to the people of the County. (3) The service or activity to be provided by the nonprofit organization, and funded by the County, shall address educational concerns, culture and the arts, the needs of the poor, youth, the aged, those with physical or emotional disabilities, victims of crimes, or victims of health or social crises as may be determined by the County. (4) The nonprofit organization has a governing board whose members serve without compensation and have no conflict of interest between their regular occupations and the services provided by the nonprofit organization. (5) The nonprofit organization has bylaws or policies which • E describe the manner in which business is conducted, including management, audit, and fiscal policies and procedures, policies on nepotism, and policies on management of potential conflict of interest. (6) The nonprofit organization has at least one year's experience with the service or activity for which the appropriation is sought or can otherwise demonstrate to the satisfaction of the County sufficient expertise to successfully carry out the service or activity. (7) The nonprofit organization must be licensed and accredited in accordance with applicable requirements of Federal, State and County laws. (1982, Ord. No. 774, sec. 1; Am. 1986, Ord. No. 86-52. sec. 2.)2-137 Section 2-138. Conditions for grants or purchase of service agreement. Nonprofit organizations to whom a grant has been made or a purchase of service agreement awarded shall agree to comply with the following conditions before receiving the grant or purchase of service agreement: (1) Employ and appoint persons on the basis of merit and ability; (2) Comply with applicable Federal and State laws prohibiting discrimination against any person on the basis of race, color, national origin, religion, creed, sex, age, or handicap; (3) Agree not to use any public funds for purposes of entertainment or perquisites; (4) Comply with such other requirements as the director may prescribe to ensure adherence by the nonprofit organization with Federal, State, and County laws, and established standards for fiscal and program management; and (5)'Allow the director, the committees of the council and their staffs, and the legislative auditor access to records, reports, files, and other related documents in order that the program, management, and fiscal practices of the nonprofit organization may be monitored and evaluated to assure the proper and effective expenditure of public funds. (1982, Ord. No. 774, sec. 1; Am. 1986, Ord. No. 86-52, sec. 2.)2-138 0 0 Section 2-139. Procedure for awarding grants. (a) All grants made to a nonprofit organization by the County shall be made in accordance with one of the following procedures: (1) Grants-iri-aid: (A) Annually, before November 30, the director shall, for the purpose of soliciting applications, establish a sum of at least $900,000 to be available in the ensuing fiscal year for funding requests by nonprofit organizations. The director shall publish a notice soliciting applications in two newspapers of general circulation within the County of Hawaii by November 30. (B) All applications for grants shall be submitted to the director on or before January 31 preceding the County's fiscal year, which begins on July 1. Applications shall be prepared on forms provided by the director. Applications not in conformance with the requirements of the County Code may be rejected. (C) The director shall submit to the council all qualifying applications for its review and appropriation of funds. site visitations of nonprofit organizations submitting complete applications may be conducted by the council and its designated staff, as deemed necessary by the chair of the appropriate committee, after January 31 but prior to final action on the operating budget by the council. Any site visitations shall be publicly noticed and conducted in a manner that allows flexible councilmember participation and designated staff support. (D) Upon favorable action by the council to appropriate funds for the grant, the director shall notify agencies of their funding or lack thereof by July 31 and award the grant in compliance with this article.' (2) Grants From District Contingency Relief: (A) Appropriations from the district contingency relief grants shall be transferred to an accepting County department/agency via resolution identifying the nonprofit organization and the specific program, project, or event for which the grant shall be used. 0 • (B) All purchases of equipment for organizations must follow procurement law and be domiciled in the County departments.- Equipment, supplies, and products are the property of the County. (3) Other Grants: (A) Grants in excess of $25,000 to nonprofit organizations shall specifically identify the organization receiving the grant and the purpose for which the grant shall be used in an ordinance or resolution. (B) Grants in excess of $25,000 to organizations that do not qualify as nonprofit organizations shall specifically identify the purpose for which the grant shall be used in an ordinance or resolution and be subject to competition in compliance with chapter 103D of the Hawaii Revised Statutes. (C) Grants of $25,000 or less may be authorized by the finance director for public purpose projects or programs upon written request of a funding agency or department. Such grants shall not be limited to nonprofit organizations but shall specifically identify the organization and program, project or event for which the grant shall be used and comply with the rules and regulations of the director of finance. (b) In the event that a grantee organization is unable or unwilling to provide the public service(s) for which a grant was appropriated, the following procedures shall apply: (1) For grants-in-aid, the mayor may direct the finance director to solicit applications from eligible nonprofit organizations to fulfill the specific public purpose(s) for which the funds were originally appropriated for the remainder of the fiscal year. The director shall forward recommended application(s) and appropriation measure(s) to the council for its decision. Funds appropriated to a successor nonprofit organization shall not exceed the balance of unexpended County funds awarded to the original grantee nonprofit organization. (2) For grants from the district contingency relief, the council may direct the return of the full appropriation or the balance of unexpended funds. (3) For other grants, the finance director may direct the E C� return of the full grant amount or balance of the unexpended funds. (1982, Ord. No. 774, sec. 1; Am. 1986, Ord. No. 86-52, sec. 2; Am. 1992, Ord. No. 92-151, sec. 2; Am. 1995, Ord. No. 95-138, sec. 2; Am. 1997, Ord. No. 97-103. sec. 3; Am. 1999, Ord. No. 99-56, sec. 1; Ord. No. 99- 103, sec. 2; Am. 2001, Ord. No. 01-16, sec. 2; Am. 2007, Ord. No. 07-52, sec. 2.)2-139 Section 2-140. Procedure for awarding purchase of service agreements. All purchase of services made to a nonprofit organization by this County shall be made in accordance with the following procedures: (1) For purchases of services made pursuant to section 2- 139(a)(1): (A) Annually, before November 30, the director shall, for the purpose of soliciting applications, publish a noticesoliciting applications in two newspapers of general circulation within the County of Hawaii by November 30. (B) All applications for purchase of services shall be submitted to the director on or before January 31 preceding the County's fiscal year, which begins on July 1. Applications shall be prepared on forms provided by the director. Applications not in conformance with the requirements of the County Code may be rejected. (C) The director shall submit to the council all qualifying applications for its review and appropriation of funds. Site visitations of nonprofit organizations submitting complete applications shall be conducted after January 31 but prior to final action on the operating budget by the council. These site visitations shall be conducted in a manner that allows flexible councilmember participation and designated staff support. (D) Upon favorable action by the council to appropriate funds for the purchase of service, the director shall prepare a contract with the nonprofit organization for the purpose of the purchase of service award which shall meet all legal requirements of the County and shall include program, fiscal and audit reporting requirements sufficient to allow the director, the legislative auditor or council to effectively monitor and evaluate the use of the purchase of service. Agencies shall be notified by the director of their funding or lack thereof by July.31. (2) For purchases of services made pursuant to section 2- 139(a)(2) (A) At any time during the year, pursuant to resolution, the council may direct that a portion or all of a councilmember's district contingency relief may be used by a designated nonprofit organization. (B) A contract shall be prepared with the nonprofit organization for the purpose of the purchase of service or good which shall meet all legal requirements of the County and shall include program, fiscal and audit reporting requirements sufficient to allow the legislative auditor or council to effectively monitor and evaluate the use of the purchase of service or good. (1982, Ord. No. 774, sec. 1; Am. 1992, Ord. No. 92-151, sec. 3; Am. 1995, Ord. No. 95-138, sec. 2; Am. 2007, Ord. No. 07-52, sec. 3.)2-140 Section 2-141. Applicability to noncounty funds; cosponsored activities. Nothing in this article shall be construed to apply to the appropriation of funds: (1) Provided to the County for a stated purpose by any person, private entity, or governmental entity; or. (2) Made to an agency for any activity or program co- sponsored by the agency and a private or governmental entity or entities. (1982, Ord. No. 774, sec. 1.)2-141 From: Tiffany Edwards Hunt <newswoman@mac.conu Subject: HSEDC missing final non profit reports for 2007-08 Date: October 30, 2008 1:58:39 PM HST To: Tiffany Edwards Hum <newswoman@mac.cerm Cc: "enaeote®co.hawaii.hi.us Naeole"cenaeole®oo.hawaii.hi.us> (gir1 Atactmont 27.5103 Save J NONPROFIT .doc (275-K8 To whom this may concern: This is an addendum to my email sem to you earlier this afternoon. I stand corrected. Please rote: You had 60 days from Me 2007-08 fiscal year's eM on June 30, according to the attached document Your reports should have been in by August 29, 2008. Please submit your final report Na email to this address immediately, or provide a written explanation for your agencys failure to submit the non profd final report In a timely manner. Mahalo, Tdlarhy Edwards Hum Outgoing Legislative Assistant o Puna Camcawroman Emily Naeole. Human Services and Economic Development Commitee Chairwoman (808) 938-8592 newswoman®mac.com On Om 30, 2008, at 1:17 PM, Tiffany Edwards Hunt wrote: October 30, 2008 To whom this may concern: To date, the following non profit agencies have not submitted final reports or the County Council Human Service and Economic Development Committee grant for fiscal year 2007-08: — Arc of Hilo, $30,000 grant — Hale Kips, Hawaii Advocate Program, $50,000 grant — Kapiolani Medical Center, $10,000 grant (Final reports also not received or fiscal years 2005-06 and 2006-07.) — Laupahoehoe Train Museum, $40,000 grant Please see attached document noting the reporting requirement and the fact that final reports are due within 30 days of the June 30 fiscal year ending. Also, note that failure to submit final grant reports may affect future funding. Please submit your final report via email to this address immediately, or provide a written explanation for your agency's failure to submit the non profit final report in a timely manner. Respectfully, Tiffany Edwards Hunt Outgoing Legislative Assistant to Puna Councilwoman Emily Naeole, Human Services and Economic Development Committee Chairwoman (808) 938.8592 newswomanQmac.00m <NONPROFIT FY2007-08 YEAR-END REPORTING REOIIIREMENT.doo Edwards, Tiffany • • From: Tiffany Edwards Hunt [tedwards@co.hawaii.hi.us] Sent: Friday, September 26, 2008 8:06 AM To: gtom@co.hawaii.hi.us Cc: 'MBAYBAYAN'; roda@cfs-hawaii.org; vyasunaga@cfs-hawaii.org; Edwards, Tiffany; Kupahu, Gwendolyn Subject: RE: FYO8 Unspent Funds Aloha, I noticed in your report that you have some unexpended grant funds... Yes, please send a refund check to the County Director of Finance via Gary Tom. Thank you very much. „ Tiffany Edwards Hunt legislative assistant to Puna Councilwoman Emily Naeole Chairwoman Human Services and Economic Development Committee > Hi Mary Ann, > > The grant amounts and payment received amounts are correct. Since the > final reports were sent to Tiffany Edwards, Legislative Aide to > Council member Emily Naeole, chair of the Human Services & Economic > Development committee, I cannot verify your grant expenditure amounts. > Tiffany is also the person that reviews the final reports and verifies > if funds are to be refunded. > Tiffany's phone number is 961-8020. > Upon her verification, your refund check, if necessary, should be made > out to the County Director of Finance and mailed to me. > Gary Tom > Budget Specialist > County of Hawaii > 25 Aupuni Street > > Hilo, Hawaii 96720 > From: MBAYBAYAN [mailto:MBAYBAYAN@cfs-hawaii.org] > Sent: Thursday, September 25, 2008 2:14 PM > To: 'gtom@co.hawaii.hi.us' > CC: RODA; VYASUNAGA > Subject: FY08 Unspent Funds > Hi Gary, > We have completed our reconciliations for the County of Hawaii > programs for > fiscal year ended 6/30/2008. These reconciliations include amounts from 1 > both Turning Point for Fes Inc (TPFFI) and Child and lely > Service > (CPS): > West Hawaii Domestic Abuse Shelter > Total Grant Amount: $25,000 > Total Payments Received: $25,000 = $12,500 (TPFFI) + $12,500 (CFS) > Total Expended Amount, per Grant Expenditures Reports: $25,090.84 = > $8157 > (TPFFI) + $16,933.64 (CFS) > Unspent Funds: $0.00 > Violence Intervention Outreach Project > Total Grant Amount: $35,000 > Total Payments Received: $35,000 = $17,500 (TPFFI) + $17,500 (CFS) > Total Expended Amount, per Grant Expenditures Reports: $32,686.16 = > $14,079 > (TPFFI) + $18,607.16 (CFS) > Unspent Funds: $2313.84 > Hale Kahua Pala Transitional Housing Program > Total Grant Amount: $30,000 > Total Payments Received: $30,000 = $15,000 (TPFFI) + $15,000 (CFS) > Total Expended Amount, per Grant Expenditures Reports: $29,649.09 = > $13,999 > (TPFFI) + $15,650.09 (CFS) > Unspent Funds: $350.91 > Please verify the above amounts and advise us how the unspent funds >-totaling > $2664.75 should be handled. > Your attention on this matter is greatly appreciated. Thank you. > Mary Ann Baybayan > Revenue Accountant > Child and Family Service > Phone: 808-681-1459 2 > • • > Fax: 808-681-1487 > Email: <mailto:mbaybayan@cfs-hawaii.org> mbaybayan@cfs-hawaii.org > website: <http://www.childandfamilyservice.org> > www.childandfamilyservice.org > Confidentiality Notice: This e-mail message, including any > attachments, is for the sole use of the intended recipient(s) and may > contain confidential and privileged information. Any unauthorized > review, use, disclosure or distribution is prohibited. If you are not > the intended recipient, please contact the sender by reply e-mail and > destroy all copies of the original message. > Tiffany Edwards Hunt Legislative Assistant to Puna Councilwoman Emily Naeole 3 1. AMERICAN RED CROSS i • Final Report to County of Hawaii for 200T-Q8;� j ; _� } 2006 AUG 28 Ali 9 41 Contract Title: Disaster Response Vendor: American Red Cross, Hawaii State Chapter, Oi ii','':' Vendor No. 00682 +,Cil. NI V Account No. 5471.99 Public benefits derived from awaiting of the $15,000 in funds received from the County of Hawaii for 2007-08 for disaster services are shown below. Monies were used as follows to benefit the people on the Big Island: In Fiscal Year 2007-8, the Red Cross responded to 26 incidents on the Big Island from house fires and flooding in Kailua-Kona, Mountain View, Ocean View, Hilo, Nanawale, Captain Cook, Honaunau, and Paho, and even incidents of heavy vog. We provided assistance to 111 individuals to meet their immediate emergency needs including food, clothing, shelter and emotional support for their recovery. Our volunteers opened 16 shelters in this timeframe. All disaster response and training are provided at no cost. Some examples of how the Red Cross responded on the Big Island are listed below. In August, 2007, Hurricane Flossie threatened the Big Island. Although it was downgraded from hurricane status, the Red Cross did prepare those on island for storm -like effects. Schools were closed and the Red Cross opened 11 evacuation shelters at Kau High & Intermediate, Keaau High School, Pahoa High School; Mountain View Elementary, Waikoloa Elementary, North Kohala State Office Building, Kealakehe High School, Konawaena High School, Waiakea High School, Honokaa High School, and Waikoloa Elementary. There were over 250 overnight stays in these shelters and 325 meals and 235 snacks served. This was another example where the Red Cross was prepared and ready to help the communities on the Big Island during a time of potential disaster. In February, 2008, following 2 weeks of constant rain, a storm with torrential rain (40" within 3 days) occurred causing flooding to the Hilo and Puna areas of the Big Island and damaging several homes. The Red Cross responded with emergency assistance for 6 families. We also provided 40 meals and opened 2 shelters, giving refuge to 4 people. And in April, 2008, the Red Cross opened shelters in Volcano for those affected by the vog, sheltering 6, feeding 28. 0 • We reached over 1,500 persons with disaster preparedness information through community presentations. More individuals on the Big Island are now educated on what to do "before" a disaster strikes and how to prepare their families. We trained 215 individuals in disaster response so that they can help friends, families, co-workers, neighbors and others in times of crisis. In FY07-08, 45% of disaster victims on the Big Island were below or within the poverty guidelines (14% did not respond). Accounting of all expenditures supported by County of Hawaii grant funds for Disaster Services: The $15,000 sought from the County of Hawaii went towards direct assistance to those affected on the Big Island by disasters for their immediate emergency needs. This include food, clothing, shelter, medicine and mental health counseling. In FY08, the Red Cross spent $22,444 on direct financial assistance to disaster victims. County of Hawaii funding was used in this area. This does not include the cost of training our volunteers to respond to help those affected by disasters. We trained 253 individuals to become Red Cross disaster responders in FY08. All disaster response and training are provided to the public free of charge. Disaster Response Program Expenses for the Big Island FY 2007-08 Actual Salaries and Wages 59,153 Operations 17,932 Supplies 11,843 Communications 43,172 Disaster Relief Assistance 22,444 Other(promo matls, subscriptions, postage, mise 1,791 TOTAL 156,335 Other funding sources and amounts obtained during the award period for disaster services: The total cost of our Disaster Response program on the Big Island is $156,335. This includes the cost of direct assistance, along with the cost to train our volunteers, and other related expenses. 9 0 Funding received in FY08 to support the Disaster Response program are as follows: Revenue Source FY 2007-08 Actual Hawaii County 15,000 Rental Income 2,625 Hawaii Island United Way 23,750 Contributions Direct Mail & Grants 33,086 Fundraising Hats O 3,000 SUBTOTAL 77,461 Amount Hawaii Chapter subsidized both Hilo & Kona offices to meet expenses for Disaster Services program 78,874 Total (equal to expenses 156,335 As a result of Hawaii County funding, people in Hawaii who were affected by disasters were provided with assistance to get back on their feet. 0 2. ARC OF HILO 0 i From: Debbie Perkins <dperkins(ghiloarc.org> Sub)ect: resubmission of grant report Date: October 31, 2008 8:51:35 AM HST To: Tiffany Edwards Hunt <newswomankhmac.00m> &3 Attachments, 106 IB Sava •.. Hi Tiffany, • I have already submitted this report to in back in the ending of August beginning of Sept. I also have a confirmation that you received it and that you were suppose to change the contact person to me and not Vicki Linter. Please change the contact as soon as possible. Enclosed I have e-mailed you the report again. Debbie Perkins Chief Financial Officer The Arc of Hilo Phone: (808) 935-8535 EM: 208 NOTICE: This a -mall may contain confidential Information. H you are not listed as an Intended reMplerd: (1) please note that you are not authorized to use, copy, forward or save any information contained In this a -mall; (2) please notify the sender by reply e- mail or by phone at (808) 935.8534 The Arc of Hilo (HBc, Howell, LISA), that this e-mail has been delivered to you by mistake; and (3) Please delete all copies of this email. , • September 8, 2008 County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 RE: Non -Profit Grant FYE 2006-2007 • The Grant received in the amount of $30,000 was used in the newly created Transition and Outreach program. This program was created to assist existing, new and potential clients and their families in acquiring the services needed while they were in the process of applying and obtaining Medicaid Services or Vocational Training Programs (DVR). It was also created to reach out to schools, create student internships and to give teenagers with disabilities more opportunities as they transition from school to community. With this grant we were able to start work in all of these areas last year. We were also able to provide direct services to four individuals: transportation, life skills, social and recreational training in the community through our Adult Day Health Program without any additional financial burden being placed upon their families. These four families may not have had any other alternatives without The Arc of Hilo's assistance. In addition to the above service we have also devised a new tracking program/system. The Arc of Hilo gets many telephone calls and people walking in with questions about disability related services whether we provide those services or not. East Hawaii residents, recent arrivals to the island and travelers recognize the name "The Arc" and reach out to us for a wide variety of questions on issues effecting people with disabilities. In an attempt to quantify the number of calls and walk-ins we respond to in any given month, we created a tool where staff can track inquiries in the following five categories: information, referrals, outreach, advocacy and education. We defined each category then taught key staff how to use our tracking log. During our trial run period (April and May 2008) four staff collected data using our tracking form. For the sake of this trial period we combined calls and walk- ins from our Pahoa and Hilo offices, (although it was clear that the higher percentage of walk-ins were in Pahoa.) There was also a section for remarks, so we were able to get a sense of the general categories of the inquiries. The questions were mainly in the areas of housing, mental health, food bank, mobile health care, recycling, medical and case management. This table shows how many calls/walk-ins were received during the trial period: The outcome of the trial period shows that The Arc of Hilo is indeed receiving many inquiries from people in our community needing information and assistance who do not know where else to tum. The final phase of this program was to provide Arc employees and volunteers with the necessary HIPAA training. During the past year we were able to train 53 employees in our Community Support Services and Employment Training Services programs. With this part of the grant accomplished, training for new employees has now been shifted to our Human Resources Department. During the new fiscal year we will continue work on all of the above, and will continue to collect data, further develop our resource data base and be able to provide information and advocacy services to the community through our new Advocacy Program at the Aging Disability Resource Center (ADRC.) Information Referrals Outreach Advocacy Education April 9 9 8 5 1 2008 May 10 1 25 4 4 2008 The outcome of the trial period shows that The Arc of Hilo is indeed receiving many inquiries from people in our community needing information and assistance who do not know where else to tum. The final phase of this program was to provide Arc employees and volunteers with the necessary HIPAA training. During the past year we were able to train 53 employees in our Community Support Services and Employment Training Services programs. With this part of the grant accomplished, training for new employees has now been shifted to our Human Resources Department. During the new fiscal year we will continue work on all of the above, and will continue to collect data, further develop our resource data base and be able to provide information and advocacy services to the community through our new Advocacy Program at the Aging Disability Resource Center (ADRC.) • Summary of FY 2007-08 Income AGENCY/ORGANIZATION:. THE ARC OF HILO PROJECT NAME: TRANSITION AND OUTREACH PROGRAM REVENUE SOURCES Fl1NDRECEIVEDFX'2006-07 (Jutye707 4JU., 30, 2008) County of Hawaii $ 30,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. The Arc of Hilo $ 54.18 b. $ C. $ TOTAI'REVE UES` $- �yV`^30,054.18 _ County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants —FY 2006-2007 E • yATTACHMEN2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: THE ARC OF HILO PROJECT NAME: TRANSITION AND OUTREACH PROGRAM Budget Category FY 2007-06 (07/01/06-06/30/17) ACTUAL EXPENDITURES 1. Personnel Salaries (For empjoyee's supporOsd by County grant funds only)` "- .;<.. $ 22.948.01 .2 Employee Benefits ""Health &Der pIInsurance, Otller Benef'iLs (For emplgees`supporMd`bylCo tyg ran; funds ony> ", $ 1.061.13 $ 2.717.04 3. Payroll Taxes.—FICA SUI; Worked compensation, TDI -K (For employees supportedCountyy),rgrantfundson., •.... s ,wry' "' ... i5 *� i 4. Professlonal'Fees Legal; 4cc ntinglBookkeeping;AWit,,Fees " Administrative Flli-�epOtlier, $ , .n �; 5: Supplies - Office Program 6onsumable;Telephone;;Postage"8 Freight,Olher 6. Occupancy - Rem, Ubht es l3t7ir ,'AlMaintenance $ 7. Equipment - Purchase;Rerital Repairs& -Maintenance $ 8. Insurance -General Lability; Auto Fire; Board Insurance r $ SubptloMeiibershp ,. 9. Operations - Prrmmg Publint""s/scnrs Dues Staff TrairijngA 0 ;Gasoline Purcfia` $ 3328.00 10. Travel -Airfare; Per Diem; Aut oRemel yMile,age Reinibursementti, Y route ry M. .Y' a" $ Y istai;i1 � r..vic ea 11. Other. - Tox Screening; Cliemi0ssisiance;-Comred Services q,�i- -A Miscellaneous "' $ TOTAL (Items 1-11) $ 30,054.18 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grasb- FY2006-07 • 3. ARC . OF KONA u carf Commission on Accreditation of R6abfiitation Facilities Ms. Colleen Schrandt, Legislative Auditor Office of the County Clerk County of Hawaii 25 Aupuni Street Hilo, HI 96720 RE: FY 2007-2008 Non -Profit Grant Award`: $20,000.00 a Dear. Ms. Schrandt: . The Arc of.Kona has enjoyed the financial support of the County of Hawai'i for many years. Our Adult Day Health classroom in Kealakekua has been able to operate successful individualized programs for.fifteen persons with developmental disabilities on a daily basis. \(Vith the generous funding provided by the County of Hawaii;•we were able to assist these men and women to develop better life skills and move toward more independent living. . The following is both a narrative report and a report on measurable outcomes as they were stated in the original proposal., The Arc of Kona is proud to present and share these hard won - accomplishments of our participants. If you need any additional information, please call me at my Honoka'a office at 808-775-8198 or cell - -phone 808-938-7512. spectfully Submitted, rrKrro, Vice, President for Program Services e cc` Councilwoman Emily Naeole Ms. Casey Jarman, County Clerk ° Enclosures ofK Narrative Report Program Year 2007-2008 County of Hawai'i The Arc of Kona served fifteen adults with developmental disabilities this year in a classroom setting called Adult Day Health. Our participants range from 22 to 60 years of age and are a mix of Hawaiian, Japanese, Filipino, Marshallese, and Caucasian ethnicities and cultures. Some of these individuals are supported in our Group Home in Captain Cook, and others live with a guardian or a single parent. Only three live within two parent family. Funding from the County of Hawaii allowed us to purchase life skills training supplies and videos, hire one more part time staff and meet program standards set by the State of Hawaii. It has also given the Arc the ability to expand our skills training classes deeper into the areas of health and nutrition. SUMMARY Independent Livina Skills The Arc delivered 100 daily classes for independent living skills including budgeting, money management, consumerism, basic cooking, food prep, laundry and emergency procedures. Health and Safetv We delivered 80 classes in health and safety including personal hygiene, kitchen safety, yoga exercise for proper balance, developing healthy personal menus and meal planning for health and weight management. (Our population is especially prone to heart disease, diabetes, gout and obesity). Community Access One hundred and forty eight community access trips were completed so participants could practice life skills in a community setting (as required by law). This included behavioral skills as well as activities of daily living skills such as shopping for best priced items, budgeting and purchasing goods, ordering and purchasing healthy food, personal safety and hygiene and sexual behavior in public. Measurement Tools To measure our success, the Arc of Kona develops an Individualized Plan (IP) for each participant with written measurable goals and objectives. Each objective has a set of strategies or training tools that are administered daily. The individual's success is documented and tailed weekly for review. Proaram Success With the funding assistance given to the Arc of Kona, we have been able to provide daily one on one training in a wide variety of learning components that lead to a healthier life style and more independent living for our 15 adult participants. This also means fewer behavioral outbursts both at home and in public and a better enjoyment of life for the participant, their caregiver and the families. To date, 15 out of 15 or 100% of our participants have met one or more program objectives to achieve their long term goal, and 11 out of 15 (73%) achieved one or more of their outcome goals listed in their Individualized Plan. The success of our programs has increased our class size by four new participants that transferred into our program at the end of the school year. Three are from the Kona area, and one came from Oahu. Public Benefits Derived Public benefits derived from the use of the County of Hawaii funds include but are not limited to: 1) Access to the Kona Community at large where participants can practice skills learned in class allows them to share their gifts with their local community and have the community recognize them (which is a protective factor for our participants and capacity building for the community). 2) Allowing families of these individuals the freedom to work and contribute to the community as tax payers. 3) Reinforcing adaptive behaviors and skills training that eventually will lead to a higher degree of independence of and less need for public support. 4) The development of "natural supports" in the community where an adult who has had contact with one of our participants befriends him or her, and thus spends time with them as a friend (rather than having a paid caregiver) thus decreasing the need for as much public support. 0 Arc of Kona • Fiscal Year 2007-2008 Year End Report Presented to the County of Hawai'i Program Title: Adult Day Health Classroom/Life Skills Contact Person: Jeani Navarro, Vice President for Program Services Telephone: (808) 323-2626 or 938-7512 E-mail_ leaning arcolkona.org or Kalopa 51(aol.com Measurable Outcomes Report: The information below reflects the goals and stated outcome in the Are of Kona proposal to the County of Hawaii for 2007-2008 and the measurable results accomplished from the funding received for the ADH Classroom during this funding cycle. Adult Day Health /Lie Skins Activities Budgeted Actual Measurable Results Outcomes Planned: 1) Provide a safe and secure 1) 260 days of classroom Life 1) All classes were held as classroom environment with Skills activities with a one staff identified by attendance sheets sufficient staff supervision, 5 to four participant ratio. and are reported to the State Case days a week, 52 weeks a year, Managers. for 15 /17 DD/MR adults. 2) Provide access to the 2) Community Access provided 2) During this period 148 community for hands-on life for life skills practicum at least 2 transports into the community skills training experiences. times per week. were accomplished for practicum in all areas of life skills, including socialization, consumerism (such as selecting an item, ordering and paying for it), proper public behavior including sexual behavior, safety, and hygiene. 3) Provide on-going Life Skills 3) Each adult participant will 3) Using daily data collection assessments and data collection improve in at least one program tools on each participant over the for each individual. area included in their past 12 month period, 15 out of Individualized Plan.* 15 participants have reached their Training included daily health, objectives in one or more hygiene and safety classes and program area and have moved on Life Skills for independent to new objectives and goals for living. the next 12 month time period. 9 • *Each participant has an Individualized Plan that is written with measurable goals and objectives in three or more areas and is decided upon by the family and Department of Health Case Managers. The Arc then designs a set of strategies and administers training daily. The individual's success at performing the training task is documented and tallied. Whenever a participant has completed the criteria for mastery for a given goal, that goal is then replaced with another. The training is sequential and consistent. Four new participants entered the program at the end of the school year, bringing our total this period to 19 participants. Consequently data is not reported on them in this period, but will be available for the next reporting period. Evaluation Tools Description Demographics: The Arc of Kona's ADH program collects data on a) participant Demographic information being gender, b) age, and c) ethnicity. Data is used to prepare age and collected on target population. gender appropriate programs/training and set realistic goals, as well as determine a "gap" population that may be underserved. The Arc does not recruit participants rather we receive referrals from the State Department of Health which determines Medicaid Waiver eligibility. But we do use the gap data to outreach parents/guardians who have not yet made a decision on an agency for their adult child to get program services. We attempt to outreach in the most rural areas and also those populations that are not adequately represented due to a wide variety of socio/cultural factors. The Arc of Kona received four new referrals to the ADH program this reporting period directly related to our outreach efforts during the Winter and Spring of 2008. Currently our population is a mix of Native Hawaiian, Asian/Pacific Islander, Japanese and Caucasian adults ages 22 to 60. Measures: 1. Life Skills curriculum data collection forms. Tools/items being used to track 2. Daily Performance data that is collected on each objective and goal and measure our program. attainment. 3. Surveys from parents. 4. Observational data on behavior. 5. Monthly attendance sheets. Reporting: 1. Results are presented in the form of individual quarterly reports The Arc of Kona is compiling which include: a) skills baselines, b) goals, c) objectives, and the measurable outcomes results d) individual progress on each participant for each goal. A copy is and presenting them as a report. sent to the parent/guardian and the Department of Health. 2. Monthly results are reported to the CEO for her review. 3. Weekly staff meetings monitor progress. 4. Annual monitoring from Department of Human Services, Honolulu. Summary of FY 2007-2008 Income Agency/Organization: Kona Association for Retarded Citizens Project Name: Arc of Kona/Kona Krafts Adult Day Health RE1dENUE.SOURCE5 FU DS RECEIVED FY 2007 08 " . (Ju y 202007 0 w3ojx 000 County of Hawaii $20,000 State of Hawaii $2,631,530 Federal Funds (HUD) $23,330 Private Foundations $42,000 United Way Funds $40,433 Admissions Donations $99,248 Fundraising $22,953 Pay Phone Vending Machines Service/Program Fees $201,842 Third Party Reimbursements Tuition (Rent) $24,960 Client Private Fees $56,619 Interest Income $6,533 Others please list Recycling $243 Miscellaneous Revenue $6,851 -$13117 5.4 4 -, WIN \iserver\diradm$\Excel Data\Quarter(y Reports\Quarterfy Reports - Current\Quartedy Reports - FYE 0708\County Grant Annual Report 2008.xis LJ • Summary of FY 2007-2008 Grant Expenditures Agency/Organization: Kona Association for Retarded Citizens Project Name: Arc of Kona/Kona Krafts Adult Day Health Budget Category FY 200 7-08 (07/01/07 - 61300 Actual Expenditures 3 w 'aw?tt�''-a"s. kyr&"^�.••3 4c+. r.�+`+¢F4�`$^�}v °[+y``�i `id �;,.,�Na ■ ° ., . B.rr • r -r 0. . 7 �i�'rr'r7ir�r t f '1 Di tk"a'fik`rv.s �� SUP.-- . 4`'^,. 1.,.,5'-,:��r" »�'�y r,. r+r� t ��g�; t��•,. .f]n.' }-ftu.<�p X r. Ynt<7!.'t �E{ ika4^j, ISYJY 4s Y :Y Yy� icy+} i {. 't lv -..Y 5 • ( p � ry✓. 4'e_uJi �` %1' .Q' I" .'p� L Jn W S4�"Uu�S����"43'xz�`Td/y, V -d yw.� t+ •Me�M J° • ° 4 IR ..,;.*'w,Sr'�»{rM.ram,: � • s s Y, Ew Y•+ ^C9, Yk� j,L k 1 B M X - Total (Items I-11' 1 111 u BIG ISLAND 171 SUBSTANCE ABUSE COUNCIL EAST HAWAII HILO Corporate Office 234 Waianuenue Avenue Suite 101 Hilo, Hawaii 96720 (808) 969-9994 (808)969-7570 Fax HILO Outpatient Treatment 297 Waianuenue Avenue Hilo, Hawaii 96720 (808) 935-4927 (808)934-8067 Fax KONA Outpatient Treatment P.O. Box 208 Kealakekua, Hawaii 96750 (808)322-3100 (808)322-3001 Fax WAIMEA Outpatient Treatment 64-1040 Mamalahoa Hwy Suite 101 Kamuela, Hawaii 96743 (808)887-2175 (808) 887-0805 Fax Hawaii island enilad way, Inc. BIG ISLAND SUBSTANCE ABUSE COUNCIL Jon Henricks Hawaii County Council 25 Aupuni St. Hilo, Hawaii 96720 RE: Annual Report for East Hawaii County Grant for fiscal year 2007-2008 Aloha Mr. Henricks: On behalf of Big Island Substance Abuse Council (BISAC), I would like personally "Mahalo" the County of Hawaii for there continued support and funding relating to the devastation of "Ice" addiction in our community. As you know there is a great need to heal our community from the debilitating effects of the drug. Notably, nearly every family that resides on our island has a personal story they can share of a family member who had a negative experience related to crystal methamphetamine. The funds provided to BISAC through the County Council have been principally utilized to service our adult population who seek treatment services due to the negative effects of "Ice", most of which had no other resource or means to pay for treatment services. The adults with a primary diagnosis of Methamphetamine Abuse or Dependence require a greater length of stay within the BISAC continuum of care. Gratefully, the funds made available through the County Council, continued to support this target population through the continuum of care with an adequate amount of treatment and intervention required for the individual and their family to again live a productive life. According to the data obtain for this past 2007-2008 fiscal year, Hawaii County helped fund 555 treatment days to 95 individuals who were determined appropriate and eligible to enter treatment, and 534 assessments. The concept of "Treatment on Demand" significantly increased the participant's ability to achieve treatment goals and objectives, reducing the potential risk of relapse. Participants benefited from receiving Cognitive Behavioral Therapy (CBT) in the deliver of services. Providing evidence -based approaches, such as CBT, increases the opportunities for the individual and their family as this leads to a higher probability they will improve their "quality of life" as individuals, as a family unit, and as part of a larger social community. These same individuals are now demonstrating responsible "appropriate" behaviors within their community and have the generosity of the County of Hawaii to thank for the opportunity. Outpatient Treatment & Community Housing • • The Big Island Substance Abuse Council is very grateful for the opportunity to expand the capabilities of this organization through the resources made available by the County of Hawaii, the Mayor, and all the County Council members. OUTCOME HIGHLIGHTS: BISAC was able to admit 534 adults into all levels of outpatient substance abuse treatment and Therapeutic Living services. Follow-ups are completed 6 months post -discharge from treatment, therefore data for outcomes 42 through #6 are based on clients discharged from July - December 2007 and who responded to our follow-up survey. 1) Out of the 377 clients discharged during the Fiscal Year, One Hundred Seventy -Nine (179) clients (55%) successfully completed treatment program objectives. Out of the 184 clients follow-ups completed 6 months post -discharge from treatment a total of: 2) One Hundred Sixty -One (161) clients (88%) reduced criminal behavior as evidence by no new arrest at six (6) months post treatment. 3) One Hundred Thirty (130) clients (71%) achieved long term abstinence from all drugs and/or alcohol use at six (6) months post discharge from treatment. 4) One Hundred Seventy -Nine (179) clients (97%) who were discharged from the Therapeutic Living Programs and/or Outpatient Services reported maintaining clean and sober housing at six (6) months post discharge from treatment. 5) One Sixty -One (161) clients (88%) were either employed, enrolled in school/vocational training or volunteering at the time of discharge and at six (6) months post discharge. 6) One Hundred Seventy -Three (173) clients (94%) reduced medical services as demonstrated by no emergency room visits or hospital admissions during the first six (6) months post discharge. ka mahalo nui, UVKZVft chard Teanio, Jr., MA, C C - East Hawaii Director of B vioral Health 0 • Attachment 1 Summary of FY 2007-2008 Income AGENCY/ORGANIZATION Big Island Substance Abuse Council PROJECT NAME East Hawaii Substance Abuse Treatment ItEYEIYUE SOiIRC•ES FUNDS RECEIVED: FY 2007-2008 I (July 1, 2007 - June 30, 2008 County of Hawaii 30,000 State of hawaii 1 1,744,315 Federal Funds 717,372 Private Foundations i 25,834 United Way Funds 22,133 Assessments 12,300 Donations 1 14,370 Fundraising Client Insurance I 313,991 Vending Machines Service/Program Fees ' Third Party Reimbursement 1 Tuition Client Private Fees 114,013 Interest Income ( Other lease list) Gain of Sale of Assets Training Fees, Deposit Forfeit 22,529 TO1TgL RE�YENUES; 3,016,857 County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2007-2008 / 4!;0, SS33 Summary of FY 2007-2008 Grant Expenditures AGENCY/ORCANIZATION: Big Island Substance Abuse Council PROJECT NAME: East Hawaii Substance Abuse Treatment Budget Category 1. Personnel: Salaries (For employees supported by County Grant Funds) 2. Employee Be efits - He'alih & Dental Insurance; Mer B'r, F,or em lo. ees su orted b. Coun Grant Funds 3. Payroll Taxes -FICA, SUI, lUorkee Is Compensation TDI $or em lo. ees su orted b. Coun Grant Funds 4. Professional Fees -LSI; AccountirTgBoolik ping' Audit Fees; Administrative Fees; Other 5. Supplies -Office; Program; Consumable; Telephone; Postage & Frei t 6. Occupancy - Rent; UI—ilrties; Repairs & M'aintenance 7. Equipment - Purchase; R ne'�tal1- Repairs & Maintenance 8. Insurance - General Liability; Auto; Fire; IVDO-S Boazd Insurance 9. Operations - Punting; Publicatio' ns/S'ubs nptions; Iv'fembe'�iship Dues $tafftiTiratnin ; Auto Gasoline Purchase f0. Travel - Ai[faze; per Diem; Auto Ren'ntal; Mileage Reimbursement 11. O[her - Tox Screening Client Assistance; Contract Services; Miscellaneous TOTAL (Items 1-11 County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2007-2008 Attachment 2 FY 2007-08 (07/01/07 -06/30/08) ACTUAL EXPENDITURES 721 $ 2.097 $ 2.512 $ 4.642 $ 1.024 $ 414 $ 30.000 0 5. BIG ISLAND 11 SUBSTANCE ABUSE COUNCIL WEST HAWAII HILO Corporate Office 234 Waianuenue Avenue Suite 101 Hilo, Hawaii 96720 (808)969-9994 (808)969-7570 Fax HILO Outpatient Treatment 297 Waianuenue Avenue Hilo, Hawaii 96720 (808)935-4927 (808)934-8067 Fax KONA Outpatient Treatment P.O. Box 208 Kealakekua, Hawaii 96750 (808)322-3100 (808)322-3001 Fax WAIMEA Outpatient Treatment 64-1040 Mamalahoa Hwy Suite 101 Kamuela, Hawaii 96743 (808)887-2175 (608) 887-0805 Fax .r al Hawell Island United Way, Inc. E 171 BIG ISLAND SUBSTANCE ABUSE COUNCIL August 11, 2008 Jon Henricks Hawaii County Council 25 Aupuni St. Hilo, Hawaii 96720 RE: Annual Report for West Hawaii County Grant for fiscal year 2007- 2008 Aloha Mr. Henricks: On behalf of Big Island Substance Abuse Council (BISAC), I would like personally thank the County of Hawaii for their continued support and funding for treatment of those whose lives have been affected by addiction. The County of Hawaii has been most generous with their contributions and in doing so have helped in the healing efforts of individuals, families and the community, all of whom are touched by the devastating disease of addiction. The funds provided to BISAC through the County Council have been principally utilized to service our adult population who seek treatment services due to the negative effects of Addiction, most of which had no other resource or means to pay for treatment services. We continue to witness adults with a primary diagnosis of Methamphetamine Abuse or Dependence who require a greater length of stay within the BISAC continuum of care. According to the data obtained for this past 2007-2008 fiscal year, Hawaii County helped fund 150 treatment days to 314 individuals who were determined appropriate and eligible to enter treatment. The concept of "Treatment on Demand" significantly increased the participant's ability to achieve treatment goals and objectives and reduced the potential risk of relapse. For the last two years BISAC has been investigating the use of a Electronic Health Record system for the services it provides to Hawaii and, on August 1" 2008, Big Island Substance Abuse Council "went live" with the Claimtrak Electronic Health Record Program. This state of the art program will help to improve quality services to our clients in documentation of services needed, received services and the follow up outcomes (data) with our clients. The program allows our clinical staff to continue to dedicate their time to our clients and efficiently facilitate and document the client's service needs and objectives. Outpatient Treatment & Community Housing rr 1OPE • The Big Island Substance Abuse Council is very grateful for the opportunity to expand the capabilities of this organization through the resources made available by the County of Hawaii, the Mayor, and all the County Council members. OUTCOME HIGHLIGHTS: BISAC was able to admit 314 adults into all levels of outpatient substance abuse treatment and Therapeutic Living services. Follow-ups are completed 6 months post -discharge from treatment, therefore data for outcomes #2 through #6 are based on clients discharged from July — December 2007 and who responded to our follow-up survey. 1) Out of the 314 clients discharged during the Fiscal Year, One Hundred Forty -Eight (148) clients (47%) successfully completed treatment program objectives. Out of the 184 clients follow-ups completed 6 months post -discharge from treatment a total of: 2) One Hundred Twenty -Four (124) clients (84%) reduced criminal behavior as evidenced by no new arrest at six (6) months post treatment. 3) Eighty -Nine (89) clients (60%) achieved long term abstinence from all drugs and/or alcohol use at six (6) months post discharge from treatment. 4) One Hundred Forty -Six (146) clients (99%) who were discharged from the Therapeutic Living Programs and/or Outpatient Services reported maintaining clean and sober housing at six (6) months post discharge from treatment. 5) Ninety -Seven (97) clients (68%) were either employed, enrolled in school/vocational training or volunteering at the time of discharge and at six (6) months post discharge. 6) One Hundred Twenty -Five (125) clients (85%) reduced medical services as demonstrated by no emergency room visits or hospital admissions during the first six (6) months post discharge. Respectfully, rr f '6p�g; � Marilyn cIntosh, BA, CSAC West Hawaii Director of Behavioral Health 2 • • Attachment 1 Summary of FY 2007-2008 Income AGENCY/ORGANIZATION Big Island Substance Abuse Council PROJECT NAME West Hawaii Substance Abuse Treatment REVENUE SOURCES ; FUNDS RECEIVED: FY 2007-2008 (July 1, 2007 - June 30, 2008 County of Hawaii 33,500 State of hawaii ; 1,345,127 Federal Funds 334,996 Private Foundations 88,625 United Way Funds i 15,367 Assessments I 15,798 Donations 13,800 Fundraising Client Insurance 255,375 Vending Machines ; Service/Program Fees i 8,711 Third Party Reimbursement Tuition Client Private Fees 43,637 Interest Income ' Other (please list) Gain of Sale of Assets Training Fees, Deposit Forfeit kQ,L ARE REIYENUES; 2,154,936 County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2007-2008 / s� 2 01Y • • Summary of FY 2007-2008 Grant Expenditures AGENCY/ORGANIZATION: Bis Island Substance Abuse Council PROJECT NAME: West Hawaii Substance Abuse Treatment Budget Category County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2007-2008 Attachment 2 FY 2007-08 (07/01/07 - 06/30/08) ACTUAL EXPENDITURES $ 14,977 $ L688 $ 2,618 $ 5.045 $ 1-739 $ 443 $ 351 $ 30.000 0 • 6. BOYS AND GIRLS CLUB KEA`AU • BG*onprofit Grant: Keaau BOYS & CUrA .S CLUB OF THE SIG ISLAND 100 KAMAKAHONU STREET, HILO, HAWAII 96720 Ph: 808-961.65381 Fax' 808.961.5189 County of Hawaii — Nonprofit Grant Final Prdgram Narrative Report FY 2007-2008 SMART Moves and Positive Youth Development: Keaau The Keaau Boys and Girls Club. • Total days of operation: 243 • Total hours of operation: 1473 'v School days: 2:00 pm to 6:00 pm ➢ School days off — waiver days and intercessions: 7:30 am to 5:30 pm • Total youth (ages 6 through 18) registered as members of the Keaau Club: 137 • Total youth members participating in SMART Moves program curriculums: 62 • Total other youth participating in SMART Moves program curriculum, through outreach: 281 A brief description of the activities our youth were involved during this funding period as they fall into Boys and Girls Club of America's five core program areas of national standard: • Character and Leadership Development: Torch Club, Community/Club Service Projects, Welcome Patrol, Save the Earth (recyGing program) • Education and Career Development: Career Launch, Power Hour, Project Learn, Creative Writing, Sign Language Class, Computer Literacy • Health and Life Skills: SMART Moves (SMART Kids, Start SMART, Stay SMART), Family Strengthening Events, Cooking Classes, Project TNT (Toward No Tobacco), Garden Project • The Arts: Weekly Arts & Crafts, Dance, Digital Arts • Sports, Fitness and Recreation: Game room Activities, Touch Football, Tennis, Volleyball, Organized Games, Fitness Challenges • Family Strengthening Activities and participation in community festivals, parades and other special events. Below are highlights from FY 2007-2008 The Keaau Boys and Girls Club, located on Keaau Middle School campus, continues to steadily grow in membership, with an average daily attendance of 61 youth. The Keaau youth development professionals are strongly focused on presenting their young people opportunities to discover their full potential to grow 'into adults who are responsible, productive, and successful. Excellence in implementing SMART Moves curriculum and prevention programming In schools: Keaau youth development professionals were successful in entering four schools this funding year: Keaau High School, Keaau Middle School, Keaau and Mountain View Elementary Schools. BG(Oonprofit Grant: Keaau Instilling a sense of empowerment and influence: ➢ A visit to the Boyd Estate in Kohala presented first hand how a community organization was able to reestablish values and esteem to a community. The youth of Keaau were given real life examples of how professionals (like archeologists from University of Hawaii, Manoa and San Jose State) and non-profit organizations can collaborate in developing community awareness of how people .can accomplish mighty things when working together toward common goals; p A visit to the Hawaiian Vanilla Company in Pauuilo presented first hand knowledge of 'how a family can strengthen a.community by building a family business and employ numerous, local residents; "v An excursion to North Kohala and the lowi patches built in the 15'" and 16" centuries by Hawaiians presented the awareness of opportunities available to excel and accomplish valuable things,.in spite of challenges to be apathetic. Instilling a sense of competence: Daily educational competency support in homework assistance and tutoring, computer literacy activities. Goal: to support youth in the proficiency of basic educational disciplines and have the capacity to utilize technology. Daily social competency opportunities through social recreation activities such as: ;game room, sports and fitness and other activities that require interaction with peers. Goal: to gain the skills needed to develop and sustain positive relationships with others. ➢ Daily emotional competency strengthening through guidance and behavior accountability. Members created personal journals in creative writing to: express their feelings, frustrations, stresses, successes. Goal: to assist youth in recognizing, reflecting on, and appropriately expressing their emotions, managing stress and coping with adverse situations. ➢ Daily cultural competency building through the arts, excursions, and citizenship/leadership development activities. Goal: to assist youth in understanding and respecting their own cultural identity and demonstrating tolerance for differences among people. Instilling a sense of usefulness: ➢ Torch .Club participating in club/community service activities, such as: Beach clean-ups, canned food drives, reaching out to others less fortunate, )o, Members participating in taking ownership of their club environment Members participating in club entrepreneurial snack shop program ➢ Members participating in Keaau Boys and Girls Club Extreme Makeover (painting and cleaning the three rooms Keaau BGC uses on Keaau Middle School campus) Instilling a sense of belonging: Y Members sign -in to the club daily and sign -in to each activity, within five core program:areas r Members involved in adhering to the 100% respect philosophy ➢ Members involved in welcoming new members to the Club > Members involved in weekly Club meetings Y Members involved in making new "code of conduct' posters Members involved in creating their own t -shirts with positive messages ➢ Members recognized for successes in school, community and Club 2- • Member Highlights: BG(Gonprofit Grant: keaau • "Na'ali'I always resembles what we here in Keaau call a team. player. He is always participating in all sporting events and activities consistently showing respect for the ,game and others. If another member gets out of line, Na'ali'I always tries to be a role model for that member, by showing the way of respect." • Chaslyn is an incredible help with Arts and Crafts preparation, member operator of the snack shop, and encourages other members to be model students. She is quick to lend a helping hand to staff and members, alike. She helps mediate with the older and younger members Of1he 138 youth registered as members 2007 — 2008 unduplicated attendance in the five core program:areas each month: Month Attendance . Month Attendance July 2007 53 January 2008 83 August 2007 96 February 2008 81 September 2007 94 March 2008 77 October 2007 97 Aril 2008 87 November 2007 85 May 2008 94 December 2007 83 June 2008 58 -3- • • Summary of FY 2007-2008 Income AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves and Positive Youth Development Kea'au REVENUE SOURCES FUNDS 1, RECEIVED: FY 2007.08 (July 2007 — June 30, 2008) County of Hawaii $45,000.00 State of Hawaii Federal Funds $21,275.75 Private Foundations $15,654.17 United Way Funds $6,375.00 Admissions (Membership dues) $1,120.00 Donations $10,863.00 Fundraising Pay Phone Vending Machines Service/Program Fees $14,527.00 Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Concession $6,218.26 b. County Contingency Fund $20,000.00 C. TOTAL REVENUES $141,033.18 County of Hawaii - Legislative Auditor's Office Nonprofit Grants - FY 2007-08 • • ATTACHMENT 2 Summary of FY 2007-2008 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves and Positive Youth Development Kea'au Budget Category FY 2007-08 (07/01/07-06/30/08) ACTUAL EXPENDITURES 1. Personnel: Salaries d b (For employees supportey County grant funds only) $ 29,916.94 2. Employee Benefits - Health &DentaIII nsurance; Other Benefits (For employees supported by County grant funds only) $ 1,589.81 3. Payroll Taxes - FICA SUI, Worker+"m—_pensationTDI (For employees supported bounty grant funds only) $ 3,211.68 4. Professional Fees -Legal; Accounting/Bookkeeping; Audit Fees; , Administrative Fees; Other $ 112.46 5. Supplies -Office; Program; Consumable; Telephone; Postage & Freight, Other $ 3,357.30 6. Occupancy -Rent; Utilities; Repairs & Maintenance $ 2,689.78 7. Equipment- Purchase; Rental; Repairs &Maintenance $ 51.44 8. Insurance - General Liability; Auto; Fire; Board Insurance $ 1,301.35 9. Operations -Printing; Publications/Subscriptions; Membership Dues; Staff7raining; Auto Gasoline Purchase $ 1,694.36 10. Travel -Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ 196.42 11. Other - Tox Screening; Client Assistance; Contract Services; sous,1111111111111 $ 878.46 TOTAL (Items 1-11) $ 45.000.00 County of Hawaii - Legislative Auditor's Office Nonprofit Grants - FY 2007-2008 • T • BOYS AND GIRLS CLUB PA HOA • BGCoonprofit Grant: Pahoa Club BOYS & GIRLS CLUB OF THE BIG ISLAND 100 KAMAKAHONU STREET, HILO, HAWAII 96720 Ph: 808-961-55361 Fax: 808-961-5189 County of Hawaii — Nonprofit Grant Final Program Narrative Report FY 2007- 2008 I SMART Moves and Positive Youth Development: Pahoa The Pahoa, Boys and Girls Club • Total days of, operation: 240 • Total hours of operation: 1,579 Schooldays: 2:00 pinto 6:00 pm School days off — waiver days and intercessions: 7:30 am to 5:30 pm • Total youth (ages 6 through 18) registered as members of the Pahoa Club: 138 • Total youth. members participating in SMART Moves program curriculums: 83 • Total other youth participating in SMART Moves program curriculum through outreach: 95 A brief description of the activities our youth were involved during this funding period as they fall into .Boys and Girls Club of America's five core program areas of national standard: • Character and Leadership Development: Community Clean-ups, Community Gardening, Intergenerational Programs, Community Performances • Education and Career Development: Power Hour, Project Learn, Career Theme Events • Health and Life Skills: SMART Moves (SMART Kids, Start SMART, Stay SMART), Family Strengthening Events, Cooking Classes, Project TNT (Toward No Tobacco), Garden Project • The Arts: Weekly Arts & Crafts, Hawaiian Culture Activities, Performance Art • Sports, Fitness and Recreation: Gameroom Activities, Tennis, Volleyball, Organized Games, Fitness Challenges • Family. Strengthening Activities and participation in community festivals, parades and other special events. Below are highlights from FY 2007-2008 • TV spot the entire month of August 2007 highlighting members doing weekly clean-up of an East Hawaii Beach (Living In Paradise, Big Island local station 27) • The United States Tennis Association Hawaii Pacific partnership hosted 41 Pahoa Boys and Girls Club at "Pahoa Kids Day' at the University of Hawaii with the UH Hilo's Vulcan's Men and Women's Tennis Teams (December 2007 published article in the Big Island Weekly) • Youth -led local the company, the Theatre Arts Conservatory, conducted dramatic workshops with Pahoa members (July 2007 published article in the Hawaii Tribune -Herald) • National and State participation in National Kick Butts Day (April 2008 published article in the Hawaii Tribune -Herald) -1- • BGC0onprofit Grant: Pahoa Club • The Pahoa members beautified area East Hawaii Beaches 8 days during Spring Break 2008, and collected a total of 6,721 cigarette butts. Their work was used as a visual display for the Tobacco Free- Big Island Coalition's fight for the passing of Hawaii County Bill 224 (banning tobacco product use at County beaches, parks and recreation facilities). • Active partnership with REAL, the youth -led empowerment movement supportive of a smoke-free generation Other visibility and civic learning activities conducted: • Four SMART Moves sign-wavings • Torch and Keystone Club community service projects benefiting the homeless, understanding and combating hunger, and promoting beautification • Two Pahoa High School assemblies featuring the Hawaii County Police Department Drug Education Team • Participation in Pahoa Town Christmas and Hawaii Island Merry Monarch Parade Member highlights: • The Club Director is very pleased with the improvement of one of her members, Matthew. Having what can be termed as anger issues, Matt would be very disrespectful to the staff and other kids. Involving his father to support what we are doing and using positive reinforcement and immediate consequences,. the Club Director is beginning to see that -Matthew is understanding the respect being shown to him and is beginning to show respect to others around him. Fewer problems and a happier Matthew at the Club "I am so proud of Guy for becoming Youth of the Week this month. Guy is bi-polar ADD/ADHD. When he first came to our club last year, he had major behavior problems and had, to be suspended a. few times. Recently, in the last months we have seen a major improvement in his attitude and behavior. In speaking with Guy's mom, she said he is spending more time with his father and is on different medication. She thanked me and the other staff for our part in Guy's improvements. At the Club, Guy helps out with making snack, he picks up the tennis balls at the send of Sports/Fitness time,, re plays well with the other kids (normally the other kids wouldn't let him play with them, so I paired Guy with another positive youth at the Club and she mentored him in learning how to play flag -football) BGCBI is proud to highlight the Pahoa Boys and Girls Club for the difference they are making in, lives of our youth, families and community of Puna. -2- • • Summary of FY 2007-2008 Income AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves and Positive Youth Development Pahoa RESAENUE SOURC-ESF.UNRS RECEI.V,ED: FAY 200708 (July 1, 2007 - Juna 00, 2008) County of Hawaii $45,000.00 State of Hawaii Federal Funds $96,275.75 Private Foundations $12,807.95 United Way Funds $6,376.00 Admissions (Membership dues) $1,240.00 Donations $9,638.00 Fundraising Pay Phone Vending Machines Service/Program Fees $12,163.00 Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Concession $21,817.45 b. County Contingency Fund $10,000.00 C. MMMMNMETOTAL REVENUES $215,317.16 County of Hawai'i - Legislative Auditor's Office Nonprofit Grants - FY 2007-08 Summary of FY 2007-2008 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves and Positive Youth Development Pahoa Budget Category FY 2007-08 (07/01/07-06/30/06) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds only) $ 22,662.95 2. Employee Benefits -Health &Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 1,625.62 3. Payroll Taxes —FICA, SUI, Workefs Compensation, TDI (For employees supported by County grant funds only) $ 3,005.58 4. Professional Fees —legal; Accountinookeepg; Au g/Bkindit Fees; Administrative Fees; Other $ 868.21 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight, Other $ 4,232.84 6. Occupancy —Rent; Utilities; Repairs & Maintenance $ 4,922.35 7. Equipment — Purchase; Rental; Repairs &Maintenance $ 0 8. Insurance — GeneralLiability; Auto; Fire; Board Insurance $ 2,392.75 9. Operations — Printing; 011aMembership Dues; Staff Training; Auto Gasoline Purchase $ 1,916.67 10. Travel—Airtare; Per Diem; Auto Rental; Mileage Reimbursement $ 196.42 11. Other — Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 3,176.61 TOTAL (Items 1-11) $ 45,000.00 County of Hawaii - Legislative Auditor's Office Nonprofit Grants — FY 2007-2008 • • 8. BOYS AND GIRLS CLUB PX HALA • BGCI*nprofit Grant: Pahala Club BOYS & GIRLS CLUB OF THE BIG ISLAND 100 KAMAKAHONU STREET, HILO, HAWAII 96720 Ph: 808-961-55361 Fax: 808-961-6189 County of Hawaii — Nonprofit Grant Final Program Narrative Report FY 2007-2008 SMART Moves and Positive. Youth Development: Pahala The Pahala Boys and Girls Club • Total days of operation: 238 • Total hours of operation: 1,195 School days: 2:00 pm to 6:00 pm Y School days off — waiver days and intercessions: 8:00 am to 4:30 pm • Total youth (ages 6 through 18) registered as members of the Pahala Club: 119 • Total youth members participating in SMART Moves program curriculums: 46 • Total other youth participating in SMART Moves program curriculum through outreach: 23 A brief description of the activities our youth were involved during this funding period as they fall into Boys and Girls Club of America's five core program areas of national standard: • Character and Leadership Development: Club/Community Service Projects, Torch and. Keystone Clubs, Save The Earth Club (recycling program), Regular East Hawaii Beach Clean-ups • Education and Career Development: Computer Learning Activities/Club Tech, Power Hour, Project Learn • Health and Life Skills: SMART Kids, Start SMART, Stay SMART, SMART Leaders, Project TNT (Toward No Tobacco), FAN Club, Garden Project • The Arts: Arts & Crafts, Ukuele Lessons, Hula Lessons, Sewing Classes, Performance.Art • Sports, Fitness and Recreation: Volleyball, Basketball, Gameroom, Fitness Challenges, Organized Games • Family Strengthening Activities and participation in community festivals, parades rand other special events. Below are highlights from FY 2007-2008 The youth development staff of the Pahala Club takes hold of every opportunity to expand the life experiences of their members. Examples include: Twenty of the Pahala Club members participated in a week long environmental program sponsored by the Ocean Futures Society/ Jean -Michel Cousteau Family Camp (www.oceanfutures.org). The Ambassadors of the Environment Program: A New Vision For The Next Generation, "is an exciting new program created to help prepare the next generation to take stewardship of the planet. " This was a hands-on, residential week long outdoor education -1- BGC*nprofit Grant: Pahata Club program where our members learned in a variety of ways from snorkeling adventures to nature hikes to laboratory activities to interactive slide shows and discussions. There were individual and group challenge activities that encouraged students to think more about themselves and;their relationships to others. This varied program provided our youth with a greater understanding of connections: land to sea, humans to nature, people to people, and present to future. • A community resident has opened her plantation house to members of the Pahala Club for Ukulele lessons taught by°a community volunteer. o Other community volunteers lead Hula -Dance and Sewing Lessons. Our Pahala Club members are regularly involved in basic life skills training: preparing free snacks for the entire membership every Friday and helping out with light office duties like stapling, organizing papers, and keeping their dub clean by sweeping, moping, wiping tables, disposing of trash, and washing dishes. The Pahala Club staff finds these kind of experiences as positive to the over-all development of their children, important to their club's program and worthy of reporting. • Academic achievement is of great importance and the Pahala Club has created the environment that states: homework first/play second! Every member participates in Power Hour. If a member does not havel homework, they participate in a Project Learn activity. • Our youth participate in community service activities regularly: cleaning up the center of town where community residents gather, planting and maintaining garden boxes, assisting the seniors around their homes, entertaining/visiting at the community hospital just a short walk away. • Taking part in Ka'u District parades, festivals, and special events allows our youth to be a part of celebrating their heritage and stand proud before their family and friends. • Recognizing youth for outstanding performance is standard and great care is given to instill 100% for themselves, each other, their Club and their community: "Josiah is a great child and always loves to help at the club. Even with his arm in a sling from falling off the play equipment at school during schoolhours." "Li'i for bravery for standing up to her peers to follow the club rules as opposed to joining in the misconduct. She was referred to us by a counselor at the.school and her bullying attitude changed." BGCBI is proud.to say that the Pahala Boys and Girls Club is "The Positive Place for Kidsil" • • Summary of FY 2007-2008 Income AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves and Positive Youth Development Pahala REVENUE SOURC-ES ® FUNDS RECEIVED: FY 2007-08 (July 1, 2007 —June �0„20(8) County of Hawaii $45,000.00 State of Hawaii Federal Funds $76,811.39 Private Foundations $28,611.00 United Way Funds $6,375.00 Admissions (Membership dues) $680.00 Donations $15,875.25 Fundraising $1,702.61 Pay Phone Vending Machines Service/Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Concession $4,003.00 b. C. TOTAL REVENUES $179,058.25 County of Hawaii — Legislative Auditor's Office Nonprofit Grants — FY 2007-08 • Summary of FY 2007-2008 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves and Positive Youth Development Pahala Budget Category FY 2007-08 (07/01/07-06/30/08) ACTUAL EXPENDITURES 1. Personnel: Salaries (Foremployeessupported by County grant funds only) $ 22,434.94 2. Employee Benefits -Health &Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 2,015.22 3. Payroll Taxes -FICA, SUI, Workers Compensation, TDI (For employees supported by County grant funds only) $ 3.935.92 4. Professional Fees -Legal; Accounting/Bookkeeping; Audit Fees Administrative Fees; Other $ 73.08 5. Supplies -Office; Program; Consumable; Telephone; Postage & Freight, Other $ 5.871.89 6. Occupancy -Rent; Utilities; Repairs 8 Maintenance $ 2.129.96 7. Equipment- Purchase; Rental; Repairs &Maintenance $ 100.16 8. Insurance -General Liability; Auto; Fire; Board Insurance $ 5,688.62 9. Operations -Printing; Publications/Subscriptions;. Membership Dues; Staff Training; Auto Gasoline Purchase $ 1,683.90 10. Travel -Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ 899.59 11. Other- ifo/ x�Scceenina Client Assistance' Contract Services; iscellaneous $ 166.72 TOTAL (Items 1-11) $ 45,000.00 County of Hawaii - Legislative Auditor's Office Nonprofit Grants - FY 2007-2008 • • 9. BOYS AND GIRLS CLUB OCEAN VIEW • BG*onprofit Grant: Oceanview BOYS & GIRLS CLUB OF THE BIG ISLAND 100 KAMAKAHONU STREET, HILO, HAWAII 96720 Ph: 808-961.5536 /Fax: 808-961-5189 County of Hawaii — Nonprofit Grant Final Program Narrative Report FY 2007-2008 SMART Moves and Positive Youth Development: Oceanview The Oceanview Boys and Girls Club • Total days of operation: 234 • Total hours of operation: 1,134 ➢ Schooldays: 2:00 pm to 6:00 pm Y School days off —waiver days and intercessions: 9:00 am to 6:00 pm • Total youth (ages 6 through 18) registered as members of the Oceanview Club: 123 • Total youth members participating in SMART Moves program activities: 84 A brief description of the activities our youth were involved during this funding period as they fall into Boys and Girls Club of America's five core program areas of national standard: • Character and Leadership Development: Club/Community Service, Anger Management, Positive Peer Culture • Education and Career Development: Computer Literacy, Power Hour, Project Learn, Remedial Reading • Health and Life Skills: SMART Kids, Start SMART, FAN Club, Money Management • The Arts: Arts & Crafts, Hip'fiop Dance, Ukulele Lessons, Martial Arts • Sports, Fitness and Recreation: Volleyball, Basketball, Game room, Fitness Challenges, Organized Games • Family Strengthening Activities and participation in community festivals, parades and other special events. Below are highlights from FY 2007-2008 Despite many challenges and barriers, the Oceanview Boys and Girls Club celebrates success in many areas through creative partnerships with Hawaii County and community leaders. As a result of these relationships, the Club has been able to accomplish the following: Continued improvement in urogram deliver Working with the community in addressing the transportation challenge of the area. The Oceanview Chamber of Commerce's kind donation of a van and driver helped to address this barrier and transport youth fives miles from their school bus stop at a Hawaii County Parks and Recreation facility to the Club. BG*onprofit Grant: Oceanview Addressing the need for increased academic achievement of their members by implementing the educational enhancement programs Power Hour, remedial reading, and computer literacy. The computer education program is providing instructional classes on online safety and programs to enhancelearning skills in reading, math, history and science. Oceanview also recruited aagrandfather who enjoys reading with the members and implements a week "Reading Rainbow" program that tracks all the books each member has read and rewards them for their efforts and accomplishments. Great intergenerational learning. Through high -yield learning activities, Project Learn is implemented daily. Addressing the need for guidance, the Oceanview program continually works on establishing' that positive environment needed for healthy growth and development. The members participate in a'daily club gathering called Positive Peer Culture. The Director states: We don't want our members to simply settle for being productive members of society...... we want our kids to be the future leaders of tomorrow. Our staff members encourage the kids to understand the entire thought process that they encounter events day to day in school, at home, with friends, etc. How to think before they react or respond to a particular situation". The Oceanview Club has been working with their members on perfecting methods of anger management on a very simple yet effective scale. The members havebeenlearning the difference between "triggers and "questions". These are basic essentials that they can use on a daily basis in all areas of their lives, at home, at school, or with friends. The members of the Oceanview program are consistently taught the S.T.O.P. method .of positive peer culture and the staff has been incorporating this method in with the anger management presentations. (S)top what you are doing ... ,;(T)hink about the situation and what is taking place ..... .(0)bserve your behavior and possible resolution.....(P)roceed with your actions — a positive resolution. Introduction of a Martial Arts program, conducted by the director and a community volunteer, addresses the need for improving self-discipline, self-control, and self-esteem in our youth. Relationships: The Hawaii County Police Department enhanced the SMART Moves program by sponsoring a special "drug awareness" event/day. There was an informative drug presentation and entertainment was provided with games, lunch, and snacks. Each member also received a free photo identification card. The members of the Club visited their local Fire Department to learn safety procedures and flow to help someone in need. They had hands on experience with the equipment and enjoyed the presentation of the fire station staff who reviewed with them the importance of safety while in their cooking/nutrition classes: how to use a stove safely and correctly along with any cooking equipment. The Club collaborates with the Ka'u Family Medical Center to provide our youth with presentations oh the importance of personal hygiene and good health. A partnership with the Oceanview Medical Center Mobile Dental Van provides the youth with proper dental hygiene and prevention services'. The Ka'u Federal Credit Union offers members the opportunity to open a bank account and manage their own money. Volunteer banking professionals conduct sessions in money management. • BGCOonprofit Grant: Oceanview Partnership with the Na'alehu Elementary and Middle School has allowed the Oceanview youth development professionals to expand their reach to include youth from the small town of Na'alehu, along with other young people from Oceanview who attend this school. Recipient of Healing Our Island Grant, Hawaii County Department of Research and Development, to conduct community drug prevention ,awareness event. The firstannual "Ohana Day at the Park - Boys and Girls Club Style" took place on May 31, 2008 with @ 300 youth and their families in attendancefor a fun day with a purpose ..... to, promote healthy living, family strengthening, and community cohesion. Member Highlights: "We have a young man that has been reported as being a troublemaker in school. Since he has recently joined our Club, he has made a complete turn around, according to some of the teachers we have spoken to. He has actually shown us that he has tremendous leadership ability in that he appearspositive and to be a person that the other kids look up to "We have a new member to our Club that is in a wheelchair. This young boy seems to have a very sweet spirit about him. I am very happy to have him as the newest member of our ohana. This adds a few new challenges for us; the staff and members are eager to learn from him and to be an active part of his life. All children are welcome here." The Oceanview. Club's small team of one full-time and two part-time individuals are dedicated and passionate about.theirvision "Enter our doors and become.our leaders oftomorrowl" 3- !jr Ll Summary of FY 2007-2008 Income AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves and Positive Youth Development Ocean View REVENUE SOURCES FUNDS RECEIVED: FY 200.7-08 (July 1, 2007 -June S0, zoos) County of Hawaii $45,000.00 State of Hawaii Federal Funds $76,811.39 Private Foundations $35,611.00 United Way Funds $6,375.00 Admissions (Membership dues) $155.00 Donations $10,512.00 Fundraising $500.00 Pay Phone Vending Machines Service/Program Fees $275.00 Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Concession $703.97 b. County Contingency Fund $18,500.00 C. MNKMTATr9� $194,443.36 County of Hawaii - Legislative Auditor's Office Nonprofit Grants - FY 2007-08 • • Summary of FY 2007-2008 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves and Positive Youth Development Ocean View County of Hawaii - Legislative Auditor's Office Nonprofit Grants - FY 2007-2008 Budget Category FY 2007-08 (07ro1ro7-06a0ro8) ACTUAL EXPENDITURES 1. Personnel: Salaries 1111111111IL(AFo-r employees supported by County grant funds only) $ 13,063.82 2- Employee Benefits -Health &Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 1,879.78 3. Payroll Taxes -FICA,Workers Compensation, TDI (For employees supported by County grant funds only) $ 2,338.64 4. Professional Fees - Legal Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 886.71 5. Supplies -Office; Program Consumable; Telephone; Postage & Freight, other $ 6.623.76 6. Occupancy -Rent; Utilities; Repairs &Maintenance $ 5.980.79 7. Equipment -Purchase; Rental; Repairs 8 Maintenance $ 342.94 8. Insurance- ene—ralLiability; Auto; Fire; Board Insurance $ 10,735.45 9. Operations -Printing; Publications/Subscriptions; Me bership Dues; Staff Training; Auto Gasoline Purchase $ 1,756.88 1.0. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement RRINFORM$ 387.17 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 1,004.06 TOTAL (Items 1-11) $ 45.000.00 County of Hawaii - Legislative Auditor's Office Nonprofit Grants - FY 2007-2008 BOYS AND GIRLS CLUB MM?FKLIA 10 • BG&onprofit Grant: Hamakua PZ BOYS & GIRLS CLUB OF THE BIG ISLAND 100 KAMAKAHONU STREET, HILO, HAWAII 96720 Ph: 808-961-55361 Fax: 8MM -5189 County of Hawaii — Nonprofit Grant Final Program Narrative Report FY 2007-2008 SMART Moves and Positive Youth Development: Hamakua The Hamakua Mobile Outreach Boys and. Girls Club Program: Pa'auilo and Paauhau • Total days of operation: 247 • Total hours of operation: 1116 'r Schooldays: 2:00 pm to 6:00 pm School days off —waiver days and intercessions: 12 noon to 5:00 pm • Total youth (ages 6 through 18) registered as members of the Hamakua Outreach Program: 89 • Total youth members participating in SMART Moves program curriculums: 24 • Total other youth participating in SMART Moves program curriculum through outreach: 111 A brief description of the activities our youth were involved during this funding period as they fall into Boys and Girls Club of America's .five core program areas of national standard: Character and Leadership Development: o Community service projects included: recycling initiative, community park clean-ups, distributed flyers for the COPS Drug Free Event at Pa;auilo Park on 8/1/07. o Older members work with younger members in literacy within our 2by2 Reading program. o Youth were actively involved in the Save The Earth Club. This environmentally conscious group of members committed their time to starting a recycling initiative around the Pa'auilo park and also participated in weekly park clean-ups. o Intergenerational programming o Diversity programming: The Hamakua program has formed a relationship with the Arc of Kona and some of their special needs children have become members of the Club. Preparing our members for this diversity was a high priority of the staff to ensure a smooth, successful transition of these children into our after-school youth development program. o Welcome Patrol: youth welcoming new members to the program Education.and Career Development: Power Hour Program (homework and academic assistance) was offered daily, Monday through Thursday, during the school year. Average attendance in Power Hour: 20 o Members are asked regularly about their school performance allowing BGC youth development specialists the opportunity to identify those members who need additional academic support. BGQNonprofit Grant: Hamakua o Computer Learning Activities were introduced to the program in April 2008 with the issuance of three laptops for member use. o "2by2 Reading" program o High yield learning activities, Project Learn, are implemented daily. o Environmental education activities: gardening, recycling, and litter patrol o Creative Writing Health and Life Skills: o SMART Moves (SMART Kids, Start SMART, SMART Girls, Passport to Manhood) o Family Strengthening Events: 36 parents participated o Cooking and Nutrition Classes o Project TNT (Toward No Tobacco) 0 100% Respect Philosophy o Participation in National Kick Butts Day o Pa'auilo Anti-smoking Sign Waving The Arts: Arts & Crafts Hawaiian Culture Activities Performance Art Sports, Fitness and Recreation: o Game room Activities o Indoor Fitness Activities: o Outdoor Fitness Activities o Fitness Challenges Family Strengthening Activities and events. Tennis, Basketball, Organized Games, Fitness Challenges : Volleyball, Badminton, Softball, Organized Games participationin community festivals, parades and otherspecial During this reporting period, the Hamakua Mobile Outreach Program has established community involvement, collaborations and partnerships with Hawaii County Parks and Recreation, Pa'auhau Village Community Association, Hawaii Department of Education, the Hawaii Police Department, Ohana Quake Outreach in Kone, the Waimea Community Association, the Arc of Kona, community leaders, and the District county council representative who are all very supportive of BGCBI's mission and the programs that we :offer the youth in this area. The purpose of the Mobile Outreach Unit is to plant itself in communities for a period of time and with the support of communities be able to open satellite Clubs across the Big Island. The Mobile Unit successfully did its job in the Pa'auilo community. On May 27, 2008, our Hamakua Mobile Outreach Program officially relocated from their home -base of the Pa'auilo Gym and Annex at Pa'auilo County Parks and Recreation to the Pa'auilo Hongwanji Church hall. The Club Director and her youth development staff continue to design and build their new environment into a place that youth want to go to have fun, make new friends, learn new skills, be safe, and know there are adults that care about them. BGCBI is excited about the potential of this new Club that is within walking distance of the Pa'auilo Elementary and Middle School. -2- • • Summary of FY 2007-2008 Income AGENCY/ORGANIZATION: Boys & Girls Club of the Biot Island PROJECT NAME: Smart Moves and Positive Youth Development Hamakua �REV.E'Will E SS County of Hawaii FUNDS RECEIVED: FY 2007-08 (July 1, Y007—Juna.EO, 20081 $45,000.00 State of Hawaii $125,000.00 Federal Funds Private Foundations $7,115.53 United Way Funds $4,250.00 Admissions (Membership dues) $735.00 Donations $9,738.00 Fundraising $726.00 Pay Phone Vending Machines ' Service/Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Concession $4,116.89 b. County Contingency Fund $10,000.00 C. TOTAL REVENUES $206,681.42 County of Hawai'i - Legislative Auditor's Office Nonprofit Grants - FY 2007-08 E 0 Summary of FY 2007-2008 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves and Positive Youth Development Hamakua County of Hawaii - Legislative Auditor's Office Nonprofit Grants — FY 2007-2008 0 • 11. BOYS AND GIRLS CLUB HILO I I • BGioonprofit Grant: Hilo BOYS SL GIRLS CLUB OF THE BIG ISLAND 100_ KAMAKAHONU STREET, HILO, HAWAII 96720. Ph: 808-961.65761 Fax: 808-961-5189 County of Hawaii - Nonprofit Grant Final Program Narrative Report FY 2007-2008 SMART Moves and Positive Youth Development:; Hilo. The Hilo Boys and Girls Club • Total days of operation: 246 Total hours of operation: 1,454 School days: 1:30 pm to 6:00.pm ➢ School days off - waiver days and intercessions: 7:30 am to 5:30 pm • Total youth (ages 6 through 18) registered as members of the Hilo Club in the after-school and intercession programs: 544 • Total youth (ages 6 through 18) registered as members in the Hilo Athletic Program only: 68 • Total youth registered as members in the Hilo Outreach Programs: 51 • Total youth members participating in SMART Moves program curriculums: 137 • Total other youth participating in SMART Moves program curriculum through outreach: 121 The Hilo Club has been undergoing major renovation (Phase 1 of 4) during this reporting period. The main clubhouse has not been in operation since July 2007; however, the Butler building on the South side of the facility (designated Teen Center) continues to serve Club members and their families during this 15t phase of renovation. The gymnasium and the computer learning room have beew operational during this time. Below is a brief description of the activities our youth were involved during this funding period as they fall into Boys -and Girls Club of America's five core program areas of national standard: • Character and Leadership Development: empowers youth to support and influence their Club and community, sustain meaningful relationships with others, develop a positive self-image, participate in the democratic process, and respect their and others' cultural identities. • Keystone Club and Torch Club member character and leadership groups Y Community/Club service projects including area beach beautifications, collaboration with the Downtown Hilo Improvement Association _I- • BG&onprofit Grant: Hilo ➢ Power Hour (homework assistance and tutoring) i� Project Learn (high yield learning activities) `r Computer Literacy activities ➢ Creative Writing • Health and Life Skills: develops young people's capacity to engage in positive behaviors that nurture their own well-being, set personal goals and live successfully as self-sufficient adults. ➢ SMART Moves Prevention Program (Club and Outreach) ➢ Garden Project including outreach to Hilo Union; Hilo Intermediate, and Haili Christian School ➢ Cooking and Nutrition Programs Participation in National Kick Butts Day • The Arts: enables youth to develop their creativity and cultural awareness through ? knowledge and an appreciation of the visual arts, crafts, performing arts and creative writing. Arts & Crafts ^r Hawaiian Culture Activities r Hula Dance Ukulele Class D Native American Indian Cultural Awareness ➢ Performance Art Sports, Fitness and Recreation: develops fitness,, positive use of leisure time, skills for stress management, and social skills. ➢ Game room. Activities and Tournaments Y Organized Outdoor Fitness Activities (Volleyball, Baseball, Softball, etc.) ➢ Organized Indoor Fitness Activities (Tennis, Basketball, Soccer, Organized Games, etc.) Fitness Challenges y Open League Athletics Program (Baseball, Softball, Basketball) — weekends and evenings throughout the year Y 4 Friday night Teen Dances open to all teens The Hilo Club also participated in' Family Strengthening Activities: . Family Strengthening Events — 2 Open Houses, 1 Variety Show, 2 Parent Orientations ➢ Community festivals, parades and other special events. Holiday events and partes For over 55 years, the Hilo Boys and Girls Club has consistently provided the youth of the Hilo area with a safe place to learn and grow, ongoing relationships with caring, adult professionals, life -enhancing programs and character development experiences, hopeand opportunity. -2- E E Summary of FY 2007-2008 Income AGENCY/ORGANIZATION: Boys & Girls Club of the Biq Island PROJECT NAME: Smart Moves and Positive Youth Development Hilo REVENUE SOURCES County of Hawaii FUNDS RECEIVED: FY 2007-08 (�Jr�ly 1, 2007 —June 70, 2008) $80,000.00 State of Hawaii $45,293.09 Federal Funds $1,147,510.84 Private Foundations $56,284.57 United Way Funds $6,375.00 Admissions (Membership dues) $2,952.00 Donations $27,375.20 Fundraising $1,944.50 Pay Phone Vending Machines $441.87 Service/Program Fees $26,468.66 Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. Concession $9,349.17 b. County Contingency Fund $15,000.00 C. TOTAL REVENUES $1:,418,994.90 County of Hawaii — Legislative Auditor's Office Nonprofit Grants — FY 2007-08 0 • Summary of FY 2007-2008 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves and Positive Youth Development Hilo Budget Category FY 2007-08 (07ro1ro7-06/30/08) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employeessuppog0d by County grantfunds only) $ 42,645.39 2. Employee Benefits -Health 8 Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 3,471.93 . 9=0'C Payroll Taxes —FICA, SUI, Workers Compensation, TDI (For employes supported by County grant funds only) S 4,625.35 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 201.02 5. Supplies — Office, Program; Consumable; Telephone; Postage & Freight, Other $ 10,428.67 8. Occupancy —Rent; Utilities; Repairs &Maintenance $ 12,367.53 7. Equipment—Purchase; Rental; Repairs &MainteHance $ 745.75 8. Insurance —General Liability; Auto; Fire; Board Insurance 11 $ 3,170.15 9. Operations —Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 197.21 10. Travel —Airfare; Per Diem' Auto Rental; Mileage Reimbursement $ 196.42 11. Other—Tox Screening; Client Assistance; Contradt Services; Miscellaneous $ 1,950.58 TOTAL(Itemsl-11) 11 $ 80,000.00 County of Hawai'i - Legislative Auditor's Office Nonprofit Grants — FY 2007-2008 • 12. BRANTLEY CENTER • 12' 9 BRANTLEY CENTER, INC. August 22, 2008 • • P.O. Box 1407, Honokaa, Hawaii 96727 • Telephone: (808) 775-7245 Fax: (808) 775-0211 • E -Mail: bcenter2@hawaiiantel.net "Rehabilitation Opportunities for People with Disabilities" A Nonprofit 501 (c) (3) Organization Gary Tom Department of Finance Budget Division 25 Aupuni Street, Room 118 Hilo, Hawaii 96720 Dear Mr. Tom: Enclosed please find the Annual Report for Brantley Center's Employment Rehabilitation Program for FY 2007-2008. I have enclosed an original plus one copy. If you should have any questions, please call me at 775-7245. Sincerely, Cami Post Administrator Encl. aA United Way Agency BRANTLEY CENTER, INC. ANNUAL NARRATIVE AND FISCAL REPORT FY 2007-2008 EMPLOYMENT REHABILITATION PROGRAM The public has benefited in several ways by utilizing County funds to provide employment rehabilitation services to people with disabilities. Brantley Center staff work closely with community businesses to provide vocational training opportunities to consumers as well as providing businesses with an additional employment resource. While receiving vocational skills training, participants of the Employment Rehabilitation Program provide the following services to the public: grounds maintenance services, janitorial/housekeeping services, diversified agricultural services, and small assembly services. These training services directly correlate to employment opportunities within our service area Staff also work closely with high school Counselors to provide work transition services to students. A total of seven students were served. Out of the seven students served, three completed their employment training programs and are employed today. PROGRAM SERVICES & ACTIVITIES FY 2007-2008 Number of persons provided vocational evaluations 9 Number of persons provided individualized employment planning services 13 Number of persons provided work adjustment training services 14 Number of persons provided vocational skills training services 16 Number of persons provided specialized job -readiness classes 8 Number of persons provided competitive job placement services 7 Number of high school students provided work transition services 7 • PROGRAM OUTPUTS FY 2007-2008 Number of consumers who received employment rehabilitation services. 20 Number of consumers with improved scores on the Vocational Evaluation and Training Report. 9 Number of consumers who increased their productivity percentages. 9 Number of consumers who successfully completed the job readiness classes. 5 Number of consumers placed in competitive employment for a minimum of 90 days. 4 Number of students who received work transition services and were placed in competitive employment. 3 • • ATTACHMENT? Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Brantley Center, Inc. PROJECT NAME: Employment Rehabilitation Program County of Hawai'i- Office of the County Clerk Human Services Grants - FY 2007-2008 County of Hawaii $ 46,000 State of Hawaii $ 1-591125 Federal Funds $ 41,168 Private Foundations $ 7,450 United Way Funds $ 25,500 Admissions $ Donations $ 4,750 Fundraising (net) $ 13,401 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ 937 Others (please list) a. Sales & Services $ 138,048 b. Refunds $ 1,947 C. $ County of Hawai'i- Office of the County Clerk Human Services Grants - FY 2007-2008 ATTACHMENT2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Brantlev Center, Inc. PROJECT NAME: Employment Rehabilitation program County of Hawaii — Office of the County Clerk Human Services Grants —FY 2007-2008 • 13. BRIDGE HOUSE C� 13 Bridge House, Inc- P.O. Box 2489 Kailua-Kona, H196745 Phone: 808-322-3305/Fax: 808-322-0809 email: recoveryatbridgehouse@earth6nLnet July 28, 2008 Office of the County Clerk Hawaii County Council Attn: Year -End Report 25 Aupuni Street Hilo, HI 96720 Ri-1'-;,' _`U L-. (../ 1 7008 JUL 30 PM 2 02 COW, f CL IK RE: 07/08 Year End Report for Bridge House Vocational Skill Building Program Office of the County Clerk, Enclosed is the Year End Report for contract year 2007/2008 of the Bridge House Vocational Skill Building Program. Sincerely, ct�'� T)-&_-�� - Andi Pawasarat-Losalio Program Director Bridge House receives funding from the Department oFHeaWAlcohot and Drug Abuse Division, County of HawaVI, Kapiolani CPT; Private Contributions and the Hawaii Island United Way. • County of Hawai'i • 2007/2008 Year -End Narrative Report Bridge House Vocational Skill Building Program Progress on Implementation of Performance Measurers 33% of all admits obtained a clinical discharge/program completion. 76% of all clinical discharges/program completions were employed at 6 months post discharge. Outcomes for Residents Graduating with "Clinical Discharge": At Time of Clinical Discharge: 90% of residents were employed full-time 10% homemaker — assumed care of child(ren) 0% obtained employment within two weeks of discharge 0% unable to work due to mental health & or physical health disability 0% relocated out of area 0% still actively looking for work Six Month Post Discharge Follow-up Interviews for Clinical Discharges: 82% still employed in full-time positions 9% still employed in part-time positions 9% homemaker 18% reported one relapse 0% had been re -arrested 0% incarcerated Outcomes for Residents Graduating with "Program Completion": At Time of Program Completion: 10% of residents were employed at the time of their program completion 0% homemaker — assumed care of child(ren) 10% obtained employment within two weeks of discharge 40% unable to work due to mental health & or physical health disability 10% relocated out of area 30% still actively looking for work Six Month Post Discharge Follow-up Interviews for Program Completion: 29% employed in full-time positions 29% employed in part-time positions 14% homemaker 14% not working 14% unable to contact 43% reported at least one relapse 14% had been re -arrested 0% incarcerated Brief Summary of Major Accomplishments During Funding Period. We have further refined the program requirements for "Clinical Discharge" (as opposed to "Completed Treatment") to encompass even greater expectations of graduates. We have been in dialogue with an individual who is interested in assisting us with developing a cultural component to our program, based on Hawaiian healing principals. We are hoping to have this program implemented by midyear. ATTACHMENT 1 Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Bridge House, Inc. PROJECT NAME: Vocational Skills Buildi REVENUE SOURCES FUNDS RECEIVED: FY 2007-08 (July 1, 2007—June 30, 2008) County of Hawaii $ 15,000.00 State of Hawaii $ Federal Funds ; 345,600.00 Private Foundations $ United Way Funds $ 23,500.02 Admissions $ Donations $ 15,261.79 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ 26,606.50 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income ; 26.46 Others (please list) I f{14.0 a. Agricultural Sales $ 1,887.60 b. $ C. $ TOTAL REVENUES $ 427,882.37 County of Hawaii — Office of the County Clerk Human Services Grants — tY 2007-2008 • • Summary of FY 2007-08 Grant Expenditures ATTACHMENT2 AGENCY/ORGANIZATION: Bridge Housej Inc PROJECT NAME: Vocational Skills Buildino County of Hawaii — Office of the County perk Haman Service; Greens —Fy 2007-2008 Budget Category FY 2007-08 (o7rotro7-o6w") ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $2,311.96 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds $ 74.86 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $ 1,170.21 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5,975.22 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight $ 1,637.72 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 221.78 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 551.99 8. Insurance—General Liability; Auto, Fire; NDOA Board Insurance $ 0 9. Operations — Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 3,056.26 ursement 10. Travel —Airfare; per Diem; Auto Rental; Mileage Re!services; $ 0 11. Other — Tox Screening; Client Assistance; Contrail Miscellaneous $ 0 $15,000.00 TOTAL (Items 1-11) County of Hawaii — Office of the County perk Haman Service; Greens —Fy 2007-2008 • 14. CHILD AND FAMILY SERVICE VIOLENCE INTERVENTION OUTREACH PROJECT 14 460 Kilauea Ane., Suite 101 • • J t Hilo, Hawaii 96720 -• Phone 808.935.2188 Ffs@cfA96 aii.o 3 Child & Family Eunil cfiCacLchawaii.org wMw.chiklandfamihvenice.ore S E R V I C E I Private, nonprofit since 1899 BOARD OF DIRECTORS Hoyt Zia CHAIR 8/29/08 Robert Fujioka FIRST VICE CHAIR County Clerk's Office Shelley B. Thompson Attention: Tiffany Edwards Hunt SECOND VICE CHAIR 333 Kilauea Avenue, Suite 209 Carol RY SECRETARY Hilo, H1 96720 SE Joanie Shibuya TREASURER Howard S. Ganal Dear Tiffany Edwards Hunt, PRESIDENT &CEO Stephanie Ackerman John LA,humi Enclosed you will find our Non -Profit Year End Report for the Violence Kyle Chock Paul Higo Intervention Outreach Programs. If you have any questions, please contact Heidi Stanley Hong Koop at (808) 345-6403. Kathy lnuuye Tim Johns General (Ret.) Dwight Kealoha Anton Krucky Lori Lum Stephen MacMillan Respectfully Signed, Gayle Marumuto Lynn McCrory ' Steve Metter Thn Schools ! Earl Stoner Rann Warumull Mark Yamakawa - - NealYckota HeideMariekoop ACCREDITATION Director of Hawaii Island Programs , Council on Accreditation AFFILIATIONS Child Welfare League of America Alliance for Children and Families International Forum for Child Welfare Aloha United Way Maui United Way Kauai United Way Hawaii island United Way Our Mission: Strengthening Families and Fostering the Healthy Development ofChildren E Non — Profit Year end Report County Clerk's Office Attention: Tiffany Edwards Hunt 333 Kilauea Avenue, Suite 209 Hilo, HI 96720 Agency: Child and Family Service • Agency Director: Howard Garval, President and CEO; Phone No: 681-3500 Contact Person: Heidemarie Koop, Director of Hawaii Island Programs; Phone No: 323-2664 Mailing Address: Child and Family Service 91-1841 Fort Weaver Road Ewa Beach, Hawaii 96706 Facility/ Site Address: West Hawaii: 81-6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 460 Kilauea Avenue, Hilo, HI 96720 Fax No.: (808) 323-2999 West Hawaii (808) 961-2073 East Hawaii Email Address: hgarval@cfs-hawaii.org Brief Summary Violence Intervention Outreach Programs Funds were requested to support violence intervention outreach programs and services to rural Waimea, Kea'au, Ka'u and Pahoa, by offering psycho -educational groups to court ordered men who batter, community education and awareness presentation that promote community and family safety, as well as classroom presentation to youth (12-18 years) in the public, charter and private schools, colleges, universities, all police recruits, community agencies and community forums. In addition, our goal is still to be able to provide TRO assistance in these rural areas on a regular basis. These programs educate and serve individuals in the communities in East Hawaii addressing the issues of family abuse and/or domestic violence. Public Benefits Child and Family Service is dedicated to its mission of "Strengthening families and fostering the healthy development of children". Our intervention/ outreach/ awareness services, the Community Information and Violence Education programs are exemplary examples of our mission. At our Violence Intervention Programs and services, Child and Family Service served 2042 Adults, 192 Adolescents and 85 children from the Island of Hawaii. Through our Community Information and Violence Education programs in East Hawaii, Child and Family Service served 415 individuals with the focus on the Hard -To -Reach population in Pahoa and Kea'au. Violence Intervention Outreach Program During the reporting time, Turning Point for Families requested monies for the continuation of operations for the support of the Violence Outreach Programs and Services providing the education of the community/agencies/affiliations in understanding the role and cycle of Domestic Violence. As of January 1, 2008, these services were transitioned to Child and Family Service as the merger with Turning Point For Families went into effect. During presentations, the Domestic Violence Educators provided information on community resources the individuals or families can access including counseling services and medical referrals. Age appropriate materials were used to engage children, adolescents and adults receiving information in regards to family harmony, dating violence, "you're hurting me too", victim sensitivity, offenders' distortion of cognitions/behaviors, issues related to community violence, safety and leaving information to let each individual know "ending Domestic Violence starts with me." The program was particularly successful reaching homeless families and individuals, the disabled, uninsured or underinsured women and men and substance abusers. Domestic Violence/safety materials were used in groups to provide children and adolescents a means of expressing their experience growing up in families that have been affected by domestic and sexual violence. The rural Intervention outreach services continue to expand its outreach to the hard -to -reach population and to the general public informing them about family harmony, domestic violence and safety issues. The Violence Intervention Outreach Programs/Services provided information to 2734 students in schools, individuals and families in the community. The satisfaction rate was very high due to the excellence of the presenters and the presenting materials. 100% of the participants of the presentations reported an increased knowledge of the information presented regarding Domestic violence awareness through pre -post tests. • ATTACHMENT Summary of FY 2007-08 Income AGENCYIORGANIZATION: Child and Family Service PROJECT NAME: Violence Intervention Outreach Project REVENUESOURCES h�` -�,;P,'�fRt",� Ns , FU DS RECEIVED FY 2007-08 �:(Jult 200RJuns 3a20as) t'4 County of Hawaii $ 35,000 State of Hawaii $ 784,165 Federal Funds $ Private Foundations $ United Way Funds $12,500 Admissions $ Donations $ 600 Fundralsing $ Pay Phone $ Vending Machines $ Service/Program Fees $ 84,960 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ bt ,.rTO .1k W3 97; l County of Hawaii -Office of the County Clerk Human Services Grants - FV 2007-2008 ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: Violence Intervention Outreach Project Budget Category FY 2007-06 (07,01107-0613001) ACTUAL EXPENDITURES r rs x e .� k ,..._.. ,�. ,gf .. z tit rsonnel gSalarlea,�,;.ung employees eupporled DY County grantfurMa $16,660.35 t'2 Em to B efl Health &`Dental Ireuran'ce''Olher Beneflls c mP A - For sup�ptxteti,bY. ntyupreMr°t'urMs $1,578.50 3-aaxee FICA SUI, Workers Cornpens�Ion,�TDI `(For.empbye`es1suPf>aled!liy .i ��" f ; untyg`rantlurMs 2 . A{ W&4RF r4Lx81.^17sh'CH yr Y^'fl.L }ILLIC $1579.39 q`t";YProfesslonel Fe�� Leg`mal;'aAacountlnglBookkeedpg:.AudWFees; " Adminiistiat ve Fees; Other h _ .. $793.98 S. S pu p11 = OHi_e P,mgram;IConsumable;Telephone; Postage & �ie . .Ftell 6M 95.17 8 Oxupar cy— R° ent, Repairs & Maintenance $7,993.41 '7. E cul menu= PuroFtase; Rantal;.Re q p pairs.& Maintenance $192.92 8. Insurance,— General Uablllty; Auto; Flre; NDOA Board Insurance $163.67 9.` ��Operatlona— PrfnHng; Pudicatlons/Subacriptbna; Membershrip �_ Du��Stefl�Training;t3as'oline Pu%ch�'ase $g42 71 �10� Tr-twa elm Alrtaie per Diem,✓Auto Rental;'Mlleage Relmbu ement 1,1 Other��Tox ScreeNng iClient Assistance; Contract Services' TOTAL (Items 1.11) $32.686.16 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 0 • i5. CHILD AND FAMILY SERVICE WEST HAWAII DOMESTIC ABUSE SHELTER 15 460 Kilauea Are., Suite 101 • • J (� , Hilo, Hawaii 96720 r Phone 808.935.2188 Fax 808.961.2073 EmChild & Family Ennui cf.<Cacfwhawaii.orp earw.childn ndfnmilvservice.oru S E R V I C E Private, nonprofit since 1899 BOARD OF DIRECTORS Hoya Zia CHAIR 8/29/08 Robert Fujioka FIRS?VICE CHAIR County Clerk's Office Shelley B. Thompson Attention: Tiffany Edwards Hunt SECOND VICE CHAIR 333 Kilauea Avenue, Suite 209 Carel Ae May Hilo H196720 SECRETARY Joanie Shibuya TREASURER Howard S. Gaeal Dear Tiffany Edwards Hunt, PRESIDENT &CEO Stephanie Ackerman John L. Arizumi Enclosed you will find our Non -Profit Year End Report for the West Hawaii Kyle Check Pant Higu Domestic Abuse Shelter. If you have any questions, please contact Heidi Koop at Stanley lim,g (808) 345-6403. Kathy Inouye Tim Johns General (Ree) Dwight Knaloha Anton Kmcky Lori Lon, Stephen MacMillan Respectfully Signed, Gayle Matunsao Lynn McCrory Stere Metter Tim Schools Far[ Stoner V� Ran, Watutumullll Mark Yamaki, a Neat Yokota HeideMarie Koop ACCREDITATION Director of Hawaii Island Programs Council on Accreditation AFFILIATIONS Cbild Welfare League of America Alliance for Children and Families International Forum for Child Welfare Aloha United Way Maui United Way Kauai United Way 7� I e Hawaii Island Untied way Our Mission: Strengthening Families and Fostering the Healthy Development of Children Agency: Agency Director: • Non — Profit Year end Report County Clerk's Office Attention: Tiffany Edwards Hunt 333 Kilauea Avenue, Suite 209 Hilo, HI 96720 Child and Family Service Howard Garval, President and CEO; Phone No: 681-3500 ` Contact Person: Heidi Koop, Director of Hawaii Island Programs; Phone No: 323-2664 Mailing Address: Child and Family Service 91-1841 Fort Weaver Road Ewa Beach, Hawaii 96706 Facility/ Site Address: West Hawaii: 81-6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 460 Kilauea Avenue, Hilo, HI 96720 Fax No.: (808) 323-2999 West Hawaii (808) 961-2073 East Hawaii Email Address: hkoop@cfs-hawaii.org Brief Summary West Hawaii Domestic Abuse Shelter Funds were requested to support the West Hawaii Domestic Abuse Shelter to provide 24/7 emergency shelter and services to victims of domestic violence and their children who flee from their perpetrators and seek a safe place. Public Benefits Child and Family Service is dedicated to its mission of "Strengthening families and fostering the health development of children." In support of that mission, the West Hawaii Domestic Abuse Shelter provides emergency shelter, case management and transition to a safe environment to strengthen families and fostering the health development of children. One of the goals of Domestic Abuse Shelters is to break the cycle of family and community violence. During the reporting period, 90 women and 76 children sought shelter at the West Hawaii Domestic Abuse shelter and the program provided 7580 bed days. West Hawaii Domestic Abuse ShelterProgram During the reporting time, Turning Point for Families requested monies to maintain the operation of the West Hawaii Domestic Abuse shelter to provide 24/7 emergency shelter to victims of domestic violence. As of January 1, 2008, these services were transitioned to Child and Family Service as the merger with Tuming Point for Families went into effect. In addition to emergency shelter, the program provides emergency food pantry, a 24- hour crisis hotline, 90 day stays, peer counseling, support groups, advocacy, case management, individualized safety planning, assistance with completing and filing of Temporary Restraining Orders, links to other DV programs in the community, transportation, childcare during shelter group and individual counseling and mother/child services. For the reporting period, the Domestic Abuse Shelter exceeded the annual goal of providing 3647 bed days by additional 3933 bed days which resulted in a total of 7580 bed days. In addition to the bed days, 172 crisis calls were responded to and 5015 calls were answered to provide referrals and information. Individual and group counseling was provided by shelter staff to support the residents addressing the effects of domestic violence for themselves, their families and the community. This program is designed to provide victims of domestic violence and their children a safe and healthy environment versus becoming homeless or staying with their abuser. A woman, who decides to leave her abuser, faces many challenges such as financial, housing, not to mention the trauma she and her children have suffered by their perpetrator. Many leave with no more than the clothing on their back. The program has a no -reject policy and provides shelter for as many victims as a safe home is needed. Participants who enter the program are being engaged and encouraged to lead a We free of domestic violence. The Client Advocate meets regularly with each adult to develop not only a safety plan but also to link the women to community resources. Often, women are without a source of income and support. The Client Advocate links the victims with Child Welfare Services, Health Care professionals, Work Development agencies and child support services. Each family may reside for a period of 90 days. Extensions are requested at times if a victim is in need of additional services. The time period allowed gives each family an opportunity to set goals for themselves in a safe non- judgmental environment. A Shelter Worker is on site 24/7 for support. Individual and group sessions are designed to provide skill building skills, information, referrals and support. With the addition of a Mother/Child Specialist, the goal is to assist the mothers to develop strong relationships with the children in their respective roles as a parent and a child. The performance objectives and output measures showed that 90% of those who transitioned out of the shelter moved into non -abusive situations. 100% developed a safety plan and 100% of all clients addressed any health issues that needed attention. • • ATTACHMENT Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: West Hawaii Domestic Abuse Shelter REVENUE SOURCES t r r.,? "�.��'��a,.,-�.f'�:+�..M 1•'"n✓s�� �� l-"°� C fx a° 5 �"0614OSMECEIVED FY 2007-08 .�j^54SL'� +6 icy t'{�'. ,.�' �(Julyyl'�2007��,Jum 30 County of Hawaii $ 25,000 State of Hawaii $192,924 Federal Funds $ 212,409 Private Foundations $ United Way Funds $ 22,500 Admissions $ Donations $ 940 Fundralsing $ Pay Phone $ Vending Machines $ Service/Program Fees $ 5,209 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ x , * TOTAL REVENUES , ! s im $-4588a2 County of Hawai') - Office of the County Clerk Human Services Grants - FY 2007-2008 ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: West Hawaii Domestic Abuse Shelter County of Hawaii — Office of the County Clerk Human Services Granas — FY 2007-2005 0 16. CHILD AND FAMILY SERVICE HALE KAHLIA PAA • TRANSITIONAL HOUSING PROGRAM 16 460 Kilauea Ave., Suite 101 • • J. , Hilu, Hawaii 96720 Phone 808.935.2188 ` rt / , Fax 808.961.2073 Email d.,Qc&hawaii.org Child &Family awu.chilJandfamilrervice'org S E R V I C E Private, nonprofit since 1899 BOARD OF DIRECTORS Hoyt Zia CHAIR 8/29/08 Robert Fujiob FIRSTVICECHAIR County Clerk's Office . Shelley B.lhmnpson Attention: Tiffany Edwards Hunt , SECOND VICE CHAIR 333 Kilauea Avenue, Suite 209 Carol E MayTARY Hilot H196720 SECRETARY Joanle Shibuya TREASURER Howard S. Garval Dear Tiffany Edwards Hunt, PRESIDENT ®CEO Stephanie Ackerman John L.Arizumi Enclosed you will find our Non -Profit Year End Report for the Hale Kahua Pa'a Kyle Chock Paul Hiin, Transitional Housing Program. If you have any questions, please contact Heidi Stanley Hong Koop at (808) 345-6403. Kathy lnuuye Tim Johns General (Ret.) Dwight Kealoha Anton Krucky Lori Ltun Stephen MacMillan Respectfully Signed, Gayle Marumoto Lynn McCrory Steve Metter Tim Schools Earl Stoner Rano Wamnudl((i•,//x�/I ^ '' Mark Yamakaua 1. Neal Yokora Heide Marie Koop ACCREDITATION Director of Hawaii Island Programs Council on Accreditation AFFILIATIONS Child Welfam League of America Alliance for Children and Families International Forum for Child Welfare 'Aloha United Way Maui United Way Kauai United Way !�' 11e "await Island Untied way Our Mission: Strengthening Families and Fostering the Healthy Derrlopment of Children • _9 Non — Profit Year end Report County Clerk's Office Attention: Tiffany Edwards Hunt 333 Kilauea Avenue, Suite 209 Hilo, HI 96720 Agency: Child and Family Service Agency Director: Howard Garval, President and CEO; Phone No: 681-3500 Contact Person: Heidi Koop, Director of Hawaii Island Programs; Phone No: 323-2664 Mailing Address: Child and Family Service 91-1841 Fort Weaver Road Ewa Beach, Hawaii 96706 Facility/ Site Address: West Hawaii: 81-6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 460 Kilauea Avenue, Hilo, HI 96720 Fax No.: (808) 323-2999 West Hawaii (808) 961-2073 East Hawaii Email Address: hgarval®cfs-hawaii.org Brief Summary Hale Kahua Pa'a Transitional Housing Program Funds were requested to support the Hale Kahua Pa'a Transitional Housing Program, which serviced communities in East and West Hawaii, providing safe housing, skill building and resources to victims of domestic violence who sought to leave their abusive partners and attain self sufficiency and permanent housing. Public Benefits Child and Family Service is dedicated to its mission of "Strengthening families and fostering the health development of children". Hale Kahua Pa'a is a very fitting example with our mission. The Transitional Housing provided safe housing, safety planning, skill building to 12 women and 27 children during the year. Currently each of the 6 units is filled with 6 women/ 16 children and there is a waitlist. During the reporting period, 6 women and 11 children successfully transitioned into permanent housing. Hale Kahua Pa'a Transitional Housing Program During the reporting time, Turning Point for Families requested monies to maintain the 6 units we currently lease, t provide individualized service and safety planning with each family, as well as case management. As of January 1, 2008, these services were transitioned to Child and Family Service as the merger with Turning Point For Families went into effect. Weekly visits were provided by a Domestic Violence Specialist to assist families with resources, needed support and attaining goals they had set for themselves. During this period, of the 12 women serviced, 8 obtained employment and 2 are currently attending college seeking degrees in Criminal Justice and Substance Abuse. In this last fiscal year the Hale Kahua Pa'a Transitional Housing Program provided 5995 bed days to program participants servicing a total of 12 women and 27 children. This program is designed to provide victims of domestic violence and their children a safer and healthier option versus becoming homeless or returning to their abuser. A woman who decides to leave her abuser, faces many challenges such as financial, housing, not to mention the trauma she and her children have suffered by their perpetrator. Many leave with no more than the clothing on their back. The program currently leases 6 units, 3 apartments and 2 homes at different sites. Services are provided to the whole island by receiving referrals from both East and West Domestic Abuse Shelters. Participants who enter the program are engaged from intake; service and safety planning are completed within the first 15 days. Each family may reside in their assigned units for a period of 12-18 months. The time period allowed gives each family an opportunity to set goals for themselves in a safe non- judgmental environment. A Domestic Violence Specialist is on call 24/7 for crisis calls. Mutually agreed upon visits are done with each family in their home where services of skill building, information, referrals and much needed support are provided. The program has been successful in that each of the women who have transitioned into permanent housing, have done so with an increase in their finances due to obtaining employment and a renewed sense of confidence. The children have also benefitted as they do better in school in regards to attendance and engagement. The Performance objectives and output measures showed that 95% of those who transitioned into housing did not return to their prior abuser. 1009/6 developed a safety plan and a service plan within 15 days of intake. 80% obtained employment or sought to further their education. 100% were provided with case management, skill building and support groups. ATTACHMENTI Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: Hale Kahua Pa'a Transitional Housing Program REVENVEfSOURCES FUNDS 1ECEIVED FY 2007-08 007-jmme 80 2008)V � County of Hawaii $ 30,000 State of Hawaii $ Federal Funds $129,605 Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ 8,659 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. p?.It x a TOS VEN11-jUE3�� {$ t s�k88 �Tr r we 4 County of Hawaii - Off ice of the County Clerk Human Services Grants - FY 2007-2008 0 • ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: Hale Kahua Pa'a Transitional Housing Program Budget Category FY 2007-08 (07/01/07 -06/30/08) ACTUAL EXPENDITURES x >• v "# 1 7 Pereonnel !Satoy ies employe s suppormam ourity gram,h nds 19163.20 "ether 2.EmployeetBenetita Health:& Derrtalrl'nsurance BeneNts ;. (F0 ampioyeessup County rarit�tundON rtedIts 1881.21 3 + PayrollTaxeeFICASUI, Workers Compensatio ;TUI J u(Foremployees,atipptxt�eANby;Co�umy�rain'�tunda 1900.77 9 "4 ,Professional, Fees Legal„AccountingfBookkeepmg; qudiv see Admmtstratrve'Pees $659.38 w� wr as d �€ i5 3uppQ, 011ce, Program; Coreumablemj�Telephone yP,t7stage 8".' $205.56 46 Occupancy 4 ReM UUIPoes,tRepe rs &�Meintenencem r $3.366.26 y� eM 7 Equ�ipmPurohase 9ental;Repal&YAatntenance w r z er $0.31 8 "%'surr l Gejre al Li lity„AutoFire OA” Boarcl Insurance , $137.66 9. Operations—.Pyr"IMIng Pubiicffilons/Subscriptions xMe b'A �- Dues StaH�Training;`AUto Gasokne�Purahase �''. $77.95 0 Teel Ai fare; �flerrtalMOeage — perfiDiemAuio Reimbursement $21.90 1�i Othe”�'+ToxSy�=c?eenmg"�C(teMtAAssistance Cor�tract�SeMces " Miscellaneous $2.234.89 TOTAL (Items 1-11) $29.649.09 County of Hawaii —Office of the County Clerk Human Services Grants—FY 2007-2008 • 17. CHILD AND FAMILY SERVICE • FAMILY VIOLENCE CONTINUUM OF CARE PROJECT HILO AND KONA 17 460 Kilauea Ave., Suite 101 Hilo, Hawaii 96720 Phone 808.935.2188 Fax 808.961.2073 Email cfsocfAhawamorg www.ch ilda ndfani ilvxrvice.uailvxrvice.ua BOARD OF DIRECTORS Hoit Zia CHAIR Robrn Fujic ka FIRST VICE CHAIR Shelley B. T7 omp w n SECOND VICE CHAIR Carol Ai May SECRETARY Joanie Shibuya TREASURER Hoxarl S. Gaol PRESIDENT .8 CEO Stephanie Ackerman John L. Annnin Kyle Check Paul Hign Stanley Hong Kathy Inouye Tim John, General (Ret.) Dwight Kealt ha Anton Krucky Lori Lum Stephen MacMillan Gayle Main Moto Lynn McCrory Steee Metter Tim Schools Earl Stoner Rant, Wamn null Mark Yamakawa Neal Yokota r Child &Family S E R V I C E Private, nonprofit since 1899 8/29/08 County Clerk's Office Attention: Tiffany Edwards Hunt 333 Kilauea Avenue, Suite 209 Hilo, HI 96720 Dear Tiffany Edwards Hunt, Enclosed you will find our Non -Profit Year End Report for the Family Violence Continuum of Care Programs. If you have any questions, please contact Heidi Koop at (808) 345-6403. Respectfully Signed, IJ -1,64 HeUelvlarie Koop ACCREDITATION Director of Hawaii Island Programs Cnuncil on Accreditation AFFILIATIONS Child Welfare Leaaue of America Alliance f.. Children and Families International Forum for Child Welfare Aloha United Way Maui United Way Kauai United Way y1/ e Hawaii ieland United Way Our Minion: Strengthening Families and Fostering the Healthy Development of Children Agency: Agency Director: Contact Person: Mailing Address: Facility/ Site Address: E Non — Profit Year end Report County Clerk's Office Attention: Tiffany Edwards Hunt 333 Kilauea Avenue, Suite 209 Hilo, HI 96720 Child and Family Service • Howard Garval, President and CEO; Phone No: 681-3500 Heidemarie Koop, Director of Hawaii Island Programs; Phone No: 323-2664 Child and Family Service 91-1841 Fort Weaver Road Ewa Beach, Hawaii 96706 West Hawaii: 81-6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 460 Kilauea Avenue, Hilo, HI 96720 Fax No.: (808) 323-2999 West Hawaii (808) 961-2073 East Hawaii Email Address: hkoop®cfs-hawaii.org Brief Summary Family Violence Continuum of Care Programs Funds were requested to support two programs of Child and Family Service that address the family violence continuum of care. The two funded programs were Community Information and Health Education in West Hawaii and the Domestic Abuse Shelter (DAS) in Hilo. These programs educate and serve individuals in the communities in East and West Hawaii addressing the issues of sexual abuse and/or domestic violence. Public Benefits Child and Family Service is dedicated to its mission of "Strengthening families and fostering the health development of children". Our domestic violence shelter and the Community Information and Health Education programs are exemplary examples of our mission. At our domestic violence shelter in East Hawaii, Child and Family Service served 92 women and 85 children from the Island of Hawaii as well as housing families from other parts of the state and one mainland family who sought refuge from their batterer because it was not safe where they were. Through our Community Information and Health Education program in West Hawaii, Child and Family Service served 8415 individuals with the focus on the Hard -To -Reach population. Domestic Abuse Shelter in West Hawaii During this fiscal year, Child and Family Service requested monies for the purchase of equipment and operation of the Domestic Abuse Shelter. This money was used carefully to provide equipment such as computers and appliances to offer the clients and their families a safe home and access to information that serves staff and clients to assist clients in identifying community resources and workplaces. Above all, it helps clients to transition to safe homes in the community. In the last fiscal year the Hilo Domestic Violence shelter provided 5974 bed days to individuals and families in need of a safe place to stay. A total of 92 women and 85 children stayed at the shelter during the last fiscal year. This program operates a 24-hour crisis hotline which received 596 calls last fiscal year. There were also 746 transportation requests filled, because some of the women and families come into the shelter without a car or means for transportation. Staff provided transportation services to appointments and other community activities. The shelter has a no -tum -away policy and is open 24 hours a day, 7 days a week. The Performance objectives and output measures showed that 79% of single adults and/or families moved from the shelter into a non -abuse situation. 89% left the shelter with a personalized safety plan in place. Community Information and Health Education During the fiscal year of 2007-2008, Child and Family Service was also awarded monies for the support of the Community Health Educator providing the education of the community in understanding the role and cycle of sexual violence. During presentations, the Health Educator provided information on community resources the individual or family can access, including counseling services and medical referrals. Age appropriate materials were used to engage children, adolescents and adults receiving information in regards to family planning and issues related to sexual violence and safety. The program was particularly successful reaching homeless families and individuals,' the disabled, uninsured or underinsured women and men and substance abusers. Scrapbook materials were used in groups to provide children and adolescents a means of expressing their experience growing up in families that have been affected by domestic and sexual violence. The program continues to expand its outreach to the hard -to -reach population and to the general public informing them about family planning, domestic violence and safety issues. The Health Education program provided information to 25,750 students in schools, individuals and families in the community. The satisfaction rate was very high due to the excellence of the presenter and the presenting materials. 100% of the participants of the presentations reported and increased knowledge of the information presented regarding sexual violence awareness through pre -post tests. ATTACHMENT Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: Family Violence Continuum of Care Proaram (Hilo and Kona) a R VENUE SOURCEgS s emF* �'Liawz�i-+ �."�',i.=+i�"�'. UDS RECEIVED: KI 2007-09 �,hV: (July'14,..2007-Jun�.70pW)Il County of Hawaii $ 10,000 State of Hawaii $400,119 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 2,239' Fundralsing $ Pay Phone $ Vending Machines $ Service/Program Fees $ 3,395 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ tti }TOTAL',REVENUE§ 5415,753 ':" County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2007-2008 0 ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: Family Violence Continuum of Care Proaram (Hilo and Kona) IBudget Category ACTUAL EXPENDITURES County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 $5,720.49 $ 550.72 $ 571.59 $ 23.23 $ 73.45 $ 14.00 $ 60.20 $ 277.86 $ 875.97 TOTAL (Items 1-11) II $8.167.51 0 • 18. FAMILY SUPPORT SERVICES OF WEST HAWAII 18 Family Sulort Services of West Hawaii* Bo75-127 Lunapule Rd., #11 Kailua-Kona, H196740-2119 Phone: (808) 326.7778 • Fax: (808) 3264063 Email:kids@fsswh.org August 27, 2008 Mrs. Emily Naeole, Chair Human Services and Economic Development Committee Hawaii County Council 25 Aupuni St. Hilo, HI 96720 RE: Family Support Services of West Hawaii Final Report for Non -Profit Grant Dear Mrs. Naeole, Please find enclosed our final report for FSSWH'S Family Centers located in Kohala and Ka'u. These Centers truly contribute to capacity building in their respective community. If you have any questions, please call at 334-4110. Me ka ha'a ha a, b11A1 Huellyn K. Whitford Youth Development Director Enclosure AOCFEDM ° «« To support families and communities in providing love and care for our children. nunimw,rngncy Family Support Services of West Hawaii: Ka'u & North Kohala Family Centers Fiscal Year 2007-2008 Public Benefits derived from Hawaii County Grant: Family Support Services received $50,000. 00 from the County of Hawaii to support communities through Family Centers (FC) located in Na'alehu and in Hawi. The FC can provide information for everyone in the family - young or old. The purposes of the Family Centers are to decrease isolation, strengthen the community and 'ohana while building upon informal island networks. The FC fosters partnerships, increases access to health and human services and contributes to capacity building in our rural communities. This "one-stop" design aims. to relieve the difficulties of getting to different services. Each center is designed to be welcoming where families may come with their children who can occupy themselves with toys while their parent or caregiver meets with the Family Center Coordinator to satisfy their need. There were two hundred and thirty four (234) new consumers and seven hundred fifteen (715) returning consumers. Consumers access the services of the FC via outreach, by telephone and approximately half of all consumers walk into the FC to meet face to face with the coordinator. Staff is able to meet the multiple needs of consumers, help overcome transportation barriers and provide the community with a large array of services. Our staff are knowledgeable community members who are also dedicated to their community. This offers consumers the ability to speak with someone knowledgeable about community resources and who is able to model problem solving skills to help consumers generate solutions. In Ka'u, the service area requested most frequently as in the past has been for office equipment (fax & copier) and use of the computers and internet (184). Internet use is continuing to increase for all consumers regardless of income, education, age and other socio -demographic factors and for many it can be viewed as an empowerment tool. Youth are also able to use the internet to do research for school projects. Many homes still do not have internet access. The FC Coordinator provides beginning computer classes to the community. Many families come to the Ka'u Family Center to take advantage of the donations of household goods and clothes made -to the FC that are then made available to them. This has proven to be an effective outreach tool that helps them to meet basic needs and plants the seed for developing further relationship with the FC. In Ka'u, approximately ten percent of consumers are Marshallese. The Coordinator helps these families, many with limited English skills to bridge cultural barriers to navigate and access needed services. In Kohala, the Coordinator partners with other service agencies to participate in the Kohala Coalition Against Drugs (KCAD). General meetings are held quarterly. Funds were raised to support efforts through tee shirt and calendar sales with art work created by youth focusing on prevention. Education is provided to the larger community on substance abuse related facts and issues to be better informed and to give ideas on how to fight back against substance abuse. Recently, the director of Big Island Substance Abuse Coalition (BISAC) shared information about their services and the steps of recovery. Kohala's community policing officer provided the community with statistics on DUI, drug arrests and related crimes such as theft and burglaries. The Family Centers provided a site for other health and human services agencies to meet. In Ka'u, organizations include but are not limited to Reach Out and Read, Naalehu Main Street, Ka'Ohana o Honuapo, Public Health and the Nature Conservancy. In Kohala, the site provides a meeting place for Alanon, Narcotics and Alcoholics Anonymous, and the 'Ghana Quake Group. Hours that the site is provided to other organizations total 412 hours for the year. Number of new consumers 234 Number of returning 715 Total number of requests for information and referral 1086 Number of community members served during events 5100 Hours facilities used by other health & service provider 412 Report submitted by: A�� Huellyn K. Whi ord 8/27/68 • • ATTACHMENTI Summary of FY 2007-08 Income AGENCY/ORGANIZATION: _Family Support Services of West Hawaii PROJECT NAME: Ka'u & Kohala Family Centers County of Hawaii State of Hawaii Federal Funds Private Foundations United Way Funds Admissions Donations Fundraising Pay Phone Vending Machines Service/Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. b. C. FUNDS RECEIVED: FY 2007-08 (July 1, 2007 -June 30, 3008) $ 50,000.00 $ 3,576,051.00 $ 600,000.00 $ 214,465.00 $ 16,000.00 $ 92,025.00 $ $ 4,547,418.00 $ 1,123.00 $ $ 4,547,418.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2007.2008 0 • Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: _Family Support Services of West Hawaii PROJECT NAME: Ka'u 8r Kohala Family Budget Category FY 2007-08 (07/01/07-06/30/08) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employee YSURUOAUQ=M=s only) $ 41,857.00 2. Employee Benefits - Health &Dental Insurance; Other Benefits (For employees supported by County grant #ands only) $ 7,534.00 3. Payroll Taxes -FICA, SUI, Worker s Compensation TEl (For employees supported by Bounty grant funtls only) $ 5,457.00 4. Professional Fees -Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Offce; Program; Consumable; Telephone; Postage & Freght, Other $ 840.00 6. Occupancy - Rent; U ilities; Repairs &Maintenance $ 14,557.00 7. Equipment - P rchase; Rental; Repairs &Maintenance $ 1,199.00 8. Insurance - General Liability; Auto; Fire; Boartl Insurance $ 307.00 9. Operations -Printing; Publications/Subscriptions; Membership Dues; Staff Training; Aut Gasoline Purchase $ 335.00 10. Trau 1- Airfare; er (EhUffrUATjto Rental; Mileage Reimbursement $ 102.00 44, Oth r - Tox Screening; Client Assists ce; Contrail ervices; Miscellaneous $ 1,254.00 TOTAL(Items1-11) $ 73,135.00 County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants- FV 2007-08 Kohala Family Center Mal Information and Referral Report Period: July 2007 June 2008 Prepared by: , A. Emi Saito Contacted by: New Returning outreach 7 38 telephone 58 137 walk-in 22 116 Total 87 291 Represented by: New Returning agency 15 2 self 61 1 other 11 8 Total 87 291 Referred by: New I Returning 8 en 16 12 self 251 279 other 46 Total 871 291 Service Area: Requests Needs Met Needs Unmet Unknown activities events 68 66 2 adoption 1 i child care 8 6 2 community service divorce education 24 11 elderly services 1 1 employment 7 2 FC & FSSWH information 16 16 farni!y planning famil violence 1 i financial 19 6 food 21 20 1 foster Darenting 4 2 2 handicap services health 18 16 2 helyi with forms housing 17 6 11 in-kind 10 10 legal lending library (books/toys) 21 2 mental health 15 12 non -referral support 96 96 arentin information 1 1 hone numbers o 40 sexual a use substance abuse 10 9 1 support groups 15 131 2 technical assistance 13 1 teen services 6 2 transportation 1 1 use of office equipment 1 1 volunteerism other 25 22 Total 4901 430 71 531 • Kohala Family Center • Annual Activities Report Period: July 2007 June 20o8 Prepared by: A. Emi Saito Activities Peo le served Rate Community Benefit Slot car racing 139 5•oo/person 695.00 Parenting class 5 5.00/person 25.00 Child activities - 2 days 3 5.00/ erson 15.00 Community Easter Egg Hunt 1000 5.00/ erson 0.00 Pumpkin distribution 500 5.00/ erson 0.00 Pool Bash 200 5.00/ erson 0.00 Santa's Wonderland Fair 150 5.00/ erson 0.00 Christmas baskets 38 5.00/person 0.00 Lion's Club 820 5.00/ erson 0.00 Other 129 5.00/person 0.00 Totall Total 1 147 M 735.00 Collaborations People served Rate Community Benefit KCAD 871 5.00/pers0n 4,355.00 PSAP 107 5.00/person 535.00 Make A Difference Day 49 5•oo/person 245.00 Community Easter Egg Hunt 1000 5.00 erson 5,000.00 Pumpkin distribution 500 5.00 erson 2,500.00 Pool Bash 200 5.00/person 1,000.00 Santa's Wonderland Fair 150 5.00/ erson 750.00 Christmas baskets 38 5.00/ erson 190.00 Lion's Club 820 5.00/ erson 4,100.00 Other 129 5.00/person 645,00 Totall 3864 19,320.00 Meeting Place Time Rate Community Benefit Narcotics Anon 50 $20.00/hour 1,000.00 Alanon 79 $2o.00/hour 1,580.00 KCAD 23 $20.00 hour 46o.00 Alcoholics Anonymous 52 $20.00/hour 1,040.00 Ohana Quake Group 12 $20.00/hour 240.00 Make A Difference Day 3 $20.00 hour 6o.00 MADD Committee 1 $2o.00/hour 20.00 Take It Off Hawaii 7 $20.00/hour 140.00 Ghana Conference 3 $2o.00/hour 6o.00 $20.00/ our 0.00 Total 1 230 4,600.00 GRAND TOTAL 24,655.00. Submit narrative detailing activities and collaborations (e.g. who participates?, what is the purpose of the activity?, direction taking) and any other noteworthy information to help highlight the work of the family center and how it serves your community. • Kohala Family Center • Annual In-kind Report Period: July 2007 June20o8 Prepared by: A. Emi Saito Volunteers Time Rate Community Benefit MADD 20 volunteers ioo $io.00 hour 1000.00 Marty Wisner 9 $10.00 hour 90.00 Karen Wisner 9 $10.00 hour 90.00 Used toys Anonymous $io.00 hour 0.00 $io.00 hour 0.00 $io.00 hour 0.00 $10.00 hour 0 n $10.00 hour 0.00 $io.00 hour 0.00 $10.00 hour 0.00 10.00 hour 0.00 $io.00 hour 0.00 10.00 hour 0.00 $io.00 hour 0.00 $10.00 hour 0.00 Total I 118 1�l 1180.00 Please ensure that volunteer paperwork or current MOA/MOU is in file prior to utilizing the services of volunteers. Donor Item(s) Received Colleen Nevins 2 Christmas gifts of toys Mauna Lani Homeowners 2 new 6' tables for Family Center Robin Skudlarik 2 lauhala mats Anonymous 1 box of toys Anonymous 1 bag boys clothes Anonymous New DVD video player for Family Center Anonymous Used toys Anonymous Infant clothing As of October 2004, FSSWH was instructed not to request the value(s) of in-kind donations. Donors continue to receive acknowledgements for their contribution(s). Ka'u Family Center Mal Information and Referral Repo Period: July 2007 June 2008 Prepared by: A. Emi Saito Contacted by: New Returning outreach 3 2 telephone 55 100 walk-in 89 322 Total IL472 Represented by: New Returning agency 28 8 self 108 321 other 1i 20 Total 147 42 Referred by: New Returning— agency 3 eturnina enc 1 12 self 40 373 other 6 aq Total 147 42A Service Area: Requests Needs Met Needs Unmet Unknown activities events 111 111 adoption child care 1 1 community service 5 3 2 divorce education 14 13 1 elderly services employment 25 17 8 FC & FSSWH information 37 37 family planning family violence 1 1 financial 5 1 food 56 56 foster parenting handicap services health help with forms housing 1 1 in-kind 77 legal lending library Cbooks to s) mental health 1 1 non -referral support 20 20 parenting information 8 8 hone numbers 14 1 sexual abuse substance abuse support groups 1 1 technical assistance 135 135 teen services transportation 1 1 use of office equipment volunteerism other 11 11 Total 5961 5791 01 171 • Ka'u Family Center • Annual Activities Report Period: July 2007 June 2oo8 Prepared by: A. Emi Saito Activities People served Rate Community Benefit Parenting Resources 8 5.00/ erson 40.00 Information and Referral 571 5.00/ erson 2,855.00 Computers 198 5.00/ erson 990.00 Emergency Food 20 5.00 erson 100.00 Clothing/household 30 5.00 erson 150.00 Ka'u Partnership 31 5.00 erson 155.00 Beginning Computer Class 30 5.00 erson 150.00 Ka'u Community Action Team 150 5.00 erson 750.00 Keiki Christmas Party 450 5.00/ erson 2,250.00 Annual Easter Event 250 5.00/ erson 1.250.00 Total 1738 8,69o.o0 Collaborations People served Rate Community Benefit Hawaii Intake Services 1 5.00/ erson 5.00 VIP Men's Group 259 5•oo/ erson 1,295.00 Ka'u Ho'olaulea 465 5•oo/ erson 2,325.00 Dept. of Parks & Rec. 180 5.00 erson 900.00 Ka'u Community Action Team 55 5•oo erson 275.00 Ohana Health & Fun Da 2�6 5.00 erson 1,380.00 $20.00/hour 0.00 5.00 erson 0.00 0.00 5.00 erson 0.00 Totall 182 5.00/ erson 0.00 5.00/ erson 0.00 Total 1236 6,180.o0 Meeting Place Time Rate Community Benefit VIP Men's Group 154 $20.00/hour 3,o80.00 Ka'u Partnership 5 $20.00/hour 100.00 Hawaii Intake Services 8 $20.00/hour 16o.00 Bay Clinic Reach Out and Read 8 $20.00/hour 16o.00 Ka'u Community Action Team 7 $20.00/hour 140.00 $20.00/hour 0.00 $20.00/hour 0.00 $20.00/hour 0.00 $20.00/hour 0.00 $20.00/hour 0.00 Totall 182 1 3,640.00 GRAND TOTAL 18,g1o.o0 Submit narrative detailing activities and collaborations (e.g. who participates?, what is the purpose of the activity?, direction taking) and any other noteworthy information to help highlight the work of the family center and how it serves your community. • Ka'u Family Center • Annual In-kind Report Period: July 2007 June 20o8 Prepared by: A. Emi Saito Volunteers Time Rate Community Benefit Mary Alley i $1o.00 hour 150-00 Melody Raymond 2 1o.00 hour 230.00 4 boxes household items i large bag clothing $1o.00 hour 0.00 Mindy Dodge $io.00 hour 0.00 5 new backpacks $io.00 hour 0.00 io.00 hour 0.00 $io.00 hour 0.00 Dennis Riordan $io.00 hour 0.00 2 bags toys, 2 bas children's clothing $io.00 hour 0.00 $io.00 hour 0.00 $io.00 hour 0.0o io.00' hour 0.00 $io.00 hour 0.00 $io.00 hour 0.00 $io.00 hour o.00 Total 38 80.00 Please ensure that volunteer paperwork'or current MOA/MOU is in file prior to utilizing the services of volunteers. Donor Item(s) Received Ka'u He'elaulee $wee ee Cindy Schrader bag clothing, box household Cris Thom son 2 bas clothing, bag toys, bon household Carol Amaral 4 boxes household items i large bag clothing Melody, Ra and 3 boxes new books for'children Mindy Dodge 2 bones children's clothing, 2 boxes household i box toys Jeff Anderson 5 new backpacks Mall-a—a A4afket Iawaii-Allianee Naalehu Main Street 1 computer, 4 chairs 3 floor mats Dennis Riordan 8 bas clothing John Roddy 2 bags toys, 2 bas children's clothing As of October 2004, FSSWH was instructed not to request the value(s) of in-kind donations. Donors continue to receive acknowledgements for their contribution (s). 19. FRIENDS OF THE CHILDREN'S JUSTICE CENTER OF EAST HAWAII 19 D f� Friends of thAildren's Justice Cente f East Hawaii 1290 Kinoole Street ♦ Hilo, HI 96720 Ph: (808) 935-8755 ♦ Fax: (808) 933-0968 ♦ Email: fcjceh@fcjc.com August 1", 2008 _ O J N O O GCJ � �? Office of the County Council Attention: Casey Jarman, County Clerk ;r 333 Kilauea Avenue Suite 209 Hilo, HI 96720 cn County Grant Award for Fiscal 2007-2008 = m Friends of the Children's Justice Center of East Hawaii Year End Report Summary of FY 07-08 Income & Grant Expenditures Forms (Attachments 1 & 2) Dear Casey, On July 7`h, 2008 the Friends of the Children's Justice Center of East Hawaii (FCJCEH) submitted our 2007-2008 County Grant Final Report. Enclosed please find the 2 required attachments for the Final Report: Summary of 2007-2008 Income and the Summary of the 2007- 2008 Grant Expenditures. Please review these enclosed attachments along with the previously' sent in Final Report narrative for a complete submission. Thank you in advance for your attention to the above. Please call the undersigned with any questions re: our documents. Sincerely, V Victoria Kravitsky, Program Coordinate Friends of the Children's Justice Center of East Hawaii "helping a victim become a child again" • • ATTACHMENT1 Summary of FY 2007-08 Income AGENCYIORGANIZATION: Friends of the Children's Justice Center of EH PROJECT NAME: Special Needs & Enhancements, Education/Prevention BREW M�f 1114,a County of Hawaii Grant FLI �DS CE D xFY 2007-0Q y�" ` 1 1 $ 12.000 State of Hawaii $ Federal Funds Restricted for $ 18,163 Private Foundations $ 82 099 United Way Funds $ 15,000 Admissions $ Donations $ 8,7-70 Fundraising (net) $ 22,574 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ 103 Others (please list) a. COH r F!inner°s CamD $ 19,800 b. $ c. Admin. fees $ 473 Re NONCOM County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2007-2008 ATTACHMENT 2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Friends of The Children's Justice Center of. EH PROJECT NAME: Special Needs 6 Enhancements, Education/Prevention Programs Budget Category 00 t: t E t E. Eo: ACTUAL EXPENDITURES 2,750 x i 2i 150 Pa g' mrr xtam rprzc}Y i , r a 275 w 365 E••a ,� .tel Ya}f$4s•*3 w= A'rZ>.„..%�2� , i' �'.}' 9a F �iff�, `:r.�' � YRS 5 a•YP 3��� ✓' :rsy� aty : nor $ 3,500 "Sif'�L I� ��vmrtYY�4 'P'> �3 �✓S�Y'4L �f'4°rKar..'�A71�]"(�>}�+"°�'S'^i��zr- � 6 �'F ltt t S 'tdl'gr�i. '*$..�Lxt"t°�d's._{<'i 4,960 rcfi's” Mw'mfraw�'.�MSII^r 4 TOTAL 1 **** Cost of Policy reouired by the COH to be able to receive a County grant County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 • 20. FRIENDS IN • THE CHILDREN'S JUSTICE CENTER OF WEST HAWAII Bill August 18, 2008 Office of the County Clerk Hawai'i County Council ATTN: Year -End Report 25 Aupuni Street Hilo, Hawai'i 96720 • FRIENDS of the 40 Children's Justice Center of West Hawaii 77-6403 Nalani St. • Kailua-Kona, Hawaii 96740 (808) 331-2425 • FAX (808) 331-2425 e nawau.rncom' Re: Final written report for Hawai'i County Human Services Non-profit Grant for fiscal year 2007-2008 Please find enclosed the final report of the FRIENDS of the Children's Justice Center of West Hawai'i for the use of Hawai'i County funds for the fiscal year 2007-2008. As you are aware, the FRIENDS of the Children's Justice Center of West Hawai'i (FCJC-WH) is a private non-profit corporation organized to administer one program, Enhancement and Basic Needs, to benefit children in West Hawai'i who have experienced abuse. No Hawai'i County funds were used for administrative expenses. The County of Hawai'i provided $15,000.00 for the Enhancement and Basic Needs program. This funding is critical to helping children in West Hawaii who are documented victims of sexual abuse and physical abuse or neglect or who are witnesses to violent crime. Over 29% of the children assisted through the County of Hawai'i grant were victims of sexual abuse and over 32% were victims of physical abuse. County of Hawai'i funds were used to support 209 requests helping 143 individual youth. Our Executive Director, Alice Daniel, will be pleased to provide additional information or answer questions regarding the report. Sincerely, ia4YZdc � / SGillam Board of Directors, Program Committee Chair FRIENDS of the Children's Justice Center of West Hawai'i FRIENDSae Children's Justice Center 66est Hawai'i Final Report for Hawai'i County Human Services Non-profit Grant for Fiscal Year 2007-2008 Enhancement and Basic Needs Program Client Services (Support) PUBLIC BENEFIT DERIVED FROM THE ENHANCEMENT AND BASIC NEEDS PROGRAM The County of Hawai'i grant to the FRIENDS of the Children's Justice Center of West Hawai'i (FCJC-WH) provides an important component of our work enhancing the lives of abused and neglected children in West Hawaii. The Countyof Hawai'i Human Services grant is critical for the success of the Enhancement and Basic Needs program. Statistical Background Information: From July 1, 2007 through June 30, 2008, the FCJC-WH approved and processed 697 requests assisting 378 individual children. Hawai'i County funds were used for 209 requests helping 143 individual children of whom over 29% were victims of sexual abuse and over 32% were victims of physical abuse. The attached report on the use of Hawai'i County funds provides detailed information regarding the type of requests funded for the entire 2007-2008 fiscal year. Program Highlights: Children's Justice Center Support: The FCJC-WH, as a private non-profit agency governed by a Board of Directors composed of professional and business leaders in West Hawai'i, provides basic support for the Children's Justice Center, a program of the State Judiciary, in a variety of ways. The FRIENDS help provide a warm, homelike setting where children can be interviewed about reports of abuse. A container of juice, a snack and a soft stuffed animal to hug are just a few of the ways the FRIENDS help. The FRIENDS also support the work of committees meeting at the Center and assist with the training of professionals. Food Coupons: Hawai'i County funds are used to purchase $5.00 gift coupons from the McDonald's and Subway restaurants. The coupons are provided to Department of Human Services, Child Welfare Division staff. The social workers and aides use the coupons when children are being taken into custody or being transported to or from court appearances. This is an important morale boost for the children. During the grant period, $300.00 from the County grant was used for this purpose. FRIEND Boxes: A FRIEND Box is provided to children taken into protective custody for the fust time or suddenly moved from one foster family to another. The box is decorated with a ribbon and includes: (1) a homemade, unique pillow case made and donated by the Aloha Quilters of West Hawai'i or by the Unity Church Kona-Kohala, (2) items for personal hygiene such as soap, a new wash cloth, tooth brush, tooth paste, dental floss, dental rinse, shampoo and a comb and (3) a $25.00 shopping card for items not provided by the Department of Human Services. The FCJC-WH has provided 164 such boxes to West Hawai'i children since the inception of the program in November 2003. Generally other grant funds are used for this service. Upon depletion of other funding, however, Hawai'i County funds would be used. Holiday Gifts for Teens: Since the Toys for Tots program is very successful in providing holiday gifts for young children, the FCJC-WH Board has identified a need to provide gifts to teenagers in foster care. One -hundred -nineteen gift bags were prepared in 2007 for these teenagers. The major portion of the gift project is funded by other grant funds, however Hawai'i County funds were used to purchase the baggies and some supplies such as pencils painted with holiday themes and other inexpensive treats. A $25.00 shopping card for Borders Books and Music is included in each bag. Twenty-one of these cards were provided to needy teens in 2007 using Hawai'i County funds. Extracurricular activities and camps: The FRIENDS helped several children participate in Tree Camp, Therapeutic Horse Camp and Y programs this year. $1700.00 of the County of Hawai'i grant fund was used to support participation in summer camp programs. In addition, County of Hawai'i funds were used for children to participate in the following sports programs: boxing, karate, swimming, track and field. Over $1000.00 was used in this way. The County of Hawai'i funds supported the participation of several children in * workshops with Aloha Performing Ar&pany, purchased a ukulele and helped pay for piano lessons. Winners'Camp: Through our Client Services: Enhancement and Basic Needs program, (July 1, 2007 -June 30, 2006), the FRIENDS assisted 33 trips for teens to attend the Winners' Camp on Oahu. Twenty three teens were helped to attend Winners' Camps during that time period using over $5,000.00 of Hawai'i County funds. The camp's innovative program is designed to provide critical tools for success in school and relationships and to foster personal growth. The Board of Directors of the FCJC-WH has found this camp experience to be a `life -changing" event for many of the teens who attend. One 17 -year-old girl wrote a Mahalo letter to the FRIENDS saying, "Winners' Camp helped me do things I never thought possible... This camp of yours is worth billions!" A foster parent recently wrote, "This is a spectacular program. Both our foster sons had a life changing experience. This is definitely something that every teenager should attend!" Another parent wrote, "I see a huge difference in my kid." Another 12 -year-old boy wrote, "I loved everything" The Board makes a major commitment each year to support Winners' Camp participation by teens who have been abused. The FCJC-WH Board has also made a commitment to develop follow-up activities for the returning campers that will reinforce the values, skills and goals set while attending camp. These events have brought together a number of community leaders and organizations. A grant from the West Hawaii Fund has supported the initiation of these efforts. The Winners' Camp graduates attended a retreat at Kalopa State Park over Martin Luther King weekend in January 2007. We were delighted that Winners' Camp graduates from East Hawaii were also able to join us for that weekend. To date, it has not been necessary to use Hawai'i County funds for follow-up activities, however the reunion activities reinforce the campers' positive experience and enhance the effectiveness of the County of Hawai'i funds used to send them to camp. EN.HANCEM_ N.MRBASI1 NEEDS EM.4PENDITiU,RES 20002008 FN CO.U,�IITIIY O.F HA , AI. I IN Expenditure Category 2007 2008 TOTALS Client Support through Children's Justice Center $ Enhancements/Other $ 323.63 $ 542.90 $ 866.53 Emergency/Basic Needs/Other $ 20.00 $ 20.00 thiectic Lessons $1,082.86 0.. $ 1,082.86 Clothing $ - $ 100.00 $ 100.00 Christmas bags - teens $ 956.45 $ - $ 956.45 Dental $ $ - $ - Education $1,464.60 1 $ 1,130.77 $ 2,595.37 Food Coupons $ 100.001$ 200.00 $ 300.00 FRIEND Boxes $ - $ - $ - Graduation Expenses $ 41.25 $ $ 41.25 Medical $ - $ - $ - Music Lessons $ 120.00 $ - $ 120.00 Performing Arts $ 419.73 $ 105.31 $ 314.42 School Break Programs $ 425.39 $ 425.39 School Pictures/Yearbook $ - $ - $ - School Supplies/Fees $ $ - $ - Summer Cams $ - $ 1,700.00 $ 1,700.00 Therapy $ 39.57 $ - $ 39.57 TraveVTransportabon $ 989.80 $ 83.00 $ 1,072.80 Winners' Camp $ - $ 5,365.36 1$ 5,365.36 TOTALS: $ 5,963.28 $ 9,036.72 $ 15,000.00 • ATTACHMENT Summary of FY 2007-08 Income AGENCYIORGANIZATION: FRlENDS of the Children's Justice Center of West Hawaii PROJECT NAME' Enhancement and Basic Needs Program County of Hawaii $ 15,000.00 State of Hawaii $ 0.00 Federal Funds $ 0.00 Private Foundations $ 74,875.00 United Way Funds $ 346.91 Admissions $ 0.00 Donations $ 38,070.28 Fundraising $ 640.00 Pay Phone $ 0.00 Vending Machines $ 0.00 Service/Program Fees $ 0.00 Third Party Reimbursements $ 0.00 Tuition $ 0.00 Client Private Fees $ 0.00 Interest Income $ 5,861.00 Others (please list) 0.00 a. $ b. $ C. $ County of HawaN - Office of the County Clerk Human Services Grants - FY 2007-2008 Summary of FY 2007-08 Grant Expenditures ATTACHMENT 2 AGENCY/ORGANIZATION: FRIENDS of the Children's Justice Center of West Hawaii PROJECT NAME: Enhancement and Basic Needs Program County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 • 21. • GOODWILL INDUSTRIES OF HAWAII, INC. 21 Goodwill • Industries of Hawaii, Inc. ' 2008 AUG 29 PM 2 09 August 26, 2008 FTW VR - Hilo .. -- 200 Kanoelehua Avenue, Suite 102 - Hilo, HI 96720-4648 ' Business: (808) 933-9675 Facsimile: (808) 933-9673 Office of the County Clerk 500 Kalanianaole Avenue, Hilo Administrative Office Suite 1 Hawai'i County Council Hilo, HI 96720-4756 ATTN: Year -End Report Business: (808) 961-0307 Facsimile: (808) 969-3861 25 Au uni Street p Hilo, HI 96720 Hilo Retail Store 500 Kalanianaole Avenue, Suite 1 Hilo, Ht Business: (80) 756 961 Business: (808) 961-6427 Dear Office of the County Clerk, `7 Facsimile: (808) 969-3861 This will serve as the narrative report in regards to the FY 2007-2008 Job Connections Grant Award of $28,500 for Goodwill Industries of Hawaii. 200 Kanoelehua Avenue, Suite 102 Hilo, HI 96720-4648 Business: (808) 934-8118 During the fiscal year 2007-2008, Goodwill Industries of Hawaii received Facsimile: (808) 934-8106 $28,500 from the County of Hawaii. Goodwill Industries invested these grant monies to create a Work -Experience Program to provide wage Ola I Ke Hans Youth Program subsidy for participants with disabilities who are enrolled in a Goodwill 500 Kalanianaole Avenue, Suite 1 Hilo; HI 9 6 720-4 756 Industries training program. Participants were able to choose to Business: (808) 961-0307 participate in the Janitorial Program or the Textiles/Wares Processing Facsimile.: (808) 969-3861 Program. The Work Experience program followed guidelines as set forth by the Department of Labor. Goodwill Industries has a sub minimum Weiver Program wage certificate that requires the following: a standard be set for each 500 Kalanianaole Avenue, Suite 1 Hilo, H196720-0756 work station, community wage survey be conducted annually, and that y 9 i( y Business: (808) 961-0307 each participant's productivity is measured. every six months. Goodwill Facsimile: (808) 969-3861 followed each standard in the implementation of the Work Experience Program. FTW GO - North Hilo 13 Kekaulike Street Hale, HI 96720-2462 Preliminary Training through a mentoring program was conducted during Business: (808) 933-0314 the first two weeks of entry into the program. Daily staff supervision of Facsimile: (808) 933-8856 work activities was performed in order to provide continual instruction and to reinforce correct work procedures. Participants received a bi-monthly FTW GO - South Hilo paycheck as determined by the hours they worked. 1990 Kinoole Street, Suite 102 Hilo, HI 96720-5293 Business: (808) 981-2860 Through the grant award, 19 individuals with Developmental Disabilities Facsimile: (808) 981-2892 learned the power of work, experienced the joy of. a paycheck, learned valuable vocational skills and are progressing in their goals toward self- FTW TAONF-Hilo sufficiency. 200 Kanoelehua Avenue, Suite 102 Hilo, HI 96720-4648 - - Business: (808) 933-9675 - -, Facsimile: (808) 933-9673 FTW VR - Hilo .. -- 200 Kanoelehua Avenue, Suite 102 - Hilo, HI 96720-4648 ' Business: (808) 933-9675 Facsimile: (808) 933-9673 Funding from the County of Hawaii was used to train and compensate the individuals. Training was provided to allow them to attain and maintain skills in the areas of making choices, mobility, community access, communication, interpersonal relationships, social competency, money management, and pre -vocational readiness. Each participant's goals were developed in an Individualized Plan. Assistive devices were purchased which included tables and garment racks with correct height for people in wheelchairs. These devices strengthened the program and increased the comfort, productivity, and success of participants. Program participants were provided with valuable work experience to enhance their skills in a real work environment and learned the value of earning a paycheck. Mahalo nui loa to the County of Hawaii for helping Goodwill Industries Of Hawaii make such a positive impact on these individuals and their. t?. families. Respectfully Submitted, MaryIlee Program Manager Developmental Disabilities Services f' k/i(lacsc%,� Bettye Williams Hawaii County Operations Director • Summary of FY 2007-08 Income 0 ATTACHMENT 1 , AGENCY/ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Work Experience for Persons with Disabilities R 1f NUE S`<JURCES FUNDS REG VED: FY 070 $ 19_t�,2007—.lgn 30,,200 28,500.00 County of Hawaii State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Mahcines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Operating Funds $ b. $ C. $ oQ�TsAt. RE ENUES 2e;5oo�olx County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2007-2008 • ATTACHMENT2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Goodwill Industries of Hawaii, Inc, PROJECT NAME: Work Experience for Persons with Disabilities 13udgetpte aLy Flr20070a(BTlOt97—tu 1a61 ACTUAL,EXP,ENOtTIIkES 1. Personnel: Salaries (For employees supported by County grant funds only) $ 22,357.00 2. Employee Benefits -Health 8 Dental Insurance;Other Benefits (For employees supported by County grant funds only) $ - 3. Payroll Taxes - FICA, SUI, Workers' Compensation, TDI (For employees supported by County grant funds only) $ 1,983.00 4. Professional Fees - Legal; AccountinglBookeeping; Audit Fees; Administrative Fees; Other $ 2,668.00 S. Supplies - Office, Program; Consumable; Telephone; Postage 8 Freight, Other $ 1,492.00 6. Occupancy - Rent; Utilities; Repairs 8 Maintenance 7. Equipment - Purchase; Rental; Repairs & Maintenance 8. Insurance - General Liability, Auto: Fire; Board Insurance 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ - 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement IOTA Hems -1�4; i �. �►....�. County of Hawai'I - Human Services and Economic Development Committee Nonprofit Grants - FY 2007.08 • 22. GRASSROOTS COMMUNITY DEVELOPMENT DBA `OLA`A COMMUNITY CENTER `*a 0 • OCA 4 cOnfrMc NITYOFN77UP- Z,5-0S6,S/CEAA (-P,4H0.4 HA( 76tF4A , PANfi. f K1=AfFGG hf�6��° �.a m :) cn August 28, 2007r' cD --.: -. N co Office of the County Clerk Hawai'i County Council _ Ben Franklin Buildin� 333 Kilauea Ave., 2° Floor Hilo, HI 96720 RE: FY 2006-2007 Grant Award: $42,500 Kupukupu After -School Program Aloha, Enclosed please find the narrative and financial report for Ola'a Community Center's Kupukupu After -School and Summer Program. Grassroots Community Development Group dba Ola'a Community Center is grateful for the support from the County of Hawaii of this important youth program. Mahalo nui-loa, Trina Nahm-Mijo Board President • • GRASSROOTS COMMUNITY DEVELOPMENT GROUP dba OLA'A COMMUNITY CENTER KUPUKUPUAFTER-SCHOOL AND SUMMER PROGRAM County of Hawaii — Final Report FY 2007 — 2008 Public Benefits Derived Ola'a Community Center (OCC), located on the grounds of the old Kea'au Middle School, was able to serve an average of 25-30 middle school youth during the school year Monday through Friday, 1-5 p.m., with their free After -School program. Kupukupu participants are expected to follow a code of responsible behavior. Initially funded as a drug prevention program through the Hawai' i Island Meth Initiative, the program continues to maintain a strong drug prevention component, as well as prosocial skill development, recreational opportunities, special skill workshops, cultural awareness, and arts and crafts. Kupukupu supports and guides its members to become community leaders and engaged citizens. Through weekly "Monday Circles", youth are encouraged to share their thoughts and opinions with their peers about both personal and social issues. One of the goals of the Kupukupu program is to support activities which give youth opportunities for leadership development and multi -cultural understanding. County funding provided for the majority of staffing needs this year which is very important to maintaining the quality of our program. It also provided support for necessary operational costs like xeroxing, telephone and the continued short-term lease of a SUV for field trips, community and cultural engagement and collaborative efforts with other youth programs. Program Highlights Collaborations with other community and educational organizations dealing with youth development continue to grow. In October, OCC sponsored "Ola a Roots" as a multi -generational community event at the Eagles Club in Kea'au. Kupuna and long- term residents of the area were invited to "talk story" about the history and importance of the area. Collaborating with Kea'au Middle College and Kea'au Youth Business Center located across the street from OCC in the Kea'au Town Center, the event featured dinner prepared and served by the youth in these programs utilizing their certified mobile kitchen trailer. Also, about 20 students from HawCC and UH -Hilo attended as part of their service learning experience through the colleges. The event is now projected to be an annual event to celebrate and provide community bonding which will be sponsored by OCC. Mahalo nui loa for making it possible to provide a safe, caring, and stimulating environment for our youth which increases social bonding with peers, adults, and the community; reduces risky and antisocial behaviors; and educates them about healthy lifestyles and values. ATTACHMENT Summary of FY 2007- 08 Income AGENCY/ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Kupukupu After -School and Summer Program REVENUE SOURCES FUNDS RECEIVED: FY 2007-2008 County of Hawaii $ 50,000 State of Hawaii Federal Funds Private Foundations United Way Funds Admissions Donations Fundraising $ 5,084 Service/Program Fees $ 1,050 Third Part Reimbursements Client Private Fees Interest Income Others lease list a HI Meth. Initiative $ 17,720 b Kuki'o Grant $ 5,000 Total Revenues $ 78,854 ATTACHMENT Summary of FY 2007- 08 Expenses AGENCY/ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Kupukupu After -School and Summer Program Budget Category Actual Expenditures FY 2007-08 1. Personnel: Salaries (For employees supported by $ 34,462 County funds 2. Employee Benefits 3. Payroll Taxes -FICA, SUI, TDI (supported by $ 7,276 County funds 4. Professional Fees 5. Supplies: office, program; consumable, telephone; $ 1,285 postage; other 6. Occupancy — Rent; Utilities; Repairs & Maintenance 7. Equipment — purchase, rental; Repair & $ 5,100 Maintenance 8. Insurance — General Liability; Auto; Fire; Board Insurance 9. Operations — Printing; Publications/Subscriptions; $ 1,877 Memberships; Staff Training 10.Travel — Airfare; Per Diem; Auto Rental; Mileage Reimbursement 11 Other — Tax Screening; Client Assistance; Contract Services; Misc. Total (Items 1-11) $ 50,000 23. HABITAT FOR HUMANITY 23- ' M, Building houses, building hope Tom Whittemore Board President Brenda Lam Vice President Chris Krueger Secretary Daisy Mitchell Treasurer Laura Aquino Alan Brooks Bram Tina Clothier Richard Emery Pete Hendricks Gene Leslie Bob Lindsey Diane Quitiquit Habitat for Humanity West Hawaii, Inc. PO Box 4619 Kailua-Kona, HI 96745 Phone(808)331-8010 Fax(808)331-8020 habitatkonag hialoha.net www.habitatwesthawaii.org Habitat for Humanity® West Hawaii Enclosed please find the year end report from Habitat for Humanity West Hawaii, Inc. Mahalo for your continued support of our affiliate. Sincerely, Vickie Dannals Executive Director 0 August 29, 2008 On � rn rri Gwendolyn Kupahu _,L w 333 Kilauea Avenue, Second Floor Ben Franklin Building 3 Hilo, HI 96720 Aloha Gwendolyn, O c t Enclosed please find the year end report from Habitat for Humanity West Hawaii, Inc. Mahalo for your continued support of our affiliate. Sincerely, Vickie Dannals Executive Director County of Hawaii Nonprofit Year -End Report Habitat for Humanity West Hawaii, Inc. This has been a very exciting year full of growth and new opportunities for Habitat for Humanity West Hawaii. We successfully completed several service projects in the community including a senior rehab, volunteer teams assisting at the Ironman and Lavaman Triathlons, a beach clean up, and repairs and painting at a local church. We have also begun our first home for the year for a family in Ocean View and have plans to start our second home in September. That second home will mark the beginning of our new partnership with the Department of Hawaiian Home Lands and will be built in Kawaihae for a Native Hawaiian family of 5. We are excited to begin this new partnership and are working to secure families for an additional two homes for Native Hawaiians. In addition to our home building projects, we are approaching the one-year anniversary of the grand opening for our new Restore. The Restore has been a major success thus far for our affiliate and has proven to be a positive undertaking. We estimate that already the Restore has been able to channel nearly 130,000 pounds, roughly 68 tons, of reusable materials away from our County's landfills. We only include the weights of items purchased from our store in this amount, so there is additional inventory not even counted yet. The Restore customer base continues to grow each month as word spreads throughout the community. Our Restore Manager has been working hard to build partnerships with local businesses and contractors to solicit donations. We also had an AmeriCorps VISTA volunteer for the year working with Restore development to help put systems in place. Due to the tremendous response we have received from customers about this store, we are finding the need to supplement our 13 - member volunteer base with an additional staff member. To accommodate this need, we are looking to hire a Restore Assistant Manager to help run daily operations. The Restore has been a great success thus far as it offers the community an outlet to find building materials at deeply discounted prices and keeps quality reusable items out of our county's landfills. It is our hope that by 2010 the Restore will be able to assist us with furthering our mission of building affordable homes by providing the funding for at least one home. We have also been working hard to increase our building capacity so we can bring our affiliate to the next level. There are numerous volunteers who started working with us during our Blitz Build last summer who have returned to help with the new homes. • ATTACHMENTI Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Habitat for Humanity West Hawaii, Inc. PROJECT NAME: General Operating Support/Staffing County of Hawaii $25,000 State of Hawaii $ Federal Funds $ Private Foundations $59,765.14 United Way Funds $15,500.02 Admissions $ Donations $44,257.88 Fundraising $11,651.14 Pay Phone $ Vending Machines $ Service/Program Fees $1,200 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 • • ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Habitat for Humanity West Hawaii, Inc. PROJECT NAME: General Operating Support/Staffing Budget Category FY2007-08 (07/01/07-06/30/08) ACTUAL EXPENDITURES $ 9,399.51 $_11.631.99 $ 3.968.50 TOTAL (Items 1-11) II $ 25,000 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 24. HALE KIPA • HAWAII ADVOCATE PROGRAM `ZI. From: Steve Pavm cSPavao0halekipa.org> Subject: RE: HSEDC raining final non profit reports for 2007-M Date: October 30, 2008 1:57:09 PM HST To: Tiffany Edwards Hum anewswomangmac.mm> &I Attachment 57.0103 Save Dear Ms. Edwards please find attached the financial report for our gran I will complete the narrative and forward to you asap. We recently bensitlon ed our entire database system and encountered massive challenges with that transition. I apologize for the delay. Mahalo Steven G. Pavao, MHRD Neighbor Island Program Director Hale Kips, Inc. P.O.Box 284 Hilo, Hawaii 86721 spavao0halekipa.org Phone: (808)969-1935 Cell: (808)7560524 Fax: (808)969.3276 www.haMaWorg Hale Kips improves the lives of youth through shelter and support: through commitment and advocacy. 'Many persons have a wrong idea of what oonslilulas happiness. It is not through self -gratification but through fidelity to a worthy cause' -Helen Keller CONFIDENTIALITY NOTICE: This e-mail message, Waiting any attachments, is for tite sole use of the intended recipients) and may contain confidential and privileged information. Any unauthorized review. use, disclosure or distribution is prohibited. it you are not One intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. ---Original Message— From: Tiffany Edwards Hum [maittomewswoman®mac.com] Sem: Thursday, October 30, 20081:18 PM To: Tiff Jeff And Com Hunt Cc: enaeole®m.hawaii.hLus Naeole Subject: HSEDC missing final non profit repots for 2007-08 October 30, 2008 To whom this may concern: To date, the following non profit agencies have not submitter) final reports for the County Council Human Service and Economic Development Committee gram loi fiscal year 2007.08: - Aro of Hilo, $30,000 grant - Hare Kips, Hawaii Advocate Program, $50,000 gram - Kapiolani Medical Center. $10,000 gram (Final reports also not received for fiscal years 2005-06 and 2006-07.) - Laupefoehoe Train Museum, $40,000 gram Please see attached document noting the reporting requirement and the fact final final reports are due Whit 30 days of the June 30 fiscal year ending. Also, rate that failure to submit final grant reports may aged tubae fund". Please submit your final report via email to this address Immediately or provide a written caplanatlon for your agencys failure to submit Bre tan profit Mal report in a timely manner. LJ • RespecNWN, Tdfany Edwards Hunt Outpmg Legmiamre Asshtard to Puna Cowkdlwoman Emily Haeole, Human Services and Economic Deve"unent Committee Ctutawoman (808)998-8592 newswoman®mac.com is PSIp v1� N PTIm•100SOfOm P�'!NN�N pm N�nfGNNry ,ry pS0~O N $�IYjM•JI]rli �j I��VTV'�gq�pprvT ONn I��p.+P PMNmpppp����Pn NN 1U„afY]yJ gOCQO V �Sm 'fi N �rvNPO�O NSI ION .w °�N tT I•INN�p T O+ mON Opp��� GQ�' 1Vp~NNV'Y Vippppy �D N �yiP �n Hy qqq ti YY��.. �. 8 N 00 OWN p]I°b VmpPpNO�Im P Nm O � C .y0 � m~PNPNPb�NNO1M•INNNm NQNPy N N 1� VN0 O N pQp�p . 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HAWAII CENTERS • INDEPENDENT LIVING 25 Summary of FY 2007-08 Income AGENCY/ORGANIZATION: HAWAII CENTERS FOR INDEPENDENT LIVING PROJECT NAME: INDEPENDENT LIVING SERVICES County of Hawaii -Human Services and Economic Development Committee Nonprofit Grants — FY 2007-2008 County of Hawaii $ 15,000 State of Hawaii $ 588,832 Federal Funds $ 875,357 Private Foundations $ 20,000 United Way Funds $ 55,080 Admissions $ 0 Donations $ 6,047 Fundraising $ 0 Pay Phone $ 0 Vending Machines $ 0 Service/Program Fees $ 0 Third Party Reimbursements $ 0 Tuition $ 0 Client Private Fees $ 0 interest Income $ 10 516.70 Others (please list) a. $ b. $ C. $ T2MEEZENut County of Hawaii -Human Services and Economic Development Committee Nonprofit Grants — FY 2007-2008 E • Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: HAWAII CENTERS FOR INDEPENDENT LIVING PROJECT NAME: INDEPENDENT LIVING SERVICES Budget Category FY 2007-08 (07/01/07-0660/08) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds only) $ 7,458.58 2. Employee Benefi = Health 4t,51 11 ; Othe efits (For employees supported by County grant funds nly) $ 1,532.22 3. Payroll Taxes -FICA SUI, Worke s Co pensatton TDI (For employees supported by County Brent funds nly) $ 803.63 Professional Fees - Legal; Acooun ing/Boo eeping; A dit Fees; Administrative Fees Other $ 1,058.13 5. Supplies -Office; Program; Consumable; Telephone; Postage & Freight, Other $ 256.21 6.Occupancy -Rent; Utilities; Repaus &Maintenancece $ 2,156.48 7. Equipment- Purchase; Rental; Repairs &Maintenance $ 127.47 8. Insurance -General Liability; Auto Fire; Board Insurance $ 326.69 o 9. Operations -Printing; Publications/SubscnpGons; Membership Dues; Staff Training; Auto Gasoline Purchase $ 869.49 10. „ Travel -Airfare; Per Diem; Auto Rental; Mileage Reimbursement . $ 829.10 .19. Other— Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 337.81 TOTAL (Items 1-11) $ 15,755.81 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY2007-08 HAWAII COUNTY REPORT 07/01/2007 to 06/30/2008 Subpart IIBI - Consumers Served During the Reporting Year A. CSRs Carried from previous year 146 B. CSRs started since October of the reporting year 105 C. Total consumers served: A + B = C 251 Subpart 11611 - Consumer CSRs Closed by June 30 of the Reporting year A. Moved 28 B. Withdrew 23 C. Died 7 D. Completed all goals set 52 E. Other 4 F. Total Closed CSRs: A + B + C + D + E = F 114 Subpart IIBIII - Consumer CSRs Active at End of the Reporting ( 137 Subpart IIBIV - Consumer Plans and Waivers A. Number of individuals who signed a waiver of pain 2 B. Number of individuals with whom an ILP was developed 248 Subpart IIBV - Age A. Under6 0 B. 6-17 5 C. 18-22 12 D. 23-64 147 E. 65 & Over 85 F. Unknown 2 Subpart IIBVI - Gender A. Female 135 B. Male 115 Subpart IIBVII - Ethnicity (Select one) A. Hispanic or Latino 12 B. Not Hispanic or Latino 239 Subpart IIBVIII - Race (Chose one or more) A. American Indianor Alaska Native 5 B. Asian 39 C. Black or African American 11 D. Hispanic or Latino 12 E. Native Hawaiian or Other Pacific Islander 57 - <. F. White 128 Subpart IIBIX - Disability A. Cognitive 4 B. Mental/Emotional 23 C. Physical 38 D. Hearing 32 E. Vision 4 F. Multiple Disability 150 G. Other 0 SUBPART IIC - INDIVIDUAL AND COMMUNITY ACHIEVEMENTS AND SERVICES Subpart IICI - Individual Consumer Achievements Met A. Self-Advocacy/Self-Empowerment B. Communication C. Mobility/Transportation D. Community Based Living E. Educational F. Vocational G. Self -Care H. Information Access/Technology I. Personal Resource Management J. Relocate from Nursing Home or prevent Nursing Home Placemer K. Community Social Participation L. Other Goals In Goals Set Achieved Progress 21 9 21 2 2 1 4 4 3 65 42 69 2 0 3 5 1 5 24 15 23 45 42 22 15 12 9 0 0 0 2 3 3 33 19 24 • 26. HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL 26 . HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL 47 Rainbow Drive Hilo, Hawaii 96720-2013 Tel: (808) 961-2681/Fax: (808) 961-5201 August 29, 2008 Jon Henricks Office of the County Clerk County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Mr. Henricks: In response to County of Hawaii Non -Profit Year -End reporting requirements, the Hawaii County Economic Opportunity Council (HCEOC) is submitting the following: Final Narrative, Summary of Income and Summary of Grant Expenditures for our FY 2007-08 Transportation Services Program. If you require further information or clarification, please call Jessica Yamamoto or Toshie Miyasaki at 961-2681. Funding for our Transportation Program is essential for enhancing the quality of life for our clients. Thank you for your continued support and assistance. Sincerely, Geor Yo y a Exec tive irector Enclosure • HAWAII OUNTY ECONOMIC OPPORTUNITY COUNCIL TRANSPORTATION PROGRAM FINAL REPORT FY: July 1, 2007 — June 30, 2008 SERVICE: Elderly, Disabled and Pre-school Transportation GRANT AWARD: . $75, 000 A. SCOPE OF SERVICES HCEOC'S Transportation Program promotes an independent, healthy, enriched lifestyle for low- income elderly, disabled and pre-school children, with the overall goal of linking this target group with public and private resources to expand their socialization opportunities and reduce problems of isolation. Provide 800 elderly with demand -response transportation services from home to resource facilities to give them access to social services, rehabilitation centers, adult day care facilities, nutrition and feeding programs, shopping, medical treatment, recreational activities and other public and private services to sustain them in independent living. 2. Provide 300 disabled persons, including the non-ambulatory who require special equipment, with demand -response transportation from home to resource facilities, to give them access to rehab services, employment and training opportunities, medical treatment, shopping and other public and private services to sustain them in independent living. Provide 200 pre-school children with demand -response transportation from home to Head Start Centers to give them access to educational activities. 4. Maintain a fleet of clean operable vehicles to ensure regular, dependable transportation for the targeted clients. B. HOW FUNDS USED Funding for the program has helped to pay for salaries and fringe benefits for drivers, two supervisors and other support personnel on pro -rated time, gas and oil, vehicle maintenance repair expenses, insurance and other program support costs such as supplies, telephones and utilities. C. BENEFITS DERIVED The public benefits derived are substantial versus the cost of operating the program. HCEOC is the lone agency in the county who provides transportation services specifically serving low-income persons. Elderly persons, disabled and pre-school children who had no means of transportation other than HCEOC vehicles, were linked with financial institutions, post offices, shopping areas, medical facilities, pre-schools, nutrition sites, rehab and day care centers. Services were provided to and from the client's home to these resource centers and agencies, where immediate needs of the passengers were addressed, thus allowing participants to become self-sufficient economically and socially to help them live healthier more fulfilling lives. Elderly and disabled persons specifically were able to remain in their homes and be independent of others. Children participated in the Head Start Program, which prepared them for regular school and • • permitted their parents to work. Especially important and necessary is transportation of persons to dialysis treatment center. Without HCEOC's transportation services, the participants we serve would become isolated and disassociated from society. D. COORDINATING RESOURCES HCEOC has worked closely with public and private agencies to coordinate and plan schedules, services and referrals of clients. Collaboration with these agencies identified gaps in services and provided for the needs of our target population. West Hawaii j, Brantley Center District: 2. Hawaii Island Adult Care Center ?, Hilo Vocational Rehab Center 4 HI County Nutrition Program S.HI County Elderly Activities Division Senior Centers G Salvation Army - Interim Home . Nursing Home Without Walls g Kona Adult Day Care Center �I St. Francis Dialysis Center /O Kona Hospital Permanent Resident Care Department of Health / 7- Rehabilitation of Kona (3 Hawaiian Rehabilitation (4t Hamakua Health Center 'North Community Hospital EastHawaii �. Hawaii Island Adult Care Center SHawaii Veterans Center 74jfo� District: , 2 -,Hilo Vocational Rehab Center {o•Pahoa Family Health Center 3, Hale O'luea -�-•St. Francis Dialysis Center ¢HI County Elderly Activities S East Hawaii Goodwill Industries Division Senior Centers HI County Nutrition Programs E. STATISTICS ON THE NUMBER OF CLIENTS SERVED A total of 1,042 unduplicated participants were provided transportation services this program year. The number of unduplicated persons served and the number of passenger trips made during the year were as follows: Number of Number of Persons Served Passenger Trips ELDERLY 584 54,559 DISABLED 138 16,122 PRE-SCHOOL 320 36,958 TOTAL 1,042 107,639 The HCEOC Transportation Program accomplished its program objectives of providing transportation services for disadvantaged elderly, disabled and pre-school children throughout Hawaii County. •ATTAIMENT 1 Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Hawaii County Economic Opportunity Council PROJECT NAME: County Transportation Services REVENUE SOURCES FUNDS RECEIVED: FY 2007-08 (July 1, 2007 - dune 30, 2008) County of Hawaii S K State of Hawaii $ 373,825 Federal Funds $ 296,171 Private Foundations $ - United Way Funds $ Admissions $ - Donations $ 3,397 Fundraising $ - Pay Phone $ - Vending Machines $ - Service/Pro ram Fees $ 645 Third Party Reimbursements $ - Tuition $ - Client Private Fees $ - Interest Income $ - Others lease list $ - a. State Medicaid $ 7,175 b. County of Hawaii Transit Agency $ 426,000 c. Hawaii County Council $ 75,00 TOTAL REVENUES Is 1,182,213 County of Hawaii - Legislative Auditor's Office Human Services Grants - FY 2004-2005 • ATTACHMENT2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Hawaii County Economic Opportunity Council PROJECT NAME: County Transportation Services County of Hawai'i - Legislative Auditor's Office Human services Grants - FY 2004-05 FY 2007- 08 (07101107 - 06130108) Budget Category ACTUAL EXPENDITURES 1. Personnel: Salaries 'For employees supported by County rant funds only) $ 35,058 2. Employee Benefits - Health & Dental Insurance; Other Benefits For employees supported by County rant funds only) $ 7,001 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI For employees supported by County grant funds only) $ 5,115 4. Professional Fees- Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 1,112 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 951 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 786 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 6,870 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 5,693 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 12,414 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ - 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ - TOTAL (Items 1-11) $ 75,000 County of Hawai'i - Legislative Auditor's Office Human services Grants - FY 2004-05 • 2,7. HAWAII ISLAND ADULT CARE • 27 �� ?AWVYIILAND ADULT CARE, INC. Caring Service since 1976 34 Rainbow Drive to Hilo, Hawai'i 96720 v Phone (808) 961-3747 v Fax (808) 961-3740 v www.HawaiilslandAduItCare.org August 28, 2008 Human Services and Economic DevelopmentCommittee County of Hawaii 25 Aupuni St. Hilo, HI 96720 Dear Committee Members: Enclosed is our final report for the fiscal year 2007 — 2008 Human Services grant. If there are any questions please -do call.: We apprec,iate,the.opportunity,to serve our elderly community with the assistance of your grant funding. Thank you very much for the assistance for', our low income needy community to be able attend our Hilo Adult Day Center! Much Aloha Paula Uusitalo Executive. Director Hilo Adult Day Center r . Senior Helpers v .,..Caregiver Connection, • . Small.Group Home To provide adult/frail elder care services to our clients in a family environment that is safe &f filled with love, and provide support to their families & care givers. August 25, 2008 Grant Award: $18,000.00 To: Hawaii Island Adult Care, Inc. Program: Hilo Adult Day Center Fiscal Year: July 1, 2007 - June 30, 2008 • Public Benefits Derived from the Award of County Grant Funds This grant pays for our frail elders, physically and/or mentally challenged adults and those with Alzheimer's disease and other related dementia to attend day care. The primary group assisted are the "gap group" those above poverty level, therefore unable to receive any state funded tuition assistance but unable to afford full costs of attending the center. These individuals do not begin to attend day care by choice, attending comes from their doctors' recommendations or the families' concerns over their safety being at home alone. Public benefits derived are in very distinct areas. Attending our adult day center gives our elders and handicapped individuals the opportunity to continue living at home, gives them dignity and independence during these less functional years of their lives, and provides the opportunity to continue to be a part of family and community as much as is possible. It also provides much needed socialization and a safe haven during the daytime. It has been documented in nationwide studies that attending an adult day care center gives participants enjoyment in life, activities, and something to look forward to. This lightens their depression, inspires them to take care of themselves and subsequently they have fewer health problems requiring fewer hospitalizations. Thus, another important public benefit is that Medicare and Medicaid taxes are less burdened. When an elder has a fall, they often end up in the hospital, and many times are then placed in long term care. Attending the center can alleviate both, and the taxes saved also. Nursing homes in our state of Hawaii, are 90% funded by Medicaid tax dollars. Caregiver burnout can and often does lead to pre -mature institutionalization for their loved one. Caregivers also often get ill and can no longer take care of their loved ones, the stress is often the cause of an illness. Having their loved one attend our day center gives much needed respite, helping caregivers to continue to do their job. Additionally many caregivers are able to continue their employment, knowing their family member is safe at our adult day care center. Hawaii Island Adult Care, Inc. 0 This year this grant paid for twenty-nine individuals to attend the center, many for a number of months. The cost share assistance is of great value, and the families and caregivers appreciate the opportunity to be able to utilize adult day care with the help from the County of Hawaii Human Services grant! 2 • • 1 ATTACHMENT Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Hawaii Island Adult Care, Inc. PROJECT NAME: Hilo Adult Day Center REVENUE SOURCES County FUN s REcEI, E � : F zoo? 08 (July 1, 2007 -June 30, 2008] County of Hawaii $ 18,000- 8,000-State Stateof Hawaii $ 114,916- 14,916-Federal FederalFunds $ 69,629- 9,629-Private PrivateFoundations $ 131,994- 31,994-United UnitedWay Funds $ 25,000- 5,000-Admissions Admissions $ Donations $ 12,164 - Fundraising $ 25,227- 5,227-Pay PayPhone $ Vending Machines $ Service/Program Fees $ 37,501- 7,501-Third ThirdParty Reimbursements $ Tuition $ 475,570- 75,570-Client ClientPrivate Fees $ Interest Income $ 2,645- ,645-Others Others(please list)" a. SEE program reimbursements $ 37,757- b. PIN grant management $ 11250- ,250 -c. c.Misc. $ 2,463- ,463- County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 • ATTACHMENT 2—] Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Hawaii Island Adult Care, Inc. PROJECT NAME: Hilo Adult Day Center County of Hawaii —Office of the County Clerk Human Services Grants— FY 2007-2008 Budget Category FY2007-08 (07/01/07-06/30/08) ACTUAL EXPENDITURES 1. Personnel: Salaries {for mployees supported by Eouaty grant fund $ 2. Employee B nefits •Health &Dental 1 s nce, 0 er Bene is (For employees supported t County grant funds $ 3. Payroll Taxes - FIG SUI, Worker's • mpens Con, TD (For employees supported by Goun grant funds 4 Prof ssional Fees - Legal; A ounting/Bookkeeping; Audi Fees; Administrative Fe s, the $ 5. Supplies -Office; Program; Consumable; Telep on ; Pos age & Freight B. Occupa cy -Rent; tilities; R psi &Maintenance 7. Equipment - Pureha e- Rental Repai &Maintenance 8. Insurance - General Liability; Auto Fire NDOA Board Insurance 9. Oper-rnPotns; em ershlp Dues; 5taffTralning; Auto Gasoli a Purchase $ i'0. Travel -Airfare; per D em, Aut Rental ileage Reim u ement $ Y1. Other-; Clie t Assistance; $ 18,000.00 TOTAL (Items 1-11) $ 18.000.00 County of Hawaii —Office of the County Clerk Human Services Grants— FY 2007-2008 0 28. HAWAII ISLAND HIV/AIDS • FOUNDATION W. Kailua-Kona OfficeHSI Island HIV / AIDS Founon Hilo Office .75 240 NaniKailua Drive, Suite 5 16-204 Melekahiwa PL. Suite I - Kailua-Kona; Hawaii 96740 - 75-240 Nam Kailua Drive, 'Suite -5 - Kca`au, Hawai•i96749 Fax:908-33 1-07627 Kailua-Kona, HaW$l"l 96740 ..Phone: 982-880211 August 18, 2008 County of Hawaii j Attn: Year End Report Hawaii County Council C 25 Aupuni Street Hilo, HI 96720. Re: Final Report Fiscal Year 2007/2008 Transmission Prevention for Women in West,Hawaii County Gentlemen:. Enclosed please find our Svrring 0 ant` Expenditures, Summary of Income and Narrative detailing the use of County fiinds for the just ended fiscal year. If you have any questions, please feell ee to contact me: Sincerely, All ISLAND HIVE/AIDS FOUNDATeIOO N / Georgie Ke e y T ' • Executive D rectorf /gk Enclosures ; Email: hihaf@hiha£org Website: http://www.hihatorg NARRATIVE REPORT -FINAL,, FISCAL YEAR'2007/2008 HAWAII.ISLAND HIV/AIDS FOUNDATION-KONA " Our application for funding from the County of Hawaii.centered on providing in depth transmission prevention education and support to a minimum of 28 HIV+ women . in West Hawaii County and,implementatiorrof;the Sista Project to 40-50 highly at risk' women in West Hawaii County.. The major goal was to decrease the incidence of HIV transmissioriwithin our County;. We initiated,the program by an in depth review or initiation of a prevention service plan for. all 28 HIV+ women within the first month, which wasaccomplished.., Additionally, 3 more women, during the course of the year, were added as participants £or, " a total of 31,HIV+ women. 'A total of 12 women are currently have mental health counseling to assist them in Y' recognizing and treating significant mental health problems that.ptit them at,significant risk of transmitting HIV. We have arranged for a highly qualified psychologist, Dr. Peter = Guay,"to provide counseling:in,ouuoffices on a monthly basis. 'His practice, has been focused on working with'.HIV+•individuals with mental health problems for more than 15 years: `We have seen a ignificant improvement for those individuals working with Dn' Guay over the past 12•months Asa result of this program all of the HIV+ women receiving services through this Foundation actively participate in transmission' prevention and none'of them has reported any unprotected'sexual interaction or transmission of HIV'. during-the contract period. Additionally,.we have'seenan increase in self-esteem, social interaction; and.increased' ':health benefits for these women as a result of the�program. They have the tools.to`live a successful and full life„notwithstanding dealing with HIV, on & daily basis. ; The greatest challenge.for most of them was being�able to negotiate "sa0% fe sex (i.e. 10use of condoms) with their partners.. Significantly, the most difficult area was forenamed - women, astheir husband's generally were "not fearful of being`infected and felt that they were somehow diminishing their love for their partner by using condoms. To deal with this issue, we had several individu11al and'some'group'sessions for the"se.married couples iwluch_ helped both partners deal with this difficult issue: Another in depth session dealt r ' ' c with "when to tell,, your new' partner, a bout your.', our: status, which is very difficulf.as most people fear the loss of love and intimacy that this revelation may have. Unforfunately, for some individuals,'it does mean the end of their new relationships, however, for others; . withprepaiation and counseling from us and with their, new partners,.success and long, term relationships have developed. Our Sista Group completed 8`full groups ;(total of 5 sessions each) with 7 female participants in each group. Each womanL attended a minimum of 5 two hour sessions. The goal of the program is to raise self esteem; recognize risky behaviors, designa 7. 1 . 1 zr , ' r I • • ATTACHMENTI Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Hawaii Island HIV/AIDS Foundation PROJECT NAME: Transmission prevention for HIV+ Women REVENUESOURCES` NRY2007-0 (D�y1m)2°Df County of Hawaii $15,000. State of Hawaii 33% for women $14,300. Federal Funds $ Private Foundations $4,400. United Way Funds $ Admissions $ Donations $500. Fundraising $3,500. Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ ' NOTAL REVENUES $37,70000 County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2007-2008 ATTACHMENT 2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Hawaii Island HIV/AIDS Foundation PROJECT NAME: Transmission Prevention for HIV+ Women County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 . ' Kailua-Kona OfficeHyl Island HIV _/AIDS Founddiion Hilo Office 75-240 NaniKailua Drive, Suite .5 16-204 Mclekahiwa PC. Suite 1 Kailua-Kona, Hawaii 96740. 755-240.Nanl Kailua Drive, Suite 5 Kea'au, Hawai'i 96749 Phon 3is -331-8677 Kailua-Kona, Hawaii 96740: Phone: 808-982-8800 August 18, 2008 County of Hawaii Attn: Year End Report Hawaii County Council 25 Aupuni Street Hilo, 111 96720 n" Re: Final Report Fiscal Year 2007/2008 Multi-Disciplinary I IIV Gas`e�`y 4 ement Gentlemen: f ` 1 Enclosed please find out Su>�� f`Grant Expenditures, Summary of Income and Narrative detailing the use of County funds for the' t ended fiscal year. If you have any questions, please feels" freecontact me.. Sinc rely, i I ISLAND HIU/ACIDS F©UNDATIO+ N �` Georgie Ke y Executive Di ector S ° Enclosures Email: hihaf@hihaf.org Website: http://ww*.hihaf.org ,.. _ NARRATIVE REPORT:: FINAL -' FISCAL YEAR 2006/2007, HAWAII, ISLAND HIV/AIDS FOUNDATION Our application for funding from the County of Hawaii -centered on -providing in " depth multi -disciplinary HIV case managemeni'in,our Hilo Office:t The major goal was for every client to have access to high quality medical care,.substance`misuseareatinenf; v mental health counseling, oral health; medication, food, or transportation support The -program initiated with a review of our 128 clients commencing; July 1, 2007. , Over the next30 days all individuals participated in development or update oftheir care„ plan. <A determination was made that 26, clients needed on going support for payment of the. premium- for their health'insurance; 3S clients needed assistance with medication support, 9 were in need of continuing,'mental health counseling and:40 needing dental: care. • Even though we continue to lose physicians from the island, all clients have andare seeing a primary care dw6r;and/or an HIV specialist as need. Over the next 60 days referrals Were made and financial resources allocated to 4 meet the needs expressed during that first 30 day assessment.. Thereafter, case managemenfresponded'to a myriad`of needs presented by. clients throughout the contract, period. In all 7, 980 units of service were provided to 124 of our original 128 clients: They included everything from regular to advanced medical care,'dental care, eye . examinations and glasses, housing assistance, 'crisis inter5entions, hospital visits, food provisions' scfiool supplies and clothing for minor children, transportation assistance,' payment of health insurance premiums, and on-going one on one and group counseling. r In addition, we provided many of these same services to 19 new clients during this same .„.. contract periodfora total of 142 clients receiving services from.July 1, 2007 to June 30 2008. _ We had 6 deaths during this time period due to complications of their HIV disease This is the. first time in maziy:years that we h' :seen this level' of loss. All decedents had 1' - beeri receiving high quality care, however, living with HIV and taking the medications for-.' HIV over extended -periods of times ultimately: does damage to many org is in the body, thus resulting in death from many treatable diseases such as heart disease, cancer, diabetes,etc t One other'cornponent of this program was a review of transmission risk factors for our clients.. The, only one who, trapsmifHIV is'a,person with HIV therefore itis very, important that as a part of multi -disciplinary case management program that^aa component dealing with HIV, transmission be an integral,part: Each client did a self assessment of their, knowledge and ability to have a complete relationship, including; having sex safely withoutthe risk of^transmission- Ma'nnyclients were in committed relationships and were experienced enough to decrease or eliminate the risk of infecting their. partners. However, we. found that some partners resistedthe use"of condoms and so 1 we had.multiple counseling sessionswith them and.their:partners and for somegroup.:_ ': sessions to find ways of dealing with condom use over.d longperiod of time. c c •5 For those individuals'not involved in long term relationships, each developed•a transmission prevention plan ,which included how to make good choices when compromised (e. when drinking), how tanegofiate safe sex with a new partner, and ' .various other tools to help individuals keep theinselves'and their.partners safe "One area of focus was that even though,a person has' HIV, theycan be re -infected by a different , strain and develop even more "significant -health problems: This'was an eye opener for many as they, Were under the impression that once they had HIV they couldn't get it again. " We also stressed that with,a compromised immune system other sexually transmitted. diseases such. as syphilis can.be more readily acquired,by those with HIV. To date,.each person we worked with, a otal of 113,has.indicated total,, compliance with"their transmissionprevention plan. This would include 100% use of condoms in every sexual "encounter: '.It is hard to,deteimine whether this'is an accurate: figure, however, the incidence rate on the island`of Hawaii has dropped in•the lastfew years which would -indicate, hopefully,,that our prevention programs are working. The benefit -to the citizens "of the County of Hawaii are many. The largest being no new infections being reported by transmission from these clients and "further that" clients health on the whole isstable. As noted above we have had 6 hospitalizations which resulted in the death of the individual during the,past year. We believe that we - - may see 'niore,deaths in the coming years due to the longevity related to taking `antiretrovirals and the side effects associated therewith: There.are quite a few new'drugs..7" for the treatment of HN coming on the market which maybe less toxic "and have •less long term side. effects for patients. In addition, for first time there are some vaccine ;trials progressing which may result in the ending of this disease as we know it. "Much needs to be done both in the areas of research, treatment and transmission prevention:;' We will do our best to, keep at the forefront of treatment and prevention of this devastating disease. •All arid.all, weconsider this a,very successful program. It has been on-going:for many years'and keeps getting'better and better: Our greatest challenge is that more and more multi -diagnosed individuals (i.e.,, those with HIV and'either diabetes, cancer, drug; addiction; mental health problems, homelessness, etc) are now.accessing our program.• Mostly these are not new infections but individuals who have migrated to Hawaii who may or may not know thatthey are ;HIV inf6cted., The Centers for Disease:Control estimate that 25%0 ofahe peoplewho'aze presently infected with HIV in the United Stafes axe not aware,that-they are infected: -.Thus we have spent significant resources in promoting HIV counseling and testing ' . through all of our preventionprograms: Generally, these new clients come to us;: sometimes very ill; with no assets, no insurance; homeless, with little or no family. support.,:. Additionally, we have seen a rise of Spanish speaking individuals who are not able to communicate in English and have • • ATTACHMENTI Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Hawaii Island HIWAIDS Foundation PROJECT NAME: Multi -Disciplinary HIV Case Management - Hilo "REVENUE SOURCES � ,.fw <,.rv.� FUNDSRECEIVED F.Y20 0708 (J°ly l' 2007 County of Hawaii $15,000. State of Hawaii $192,830. Federal Funds $66,000. Private Foundations $3,500. United Way Funds -Hi Island $12,500. Admissions $_0_ Donations $3,000. Fundraising $10,000. Pay Phone $ -0- Vending Machines $-0- Service/Program Fees $_0_ Third Party Reimbursements $_0_ Tuition $-0- Client Private Fees $ Interest Income $_0_ Others (please list) a. HUD SPNS GRANT $3,000. b. $ C. $ 0,OTAL REVENUES .<r'rF �RFi.»'r. a k $305830 0 y� `�O5 .f)5 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 ATTACHMENT 2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Hawaii Island HIV/AIDS Foundation PROJECT NAME: Multi -Disciplinary HIV Case Management - Hilo Budget Category FY 2007-08 (07/01/07-05130/08) ACTUAL EXPENDITURES 1 Personnelel 5g Ks„ - (Forxemploo es®sujppoI III oun_tygrantfunds �- $10,502.02 2. Employee,B(For to eeishJA EP', r Benefits em supported�by Con fund p„ oyi _ �ty�grant $ 52.19 3 Payro I TI axes -FICA SUI Worker's Compensation, TDI i employeessupportedby x�x o� County grant funds $ 940.15 ProfesslonaFce MLegal- AccounCngBookkeepingRees;. ` ��-� '?. ��'r' � - Admimstratiye3Feesl0ther . $ 875.00 5 SupphesyOffice Program Cor sumable; Telepfione;,Postage & >- $ 1,633.38 a 6.. Occu�any'�`ReM rUtildies;tRepairs all tenant $ 129.18 Equi` pmentPu�r'shase Repairs & Maintenance'°- $ 312.48 Insuranee gOen.(T; yquto; Fire; NDtlnsuan u_2 ya 9` 'Opetadohs "'P n6ng Publications/Subsch tio�embership Auto,Gasolinurchase $-0- 10Travel A Diem;.¢uto Rental; MI rfare per ageIfReimbursement $ 555.60 �'11�Othe Tox Scree ing�Cllenf Assistance; ContractSe�rvi es; `k `' 4 >Miscellaneous�, TOTAL (Items 1-11) $15,000.00 County of Hawaii - Office of the County Clerk Human Services Grunts - FY 2007-2008 29. KA HALE O NA KEIKI ,u, ` A HALE O NA KEIKI PROHOOL 4' A private, on profit preschool serving the families ofthe Hamakua Coast I Nationally Accredited by N.E.C.P.A. 45-3668 Honoka'a-Waipi'o Road, Honoka'a, Hawai'i 96727 (808) 775-9870 August 1, 2008 2008 MG. 11 Pfd 2 03 COUNTY OF HAWAII PROJECT NARRATIVE 0._N1v FAMILIES -AT -RISK PROJECT 2007-2008 Drug abuse is our worst nightmare here on the Hamakua Coast. Ka Hale O Na Keiki and our Families -At -Risk Project is the anti-drug. Numerous studies have shown that participation in a quality Early Childhood Educational program can actually prevent illegal drug usage in the future, because we teach these children, at a very early age, how to appropriately handle conflict resolution as well as help them attain good self esteem. If we are to break the cycle of drug abuse in our community, we must begin taking preventative action now, and intervene at the preschool -age level. Our Families -At -Risk Project allows our school to remain open between 2:30 and 5:30 pm daily, year round (including Summers and holidays), providing a safe, stimulating, and caring environment for children ages 24 months to 6 years. This frees young parents to work at their jobs, and allows the unemployed to seek work and pursue training and educational opportunities, particularly working parents transitioning from welfare assistance. We serve the working poor. These families are likely to be cut off from the mainstream community because of poverty, racism, lack of education, unemployment, and/or the inability to timely access community and human services. They are therefore at risk of being unable to take care of their basic needs and those of their nuclear family. Our community, our island, and our state also benefit, from our Families -At -Risk Project as it is estimated that for every $1 invested in high-quality Early Childhood Educational programs the public will save $7 in costs, like remedial education, welfare, and incarceration. Children who attend high quality Early Childhood Educational programs are more successful in later life and more productive than their peers who did not attend. Studies are showing that children with access to quality programs demonstrate higher I.Q.'s, High School graduation rates, and success than their peers. It must be remembered that our program is one that we were told "could not be done". We were told that our isolated community did not have the economic base to afford an early childhood center, and that our area could not provide the qualified teaching staff to run such a program. With a preschool closing in Waimea, and two day care centers closing in Honokaa recently, it is an obvious indication that what we are trying to do (provide quality care and education to our youngest citizens) is not a financial windfall. But, the need, and the desire was there, and we did it, and we are continuing to do it, thanks to the help and understanding from the County of Hawaii. ' 0 -2- 0 Ka Hale O Na keiki is not "just another preschool", but a community organization that serves and meets multiple needs for the people of the entire area. With literally no other preschool available in our isolated area, parents would have no where to place their child, except perhaps, in front of a neighbor's TV, if our Families -At -Risk Project was not available. And, obviously, our Families -At -Risk Project benefits our parents, as well as our children. Our low-income parents, leaving welfare rolls and entering the workforce, become more economically self-sufficient because they have been given access to reliable, quality care for their children. It is imperative, therefore, that we remain open at least 10 hours a day, and operate year round; otherwise, parents would have no where to send their young children for quality care and education. Most preschools are not open more than eight hours per day because a second qualified teaching staff is required; and, such a service is just not economically feasible. This is why our Families - At -Risk Project is so critically important. Mahalo nui to the County of Hawaii for being part of the solution to our community's critically unmet needs. Ka Hale 0 Na Keiki Inc. is a 501(c)(3) non-profit organization. All contributions are tax-deductible. • • ATTACHMENT 2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: /_lam LIQ I /� 7�© lA /!A I1 � L 1,4e- PROJECT ,4e_PROJECT NAME: �n_ t7t (r e f — t' & K ?f a.). e County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 Budget Category FY2007-08 (07/01/07-06/30108) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 2. Employee Benefits - Health &Dental Insurance, Other Benefits (For employees supported by County grsntfunds 3. Payroll Taxes — FICA, SUI,- Worker's Compensation, TDI (For employees supported. by County grant funds 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ S. Supplies — Office; Program; Consumable; Telephone; Postage & Freight 6. Occupancy — Rent; Utilities; Repairs & Maintenance 7. Equipment — Purchase; Rental; Repairs 8 Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance B. Operations — Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ -10. Travel — Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other — Tox Screening; Client Assistanee; Contrect'Services; Miscellaneous $ TOTAL (Items 1-11) $ D/oR County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 • • 1 ATTACHMENT Summary of FY 2007-08 Income AGENCY/ORGANIZATION: EC CE Ct�� 1.J� F 2 GILC (NQ, PROJECT NAME: - AA - Q;6 REVENUE SOURCES FUNDS RECEIVED: FY 2007-08 (July 1,2007—June 30, 2008) County of Hawaii $ Boa State of Hawaii Aver 43 & C° e $ 000 Federal Funds $ &- Private Found oris 0 o t $ app 0 United Way Funds $ 0 - Admissions $ Donations $ 415 Fundraising $ Pay Phone $ .4m— Vending Machines $ jy pp m /ri.n ServlcelProg fAmlbrxim a8 f Q�s E $ (� Third Party Reimbursements $ Tuition ,Cr In f 1 lj fs $ -i 0 D D Client Private Fees $ Interest Income $ Others (please list) a'j�/'rirtA $ /70ID b'Ct)f o o ncQa 'rm $02000 C. $ TOTAL REVENUES $ �sQSO County of Hami'i - Office of the County Clerk Human Services Grants - FY 2007-2108 �J 30. KAPI`OLANI CHILD PROTECTIVE SERVICES • 30 Nov 14 08 03:09p KCPC-BIG ISLAND 808-329-8628 p.l KAPOLANI CHILD PROTECTIOPCENTER A Kapi'olani Medical Ccruer for Women and Children Program Rig !slant! Id, 74-5599 Luhia Street, Suite E7 Kailua-Kona, HI 96740 Phone 808-329-4020 Fax 808-329-8628 CONFIDENTIAL FAX TRANSMITTAL SHEET O` p TO: ,k FAX: FROM: DATE: /a• as - NUMBER OF PAGES r (including this page) Z;= C") t--• co CONFIDENTIAL. This communication is intended solely for the individual or the entity to which it addressed, and may contain information that is privileged, confidential or prohibited from disclosure. If the reader of this communication is not the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone and destroy the original message. mahalo. Nov 14 08 03:09p KCPC-BIG ISLAND 808-329-8628 p.2 KO OLANI CHILD PROTECTION WER Protecting Children and Strengthening Families 55 Merchant Street, 22"d Floors t,j�-4 , Honolulu, Hawaii 9681" 1-11D., 1 ` L;1 Telephone: (808) 535-7700 Fax: (808) 535-7722 7888 NOV 14 PM 3 38 YEAR END REPORT TO THE HAWAII COUNTY COUNCIL, Kaai'olani Child Protection Center Fiscal Year 2007-2008 Non -Profit Human Service Grant Hawaii County non-profit grant funds were used exclusively this year as part of the funding match required for a Federal Title IV -B/2 grant received by the Kapi`olam Child Protection Center. This grant provides an additional $360,000 of counseling and supportive living services to the residents of the County of Hawaii (West Hawaii) at no additional cost to the County. The funds received from the county grant were spent on rent and indirect administrative costs related to the grant. The project funded was the West Hawaii Counseling and Supportive Living Project. This collaborative project seeks to assist parents in providing a safe home for their children. The major focus of the program is on working with parents who have substance abuse problems, which have placed their children at risk of child abuse and neglect. Referrals for services were received primarily from DHS -Child Welfare Services with referrals also from other community service providers as .well as self -referrals. The majority of the parents who become involved in the project receive some kind of counseling services. For some this may be individual counseling to improve their overall functioning; for others counseling may be provided in a group setting to address a specific area of need (such as domestic violence, parenting, substance abuse). We also served a number of children with individual and family counseling as well as service coordination with other agencies. This program serves the most needy and hard to reach families by providing outreach counseling and supportive living services. The overall goal of this program is to provide counseling and supportive services to children and their families so that they can eventually become self- sufficient in providing a safe and growth -enhancing environment for their children. This grant has a direct benefit for the residents of the County of Hawaii as this grant reduces the negative effects of drug abuse on families and the community as well as provides the mechanism to assist individuals in becoming productive and contributing residents of West Hawaii. This program was successful in reaching a large number of residents that would otherwise not be serviced. Below are program statistics for the fiscal year. Nov 14 08 03:09p KCPC-BIG ISLAND Hawaii County Counci0al Report Fiscal Year 2007-2008 Page 2 People Served 808-32628 p.3 Unduplicated no. of people served seIal "� Cumulative YTD Number of families;*+�" 139 Nmnber nd1 duals' i, Cumulative YTD Number of adults 332' 213 Case Management 80% 230 Number of children -380J 291 Services seIal "� YTD YTD Nmnber nd1 duals' i, Cumulative YTD Individual Assessment 85A 301 Case Management 80% 230 65% Individuals completing service plan who Counseling Services 118, 1211 95% 59/62 95% Educational Activities*Q . sx — 23 Supportive Living Activities Families completing Service Plan who 14 Outcomes Achieved Outcomes Goal YTD YTD Nmnber Percent Individual Completing Service Plan 80% 66/102 65% Individuals completing service plan who _ have established and implemented a child 95% 59/62 95% safety plan at closure Families completing Service Plan who have no new confirmed report of child 90% 74/74 100% abuse or neglect at 6 -month follow-up Families completing Service Plan who have no new confirmed report of child 95% 82/84 98% abuse or neglect at 1 year follow-up Comments on Outcomes: Families who have completed their services plans have demonstrated a major reduction in child maltreatment risks with no confirmed report of child abuse or neglect at the 6 -month and 1 year follow-up period. The challenge is to improve on the number of individuals who both establish a Service Plan and complete services. Given the volunteer name of the IVB services. it is difficult to mandate the completion of services for families. Furthermore, the IVB program still services transient families and thus there are frequent moves and at times it has been difficult to track these families. Nov 14 08 03.,09p KCPC-BIG ISLAND Hawaii County Counci*al Report Fiscal Year 2007-2008 Page 3 MAJOR ACCOMPLISHMENTS 808-329-8626 • p.4 The program has been able to significantly lower the risk for abuse and neglect with families that have completed their service plans. Four clients completed KCPC Parenting Readiness classes, two are scheduled for completion in the next quarter. Completed our first Foster Care Mentoring Training Program for youths in foster care. We are currently recruiting for this year's program. Assisted clients with their transition by providing food/clothing/gas gift cards Submitted by: Steven J. Choy, Ph.D. KCPC Director & Clinical Psychologist • 31. KEAUKAHA ONE 31 • • KEAUKAHA ONE 2007-2008 REPORT re: 2007-2008 Grant of $10,000 Submitted by Jan Roehrig, Treasurer on 8/26/08 Explanation of public funds derived from awarding of grant: Keaukaha One, a public charity, received $10,000 from the County of Hawaii. Accounting of expenditures utilizing the County of Hawaii grant The grant was utilized as follows: 2,000 Partial payment for renovation of Koa canoe participated in by local Na Opio paddlers. Purchase of youth related paddling equipment including: .950 2 canoe dollys 3,144 2 indoor rowers with paddling adapters 217 boat rigging straps Equipment repair 70 repair broken cable on Keaukaha One OC -1 240 supplies, labor for Waimapuna seat modification Program expenses 20 Lane purchase for 16 girls at 5/24/08 100 Laupahoehoe Congregational Church canoe blessing 125 Leis for Koa canoe blessing 200 Awards for Na Opio paddlers regatta Minister - honorarium for Koa Administration costs 20 Hawaii State Tax Director - GET exemption fee Future Expenditures 2.914 Held in reserve towards purchase of trailer to haul Na Opio one man canoes 10,000 Total Grant Listing of other funding sources; Thirty thousand ($30,000) grant from Hawaii County administered by the Prosecutor's Office relating to youth involvement in the restoration of a koa canoe including on site education and canoe blessing ceremony. Receipt of funds: 5,000 February 2008 25,000 June 2008 N VURV I.CK 1 11—ILA l Vr LIAMILI 1 T IM-)UKAN 07/16/2008 PRODUCER (808)564-2563 FAX (F 4-2595 THIS CERTIFICATE If AS A MATTER OF INFORMATION Servco Insurance Services ONLY AND CONFER: NWGHTS UPON THE CERTIFICATE 700 Bishop Street HOLDER. THIS CERTIr,CATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Suite 1400 Honolulu, HI 96813-3706 INSURERS AFFORDING COVERAGE NAIC# INSURED Hawaiian Canoe Racing Association & INSURERA: Continental Insurance Co. Its Member Clubs: Keaukaha Canoe Club INSURER B: Attn: Stanley Roehrig INSURER C: 80 Pilialoha Street INSURERD: Hilo Hi 96720 NSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. -NSR D' TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE fMMIDD�j POLICY DATE EXPIRATION LIMITS GENERALUABILITY ML 872008 04/05/2008 04/05/2009 EACH OCCURRENCE $ 1,000,00 A X COMMERCIAL GENERAL LIABILITY ZICLAIMS MADE FX] OCCUR X Excludes the sale DAMAGE TO RENTED $ 50,00 MED EXP (Any one Person) $ 5,000 PERSONALS ADV INJURY $ Include of Liquor GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: X I POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG $ 1,000,00 AUTOMOBILE LIABILITY UTO COMBINED SINGLE UMTI (Ea accident) $ NEDAUTOS ULED AUTOS BODILY pa INJURY $ (Per pennon) AUTOS WNED AUTOS BODILY INJURY $ (Per accident) PROPERTY DAMAGE $ (Per accident) BILITY IRETENTION AUTO ONLY -EA ACCIDENT $ TO OTHER THAN EA ACC S AUTO ONLY: AGG S BRELLA LIABILITY CLAIMS MADE EACH OCCURRENCE S AGGREGATE Is Is TIBLE Is TION S Is WORKERS COMPENSATION ANDWC STATU- OTM- EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNERIEXECUTNE OFFICER/MEMBER EXCLUDED? Ifdeenme undo E.L. DISEASE - EA EMPLOYE S E.L. DISEASE -POLICY LIMB S SPECIAL PROVISIONS Wm A"VICIPANT'S ML 872008 04/05/2008 04/05/2009 $1,000,000 A LIABILITY IESCRIPTION OF OPERATIONS / LOCATIONS/ VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS ounty of Hawaii is named as an additional insured with respects to the One (1) man na'opio canoe addling sponsored by Keaukaha Canoe Club at Hilo Bay fronting halau County of Hawaii Scott Knowles Risk Management Official 25 Aupuni Street Hilo, HI 97620 \CORD 25 (2001108) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE SERVCO INSURANCE SERVICES By ©ACORD CORPORATION 1988 �J 32. KONA E ADULT DAY CARE CENTER 32 • KONA ADULT DAY CENTER ANNUAL REPORT August 26, 2008 Narrative Agency Mission Statement P.O. BOX 1360 KPAI AKFKUA, m 9675o (808) 322-7977 "Our mission is to provide health, social and recreational programs and activities that enable impaired adults to experience feelings of belonging, friendship, acceptance, accomplishment and independence in a caring and secure social environment." Program Description Adult day care is viewed as a promising long-term care option because it provides regular and reliable respite to informal caregivers, while it fosters their continued participation in the workforce. Persons eligible for Kona Adult Day Services are those adults 18 years and above, but particularly those 60 years and older, having either a physical or a cognitive disability requiring supportive care. These are persons with Alzheimer's disease, dementia or other related memory disorder, those with physical disabilities such as stroke, Parkinson's disease, and multiple sclerosis and those who are socially isolated. Day care provides a less restrictive setting and a more cost effective program than other types of care, such as home nursing or institutionalization. Public Benefits Derived 1) For Individuals a. Client is able to associate with a place and a group corresponding to his/her sense of identity. b. Client's maximum level of independence is assessed and maintained through the individual program planning. c. Mentally and physically impaired adults are maintained at their highest level of functioning, thus preventing or delaying further deterioration. d. Health monitoring as well as protective and supportive care for the frail and disabled adults are included in care planning and services. e. The participant's knowledge of and access to elderly services available in the community. "We extend the quality of life for your family" www.konaadultdaycenter.com Narrative August 26, 2008 Page 2 f Premature or inappropriate institutionalization in a nursing home or hospital is prevented. g. Socializing, peer interaction and continued relationship with the community is ensured. h. Isolation and prejudice often associated with frail and disabled adults is reduced. 2) For Families and Other Caregivers a. Families that desire to keep elderly members in the home are given relief from full-time care of an impaired adult. b. Family members are enabled to continue productive careers instead of being homebound with an elderly, disabled spouse, parent or other family member. c. Families and other caregivers are assured that elders dependent upon them are being cared for appropriately during the day. 3) For the Community a. An integral component of the community service network and of the long- term care continuum is made available to the West Hawaii community. b. The medical community and other resources statewide are provided a liaison in the geriatrics, especially Alzheimer's disease and other related disorders. 4) Program Highlights a. Maintain 90% of participants at home for a minimum of six months with adult services. b. Maintain or improve socialization/infraction skills of participants by 90%. c. Maintain or improve hygiene/self-care of participants by 90%. d. Survey satisfaction of caregivers. e. Have intergenerational interaction activities. Respectfully subqvitted, Mrs. Rowena L. Executive Diirector Summary of FY 2007-08 Income AGENCY/ORGANIZATION: BONA ADULT DAY CENTEtr' INC. PROJECT NAME: ADULT DAY CARE REVENUE SOURCES _ FUNDS RECEIVED: FY 2007-08 - (July 1.2007 -Jure 30, 2008), County of Hawaii $ —.30000 $ 72 910.13 State of Hawaii Federal Funds $ 0 Private Foundations $ United Way Funds $ Admissions $ Donations Fundraising $ $ 1 SO Pay Phone $ 0 Vending Machines $ Service/Program Fees $ 24, 090.00 Third Party Reimbursements $ 33-06 Tuition $ 115, 731 .90 Client Private Fees $ 0 Interest Income $ Others (please list) a. $ 3 b. other Grants $ 9.909.16 C. $ TOTAL REVENUES $ 363956.08 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 ATTACHMENT / 1 /�Lt +5 • • 1 ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: BONA ADULT DAY CENTER, INC. PROJECT NAME: ADULT DAY CARE County of Hawaii - Office of the County Clerk Human Services Grants -FY 2007.2008 Budget Category FY 2007-08 (07/01107-06/30/08) ACTUAL EXPENDITURES °t' • Personnel: Salaries -' (For employees supported by County grant funds $.158,476.13_ .2. Employee Benefits - Health & Dental Insurance; Other Benefits - ` (For employees supported by County grant funds 27, 363.28 '3. Payroll Taxes - FICA, SUI;,Worker's Compensation, TDI ' (For ernployeessupported byCounty grant funds': S 14, 843.16 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit fees; _ Administrative Fees; Other ' $ 4.1RS_05 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight ' S 18, 628. 19, _ 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 26,129.41 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 4,442.00 8. Insurance- General Liability; Auto; Fire; NDOA Board Insurance $ 10,423.24 9. Operations- Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 12 - 076 38 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 1,311.49 11. Other - Toz Screening; Client Assistance; Contract Services; > Miscellaneous _ $ 97.501 _ 44 TOTAL (Items 1-11) $ 305, 379.68 County of Hawaii - Office of the County Clerk Human Services Grants -FY 2007.2008 • 33. KU`IKAHI MEDIATION CENTER • W o,. Jti NIS, . g .' M 0 X u ikahi Vediation Center 120 Keawe Street, Suite 203 Hilo, Hawai'i 96720 935-7844 MEDIATION FEE SCHEDULE ALL FEES ARE DUE PRIOR TO SERVICES BEING RENDERED ➢ Fees for District and Family Court, and Prosecutor referred cases are subsidized by the Judiciary: • Landlord tenant & small claims cases are free of charge • TRO, civil, prosecution, and divorce cases are charged $50 per party, per session. Due NOW: a 20 non- refundable initiating pa ment the remainder is due prior to mediation. ➢ All other cases apply a sliding fee schedule based on individual household income, plus due NOW: S20 non-refundable PI-o0M irrg Fee. 2ND ANNUAL INCOME COST PER PARTY/SESSION 0-$20,625 $50/$60 $20,626 to $41,250 $75/$85 $41,251 to $82,500 $100/125 $82,501 to $100,00o $150/175 $100,000+ $250/275 i Requests for fee reduction based on financial hardship require a written explanation, and are considered on a case-by-case basis for approval. KU'IKMI IS A NON-PROFIT, COMMUNITY-BASED ORGANIZATION Vatia% for your kokua 9 Fa*n&e* meeting together in a safe, neutral, and 'confidential mediation `setting. They listen to each:':other, -explain' their concerns; unravel -confusion, and then!'create. their own mutual agreement. Medi atork "with professional 'train Ig and dedicated' experience; `facilitate peaceful and lasting conflict resolutions with�youth and families in East Hawaii communities. YOUSV developing commimication tools to stabilize their situation and enabling' them to settle misunderstandings with others. After mediation, they. -return to school and the community feeling more confident and safer, along with a'Support network for any future problems. '1C4frk �vfeafictn Cexafer . Committed to peacefiil conflict resolution through collaboration 120 Keawe St., Suite 203, Hilo, Hawaii 96720 808-935-7844 mediadon_center@yahoo. corn A VsAt&n Canter 614 KEAWE STREET, SUITE 203, fnO, HAWAII 96720 808-935-7844, Fax 961-9727 kuikahi_mediatim@hawanantel.net Program Year 2007-08 Final Report from Kullkahl Mediation Center Ku'ikahi Mediation Center continues to increase its scope of services to the East Hawai'i community. Our mediation process has gained substantial momentum this year with a new location that improves service to our mediation clients with better ADA features, increased sense of safety and confidentiality, and a more professional environment. Additionally we have gained the resources to conduct community meetings, and training events for up to 30 people. The increased quantity and quality of our services has been acknowledged by the Judiciary's Hawai'i Center for Alternative Dispute Resolution in its annual on-site evaluation, stating that we are in "substantial compliance" with the existing 2 year POS contract for $53,004. -' This past year we provided direct mediation and facilitation services to 1163 individuals (a 26% increase) within 422 cases (an increase of 14.7%). These numbers do not include the "ripple effect" of our services—all of the individuals' who benefit from the agreements reached in the mediation or facilitation process, e.g. children iti divorce cases, neighbors and extended family, schools or other community members and organizations. Of the 266 cases we conciliated and mediated, we had a high success rate (70.61/o) in achieving agreements between the mediating participants. This year we served 311 cases referred.by the District Courts. The judges count on us to settle the cases that they refer --not only to reduce their trial load, but to resolve issues in a more peaceful, expedient, and lasting manner. The Family Court has increased its referrals to mediation by forty one percent (41 %), thus enabling separating couples to resolve their differences themselves, and for the benefit of the children that may be involved: By using mediation, many couples are able to accomplish their separation inexpensively, and more quickly. Approximately seventy three percent (73 %) of those we served have an annual household income of less than $40,000 -with most ofthese individuals/families earning below the poverty income line. Many participate in mediation for free or on a sliding scale that allows them to set the terms of their fee and payment. Fortunately, our services are subsidized by approximafely'25% of our clients, who can pay higher on the sliding fee scale` This fee scale is set by our contract with the Judiciary. i -- Ku'ikahi's greatest case load involves "temporary restraining orders (TRO)'.', which amounted to 105 cases this year. These are often very contentious cases between neighbors, families, or family members, and other persons who may pose'threatening situations. Ku'ikahi's mediators are especially trained to bring down the level of tension, allow people to be heard and understood, and then move forward to coming to a written agreement that is sent to the court along with a request for dismissal of the case. Ku'ikahi's special team of mediators for families and youth (Ku'ikahi Kids team) has increased the number of mediations to resolve in -school or out-of-school arguments and violent encounters. The schools have been informed of this option for referring families. This mediation program called "Peace • i -1 1 It Together" has reached a written agreement in all but two such cases, which enabled the court to dismiss these complicated TRO complaints. These mediations may have as many as five (5) students, each with a parent participating in the mediation together. The rate of reported satisfaction from our clients is 92%, with 91.2% who would refer our services to others. They often state what a relief it was to find Ku'ikahi! We believe that our results are due to 1) our focused pre -mediation effort to assist future participants in understanding and preparing for the process, 2) the skills and commitment of our professionally -trained volunteer mediators, and 3) the great need in our community to resolve conflict, and plan solutions in a mediated setting (resulting in a 26. 5% increase in self -referrals.) The Center has increased its pool of trained volunteer mediators to 52, with another successful Basic Mediation Training. Paying their own training, the mediators who volunteer to mediate for Ku'ikahi continued to upgrade their skills via advance training, three refresher courses, monthly updates on mediation issues, and ongoing collaboration in mediations. We have 26 mediators who are advance - trained in Domestic/Divorce Mediation thus increasing our capacity to provide these needed services. With additional training our mediators are able to take on more civil rights cases from the Hawai'i Civil rights commission, and Restorative Justice cases from the Prosecutor's office. The enthusiasm and generosity of our Volunteer Mediators enables Ku'ikahi to be so effective. In total, our volunteers have provided 1545.5 hours of mediation and facilitation, as well as 523 hours of assisting with case work, and other projects. The Center is increasingly involved with community events—especially in Puna—and networking with community agencies so that we can be a source for problem solving in the community. Ku'ikahi is receiving calls and referrals from various important agencies and groups. Attorneys are agreeing to mediation, and are referring clients who would benefit from mediation. Ku'ikahi has been asked to speak to the public school principals for the Hilo District, the staff of the Dept. of Human Services, and the Therapeutic Foster Parents. The Center is actively recruiting promising mediators for our next basic Training in the fall of 2008. We are especially encouraging persons of ethnicity, age and experience that are under -represented in our pool of mediators. We have been anxiously seeking partial or full training scholarships for persons of Hawaiian and Filipino heritage, and also college students. Our Board of Directors' annual fundraiser enabled us to increase the number of hours of staff time, and to bring in another part time staff member. The Board is helping the Center make connections in the community, and market our services and resources. We have also joined the Hilo Chamber of Commerce towards that end. We are greatly appreciative of the County's on-going support for Ku'ikahi's services. Support such as this encourages us to continue to plan ways to serve the cause for effective alternative dispute resolution in our East Hawai'i communities." E ho'o ana lokahi", creating harmony in our community through mediation, facilitation, and education is the result of the efforts of our highly committed team of staff, Board of Directors, Volunteer Medias, and others who work with us towards that end. August 22, 2008 E • ATTACHMENT Summary of FY 2007-08 Income AGENCY/ORGANIZATION: _KU'IAHIMEDIATIONCENTER, INC PROJECT NAME: KU'IKAHIMEDIATIONCENTER 1 YE�1[UE � f U3U[)S RECE3VEi7 FY 2!107 0$ jJuty 1.7A4i7wJune 30 2QQU} County of Hawaii $7000 State of Hawaii $53,004 Federal Funds $13,000 Private Foundations $0 United Way Funds $0 Admissions $0 Donations $3990 Fundraising minus expenses $8577 Pay Phone $0 Vending Machines $0 Service/Program Fees $22,100 Third Party Reimbursements $0 Tuition fortraining $6230 Client Private Fees $6267 Interest Income $0 Others (please list) a. $ b. $ C. $ Tt'STAL�EEVENUES � $1213,188 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 ATTACHMENT 2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: KUIKAHI MEDIA TION CENTER, INC. PROJECT NAME: KU'IKAHI MEDIATION CENTER County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 • 34. KOKUA COUNSELING SERVICES • c • IV � • NO U46 COUNSELING SERVICES PdUu 4x414 & o4w&ot f PO Box 10387, Hilo, HI 96721 • kcs@hawaii.rr.com • 808.935.0222 July 29, 2008 Legislative Auditor County of Hawaii 101 Pauahi St., Ste. #5 Hilo, HI 96720 Dear Reader: As required, this report is submitted to provide information on the activities of Kokua Counseling Services (KCS) for the fiscal year 2007-08 grants received from the County of Hawaii. Through the funding of Hawaii County as well as other private grants, KCS was able to provide 461 individual/family counseling sessions and workshops attended by a total of 68 individuals. Although insured clients are also referred to KCS by other practitioners and insurers such as HMSA, KCS' uninsured/underinsured clients are most often referred by agencies such as Bay Clinic, Big Island Substance Abuse Council, Hospice of Hilo and area churches. Substantial funding has also come from private grants and donations to help with operating costs (facility, utilities, insurance, computer hardware/software and office supplies). The County funds, however, played a significant role. The County grants which were received well before most of the other grants allowed us to very rapidly move ahead with assisting clients who could not otherwise afford counseling. Prior to that, personal funds were donated by the founders to provide for these services. A list of accomplishments using all funds, a list of other funding sources, and required financial statements are enclosed. As this is our first grant report, we hope it will be satisfactory. Please contact Jerry or Pat Merrill at 934-0940 or patmerrill(a)hawaii.rr.com should there be any questions, Sincerely, 0 • Attachment A KOKUA COUNSELING SERVICES, INC. ACCOMPLISHMENTS 2007 In the past year, while continuing its commitment to maintain a grassroots operation and focusing solely on the Big Island community, Kokua Counseling Services has been able to broaden its scope of services. Kokua has accomplished the following: • Moved to a larger location in Hilo. • Expanded services with three counselors. • Continued Community Education Programs. • Expanded outreach programs to Puna. • Applied for and received $71,000 in grants from various sources. • Purchased and installed Quick Books Pro for Nonprofits. • Created "world class" brochure. • Planned supporter/cultivation event. • Contracted for and received a new, visually effective logo. • Developed a talented and active Board of Directors. 0 0 Attachment 8 KOKUA COUNSELING SERVICES, INC. FUNDING SOURCES 2007-08 County of Hawaii............................................................... $25,000 Atherton Family Foundation ................................................ $7,500 / G. N. Wilcox Trust............................................................. $10,000 Bank of Hawaii................................................................. $2,000 Hawaii Electric Light co ...................................................... $3,000 Hawaii Community Foundation ............................................. $22,450 i Honolulu Advertiser (Gannett Foundation) .............................. $1,000 KTA Super Stores.............................................................. $2,000 Hawaii Petroleum............................................................... $1,000 KCS Board Members........................................................... $11,000 &jVk-E- *.:2�AOV -*(g+'-CfSD 12.01 PM Kokua Counseling Services • Attachment is 04148roB Statement of financial Income and Expense Accrud Bests .MlnuBry through DeCelnbaT 2007 un ad MTAL ' ordirmry IncomsExperme __- Income 401' 8904" 225.00 255.E olBee raid, 675.00 1.125.00 400 Padua Pardon 3,3DSM 3,332.51 402-004+aYmerd 473.08 690.10 410 - Graattnearne 04,523.12 04,523.12 450 Insurance ReAnWaaement 451 Mata Cam 1,002.00 1,212.05 4631BISA 5,402.97 7.431.43 ' 450 Insurance Reimbumea m t-Odw 7.430.50 11.709.22 ToOd 460 lemmome Reimtmaemmd 13,93223 20.363.33 405-Vkrlmirop 640.00 SWAG 456 • Teamsters 7.00 7.6 Totd Income 83,861.58 91.020.70 P SwingsAvot 15,000.00 15.000.OD M 4527 4527 Tmrel moo 245.55 Rain Fee 0.00 10D.OD BOOORIWAdmtdstrOw ften M AdvwddnoUwbdft 275.OD 761.82 502 Oceanic Warner Ca1Ne 05204 . 68204 503 Does sold Subur"ons 170AD ISM BOB Limos and Permgs 25423 429.23 see offlos Suppo" 981.48 4 610Tdephow 449.E622.55 Oil ProfaeskmW Develogn we. 1 A90.00 110W.00 512 Office Admpdsbuw 340.00 12.585.00 500 CMhWAdmtdstrdireEq=-OBw 0.00 825,00 TOM 500 OWIVelArrntetradve Even 4,243.04 21,320.94 620 Prsresdorad Foes B21 Accounting 0.00 MOD 522 Con elft 4,403.12 10,530.11 524 CounveUM Fee 21.354.35 30,930.29 MPn tmmlFoos-OBrar 343.75 , 343.75 Tom NO Professional Fees 25,13125 41,990,15 530 baufferwourbft 97.E .97.55 840 Repok 541 Computer Ropdm 317.21 31721 640 Repabs-Other -87.41 $7.41 Tam 540 RveMr 249.8p 20M 607 - Moo Lane 7,200.00 13,200.00 GN: 8uppitee 88.90 199.90 Udwin 274.03 543.35 611- Equlpmwd Makdupmme 445.51 445.51 534.04 634.54 M: 2.90624 2,90024 762 - Check Fee 25.05 25.65 753 • Cancelled Check Fee 27.W 3300 754.NW" Savke Fee 20.50 28.00 Tom Expenee 57,290.28 96,965.E HKOrdba"' osme Odw kwomeff2po rse 26,591.30 -5.038.90 Odw income 600 OwAtette Donlon 11,378.OD 11,375.00 ToW 08w Income 11,376.00 11,375.00 f �Attachmerit C" y3 Cou/tseling Service8 a;,� 10.15 ANKOkua OSIM 6 Statement of Financial Income and Expense' Aeensl Basis January 1 U~ June 2% 2008 \ - Ordinary Incow WExpense thrrcles In TOTAL Income 403 • SW PM 1,350.00 1,720.DD Olflos rem 2,050.00 2,050.00 400 Patlante Portion 0:00 30.55 402 • CaPayneat 741.55 - 92&14 410 -Grant' Im A 12,500.00 12,500.00 450Insurance Reimbursement 458 - Quaet(IOI SA) tF8Mftms i) - 890.66 1242.22 465 • Trka m (6snumroe PAknUESOMW*) &00 505.84 �- 451 Alert Cam 2,44&93 3,933.01 453 HNSA 8,631.55 9.652.61 460 Insurance Reimbursement -Other 485.76 658.96 " Total 450 Insurance Rebmasatrart 12,453.90 16,452.84 - 405'Workshop 0.00 O.W 456•Teamsters 0.00 87.54 Total income 29.085.45 33,778.87 Expense _ Savings Acct -15,000.00 45,000.00 Travel Bwe sex 0.00 483.41 . 5000111celA3atrda6athe Experr '501 AdvertlefroVarkaft 2,040.35 7,480.99 502 Ocasnk YYanx Cable 95.79 283.07 603 Duos and Subscriptions 7&00 947.27 as Omcq Supplies 59.95 779.81 - 510 Telephone 0.00 278.01 511 Pioteatbnrl Dewbpmpd 0.00 181.00 - 512 Oaks Administrator &00 12,447.96 TOW 6000f>kal6xpen 2,271.09 22,598.13 520 Prolasslonal Fees 622 Consulting - -15.00 6.43&12 524 Coming" Fee 71.38 17AMM S20 Professional Fees -Other 0.00 401100 - Total 520 Prolasslonal Fess -88.30 24,29¢.34 680 InsurancoLlablilly 0.00 .1,206.00 540 Repabs 541 Computer RBp81rs - 0.00 187.32 Total 640 Repairs 0.00 187.32 Sol .Office Lease 0.00 3,720.00 Soo' Dt91fie6 0.00 425.50 . 611 • EQWpmem Maintenance OAO 420.33 - �} 753- Cancelled Check Fee 0.00 15.00 . 754' Nor" Service Fee MOD 47.60 .. Total Expense -12,81629 38,195.63 Net OrdirsryIncome Other boonralFitpase 41,910.74 -4,41&68 - Other income 800ChffiIhableDonation 5.645.00 5,645.00 Total Other Koons 5.645.00 5,645.00 Other Experss 751 Return Check Fee 0.00 75.00 Total Other Expense 0.00 75.00 ' "dolt rincome 5,645.00 5,570.00 Net Income - 47AM74 1,151.54 • 35. KONA LITERACY COUNCIL • 35 0 0 FINAL REPORT Kona Literacy Council The public benefit derived from the funding received from the Hawaii County Grant (FY 2007-08) was the continuation of the free literacy programs provided by the volunteer tutors of the Kona Literacy Council at the Kailua Learning Center. The $1,500 we received from the County assisted us in maintaining our objective of keeping the center open so that we could continue to help break the illiteracy cycle in our community. The Kailua Learning Center is located on the ground floor of the Kailua Village Condominiums on Kuakini Highway. It has its own restroom and parking is available on site. We continued to write grants, solicit donations and participate in fund raising projects. We have applied to various state and federal agencies and corporations in our community. Generous private donations from our tutors and friends of the Kona Literacy Council have provided most of the funds. The Kona Literacy Council meets the critical mission of the program by keeping open the Kailua Learning Center in order to continue to improve the basic skills of adults, including the foreign born, by offering free one-to-one and small group tutoring in reading, writing, spelling, math, English as a Second Language, citizenship, key boarding and computer literacy. The Kona Literacy Council continues to meet its goals and objectives to: A. Continue renting space at the Kailua Village Condominiums to use as a learning center and administrative office. B. Continue volunteer staffing of the Kailua Learning Center from 9:00 am to 3:00 pm, Monday through Thursday and Saturday 10:00 am to 2:00 pm. C. Expand programs to reach more non -reading adults and meet anticipated goals of new readers. D. Expand lending library to include videos.and read along tapes. E. Acquire more basic skills software. F. Acquire basic office supplies; i.e. toner and paper for copier machine, brochures, stamps, etc. G. Increase collaboration between existing agencies. Description of the program and services and how they benfit the adults in West Hawaii. The Kona Literacy Council: 1) Continues to provide free one-to-one, small group and computer-assisted literacy services at the Kailua Learning Center to any adult who wants to improve their basic reading, writing, computation and computer literacy skills. 2) Registers, scheduals, matches learner with tutor, and prepares programs for new students for the year. 3) Continues recruiting and training new tutors. 4) Continues networking with community agencies to provide free literacy assistance to their clients, i.e. Department of Human Services, Department of Labor & Industrial Relations, Kona Community School for Adults, various Vocational Rehabilitation Programs, Bridgehouse, Alternatiaves to Violence, court ordered participants, Family Support Services of West Hawaii, Head Start, Hawaii Community College and the public libraries. 5) Offers pre-employment skills, helps in filling out application forms, resume writing and interview skills to enable our learners to get and hold jobs. 6) Improves family literacy services. 7) Helps foreign bom learners with their communication skills and assists them in passing their citizenship test. 8) Empowers adults to become contributing members of our community by ensuring that everyone increases their literacy skills and becomes lifelong learners. 9) Publishes a quarterly newsletter. 10) Continues writing grants, pursuing fund raising functions, and seeking donations, to keep open the doors of the Kailua Learning Center. 11) Holds general membership and public meetings quarterly. Since opening in Sept., 1992, over 582 adults have been tutored one to one. This past year we have helped over 28 students improve their basic skills including 10 new students. The specific objectives of the volunteer tutors of the Kona Literacy Council are to help adult students: 1. raise their reading levels from 0 through 12; 2. increase computation skills from arithmetic through Algebra and Geometry; 3. develop communication, reading and writing skills of the ESL students; 4. prepare adults for the GED exam; the Competency Based High School Diploma program; driver's license test; and U.S. Citizen test. Some other personal goals of the students included: helping their children with their reading and homework; filing out job applications and other forms; learning to type and read the Bible. Most of the 582 students who have studied with the volunteer tutors have made remarkable progress in their basic skills and self esteem thereby improving their lives and becoming better family members, workers and community members. The dedicated 7 volunteers of the Kona Literacy donated over 1,200 hours last year. We are constantly recruiting new tutors and office staff and offer tutor training to keep up with the demand for good volunteer tutors. Some of our volunteers are snowbirds, leave the Island or obtain fiill time employment, leaving us with vacancies to fill. We recruit new tutors by newspaper articles and word of mouth. Tutors need to successfully complete a tutor training course and are requested to make a commitment of at least one hour per week. Office help must make a commitment of at least one two- hour shift per week. Most of our volunteer tutors have had previous teaching experience and all our dedicated volunteer tutors and office staff desire to improve their community by giving the gift of literacy. AGENCY/ORGANI PROJECT NAME: • • I ATIrMI MU f 1 Summary of FY 2007-08 Income �t REVENUESSOURCES1115 �%�,tFUN�RECBY@FYn07,-08'-` a Carmiy of tlaaa6 S O 0, 0 0 Stafleef-I $ FedrA Fenrds 8 _ Pmatle Femodmff� $ Utr3ed My Fends S moons S Dmiern`B 0 D D Fumbahka 8 Pay Phegce S Vemfag filaiees S sawbcdPimWazn Fees S Thud Party Rdi=kwmnerds$ TUWM S CiSmt P►ivaLe Fees S bdesest brooms• $ Comm 11 lige a $ as-.vo �tilt�rLt�i.B � u7 • +� J Torah§REva�ues ��'s';�x County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2007-2008 • • ATfACKNMW 2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANI PROJECT NAME: Bt C FT2007-08 &mwrcw- ma ACTUAL E2PENEIFFURES �2.yTie� RfealtlTSf✓t�li!RISIReft�90CrertTletrefiLs //1 SV iRt� vN` wE 'aiRXA�4'ARhO "Sre �•� SL 0 t ,� �� A4zaUillir�,lYuaLm`� �t1ler+x n $ MOMvW S 6 rim �'Qffyd-e�.{.,T'.tvcgam; Yi W WI4. YQie�,nm�, - .i'. : � y' Q S T Et ,Ru�rai'r�eu�l1rs.&Marfienanre F.�i g�, $ s8� t�htstuattce C�ertErall ktarnlftT Au6� F� DlOOA � G'�rarme :: `f 8 $ 3 _ �" PkiMfrrgiPutlliratinns/SuhscnRhor� Aiiern6ersl'ifp` `�" ` �� STafkYrtaihti AuOaAGa�dtrte" �Rurda� .,��T»r� 0 tR�'Trsvel�/4�rFar�<Pea�arrRuCmRerha_It�Ii�reafleitemAur:�_t X71 �� Yacr�"'gi�rtatt,m•,�:lkmtradSevi�. A�s�l�emumr � � TOTAL p ms i-ilink LS b a County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 EJ 0 36. LALIPAHOEHOE TRAIN MUSEUM 0 E • Laupahoehoe Train Museum Sustainability and Outreach Final Report 2007-2008 County Appropriations grant The Laupahoehoe Train Museum has received non-profit funding for the past three years from Hawaii County. These funds were used to their greatest potential and were of the utmost advantage to the museum and the community. The County Funds were a huge help in creating a more sustainable organization assisting us in moving forward towards our original goals. This year we asked for $45,000.00, and received $40,000.00 of that request; we were overjoyed that the County considered our project so worthy. We feel we have proven over the past ten years that we are here for the future; preserving our islands railroad, plantation and local history for our kupuna and keiki. We appreciate the County recognizing that we need the assistance and deserve funding. Some of the Public Benefit derived from the award of County grant funds has been; 1) The consistency of the hours we were able to keep here at the museum. Having the museum open during all of its advertised hours gives us a better reputation with visitors from abroad as well as local visitors. Volunteers are just that and do have lives which can impact volunteer time. 2) We were able to public and school tours as well as contract tours arranged with Jacks Tours. 3) To be able to restore our boxcar, one of our three outdoor rail pieces with part-time, college student help to do welding and nearly complete this year. This has added much to our visitor experience and assists us in the preservation of another historic asset. 4) To use both hired and volunteer labor to create and expand our indoor and outdoor displays. Researched photos from State Archives have been used to create a new `Plantation Room,' highlighting `sugar trains.' This has also added to visitor satisfaction of our facility. 5) To augment the volunteer services provided by our dedicated community members with paid staff. This allowed for someone to devote time to improve our gift shop and fundraise. This has had an additional benefit of increasing gift shop revenue and membership. 6) We continue to expand the museum's interior and exterior displays despite our limited physical space by adding technology, allow more photos, history and personal stories to be shared via videos, slide shows and power point presentations. As a highlight of the Hilo/Hamakua Heritage Corridor and after celebrating our Tenth Anniversary in August 2008, we are proud that we now have paid staff, and volunteers, who have made the best use of our facility as a sustainable educational resource in the community and continue to preserve and protect our islands railroad, plantation and local histories. Since we were established we have not veered from three -specific goals; a) provide a quality museum experience; b) assist in the development and completion of projects in the community that enhance the area and c) to stimulate the community's economic development by providing jobs and local market via our gift shop. In the past the work was done by a few hard working volunteers. Now we are pleased to see development into that third goal of stimulating the economy with all the benefits going to the community. As we see it maintaining these County funded key staff positions provides jobs within the community which stimulates the community's economic development. Paid staff enables us to keep consistant business hours, update displays, enhancing visitor experience, increasing word of mouth advertising, increasing visitor count. Having paid staff ensures a museum representative for outreach programs, expands our gift shop and membership, thus improving revenues and, with continued County assistance in the next couple of years, we hold on to the hope of sustainability. List of other funding sources during the award period The Laupahoehoe Train Museum has applied for and received a three year, $125,000.00 program grant through the Institute for Museum and Library Services. These are operational funds are to be used to increase public awareness and educational programming. Funding began September 2008. A three-quarter time position for the museum has been established and will be focusing on our educational programs in the museum as well as expanding our outreach programing. Staffing the museum with combined County and Federal grant assistance we should be able to increase visitor awareness, expand outreach programs. We project visitor count to be near 10,000 by 2010 which will make us nearly self -sustainable with a full paid staff. Accounting of all expenditures supported by Hawaii County grant funds The majority of funds went to pay for labor wages for our part time docent and maintenance workers. The labor was used for restoration of our rolling stock outside, and meeting our visitors when volunteers are not available, and maintaining our outdoor landscaping. We have improved our indoor displays by using $6,800 for new displays in our museum. Approximately $7,000 was used for advertising and web site fees. Another $6,000 was used for accounting required by the county grant. LTM recorded $83,208 for in-kind volunteer time for FY 2007-08. While this is not reflected in the grant expenditures, it is an ongoing requirement for LTM to recruit and maintain our volunteer force. The $83,000 reflects a significant benefit to the customers of our museum and Hawaii County in general. • Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Laupahoehoe Train Museum PROJECT NAME: Sustainability and Outreach Countv of Hawaii $40.000.00 State of Hawaii $7.668.00 Federal Funds $ Private Foundations $4.000.00 United Wav Funds $ Admissions $10.625.00 Donations $3.171.00 Fundraising $6.105.00 Pav Phone $ Vending Machines $ Service/Program Fees $ Third Partv Reimburseme its $ Tuition $ Client Private Fees $ Interest Income $3.00 Others (please list) a. Gift Shop Sales $7.621.00 b. In -Kind Volunteer Services $83.208.00 C. $ County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 • • Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Lauaahoehoe Train Museum PROJECT NAME: Sustainability and Outreach County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants— FY 2007-08 • 37. MENTAL HEALTH KOKUA • 37 MENTAL • HEALTH KOKLIA Opportunities to Begin Again TO: Constance Kiriu Legislative Auditor o Hawaii County z 7 "' cn FROM: Greg Payton, MA, MBA Executive Director/CEO ^3, DATE: August 25, 2008 ..... 3 SUBJECT: County of Hawaii Award —• Mental Health Kokua Program services, Report for FY 2007-08 m Grant funding at $25,000 was received in FY 08. Following is our year-end program benefit and services report. 1. Public Benefit Grant funds were applied to operating costs of our transitional rehabilitation facilities in Hilo (PATCH Place and Hale Amau) and Kona (Hale Alanoe and Kealahou) that specifically serve persons who have serious mental illness, and who would be at risk of homelessness, incarceration, or hospitalization if transitional community residences were not available. The public benefit is the availability of a community based, cost effective humane resource for this population in Hawaii County. 2. Application of County Grant funds in achieving mission The actual bed day cost per client in FY 08 to live and receive rehabilitation services at our two rehabilitation facilities was $82 a day. The grant in effect provided 305 bed days for clients in placement. Comparative bed day costs in a psychiatric hospital are estimated at $800 a day. The mission of the program was achieved through a combination of State, United Way, and County grant support. 3. Meeting Goals and Objectives Grant funding enabled us to continue operating our facilities, and serve 58 persons at PATCH Place, 33 persons at Hale Amau, 10 persons at Kealahou and 16 persons at Hale Alanoe. By year-end, 56% transitioned to more independent living in the community. All clients showed improvement in daily living skills. n ��rr 1221 Phone (808) 737-2523 A non-profit organization Kim (}�' Main Administrative Office Kona Administrative Office Kapiolani Boulevard, #345 75-166 Kalani Street, #103 Honolulu, HI 96814 Kailua-Kona, HI 96740 Fax (808) 734-1208 Phone (808) 331-1468 Fax (808) 331-1378 Ms. Constance Kiriu • August 26, 2008 Re: Final Report for FY 2007-08 Page 2 of 2 4. Clients Served Mental Health Kokua provides services through the following residential projects in Hawaii County: PATCH Place and Hale Amau - Transitional residential programs in Hilo Kealahou and Hale Alanoe - Transitional residential programs in Kona In FY 08, at PATCH Place and Hale Amau, we served a total of 91 persons, including 62 men and 29 women. Sixty-six percent (66%) of PATCH Place and Hale Amau clients were between 28 to 57 years old, 63% were diagnosed with schizophrenic disorders, and 37% with depression and/or bi-polar disorders. Of persons completing placement, 62% moved to more independent living in the community. In FY 08, at Hale Alanoe and Kealahou, we served a total of 26 persons, including 14 men and 12 women. Seventy-three percent (73%) of Hale Alanoe and Kealahou clients were between 28 to 57 years old, 48% were diagnosed with schizophrenic disorders, and 52% with depression and/or bi-polar disorders. Of persons completing placement, 50% moved to more independent living in the community. 5. Other Funding Sources See Summary of FY07-08 Income (Attachment 1) 6. Expenditures Supported by County of Hawaii Grant Funds See Summary of FY07-08 Grant Expenditures (Attachment 2) cc: Gary Michell, M.S. Hawaii Island Services Director E • ATTACHMENTI Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Mental Health Kokua PROJECT NAME: Residential Rehabilitation Services e. REUEN@URGESi ..:9v. County of Hawaii F17ND5 RECEIVED �FY 2007-06 (July(j1, 207june 3e, 20e8) ,?� $&weak r3 sum ..1. .i'�yy:uG6"rtlnE. $25,000 State of Hawaii $1,065,424 Federal Funds 0 Private Foundations $7,800 United Way Funds $8,662 Admissions $0 Donations $64 Fundraising $0 Pay Phone $0 Vending Machines $0 Service/Program Fees $145,748 Third Party Reimbursements $75,200 Tuition $0 Client Private Fees $0 Interest Income $3,164 Others (please list) a. Releases from Restriction b. Miscellaneous C. $ TdTAtRE.VNUES $1;331 062 '� , .. �:i. ,�. i Jnr �� ° :.. ': �� County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2007-2008 • • ATTACHMENT 2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Mental Health Kokua PROJECT NAME: Residential Rehabilitation Services Budget Category FY 2007-08 (07/01/07-06/30/08) ACTUAL EXPENDITURES 7. Personnel: Salaries (For employees supported by County grant funds $ 21,552 ;..2?G,_ Employee Benefits -Health 8 Dental Insurance; Other Benefits ^{ .,,(For employees supported by County -grant funds $ 2,155 3y PayrollgTaxes —FICA, SUI, Wo leer's Compensation, TDI ni (For employees supported by County grant funds $ 1,293 4. Professional Fees —Legal; Accounting/Bookkeeping; udit Fees; Administrative Fees; Other $ 5. ,Supplies —Office; Program; Consumable; Telephone; Postage & 6 , , Occuparic Repairs & Mainte7nance � ; :1/r{X 7�7gRentUhldies ea� i ,� 3 �'E*t 3 �'`.� ti7ld*` "s";•dr4��i��lii� i`rl 7: Equipment —Purchase; Rental; Repairs &Maintenance 8. Insurance —General Liability; Auto; Fire; NDOA Board insurance $ 9 Operations— Printing; Publications/Subscriptions; Membership ,;` £:<. `� Dues; Staff Training; Auto Gasoline Purchase $ NR $p4Bta gp �vw qg ,10 Travel=Airfare,.per Diem s9uto Rental; Mileage Reimbursement s 11 rOther =,Tox Screening; Client Assistance; Contract Services; (�4-x ;Miscellaneous $ TOTAL (Items 1-11) $ 25,000 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 • 38. • NEIGHBORHOOD PLACE OF PUNA W 9 P.O. Box 2020 15-3039 Pahoa Village Rd. Pahoa, HI 96778 Legislative Auditor, Budget Division County of Hawaii 25 Aupuni St. Room 118 Hilo Hawaii 96720 RE: Human Services Grants FY 2007-2008 Aloha! • Telephone: 965-5550 Fax: 965-5109 Email: npp2020@hawaii.rr.com July 24, 2008 Enclosed please find our final fiscal and narrative report for our County of Hawaii Human Services Grant. Should you have any questions please contact me at 965-5550. Thank you for your assistance. Sincerely, Mary Hy o Executiv hector TO NURTURE, STRENGTHEN AND CELEBRATE `GHANA • • 1 ATTACHMENTI Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Neiahborhood Place of Puna PROJECT NAME: Building Carina Communities County of Hawaii - Office of the County Cleric Human Services Giants- FY 2007-2008 REVENUE SOURCES FUNDS RECEIVED: 2007-06 (July 1, 2007 -June FY30, 2000) County of Hawaii $15,000 State of Hawaii $ Federal Funds $ Private Foundations $44,715 United Way Funds $10,000 Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Blueprint for Change $26,338 b. $ C. $ TOTAL REVENUES $96,053 County of Hawaii - Office of the County Cleric Human Services Giants- FY 2007-2008 0 ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Neighborhood Place of Puna PROJECT NAME: Building Caring Communities County of Hawaii —Office of the County Clerk Human Services Grants — FY 2007-2008 • Neighborhood Place of Puna Building Caring Communities Narrative for Grant 07-08 In an effort to reduce the incidents of child abuse and neglect in East Hawaii and to try to build a strong, safe community for families, Neighborhood Place of Puna proposed to bring an integrated approach to prevention using a multi -disciplinary concept based on the Consuelo Foundation's CAIPU model. Neighborhood Place coordinated monthly meetings of the East Hawaii Child Abuse and Neglect Coalition. Coalition members developed written surveys to assess key informants and the general public's knowledge of child abuse and neglect issues and resources. Questions posed to key informants — those people working directly in the field of child abuse and neglect included: • What support services are available to help families? • What support services are available for children who have been hurt? • How can the child welfare system be improved? Questions posed to the general public and those working in other types of non -profits included: • Who would you contact or where would you go if you thought a child was being abused? • What support services are available for parents/care givers? • What can communities/families/agencies do to keep children safe in their homes and in the community? • How can we (you and I) prevent child abuse and neglect in our community? There were a total of 134 participants: 44 from the key informant group (8 males/36 females); 43 participants from the non -key informant group (10 males/34 females); and 47 participants from the general public (22 males and 25 females). Demographic data is available by request. Key informant answers indicated that most providers knew what services were available for families and children. We were most concerned with the question "How can the child welfare system be improved?" Answers included: • Hire more staff, professional and passionate staff • Increased funding, additional resources, financial programs for families • Effective communication with clients including returning phone calls, empathy • More mental health providers • Education/training for foster parents, families, other professionals including police • More awareness • Placing children with Ohana not with strangers • More self assessments • Following the mission statements of their organizations 0 • What we learned from the questionnaires to non -key informants and the general public included the following general observations: • Families often did not know what resources were available to them • There was confusion around who were "mandated reporters" for child abuse and neglect and where to call for help. • More education around prevention, parenting, communication was needed • Programs such as schools, after school programs, youth centers, summer programs for children, support shelters were needed or needed additional support. • Parents and communities can be more vigilant, more aware. Communities can provide role models and mentoring. As a result of the findings, the East Hawaii Coalition for the Prevention of Child Abuse and Neglect created a differential response brochure that is being distributed to families at various community organizations and events in East Hawai'i. The brochure is utilized to inform families about the different response processes that assess each report of child abuse and neglect to determine the most appropriate, most effective and least intrusive response that can be provided. Individuals, families and communities must work together to find solutions to the difficult problem of child abuse and neglect. The survey was the beginning of a written plan. The Coalition also sponsored several parenting trainings with Dr. Kimo Alameda (free to parents including lunch) and a major resource fair titled "Celebrate Your Family Through Play". Funding through the Consuelo Foundation will continue the development of a community action plan. The Coalition is presently seeking funds for a major ad campaign directed at families and community members in order to teach positive parenting techniques, role modeling and who to call for help. Selected non -profits are also being targeted for trainings in "mandated reporting". Individuals, families and communities must work together to find solutions to the difficult problem of child abuse and neglect. The survey and the resulting brochure are the beginning steps for strengthening the community to reduce abuse and neglect of our children. We believe that the public — all of us — will benefit from the undertakings of the Coalition to reduce the incidents of child abuse and neglect and to help parents and communities understand the child welfare service system, resources available and who to call when help is needed. All of the survey findings are available at the Neighborhood Place of Puna A copy of the Differential Response Brochure has been included in this report. 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OFFICE FOR SOCIAL MINISTRY THE FOOD BASKET 39 •C 20SM0 OFFICE FOR SOCIAL MINISTRY Diocese of Honolulu Roman Catholic Church in the State of Hawaii MEMORANDUM DATE: August 29, 2008 TO: County of Hawaii Human Services Grant FROM: Carol R. Ignacio SUBJECT: Annual Reports — Ending June 30, 2008 Enclosed please find the reports for the following OSM Programs as well as the report for The Food Basket Inc. aka Hawaii Island Food Bank. Thank you for your support throughout the years. Please feel free to contact me if you have questions or require additional information. Sincerely, i Carol R. Ignacio Executive Director Administrative Office 140-B Holomua St., Hilo, HI 96720 • Phone 808-935-3050 • Fax 808-935-3794 • Toll Free 1-877-935-3050 • cignacio®rcchawaii.org Oahu 6301 Pali Highway, Kaneohe, HI 96744-5298 • Phone 808-263-8844 ext 702/734 • Fax 808-262-3728 Toll Free 1-877-263-8855 ext 702 • parishsocialministry®rcchawaii.org Maui 20 West- Wakea Ave., Suite A, Kahului, HI 96732 • Phone 808-877-4678 • renomoto@rcchawaii.org 1) A United Way Agency Kukui — An ancient Hawaiian source for healing and symbol of enlightenment. J ��DDDflS�� Nemoii IslonO's ioo0 Bank BOARD OF DIRECTORS Barry K. Taniguchi Chairmen of rhe Board Thomas P. Whittemore Cheir-Elect Roland Higashi Vic Chair Warren H. W. Lee, P.E. Treasurer Debra Ching-Maiava secretary Carol R. Ignacio Atwor/Founder Nani Lee, Ph.D. Exawnre Di r • • THE FOOD BASKET INC. Ha wall Island's Food Bank DATE: August 28,2008 TO: County of Hawai i �, FROM: Nani Lee, Ph .4 Executive Directo RE: Human Service Grant Annual Report for the Year Ending June 30, 2008 Attached, please find our report. Please feel free to call me regarding this report and/or any other matter that gives rise for concern. Thank you in advance for your consideration. I may be reached at: (808) 935-3050 or via email at: nanilee.foodbasketHI(a,email.com ADMINISTRATION/EAST HAWAII WAREHOUSE 140-B Holomua St., Hilo Hi 96720 0 Phone: (808) 933-6023 0 Fax (808) 934-0701 WEST HAWAII WAREHOUSE 79-1016A East Honalo Rd., Kadua-Kona, HI 96740 0 Phone: (808) 322-1418 0 Fax (808) 322-7373 w .thefoodbasketinccotn �J Hawaii County Human Services Grant E Narrative Annual Report for Year Ending June 30, 2008 Agency: Office for Social Ministry Address: 140-B Holomua Street, Hilo, Hawaii 96720 Telephone: 933-6028 Fax: 934-0701 E-mail: nanilee.foodbasketHInamaii.com Program Title: The Food Basket Inc.. Hawaii Island's Food Bank Contact Person: Nani Lee, Ph.D., Executive Director I. Public Benefit. Program Objectives Activities Outcomes 1. Expand food supply and • Publically ask local farmers • Eleven (11) requests on distribution: for surplus or unsaleable seven (7) different Island - produce. wide radio stations. • Food donations • 617,233 pounds of food collected from 1,720 donors. • Four (4) new partnerships • Current total of active Partner with agencies Agencies – 94 • 618,912 pounds of food distributed • 251,203 requests for food from needy individuals were filled during this period. • 1,600 low-income seniors • Senior Farmers' Market (aged 60+) receiving locally Nutrition Program began grown fresh produce weekly June 16 and runs till – 17,835 pounds of fresh September 26. produce distributed from June 16 -June 30. • Approximately 10,000 • Surplus List for immediate pounds of food total given to distribution forty (40) different community agencies. • 20,592 pounds of food went • Contributing to local to pig farmers --diverted economy (pig farmers) and from local landfills—our helping to alleviate waste. effort to recycle. 2. Support Partner (previously • Agency & Food Donor • Position filled on 1/1/08. called Member) Agency Relations position hired. Development by assisting in • Increased communication • Provided information to two building capacity where facilitated to better serve (2) Partner Agencies needed: agencies for optimal use of regarding ants; both Hawaii County Not -for -Profit Grant Report June 30, 2008 • • 2. Support Partner (previously called Member) Agency Development by assisting in building capacity where needed: : Agency & Food Donor Relations position hired. • Increased communication facilitated to better serve agencies for optimal use of food bank's product offerings. • Partner Agency annual meeting • Position filled on 1/1/08. • Provided information to two (2) Partner Agencies regarding grants; both agencies received grants due to this interaction. • 75 attendance by Partner Agencies resulting in: • The need for four (4) scheduled meetings for pantries beginning in October of 2008. 3. Strengthen and Manage Food . Community presentations Bank's Organizational • The Food Basket's • Ten (10) presentations Capacity transition to a new delivered to approximately entity, foodbanking, and 400 people. hunger awareness • Nutrition and food • Two (2) lesson plans insecurity lessons delivered to The Boys & delivered to school aged Girls Club & Volcano Arts & children Sciences classes — approximately 40 children total participated. • Informational displays • Four (4) informational distributing handouts, displays with a food bank facts, and solutions to representative to answer end hunger and reduce questions reaching the waste of food approximately 5,000 people. • Food Drive training for local • 68 people/32 organizations organizations, clubs, and attended training. businesses at the Spring Food Drive Kick-off Luncheon. • Spring Food Drive —'Waste • 45,000 homes across the Not, Want Not" initiative - island received information 45,000 paper bags on The Food Basket (enclosed) were distributed operations resulting in 55,570 on the Big Island (via pounds of food & $78,047 Hawaii Tribune -Herald, collected. West Hawaii Today, and North Hawaii News); a new partnership with Waste Management Hawaii. • Transition to community • The Roman Catholic Church based organization. in the State of Hawaii (RCC) approved a 3 -year financial commitment. Hawaii County Not -for -Profit Grant Report June 30, 2008 E • Performance Performance Measures efficacy of organization. FY2007-08 Remarks • Partner Agency & Donor • Position filled on January 1. Actual Relations — to increase 1. Increase core food 1.87 million communication with Partner Donations down with 1.25 million distribution to Agencies and donors in the pounds pounds of food received. community. • Accountant/Human • Position filled on May 27. Resources — effective Senior Farmer's Market Nutrition and families in financial management and to Program began on June 161h and runs better serve employees Performance Performance Measures FY 2007-2008 FY2007-08 Remarks Estimate Actual 1. Increase core food 1.87 million 1.2 million Donations down with 1.25 million distribution to pounds pounds pounds of food received. hungry and food insecure individuals Senior Farmer's Market Nutrition and families in Program began on June 161h and runs county by 10% through September 26. 251,203 requests for food from needy individuals were filled during this period • 94 active Partner agencies assist in distributing food • Approximately 10,000 pounds of food were given to 60 community agencies 4 new partner agencies were added 2. Increase the number 1850 seniors 1600 seniors • We did not hit our target of low-income seniors number due to a late a delay in receiving fresh receiving federal approval for produce the grant. The 1460 seniors reflects a ten week program period. 1600 low income seniors (age 60+) receive locally grown fresh produce weekly ---17835 pounds of fresh produce was distributed between June 16-30) 3. Implement "Pantry 5 low income 3 new low- • 3 new low income housing Express" produce housing sites income housing sites were added. and perishables sites receiving Hawaii County Not -for -Profit Grant Report June 30, 2008 3 • IL Brief Summary of Major Accomplishments During Funding Period The Food Basket Board of Directors and staff worked very hard to strengthen and manage the food bank's organizational capacity. Hawaii County Not -for -Profit Grant Report June 30, 2008 period. 1600 low income seniors (age 60+) receive locally grown fresh produce weekly ---17835 pounds of fresh produce was distributed between June 16-30) 3. Implement "Pantry 5 low income 3 new low- • 3 new low income housing Express" produce and housing sites income housing sites were added perishables distribution to five (5) locations sites receiving food and 1 new • Puna Coalition to Feed the providing produce and distribution site Hungry "Da Poi Bowl" perishables to low feeding over 200 families in income households need — distributing 11,685 (minimizing waste) pounds of food in May and June 2008 at no cost to community. 4. Decrease `pig waste" by 30 82,257 pounds 92.257 pounds of food was diverted 30% from local landfills and went to the 75,000 pounds pig farmers. 5. Coordinate a minimum 3 workshops 45 2 workshops Food drive training for local of three (3) capacity pantry reps. with 75 organizations, clubs, and businesses building workshops for attending attendance at the Spring Food Drive Kick Off emergencyfood pantry (68 people/32 organizations) Partner Agencies with attended the training. 7096 attendance Nutrition and food insecurity curriculum was delivered to school age children. 2 lesson plans were delivered to the Boys & Girls Club & Volcano Arts & Science classes. 6. Complete transition of December 31, As of June 30, Approved July 31, 2008 retroactive to organization (HIFB) to 2007 2008 - pending May 1, 2007. separate 501(c)(3) IL Brief Summary of Major Accomplishments During Funding Period The Food Basket Board of Directors and staff worked very hard to strengthen and manage the food bank's organizational capacity. Hawaii County Not -for -Profit Grant Report June 30, 2008 • A. The Food Basket applied for 501(c)(3) IRS Tax exempt status—The IRS letter of determination was issued on July 30, 2008). B. Board of Directors collected $63,265.81 during Major Gift Campaign. C. Hiring of the Executive Director (hired as of August) and Development Director (ongoing). D. Outsourced Direct Mail to a marketing agency – collected $15,165.00 as of June 30, 2008. E. Streamlined inventory, recordkeeping, accounting workload by utilizing a point-of-sale software supervised by a full -charge bookkeeper (FTE). F. Property that houses The Food Basket's operations in East Hawaii was sold. The Food Basket will remain as a tenant at current location. G. Effective January 1, 2008, hired Agency & Donor Relations Specialist to increase communication with Partner Agencies and donors in the community; effective January 11, 2008, hired Development Specialist – to increase funding and efficacy of organization; effective May 27, 2008, hired Accountant/Human Resources – for effective financial management and to better serve employees. Hawaii County Not -for -Profit Grant Report June 30, 2008 • • A. The Food Basket applied for 501(c)(3) IRS Tax exempt status—The IRS letter of determination was issued on July 30, 2008). B. Board of Directors collected $63,265.81 during Major Gift Campaign. C. Hiring of the Executive Director (hired as of August) and Development Director (ongoing). D. Outsourced Direct Mail to a marketing agency – collected $15,165.00 as of June 30, 2008. E. Streamlined inventory, recordkeeping, accounting workload by utilizing a point-of-sale software supervised by a full -charge bookkeeper (FTE). F. Property that houses The Food Basket's operations in East Hawaii was sold The Food Basket will remain as a tenant at current location. G. Effective January 1, 2008, hired Agency & Donor Relations Specialist to increase communication with Partner Agencies and donors in the community; effective January 11, 2008, hired Development Specialist – to increase funding and efficacy of organization; effective May 27, 2008, hired Accountant/Human Resources – for effective financial management and to better serve employees. Report submitted by. 22/ Print Name. Nani Lee, Ph.D. Tide. Executive Director Hawaii County Not -for -Profit Grant Report June 30, 2008 • Summary of FY 2007-08 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: HAWAII ISLAND FOOD BANK REVENUE SOURCES FUNDS RECEIVED: FY 2007-08 (July 1, 2007 - June 30, 2008 County of Hawaii $40,000.00 State of Hawaii $14,490.00 Federal Funds $152,442.62 Private Foundations $105,689.34 United Way Funds $14,750.00 Admissions Donations $244,469.04 Fundraising $398,101.19 Pay Phone Vending Machines Service/Program Fees $101,541.96 Third Party Reimbursements Tuition Client Private Fees Interest Income $4,646.83 Others lease list a. Patriots Dinner $5,000.00 b. Return Inc. $3,638.16 c. Recycling $2,692.25 d. Restitution $216.88 TOTAL REVENUES $1,087,678.27 County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2007-08 * I�il'l`"r IS' • Summary of FY 07-08 Grant Expenditures AGENCY/ORGANIZATION: OFFICE PROJECT County of Hawaii - Legislative Auditor's Office Human services Grants - GY 2007-08 FY 2006-07 (07/01/06-06/30/07) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported by County grant funds only) $ 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy- Rent; Utilities; Repairs Maintenance $ 40,000.00 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance- General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel- Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other- Tok Screening: Client Assistance; Contract Services; Miscellaneous $ $ 40,000.00 TOTAL (items 1 - 11) County of Hawaii - Legislative Auditor's Office Human services Grants - GY 2007-08 • 40. OFFICE E SOCIAL MINISTRY MOBILE CARE HEALTH PROJECT • Office for Social Ministry • MobilevCare Health Project County of Hawaii - Final Report FY 2007-08 PUBLIC BENEFITS DERIVED The MobilevCare Health Project's mission is to address the unmet need for the dental care for the low-income uninsured and underinsured people of the Big Island. This is accomplished through 1) providing Direct Dental Services and Education and 2) working to reach Long -Term Solutions through collaboration. 1) The MobilevCare Health Project (MCHP) was successful in meeting the first goal of providing Direct Dental Services and Education in the following outputs. • The MCHP provided dental services in 175 clinic days, an average of 15 clinics/month in the communities of Honokaa, Kapa'au, Kailua, OceanView • The MCHP served patients in 1523 clinic patient encounters, an average of 9 patients/ day. Sixty-four percent (64%) of these patients required acute care. Eighty-one percent (81%) of those served were Medicaid recipients and nineteen (19%) percent were low-income uninsured for dental services • The MCHP provided 4668 Clinic Dental Procedures: Palliative, Restorative and Preventive Services • One hundred and ten (110) residents in long-term care facilities in Honokaa, Kapa'au, and Pahala received dental assessments. • Two hundred and sixty-eight (268) children and adults participated in dental assessments and fluoride treatments in Community Health Fairs • Oral Health Education was provided for one hundred and thirty-two (132) participants in in local schools and transitional shelters • The MCHP provided $289,038. in Uncompensated Dental Services. 2) The Mobile Care Health Project was successful in meeting the second goal of working toward Long Term Solutions through collaboration in the following examples. Hamakua Health Center (HHC) and MobilevCare under a Memorandum of Agreement collaborate to provide dental services in the HHC service center. As agreed, dental services are provided one day each week by MobilevCare providing appointments for continuing care and emergency acute care. HHC provides the monthly utilities, security and mini -van transportation of patients from neighboring rural communities to the clinic. HHC acts as the intermediary to qualify dentists under Community Service License (CSL). The CSL requires that dentists serve in Community Health Centers (CHC) or there designees. Under this MOA, MobilevCare is the HHC designated dental provider. MobilevCare has an informal agreement with the West Hawaii Community Health Center in Kailua Kona that now includes cross -referrals. This has strengthened the dental safety net and will lead to the opening of permanent dental clinics in these geographic areas projected for 2008 With the projected expansion of dental services in Hamakua/North Kohala and in Kona 2008, the Mobile Care Health Project will transition from a role as a primary dental provider for the underserved to a support role for the Community Health Centers: Bay Clinic (Hilo,Pahoa,Keaau,Kau), Hamakua Health Center (Honokaa, Kapa'au) and West Hawaii Community Health Center (Kailau, Kealakekua 2008). Community Health Centers are located in areas of poverty. It is basic to their mission to serve all regardless of their ability to pay. Since 1997 the Mobile Care Health Project has been providing interim dental care for the vulnerable population on the island of Hawaii. As dental care is becoming part of the scope of service in the community clinics, the mission of Mobile Care is being realized. It is projected that by June 2009 Mobile Care will have transferred the two mobile vans to Bay Clinic and West Hawaii Community Health Center for continued dental expansion in their respective service areas. • The Hawaii Island Oral Health Task Force (HIOHTF) meets every other month via Video Conference. Representatives include the DD Council, Ke Anuenue — Area Health Education Council, Community Case Management (the DHS contractor for Dental Services), Keaau Community Health Center — Dental Clinic, Hawaii County Department of Health, Hawaii County Dental Society, Hamakua Community Health Center, 1 oft • Office for Social Ministry 40 MobilevCare Health Project West Hawaii Community Health Center and the Mobile Care Health Project. This venue has been convened for the past 7 years and brings together advocates and stakeholders in the area of Dental Services for the underserved of Hawaii Island. The Hawaii Island Oral Health Task Force is currently reviewing the Strategic Plan of 2005 and developing a revision that will include a current assessment of the Oral Health needs for the underserved, identifying the vulnerable population using current statistics, outlining the impact of Oral Disease on this population and recommendations. This report will be published by December 2008. FINANCIALS The operating budget for the MCHP 07-08 was $362,776 The operating budget for the MCHP 06-07 was $467,544 The average cost per Dental Procedure was $78 The average cost per Patient Encounter was $238 The MCHP funding for FY 2007-08 included: County of Hawaii - $ 25,000 HMSA Foundation - $ 100,000 Hawaii Island United Way- $15,000 Hawaii Hotel Industry Grant - $1,800 OHA - $50,000 HPHA — 95,000 Balance of GIA — 8,333 Sisters of St. Francis - 125,000 Atherton Family Foundation — 20,000 Moonglow Foundation — 25,000 Gordon Russell Foundation — 13,500 Kaiser Permanente — 2,500 Kohala Coalition — 2,000 Deviants from the Norm 5,000 Miscellaneous small grants — 1,333 Catholic Parishes (Big Island) Damien Appeal - $23,603 Dental fees/Client payments /3rd party payments total: $129,384 The MobilevCare Health Project continues to work on our two -fold mission of providing direct dental services to the most vulnerable of our population and of systematic change that will provide sustainable dental services for the marginalized population in our local healthcare system. 2 of 2 Summary of FY 2007-08 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: MOBILE CARE }' t' .0 `fPr Si�"Y REVENUE SOURCES fid,W., Px °�{' i k '". e��sv' i��a' _ i'v , FU�NDSRE�CEI,VED FAY 2007 0�8", une 3020p8 1.� 1aE.r.- County of Hawaii $25,000.00 State of Hawaii $153,333.00 Federal Funds Private Foundations $295,300.00 United Way Funds $15,833.34 Admissions Donations $23,602.51 Fundraising Pay Phone Vending Machines Service/Program Fees $6,817.70 Third Party Reimbursements $116,311.90 Tuition Client Private Fees Interest Income $1,754.74 Others (please list) a. Health Fair Fees $500.00 b. Dental Fees $4,000.00 c. d. Nm - T, OTAL,RE,V,ENU S County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2007-08 015« .b%t Oummary of FY 07-08 Grant Expenditure AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: MOBILE CARE County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2007-08 FY 2007-08 (07/01/07-06/30/08) BUDGET CATEGORY ACTUAL EXPENDITURES iE f Personnel Salaries (For � employees suppoed)by Countyg�anpggr�unds� only) $ 19 770.00 ,ralm,.,.,:.a4.. ...7. :.� 2Employee Berieflts Health &Dental Insurance Other Benefits ''_ 1(For employees supported byl,County grant fu s#only)'Eh $ 3,616:75 old € nr, �( , 3: Pr y FICA SUI! Wd�k6resrCompensatlon�LTDI & 1.oll�Tazes 1 t (F.or ,ap employees supportedfbyiCounty grarit8fundsronly) : $ 1,613.25 ftuv- 4 Pr"ofessional Feesf Legal Accounting/Bookkeeping,pAudit Fees, Admmistrative�Fees OttSer $ Y r `i 59 upPhes - ce Pro ram Consumable Telephone; e, Postage &Freight $ 6. Occupancy- Rent Utilities Repairs Maintenance dl 7 Epuipment Purchase =Rental4 Repairs & M,aintenance Human Services Grants GY,4002-03 8Insurance.: GeneralLiatiility�Auto.Fire, NDOA 13664,1Jnsurance. ' $ ` 9.! Operations .' Printing Publications%Subscriptions Membership x b :Dues Staff=Trac in ngnAuto Gasoline Purchase $ 10 Travel - Airfare per Diem,Auto Rental Mileage a° n Reimbursement E r m $ 11 O,tFiec'= Screening TozClienttAssistance ii)=;+ ' 6 ua ntract Sen!icesMiscellaneous : $ 25,000.00 TOTAL (Items 1 - 11) County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2007-08 41. OFFICE FOR SOCIAL MINISTRY PONAHAWAIOLA COMMUNITY INTEGRATION PROGRAM 41 PonahaAa: Comm PUBLIC BENEFITS DERIVED Program Highlights for 2007 — 2008: (1) Decreased rate of recidivism - Of the 27 participants that left the program during this funding period, 96% exited back into the community, while only 4% was re -incarcerated directly from the program. This translates into an increase of public safety as a result of this program. (2) Streamlined our initial interview process to include a comprehensive needs and assessment interview to determine any special needs, strengths and barriers, and linkages for substance abuse and/or mental health treatment for all homeless programs applicant may be eligible for. This information also allows us to foresee any potential barriers our participants may encounter, allowing us to develop a plan to meet and overcome any challenges. (3) Partnerships established with a number of local realtors to provide housing placements with no background checks further reducing housing barriers and increasing housing opportunities for persons with criminal histories. (4) Program data demonstrated that employment/job placement and employment retention needed improvement. Corrective action: Designated (1) FTE Employment Specialist to continue to develop partnerships with local employers and increase employment opportunities for persons with criminal histories. This position will play an integral part in our efforts to reduce employment barriers for our participants through ongoing advocacy and collaboration. (5) Weekly house meetings give participants opportunities to discuss and offer solutions to issues that arise as part of a group living arrangement. Ongoing life skills classes also address daily living skills such as budgeting, healthy communication and coping skills, developing and maintaining healthy relationships, and leisure activities. These leisure activities provide participants with sober and structured socialization activities. (6) Participants are currently active in the New Hope Community Softball League. This league consists of community agencies and churches and gives participants the opportunity to network and develop relationships with pro -social community citizens. Participants also took part in the following community events: Domestic Violence Vigil, Native American Pow Wow, Substance Abuse Recovery Events, Hawaii Island Food Basket Spring Food Drive, and the Hawaii Island Business Bureau Charity Walk. (7) Continue to utilize cognitive restructuring classes through the Hazelden model, gender specific group meetings and motivational interviewing methods which serve to increase program effectiveness aimed at targeting criminogenic needs and reducing recidivism rates. (8) Established network of partnerships for participants through ongoing in -services provided by community agencies for our participants. Topics include domestic violence awareness, cultural sensitivity, community empowerment, politics and responsible citizenship. (9) Acquired a volunteer/advocate, Lillian Tavares, to educate our participants on topics such as, legal issues, domestic violence, political awareness, cultural awareness and sensitivity and community resources. As a direct result of these classes, all program participants have become registered voters making them eligible to vote in upcoming elections. Lillian is a Domestic Violence/Sex Assault Victim Services Coordinator with HPD and a Victim Services Assistant with County Civil Service. She also has past experience as a police radio dispatcher & supervisor, family law under the supervision of current Family Court Judge Lloyd Van De Car and has volunteered in the Prosecutors Office under the direction Susan Heftel Liquido. (10)Development of the "PILR" (Ponahawaiola Independent Living Readiness) group is primarily operated by program participants with support available from staff as needed. This group relies on a team approach to ensure that it is run properly and meets every morning. Discussions focus on current issues and provide real-life solutions that increase participants' opportunities for self-sufficiency and is aimed at reducing barriers to employment, education Ponahavilla: Community Rein PUBLIC BENEFITS DERIVED and housing. Peers supporting peers. Outcomes include leadership development, succession planning, community events, business planning, problem solving and fundraising. The PILR group has recently applied for and is expected to receive up to $25,000 in grant funding for technical assistance through the local Catholic Campaign for Human Development, an economic development initiative. This grant will also position them to apply forthe national grant upon completion of this award. (11)Received a $5,000 unsolicited grant from the Kaneta Foundation. This grant was used to offset Lease/Rent costs of the building in which Ponahawaiola operates. Protected Outcomes Performance Measures FY 2007-2008 Estimate FY 2007-2008 Actual Number of persons placed in transitional housing 28 73 Number of persons placed in permanent housing 1 34 Number of persons placed obtained employment 28 29 Number of persons placed into drug/alcohol treatment 15 43 Number of persons receiving education/job training assistance 28 34 Number of persons accessing health services 28 28 Number of persons accessing mental health services 10 33 Protected Outcomes Annual Progress 1 - 80% of program participants to be referred to 71 % of program participants were referred to other mainstream programs for which mainstream programs (DHS, TANF, SSA, they were eligible. Of those that were referred for mainstream programs, 100% Veteran benefits, etc.) for which they are eligible. were found eligible. 2 - 25% of program participants to enroll in 69% of program participants enrolled in higher/further educational opportunities higher/further educational opportunity including including college course, continuing education classes, vocational training, and job college courses, continuing education classes, readiness/employment programs. Programs utilized includes, Forward March, vocational training or job-readiness/employment Workforce Development, Goodwill Job Connections, Hawaii Community College, programs. Division of Vocational Rehabilitation, HCEOC-Culinary and Orchid Tissue Laboratory Program, and Hilo High School for Adults. ' 3 - 70% of participants will participate in 78% of program participants participated in substance use and mental health substance use and mental health treatment. treatment services. 4 - 25% of participants who transition to 86% of participants that transitioned to permanent housing through either family permanent housing with Team recommendation reunification or rental housing have remained in housing for at least 6 months. will remain in housing for at least six months. 5 - 20% of program participants will participate in 78% of participants participated in the following community events: Domestic community activities. Violence Vigil, Native American Pow Wow, New Hope Community Softball League, Substance Abuse Recovery Events, Hawaii Island Food Basket Spring Food Drive, and the Hawaii Island Visitor's Industry Charity Walk. 6.25% of program participants will increase 83% had general family contact during family overnight and weekend passes, child support and general family contact. resulting in increased visits with children/family and building healthier relationships. 26% of participants that successfully transitioned out of the program were reunified with their families. 20% of all program participants have child support obligations. Of those, 100% are making child support payments through the Child Support Enforcement Agency. 7 - 90% of AMHD-eligible participants will enroll Of those that were found eligible, 94% have been enrolled in AMHD contracted in at least one AMHD-contracted program. programs, such as; Care Hawaii, APS, Care -A -Van Homeless Programs, and AMHD — Adult Mental Health Division, a division Community Mental Health Clinics. of the State's Department of Health 65% of all participants were found eligible for AMHD services. • Summary of FY 2007-08 Income Attachment 1 AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN Ponahawaiola Prison Re-entry Program REVENUE SOURCES FUNDS RECEIVED: FY 2007-08 J u ly 1, 2007 - June 30, 2008 County of Hawaii $30,000:00 State of Hawaii $285,000.00 Federal Funds $14,379.25 Private Foundations $8,100.00 United Way Funds $10,000.00 Admissions Donations Fundraising Pay Phone Vending Machines Service/Program Fees $92,063.56 Third Party Reimbursements Tuition Client Private Fees Interest Income Others lease list a. Laundry $1,655.75 b. Recycling $35.00 C. d. e. TOTAL REVENUES $441,233.56 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 1 I,bto • %mary of FY 07-08 Grant Expenditures AGENCY/ORGANIZATION : PROJECT NAME: County of Hawaii - Office of the County Clerk Human services Grants - FY 2007-2008 FY 2007-08 (07/01107-06130108) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported by County grant funds only) $ 27 001.27 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 2,754.19 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy- Rent; Utilities; Repairs 'Maintenance 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel- Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other- Tox Screening: Client Assistance; Contract Services; Miscellaneous $ 244.54 $ 30,000.00 TOTAL (Items 1 -11) County of Hawaii - Office of the County Clerk Human services Grants - FY 2007-2008 • 42. OFFICE E SOCIAL MINISTRY CARE -A -VAN OUTREACH PROGRAM FOR THE HOMELESS 42 ' Care -A* Outreach Program for thRomeless PUBLIC BENEFITS DERIVED Program Highlights for 2007-2008: (1) Established a drop-in center located in the Puna area. Designated (2) FTE staff to operate the center which is open Monday through Friday from 9am to 1 pm. Staff is responsible for providing outreach services, emergency food and hygiene supplies, referrals to food pantries and clothing banks, referrals and linkages for medical, mental health, and substance abuse treatment and other mainstream programs. Renter's education classes are also available every Thursday to increase participant's life skills and housing readiness through budget planning, goal setting, tenant rights and responsibilities, and credit counseling. Coffee and snacks are on hand regularly for those needing drop in services. Staff is also responsible for providing follow up home visits to homeless persons that have transitioned to permanent housing in the Puna area. (2) Established partnerships with "Da Poi Bowl", a coalition of Puna businesses and individuals working together to feed the hungry through food pantries and hot meal programs. Staff regularly attends community meetings in Puna to network and establish new partnerships in the community and to become familiar with local agencies and the services they provide to better serve those in need (3) Shelter plus Care is in its 5th year of operation and provides a housing subsidy and supportive services to eligible participants while in housing. This subsidy is available to those who are unsheltered homeless and have been diagnosed with a severe and persistent mental illness, developmental disability onset before age 18, chronic substance abuse issues, or HIV/AIDS. To date there has been a total of 84 persons housed, including 16 children. (4) Increased partnerships with East Hawaii realtors: Day -Lura Rentals, Wild Ginger Inn, and other private landlords have agreed to provide housing for selected participants to enter into housing agreements regardless of their background and rental history. Once participants have maintained their housing by paying their rent in full and on time, keeping their unit and area clean, and have not been involved in any criminal activity, they are able to become regular tenants of these realtors and will have a positive rental history and references for future rental opportunities. (5) Established partnerships with realtors in West Hawaii: ATR properties, Clark Realty and several private landlords have also agreed to provide housing for our participants based on similar agreements stated above. In previous years it has been difficult to locate suitable housing for our participants in West Hawaii due to the competitive housing market. Through these partnerships with local realtors, landlords, and public/subsidized housing programs, 59 individuals have been placed in permanent housing in West Hawaii. (6) Intensive case management is provided to all participants that are placed into permanent housing with OSM assistance. Case managers provide home visits to individuals in their new home to ensure that participants are following the terms of their lease and have implemented and maintained a realistic budget plan. Case management meetings are tapered off slowly until participants are able to maintain their housing without assistance. (7) Program data demonstrated that employment/job placement and employment retention needed improvement. Corrective action: Designated (1) FTE Employment Specialist to continue to develop partnerships with local employers and increase employment opportunities for persons with little or no employment history. This position will play an integral part in our efforts to reduce employment barriers for our participants through ongoing advocacy and collaboration. (8) Representative payee program has streamlined their services in order to track participant's spending habits in a more accurate and timely manner and has been able to increase the number of participants served. Representative payee's manage the finances of eligible participants by paying their monthly housing costs, other expenses, assists with monthly budget planning, mandatory savings, and allowances for participants personal spending. Care -A* Outreach Program for thRomeless PUBLIC BENEFITS DERIVED Projected Measure Performance Measures FY 2007-2008 Estimate FY 2007-2008 Actual Number of persons placed in emergency or transitional housing 86 99 Number of persons placed in permanent housing 235 130 Number of persons placed into drug treatment or alcohol treatment 38 4 Number of persons provided or referred for medical/dental services du licated 3972 1363 Number of persons who participated in long-term case management services 1492 853 Number of persons accessing mental health services 437 60 Projected Measure Semi -Annual Progress 50% of program participants will engage with case 65% of program participants have engaged with case management services by implementing real budget management services by implementing real budget planning, and planning, and seeking out community programs for seeking out community programs for which participants may be which participants may be eligible. eligible, 75% of program participants will be referred to 100% of program participants were referred to mainstream mainstream programs (DHS, TANF, SSA, Veteran programs (DHS, TANF, SSA, Veteran Benefits, etc) for,which Benefits, etc.) for which they are eligible. they were eligible. 10% of program participants will be referred for 13% of program participants were referred for educational or job higher/further educational opportunity including training/employment training programs. college courses, continuing education classes, and "Due to the nature of homeless outreach, majority of persons vocational or job readiness/employment programs encountered are struggling with meeting their basic needs and are not ready for educational ro rams 25% of unemployed, able-bodied adult participants Persons not eligible for benefits or mainstream programs will be will obtain employment. referred for employment through temp agencies and/or job placement programs (Goodwill, Alu Like, Division of Vocational Rehabilitation, and Workforce Development). 80% of participants who enrolled in shelter programs 78% of participants that enrolled in shelter programs have will remain there until other housing are secured. remained there until other housing was secured. 90% of eligible program participants who received 90% of eligible program participants who received monthly rental monthly rental subsidies will pay their rent on time for subsidies have paid their rent on time for at least six months. at least 6 months. _M% 90% of AMHD-eligible participants will enroll in at of AMHD-eligible participants have enrolled in at least one least one AMHD-contracted program. AMHD contracted program. 80% of program participants placed in permanent 94% of participants placed in permanent housing have not housing will not violate the terms of their lease or be violated the terms of their lease or was evicted for at least six evicted for at least 6 months. months. 0 Summary of FY 2007-08 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN Outreach Attachment 1 REVENUE SOURCES FUNDS RECEIVED: FY 2007-08 (July 1, 2007 - June 30, 2008 County of Hawaii $35,000.00 State of Hawaii $849,595.64 Federal Funds $468,074.29 Private Foundations United Way Funds $10,833.34 Admissions Donations $8,579.60 Fundraising Pay Phone Vending Machines Service/Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others please list) a. Recycling $31.75 b. C. d. e. TOTAL REVENUES $1,372,114.62 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 • Itimary of FY 07-08 Grant Expenditures AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN Outreach County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 FY 2007-08 (07/01/07-06130/08) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported by County grant funds only) $ 24 846.03 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 7,600.18 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 2,553.79 4. Professional Fees - Legal, Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy- Rent; Utilities; Repairs Maintenance 7. Equipment - Purchase; Rental; Repairs & Maintenance 8. Insurance - General Liability, Auto, Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications/Subscriptions, Membership Dues; Staff Training, Auto Gasoline Purchase $ 10. Travel- Airfare; per Diem; Auto Rental, Mileage Reimbursement $ 11. Other- Tox Screening: Client Assistance; Contract Services; Miscellaneous $ $ 35,000.00 TOTAL (Items 1 - 11) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 • 43. OFFICE FOR • SOCIAL MINISTRY BEYOND SHELTER: TRANSITIONAL HOUSING 43 Bevon*elter: Transitional PUBLIC BENEFITS DERIVED Program Highlights for 2007-2008: 1. Established partnership with YWCA to provide use of program facilities at a discounted rate for participants. Participants are encouraged to use the facilities and to enroll their children in programs (i.e. Karate, Ballet, Hula, Swimming classes) to encourage healthy extracurricular activities. Financial assistance is sometimes available to assist with initial fees to join classes and ongoing fees are entered into the family's monthly budget planning for long term planning. Payment for classes have also been arranged as rewards for accomplishments, such as maintaining strong grades or earning higher grades in difficult subjects, improved behavior in school, etc. 2. Intensive case management is provided at Beyond Shelter on a long term basis (up to 2 years maximum) to provide families with necessary life skills needed to succeed once in permanent housing and to stabilize the family unit by providing opportunities to practice healthy communication and discipline, community awareness, and family strengthening activities, aimed at reducing generational poverty. Case managers also refer families to mainstream programs to ensure that families are receiving all services that they may be eligible for in order to further stabilize the family unit. Mainstream programs include Department of Human Services for cash income & food stamps for temporary assistance, Developmental Disabilities, Children and Adolescent Mental Health Division, Turning Point for Families, Child and Family Services, Foster Family Program Voluntary Case Management, Adult Mental Health Division, Division of Vocational Rehabilitation, Big Island Substance Abuse Council (BISAC), Lokahi, HCEOC, medical and dental providers, Social Security Administration (SSA) and Veteran's Affairs (VA). 3. Program data demonstrated that employment/job placement and employment retention needed improvement. Corrective action: Designated (1) FTE Employment Specialist to continue to develop partnerships with local employers and increase employment opportunities for persons with little or no employment history. This staff will play an integral part in our efforts to reduce employment barriers for our participants through ongoing advocacy and collaboration. 4. Adult participants are encouraged to pursue higher education with the intent to increase the family's future stability through higher earning power, increased income, employment stability and `family -friendly" work hours, particularly for single parents. Although higher education is encouraged, all families must obtain and maintain an adequate amount of income to pay for their program fees and other monthly expenses on a regular basis. All unemployed adults in the household are required to actively seek employment or enroll in an employmentijob training or vocational training program. Those who are unable to work due to a disability are linked to appropriate job training programs, adult day care programs, or volunteer opportunities. ' 5. A mini grant was awarded to Kihei Pua by Na Maka 0 Hau Loa through the assistance of Kaiana Haili. This grant provided funds to purchase material for the development of a community garden. Under the supervision of Kaiana Haili, inmates from the Hale Nani Workline constructed (3) garden beds on-site while program participants and staff took an active role in planting and maintaining the gardens. The families alternate caring for the garden which promotes nurturing and encourages responsibility for their living area. The vegetables and herbs are available for participants to use freely to supplement household meals and to start a garden of their own once they transition to permanent housing. 6. Family Outcomes: Family 1: Two parent family (DS and HS) with 5 children and also caring for HS severely disabled brother (KK). Family was originally encountered by outreach workers living at Pu'umaile in April of 2005 after the family was evicted from Lanakila Housing for non-payment of rent and family did not have the necessary support system in place to provide temporary shelter for them. The head of household worked daily and had maintained his FT employement for over 12 years, however this left his wife to care for the rest of the family in a tent at the beach for most of the day. Outreach workers advocated with emergency shelter staff, which was run by EHCH at this time, and was able to place the family PUBLIC BENEFITS DERIVED in the shelter. Family remained at shelter until being placed into a transitional housing program also operated by EHCH. In June 2006, family was again encountered by OSM staff after OSM resumed management of the transitional housing program they were living in, now named Beyond Shelter Transitional Program. While at Beyond Shelter services were put in place for the family. KK was re -linked to Developmental Disabilities where he was enrolled into an adult day care program and HS was able to obtain PT employment as her brother's personal assistant through Easter Seals. This increased the family's income substantially and her brother was able to receive the services that he was entitled to thus increasing his social network, care providers, and further provided HS with respite care for part of the day. Their case manager also advocated with Social Security Administration (SSA) regarding KK's disability income he received from SSA, which was increased from $400 per month to over $600 per month. This increase in his income allowed his sister to purchase items he needed such as diapers, meal supplements, and clothing, without causing hardship on the family. All children were enrolled in extracurricular activities such as hula, Tahitian dancing, swimming and football. The youngest child was also enrolled into Headstart and was found eligible to receive special education services. Family transitioned to permanent housing on October 17, 2007 and has been able to maintain their housing utilizing the skills that they learned while at Beyond Shelter. Projected Measure Performance Measures FY 2007.2008 Estimated FY 2007-2008 Actual Number of persons placed in emergency or transitional housing 60 56 Number of persons placed in permanent housing 31 42 Number of persons placed into drug/alcohol treatment 2 2 Number of persons who retained employment for a minimum of six months 18 9 Number of persons accessing mental health services 8 1 Number of persons who participated in long-term case management services 50 50 Projected Measure Semi -Annual Progress 10% of program participants will enroll in a post- 13% of program participants have enrolled in post -secondary higher secondary higher education institution. educational institutions. 50% of unemployed program participants will enroll in 40% of unemployed program participants have enrolled in a higher higher/further educational opportunity including college educational opportunity, vocational training or job - courses, continuing education classes, vocational readiness/employment program. training or job-readiness/employment programs. 80% of employed participants will maintain employment 84% of employed participants have maintained their employment for for at least three months. at least three months. 80% of participants who transitioned to permanent 100% of participants that have transitioned to permanent housing housing will remain in housing for at least six months. have remained in housing for at least six months. 90% of program participants will test clean during 96% of program participants have tested clean during initial and random drug testing. random druct testing. 75% of school age children residing at Beyond Shelter 70% of school aged children residing at Beyond Shelter has will have participated in at least one extracurricular participated in at least one extracurricular activity throughout their activity throughout their program stay. program stay. 75% of school age children residing at Beyond Shelter 70% of school aged children residing at Beyond Shelter has will have received tutoring and homework assistance received tutoring and homework assistance services. services. 25% of school age children residing at Beyond Shelter 50% of school aged children residing at Beyond Shelter has for at least one year will improve their grades (or improved their grade/grading marks by at least one higher grading marks) by at least one higher rade/mark. rade/mark. Summary of FY 2007-08 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY Attachment 1 PROJECT NAME: CARE -A -VAN Beyond Shelter Transitional Shelter REVENUE SOURCES FUNDS RECEIVED: FY 2007-08 (July 1, 2007 - June 30, 2008) County of Hawaii $20,000.00 State of Hawaii $40,612.50 Federal Funds Private Foundations United Way Funds $3,500.00 Admissions Donations Fundraising Pay Phone Vending Machines Service/Program Fees $49,622.01 Third Party Reimbursements Tuition Client Private Fees $447.49 Interest Income Others (please list a. Laundry $360.68 b. C. d. e. TOTAL REVENUES $114,542.68 County of Hawaii - Office of the County Clerk Human Services Grants -FY 2007-2008 AGENCY/ORGANIZA PROJECT NAME: %mary of FY 07-08 Grant Expenditures FOR SOCIAI County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 FY 2007-08 (07/01/07-06/30/08) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Personnel -`Salaries (For employees supported by County grant funds only) $ 13,674-38, 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 1 000.00 a 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 1,412.82 4. Professional Fees - Legal, Accounting/Bookkeeping; Audit Fees; Administrative Fees, Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy- Rent; Utilities; Repairs Maintenance $ 3,912.80 7. Equipment - Purchase; Rental; Repairs & Maintenance 8. Insurance- General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations- Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel- Airfare; per Diem; Auto Rental, Mileage Reimbursement $ 11. Other- Tox Screening: Client Assistance; Contract Services; Miscellaneous $ $ 20,000.00 TOTAL (Items 1 - 11)11 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 0 44. OFFICE I •' SOCIAL MINISTRY KIHEI PLIA EMERGENCY HOMELESS SHELTER M KihLOua: Emergency Homeless Wer PUBLIC BENEFITS DERIVED Program Highlights for 2007-2008: 1. All children within the age range of 0-5 years old were referred to YWCA Advanced Healthy Start and Head Start. "Kindermusik" provided an introduction to music and a music appreciation program for infants and toddlers along with their parents. Keiki Play Mornings by The Institute for Family Enrichment (TIFFE) provided a structured play group for young children and their parents. 2. On-site tutoring services were available for homeless children through the Department of Education. OSM sponsored tuition fees for children to participate in after-school activities at the Boys and Girls Club. The YMCA also sponsored tuition fees for their summer & teen program. Some children have participated in other extracurricular activities such as canoe paddling and the Salvation Army's summer youth camp. Our aim is to provide the children in our programs with structured activities, community involvement and opportunities to succeed despite their families current struggles. 3. Family activities are planned regularly throughout the month to increase family strengthening thus stabilizing the family unit. Such activities include nightly family dinners, family game nights (2) two times per week and family movie nights (2) times monthly. Participants agree and plan how to celebrate traditional family holidays with staff support and supplies available as needed. Birthdays and accomplishments (i.e. finding employment or securing housing) are also planned by the individual family with staff support and supplies available as needed. Donated gifts, birthday cakes, and food are also available for families as needed. 4. Program data demonstrated that employmentijob placement and employment retention needs improvement. Corrective action: Designated (1) FTE Employment Specialist to develop partnerships with local employers and increase employment opportunities for persons with poor or minimal work history. This position will play an integral part in our efforts to reduce employment barriers for our participants through ongoing advocacy and collaboration. 5. Health Education classes were offered on site through the Extended Food and Nutrition Education Program (EFNEP) and University of Hawaii at Hilo Nursing Department. Exercise classes were also offered to participants. Participants were given opportunities to join staff in regular walks around Coconut Island and enroll in hula classes with Kumu Hula Lehua Yuen. 6. Established strong partnerships with Child Welfare Services (CWS) and Voluntary Case Management (VCM). Families were given a safe and structured living environment and opportunities to acquire the life skills necessary to obtain and maintain family reunification and stability. Space was made available for families to meet privately with their workers from other agencies during their stay at the shelter. 7. A mini grant was awarded to Kihei Pua by Na Maka 0 Hau Loa through the assistance of Ka'iana Haili. This grant provided funds needed to purchase material to build a community garden. Under the supervision of Ka'iana Haili, inmates from the Hale Nani Workline built (2) two garden beds on-site while program participants and staff took an active role in planting and maintaining the gardens. The gardens provide vegetables and herbs for participants to use for their household meals and are also used for nightly family dinners. Participants acquire skills to maintain a small garden and are encouraged to take 'plant clippings from the garden when they transition to permanent housing. 8. Established partnerships with Bay Clinic, Hui Malama, and Dr. Stephan Harmeling to provide non -emergent medical care to uninsured and under -insured participants at a reduced fee. Also scheduled monthly "dental runs" to Mobile Care Health project for regular and emergency dental care for participants at their Honokaa site. Shelter staff provided transportation to MobileCare, made possible through a generous donation of a '94 Plymoth Voyager (7) seven -passenger van. Kih*ua: Emergency Homeless Wer PUBLIC BENEFITS DERIVED Projected Measure Performance Measures FY 2007-2008 Estimate FY 2007-2008 Actual Number of persons placed in emergency or transitional housing 650 258 Number of persons placed in permanent housing 300 126 Number of persons placed into drug treatment or alcohol treatment 100 2 Number of persons obtained employment 50 30 Number of persons who participated in long-term case management services 610 206 Number of persons accessing mental health services 50 34 Projected Measure Annual Progress 50% of unemployed program 23% of unemployed participants enrolled in a continuing education class, participants will enroll in continuing vocational training or job readiness/employment programs. education classes, vocational training or job readiness/employment programs. 31 % of all program participants were employed at entry or obtained employment while in program. Corrective Action: In the upcoming fiscal year, all unemployed program participants will create daily goal sheets identifying tasks to enroll in an employment readiness program, education classes, or broaden their work experience through volunteerism. Daily goal sheets will be verified by shelter staff to closely monitor their progress towards increasing their skills and/or income. 40% of unemployed program participants will enroll in continuing education classes, vocational training orjob readiness/employment programs. 'Unemployed program participants will either be in a job preparation program, education class, volunteering or employed prior to exiting the shelter. 80% of employed participants will 27% of those that were employed retained their employment for at least 3 maintain employment for at least three months. months. Corrective Action: In the upcoming fiscal year, we will measure initial outcomes instead. 35% of unemployed participants will obtain employment during their 6 week stay at Kihei Pua. Participants will be required to register with at least three (3) temporary employment agencies. 'Unemployed program participants will either be in a job preparation program, education class, volunteering or employed prior to exiting the shelter. 80% of participants who transition to 100% of participants that transitioned to permanent housing have remained in permanent housing will remain in housing for at least six months. housing for at least six months. 90% of program participants will test 76% of program participants tested clean during initial and random drug testing. clean during random drug testing. Participants that do not test clean during random drug testing are referred for a drug and/or alcohol assessment. 80% of participants who transition to 100% of participants that transitioned to transitional housing programs during this transitional housing will complete funding period have completed program conditions to maintain their housing. program conditions to maintain housing. • Summary of FY 2007-08 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY Attachment 1 PROJECT NAME: CARE -A -VAN Kihei Pua Emergency Shelter REVENUE SOURCES FUNDS RECEIVED: FY 2007-08 -(July 1, 2007 - June 30, 2008) County of Hawaii $30,000.00 County of Hawaii - Mayor's Fund $66,453.36 ✓ State of Hawaii $199,357.50 Federal Funds $73,503.96 Private Foundations $335.59 United Way Funds $12,454.16 Admissions Donations $155.00 Fundraising Pay Phone Vending Machines Service/Program Fees $14,180.00 Third Party Reimbursements Tuition Client Private Fees Interest Income Others lease list a. Laundry $529.39 b. C. d. e. TOTAL REVENUES $396,968.96 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 opine, • • Summary of FY 07-08 Grant Expenditures MINISTRY PROJECT NAME: BUDGET CATEGORY FY 2007-08 (07/01107-06/30108) ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported by County grant funds only) $ 27 408.94 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 2,591.06 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ S. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ S. Occupancy- Rent; Utilities; Repairs Maintenance $ 7. Equipment-- Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel- Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other- Tox Screening: Client Assistance; Contract Services; Miscellaneous $ $ 30,000.00 TOTAL (Items 1 - 11) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 • • 45. SPECIAL OLYMPICS EAST HAWAII a, County of Hawaii Non Profit Grant FYE 2007 — 2008 Year -End Report For Special Olympics Hawaii- East Hawaii Area Special Olympics Hawaii -East Hawaii Area program received a County of Hawaii non-profit grant of $12,000 for the fiscal year 2007-2008. This grant enabled us to provide services mentioned in our mission statement: to provide year-round sports training and athletic competition in a variety of Olympic - type sports for children and adults with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in the sharing of gifts, skills and friendship with their families, other Special Olympics athletes and the community. The Public Benefits Derived: ➢ On April 26, 2008, our area track & field competition was held at Keaau High School with athletes from West Hawaii joining us for this qualifying competition for the State Summer games. A total of 75 athletes from 9 delegations participated. This area competition was hosted by Keaau High School's and over 140 volunteers from a variety of community and school clubs came to put on this event. Giving back to their community were the members from Labor Alliance(AFL-CIO, hiGEA,ILWU, HSTA), Hilo High School Leo Club, Waiakea High School track Team, Waiakea High School Health & Fitness Academy, Waiakea High School JROTC, HSTA, UH Hilo Cross Country Team, Keaau High School track team, Keaau High School girls basketball team, Keaau High School GT PE class, Keaau High School National Honor Society, Keaau High School Cheerleaders, Keaau High School teachers & Staff, Hawaii County Police Dept, First Hawaiian Bank & the Hawaii Air National Guard all came to volunteer their time in order for our athletes to be able to compete in their events. Over 35 family members and 22 volunteers from our organization also volunteered. As a small gesture of our appreciation, every one of the 140 volunteers received a Special Olympics Hawaii Volunteer t -shirt and lunch. Families donated most of the,food and drinks for the volunteers'and because -of this; ourtotal cost for this event, including.the 140 t shirts were $654; of which came from the County of Hawaii's Non-profit grant. ➢ On October 13 & 14, 2007 we held our bowling singles and unified competition at Hilo Lanes. We had at total of 61 athletes competing in the singles event and 24 athletes and 24 unified partners competing in the unified team bowling event. Mr. Joey Estrella, head coach for the UH Hilo Vulcan baseball team has hosted our competition from 1977. With the help from the UH Hilo Vulcan baseball team, the UH Hilo cheerleaders and the members of the County of Hawaii Retired Senior Voluntee,- Program (RSVP) volunteered we were able to hold our competition. As a special recognition, Mr. Joey Estrella was presented with a plaque as this is his 301h year hosting our competitions. The cost for this competition was $1,133, of which was paid with funds from the County of Hawaii's non-profit grant. ➢ Families are very important to our athletes and our area program. Too many times, parents put the needs of their intellectually disabled child ahead of themselves. In order to have family members relax, have some fun and to bring families together to share in their experiences, our area program hosted 3 "Ohana" events. On September 22, 2007, we held our 2nd annual Ohana End of Summer bash picnic at Wailoa State Park with food, games, prizes and good fellowship. On December 15, 2007, the Church of the Holy Cross was where we had a Christmas Party with food, games, dancing, singing Christmas carols and area awards were given out. Then on March 15, 2008, we held our Spring Fling -Bunny hop dance at the Church of the Holy Cross. There was dancing, food, games, prizes and our athletes learned to do the bunny hop. Through all these Ohana events, over 210 family members participated, relaxed, had fun playing games and were able to socialize with the other families with intellectually disabled family members. These Ohana events cost $878 and were paid .with funds obtained with the County of Hawaii Non Profit Grant ➢ The County of Hawaii Non Profit grant also covered the cost for printing & mailing our quarterly newsletter which reached over 400 homes quarterly. This newsletter keeps the public informed as to what has happened and updates on upcoming events. The cost of printing and postage for the year was $1,342 and was paid with funds from the County of Hawaii Non Profit Grant. ➢ This grant allowed our organization to send 10 coaches to Oahu for sports specific coaches training clinics and allowed us to bring 3 track & field training coaches from Oahu to Keaau High School to train 15 track & field coaches from our area programs. So a total of 25 coaches were able to be certified in the sport that they are coaching due to the County of Hawaii Non Profit grant paying for the $1560 cost. ➢ On July 28, 2007, East Hawaii area athletes boarded 2 busses headed to Kona for the area competition in Soccer and bocce with West Hawaii athletes. On board the busses were 42 athletes, 17 unified partners, 7 coaches, 4 volunteers and 10 family members. The cost of the 2 busses, $864 was paid with. funds received from the County of Hawaii Non Profit grant. ➢ On February 2-3, 2008 we took 4 athletes to Oahu for the Athlete Leadership Program (ALPS) congress. This bi-annual congress was held at the State Senate chambers at the State Capitol. At this 2 day congress brought athletes from each state area program together to discuss issues of importance and concern to the athletes. Proposals were made, discussed, debated and voted on. Here each athlete had a say in the issues at hand, and being able to read, write or speak well did not make a difference. This 2 day congress enabled the athletes to empower themselves with the knowledge that they can make a difference in the lives of their fellow athletes. The cost for the 2 day congress for 6 people was $1,320, and all funded througt; the County of Hawaii Non Profit grant. ➢ The grant allowed our intellectually disabled athletes to travel and compete on Oahu in 3 State competitions throughout the year. Over 310 athletes, unified partners & coaches have traveled to State competitions throughout the year with our area program. The County of Hawaii Non Profit grant has enabled us to pay $4,249 to take 35 athletes to State competitions on Oahu during the course of the year. Additional Public Benefits: Our Program serviced o Number of intellectually disabled athletes 146 T6 or T4% o Number of unified partners (non -disabled athletes) who participated with a disabled athlete as a team 56 T11 or T2% o Number of athletes & unified partners combined 202 T17 or 1'9% o Number of volunteers who participated at competitions, trainings and events throughout the year 442 1'25 or •1'6% o Number of coaches who coached our athletes this year 53 T4 or T1% o Number of family member,, who participated 119 T22 or T22% o Number volunteer hours donated by volunteers throughout the yr. 10,146 T1,125 orT12% With the funding provided by the County of Hawaii's grant, our program was able to maintain the 4 basketball and softball teams this year. We were also able to maintain the 3 soccer teams and increase our traditional bocce teams from 7 to 9. We continued to support 9 delegations in 8 different sports throughout the year. With the continued assistance from the County of Hawaii grant, we will continue to reach out to the intellectually disabled population so that they will be fortunate enough to join us and get to know the joy of competition, the great feeling of becoming physically fit and the peace of mind knowing that you tried your best. • • 1 ATTACHMENT? Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Special Olympics Hawaii PROJECT NAME: Special Olympics Hawaii -East Hawaii REVENUE SOURCES FUNDSRECEIVED: FY 007-08 (July 1, 2007—June 30, 2008) County of Hawaii $12,000 State of Hawaii $ Federal Funds $ Private Foundations $ 11,$00 United Way Funds $ Admissions $ Donations $ 17,980 Fundraising $87,987 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursement; $ Tuition $ Client Private Fees $ Interest Income $ 21 Others (please list) a. $ b. $ C. $ TOTAL REVENUES F$1129148 County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 i • ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Special Olympics Hawaii PROJECT NAME: Special Olympics Hawaii -East Hawaii County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007.2008 Budget Category FY2007-08 (07101/07-06/30/08) ACTUAL EXPENDITURES 1, Personnel: Salaries (For employees suppRapaby County grant funds 2. Employee Benefits -Health &Dental Insurance Other Benefits (for employees supported by County grant funds $ 3. Payroll Taxes - FICA, SUI, Worke s Compensation, TDI (For employees supe Ked by County grant funds $ 4. Professional Fees LegatAccounting/Bookkeeping, Audit Fees; Adm'nistrative Feos; Other $ 5. upplies-OfFceProgram Consumable Telep one; Postag $ Freight $ 6. Occupancy -Rent; Utilities; Repairs &Maintenance 7. Equipment -purchase; Rental; Repairs &Maintenance $ 2.665 8. Insurance -General Liability; Auto Fire; NDOA Boardins rance 9 Operations - Ponfing PublicaConslSubscript0ns' Membe shi Dues; Staff Training; Auto Gasoline Purchase $ 1342 10. Travel -Airfare; per Diem; Auto ental; Mileage Reimbursement $ 7.993 11, Other- Tox Screening; Client Assistance, Contract Servl s; Miscellaneous TOTAL (Items 1-11) $ 12.000 County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007.2008 0 • 46. SPECIAL OLYMPICS WEST HAWAII County of Hawaii Grant Award Special Olympics West Hawaii, F.Y. 2007 - 2008 The County Grant, gifted to Special Olympics West Hawaii not -only benefits;our program but our West Hawaii community as well. This grant helps to fuel our mission to increase the number of participants and to continue to improve the quality of training for our athletes, coaches and volunteers. County funding also helps us to continue to reach out to the community through volunteer appreciation events, community activities, and public relations. Our unified partners program, which pairs Special Olympic athletes and people from the general public to compete on a team together, continues to grow. We now have unified teams competing during each of our three sports seasons. This has been a wonderful opportunity for parents to play ball with their children, some of them for the first time in their lives, and siblings to compete at the same level. It is a great way for members of the community to not just watch the great accomplishments of these individuals but to experience them first hand. Special Olympics West Hawaii trained.a basketball team; soccer team, softball team, 8 bocce ball teams and 12 bowling teams this past year. Our team sports continue to improve at competitions due to a great commitment to training by our coaching staff and volunteers. In addition to our team sports we also offer swimming, track and field and power lifting training. All of our head coaches are trained and certified by Special Olympics Hawaii to coach their sport properly and within our outline rules. To raise the level of our program we also offer our assistant coaches the opportunity to attend the same coaching certification clinics on Oahu. This is obviously one of the most costly portions of our program but well worth the time and money. The quality of our program is based on the training in which these individuals receive. The immediate benefits of well trained staff, as displayed in our athletes includes, increased physical fitness, increased self confidence, and better socialization skills to make ongoing friendships with other athletes within our state. Overall, friendship has been found to be the most important aspect of the program to everyone involved. We continue to have an excellent working relationship with the community and strong partnerships with such organizations as: The Ironman Organization, The International Marketplace, County of Hawaii Parks & Recreation and the County of Hawaii Police and Fire Departments, as well as a variety of private businesses. Without the assistance of these organizations West Hawaii would not be able to provide these services for the special needs people within our community. Volunteers are the backbone of our program and we are always looking to recruit additional quality individuals through community events and fundraisers. Special Olympics also believes in giving back to our community. We are always sure to instill this trait in our athletes by teaching them the importance of doing whatever they can to support the community in which they live. This year we provided volunteers for Ironman, the Kona Marathon, tree plantings at the West Hawaii Veterans Cemetery, beach clean-ups, the Visitor Industry Charity Walk, and support crew for the statewide Law Enforcement Canoe Regatta. We believe that special needs individuals should be involved with other charitable events and we will continue to look for new ways to give back to our generous community. In order to nurture the families of our athletes and keep them involved, even if they do not volunteer we have several gatherings throughout the year including a New Years Kick -Off party, a summertime family picnic, a volunteer appreciation party complete with yearbooks, and NANO (No Athlete Night Out) nights. The NANO nights are typically bowling or a pot -luck game night and provide a welcome respite from the pressures of raising children which is vital for a family to remain happy and healthy and keeps volunteers fresh. Achievements for the Fiscal Year Include: 1. Continuing to develop the Unified Sports program to include more members of the community. 2. Developing a new delegation in the Waimea / Kohala region. 3. Sending our West Hawaii athlete Ray Donager to compete in the Special Olympics World Games in Shanghai, China on behalf of the USA in power lifting. Ray returned with 3 gold medals and one bronze medal. 4. Increase our athlete count by 4 athletes. 5. Adding new community service projects such as beach cleanups and the tree planting at the West Hawaii Veterans Cemetery. 6. Solidified and expanded our bond with West Hawaii Today to keep the community informed of our events and accomplishments, as well as helping to recruit new volunteers and athletes to share our services with. The mission of Special Olympics is to provide year round sports training and athletic competition in a variety of Olympic -type sports for children and adults with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills, and friendship with their families, other Special Olympic athletes and the community. • ATTACHMENT Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Special Olympics West Hawaii _ PROJECT NAME: REVENUE SOURCES FUNDS RECEIVED: FY 2007-06 (July 1, 2007—June 30, 20_ _08) County of Hawaii $10,000 State of Hawaii $ Federal Funds $ Private Foundations $1,500 United Way Funds $4,500 Admissions $ Donations $3,375 Fundraising $34,162 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ kj]IENTOTrAL REVENUES $53 537 1 < dam. 5 a County of Hawai'i - Office of the County Clerk Human Services Grants - FY 2007-2008 VA\/ID pil 4W° 34 ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Special Olympics West Hawaii PROJECT NAME: County of Hawaii —Office of the County Cler?��, � 031 Human Services Grants — FY 2007-2008 Vlu45-1341 og 3 • 47. THE ISLAND OF HAWAII YMCA • 47 IF • LV The Island of Hawaii Y M C A ® "Serving the County of Hawaii, in the Aloha State" CORPORATE OFFICE • P.O. B"7067 - Karnuela, H196743 • PH: 808885-7420 • FX: 808885-5370 August 22, 2008 Ms. Tiffany Edwards Legislative Assistant Councihnember Emily Naole County Clerk's Office Hilo Office County of Hawaii 333 Kilauea Avenue, Suite 209 Hilo, Hawaii 96720 Dear Ms. Edwards, RE: NON-PROFIT YEAR END REPORT On behalf of the Island of Hawaii YMCA, I am pleased to submit for your review our County of Hawaii Non-profit Year End Grant Report for 2007-2008. The Island of Hawaii YMCA is very grateful for the past year's financial support of the YMCA's work with youth. We serve the communities of Hilo, Kona and Waimea and through your support we have been able to make a significant impact in the lives of hundreds of young people. If you have any questions or concerns about our report, please feel free to contact me or Joyce Washington, our Interim President & CEO/CFO at 885-5034. Sincerely, Robert Stivers Vice President of Operations/Branch Executive cc: Joyce Washington, CEO/CFO Mission: Aloha Ke Akno—"God k Looe' The Mission of The Island ofHawal'f YMCA Is to share God's Love with children, adults, and fam flies of all races and faiths by puttiing Christian principles Into practice through programs that build healthy spirit, mind and body for all. 0 10e UnIEadYY3W MEMBER HAWAII ISLAND UNITED WAV • • COUNTY OF HAWAII NON-PROFIT YEAR-END REPORT Y* Y* ISLAND OF HAWAII YMCA YOUTH SERVICES FISCAL YEAR 2007-2008 The Island of Hawaii YMCA is made up of three branches, Waiakca Settlement YMCA, Kona Fam ly YMCA and Waimea Family YMCA serving the communities of Hilo, Kona and Waimea on the Island of Hawaii. The YMCA is a not-for-profit organization and was incorporated in 1959 under the laws of the State of Hawaii. During the contract year of 2007-2008, the YMCA served 2,440 children and teens through its comprehensive age appropriate and developmental youth programs. From pre school, school-age after school, intersession, summer day camps, teen leadership, wrestling, martial arts, youth sports and family visitations, the YMCA has impacted the lives of Hawaii's young people regardless of ethnic, social or economic background. Children and Teens Served by YMCA (Enrollment count from July 2007 -June 2008): Programs Waiakea Kona Waimea Island Wide YMCA YMCA YMCA YMCA Total Pre School 42 N/A N/A 42 A+/After School 202 250 167 619 Intersession Fall, 135 173 138 446 Winter, Spring Summer Day 160 138 259 557 Cam Teens School 20 17 14 51 Year Teens Summer 25 25 20 70 Other youth 120 132 205 457 programs Family 169 23 6 198 Visitations TOTAL 873 758 809 1 2,440 Underlying YMCA programs is its character development focus. The YMCA has been, building character since it inception in 1844. Today, the YMCA teaches and demonstrates through its programs and staff the core values of caring, respect, responsibility and honesty. The YMCA is an asset building organization. Where other organizations view youth development in a negative light, the YMCA firmly believes that all youth respond more positively and are less likely to get involved in drugs, alcohol and violence if assets are developed. Our proposal focused on the YMCA's 40 development assets. YMCA programs assist youth in developing assets in the following areas: ➢ Support ➢ Empowerment ➢ Boundaries and Expectations ➢ Constructive use of time, ➢ Commitment to learning ➢ Positive Values ➢ Social competencies and ➢ Positive identity. The summer of 2007, the YMCA surveyed eighty-three (83) school age youth 5 to 13 years in Kona, Hilo and Waimea; an increase over summer 2006. The final report of the Developmental Assets reflected what youth report about their experiences in the YMCA summer program. The data provides a means for learning how they feel about their activities and understanding how well their experiences help them build the assets they need for positive development. The YMCA staff selected five (5) `internal' and five (5) `external' assets and compared the responses against National YMCA benchmarks. This is based on thousands of other YMCA youth who have taken this survey across the county. The rating is based on Strong Agree (SA), Agree (A), Disagree (DA), and Strong Disagree (SD). For example, Asset 938 Positive Identity: "YMCA activities have helned me feel good about mvself_" National Waiakea Kona Waimea TOTAL HAWAII YMCA YMCA YMCA YMCA YMCA Benchmark 91% 100% 81% 98% 93% E Asset #7 Empowerment: "If I break one of the rules_ 1 usuattv hear about it from YMCA staff_" National Waiakea Kona Waimea TOTAL HAWAII YMCA YMCA YMCA YMCA YMCA Benchmark 88% 100% 94% 95% 96% Asset #26 Caring: "Young nerson maces hieh value on helnin¢ other neonle " National Waiakea Kona Waimea TOTAL HAWAII YMCA YMCA YMCA YMCA YMCA Benchmark 94% 100% 94% 95% 96% Asset # 16 Boundaries & Expectations: "In YMCA activities. adults expect the best from me." National Waiakea Kona Waimea TOTAL HAWAII YMCA YMCA YMCA YMCA YMCA Benchmark 93% 88% 89% 98% 92% Youth from the Waiakea YMCA rated 100% in several `internal' assets than did their counterparts from the Kona and Waimea YMCA. One of the contributing factors as outlined in the report, 44% of the Waiakea youth reported been involved in the YMCA more than two (2) years while only 24% of the Kona youth reported been involved more than two years. Character development and asset building is the YMCA's mission driven promise. In all YMCA youth programs we aim to help youth in decision-making, develop personal skills, increase self-esteem and self-worth, appreciate diversity and develop a positive sense of self YMCAs develop and implement programs to meet their community needs. Listed below are a few of the many accomplishments this grant supported during the year: Waiakea Settlement YMCA One of the goals for 2007-2008 was to expand YMCA services to Puna with the establishment of after-school, youth sports and summer programs. Staff assessed the needs and services in the area and found that the Boys & Girls Club was well established and meeting the community needs. It has a long history and relationship in the community along with a facility to provide the much needed programs. The YMCA attempted to contact the staff of the Boys & Girls Club to see what if partnership could be developed but in all good intention, the YMCA was not able to make the connection. 3 At the beginning of the 2007-2008 school year the YMCA school-age enrollment decreased significantly by 400 children with the lost of two (2) A+ contract schools. The YMCA redirected its resources to serve its school age programs in Central Hilo. The YMCA out-of-school programs, intercession breaks saw a significant increase in its enrollment and especially its summer 2008 session. Nearly 200 children were enrolled in the YMCA summer program, the highest enrollment in years. The YMCA continues to provide pre school year round program, after school for middle " school teens. A program that the YMCA has been operating for nearly ten (10 years is the Family Visitation Program. This is the only island wide YMCA program that is offered at its three YMCA locations. The Family Visitation Program is a safe, nurturing place where child visitations and exchanges occur for parents experiencing difficulties with domestic violence, divorce, separation or custody disputes. YMCA staff provides supervised exchanges, supervised visitations and supervised telephone visits. Kona Family YMCA The Kona Family YMCA was able to impact many youth and teens in 07-08. We had our Y's World of Sports roll out into our after school program at Kahakai Elementary School and Holualoa Elementary School. We were able to provide transportation to and from the YMCA facility. We were able to provide swim lessons, at Jack's Diving Locker, as an after school program. We also provided transportation to and from the schools for this program. We offered Saturday morning swim lessons. We had a special Summer Sea Camp for the teens which gave the teens an opportunity to experience surf lessons, snorkeling, scuba diving, with Ocean Eco Tours, and go through instruction on sea life and how it affects the island and the oceans. We also enrolled children from Kahakai Elementary School who were part of the YMCA Summer Day Camp Program. All the children were able to take participate in our Summer Camp Youth and Teens at the YMCA's Aquatic Center at Kawaihae Harbor. They experienced paddling lessons, surf lessons, snorkeling, and instruction on Coral Reef Awareness. The Teens were provided with leadership classes and then put into leadership roles at the latter part of the summer. Every Friday night the teens were in charge of Teen Night at the YMCA. This consisted of planning, organizing and implementation their own activities supervised by caring adults. We offered our martial art classes, Aikido and Hapkido. This assisted the youth in self- esteem, skill development and self defense training. Waimea Family YMCA The Waimea Family YMCA serves a diverse community of families. During the school year of 2007-2008 the YMCA served Paauilo Elementary School and Waimea Elementary School. During the year, we focused physical activities with the children and teens from surrounding high schools... 4 We worked with kids and teens on the fundamentals of sports. Creating new games that where they learn about the fundaments of sports but also nutrient and the YMCA core values (Respect, Caring, Honesty, and Reasonability). Physical Activities is helping the youth and teens feel better about them selves and more confidence in there daily life. We have done this through after school programs, intersession breaks, summer day camp, and kid's nights out, and teens dances at the YMCA and at the schools. . The teens have become mentors, and leaders. Teen's self-esteem, leadership, and team building have grown. These kids will start helping with civic duties and build a club that will empower them in the future endeavors. We are most grateful for the support of the County ofHawaiL Mahalo. Attachment: YMCA 40 Developmental Assets Comparison Chart 2006-2007 F --j Z O a a N Q QQ+ Qa < a a ¢ Q a a QaQ ¢a N r¢n ❑❑ N N N N N S E m p 3 m a 3 a a z z a z a z ag z z a z g z a Z a Z a z a z m C-4 0 �Q co Ell C) fq 10 e N o a o o a r � m � m m m m a a Q a ¢ N + N y Q Q IN 0 `¢ a❑ co f/5 N N N -i o ^ N T^ aa QQ (,e ¢❑❑ Q Q ¢ ¢ Q 6 ¢R Q NO Q O v co CO co co to e a e v o a a a a We 06 gH m o o w m to N YZ < to > N c �aaoy'a f6 ¢ a a a ¢ ¢Q ¢ ¢Q a � C a N O coN a❑ e N N N N N coN N ❑ $ N Oa m a a c 2 N N W ro m w r m m L COv.Go E m O aGNZ a a a a a s a a L -F LU cI - )p m OO N Q N Q Q Q a N 'CC0` N a❑ ^oa cl CN C-4 ee a o O N a + a a + + + C C m t. D m m a❑ W W tl¢) N w 9) N N a C c L 12 p �.1 a O m ta0 a' a a a a a a �Q l0 .- p N 2T m$ m m m $ m 'W m w o m C a L r y L m QE we 4) m i m m t O« N c Q m v c mLov 12 N m atu L t m m c m ¢ v o m E xm m a W p C L ci 2 c a' W O W w E N>- m N m m m C 0 v O � �'p } cl Lcx c6 a ~ Lu m m Q g W m p- m r m m N a 3 o t U W ¢W. m m = a Q Q m m �¢ W v O m 4 1 N 0 Li. co CD U£ m c cl Q Q .� Q O m w F �in CD W > 0a m> U oti�ta EWS. ¢mam rnpd i� o .f �_ m 2 ¢ O Q fJ €€m _ V � t n d } �` M } W # a o a 2 XWX W o' c d) $ vimw W m o� yy1 F r } F r F C W❑ N) j = dtq t m- m �t m F m we m$w I W�>�> m m wmm�EL N. c .�` '� 0) c V a a z g z o m w QED a �wLmwLm m m a 10v�} p3: Ol 0 O K W a W �c¢ > m `-' V W OWW> W> Q��ao�coa O o m o Q m W w= E m tm>Ti> CD d n a a a n r N dl 8 V c m N C.) F W W W W W W H m $o m �- ,O Om0 cm O mm 02,0 X W W W W W~ W m_a w w� m s ada 9L >- w¢¢¢Q¢?¢ E • ATTACHMENTI Summary of FY 2007-08 Income AGENCY/ORGANIZATION: Island of Hawai'i YMCA PROJECT NAME: Youth Services REVENUE SOURCES FUNDS RECEIVED: FY 200708 (July MOR —June 30, M) County of Hawaii $60,000 State of Hawaii $ Federal Funds $ Private Foundations $5,000 United Way Funds $14,100 Admissions $ Donations. $500 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $226,656 Third Party Reimbursements $ Tuition,, $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. . $ C. $ TOTAL REVENUES $306,258 County = $50,000 Youth Service Grant; $10,000 County Youth Homeless Grant (Received in June 2008) County of Hawaii - Office of the County Clerk Human Services Grants - FY 2007-2008 • • ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: Island of Hawai'i PROJECT NAME: Youth County of Hawaii -Office of the County Clerk Human Services Grants - FY 2007-2008 Budget Category FY 2007-08 t0 miw-oworos) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds $ 176.049 2. Employee Benefits - Hea' &Dental Insurance; Other Benefits (For employees supported by Gou ty gram funds $-15.377 3. Payroll Taxes -FICA, SUI, Worker's Compensation, TDoI (Fw employees supported by County grant funds $ 16.436 4. Professional Fees -Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Olher 5. Supplies -Office; Program; Consumable; Telephone; Postage & Freight $ 29.013 5. Occupancy -Rent; Utilities; Repairs 8 Maintenance $ 19.589 7. Equipment - Purchase; Rental; Repairs &Maintenance $ 204 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $__M,589 9. Operations -Printing; PublicationslSubscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 4.615 10. Travel -=Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other- Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 24.615 $ 310.487 TOTAL (Items 1-11) County of Hawaii -Office of the County Clerk Human Services Grants - FY 2007-2008 • 48. THE SALVATION ARMY FAMILY INTERVENTION SERVICES Pfd HOA m The SaSion Army. Family Intervention Services "To pm& yrndh with slags forahealt hft, arrikMfl p igwe, hope cad>- ontom1h ad #vrfcm hes ' Fronded in 1865 William Booth August 27, 2008 Fwmdo John Larsson Office of the County Clerk 0....1 County of Hawaii Attn: Tiffany Hunt Philip Swyers Tenuald Cwmmder 333 Kilauea Ave., Room 209 Hilo, HI 96720 David E. Hudson DOW. mWCamem Dear Ms. Hunt: Pauline Pavao Enclosed are our Final Reports for The Salvation Army-Family Intervention AA*n W Services, recipients of Hawaii County non-profit grants for the period 7/1/07- Roxanne Costa 6/30/08. Also enclosed are Attachment 1, Summary of Income, and Attachment 2, Dn Wn f0yvmlau Summary of Grant Expenditures. Gabrielle Kuhns °SW, Please call Raymond Dangaran at 896-2426 for questions regarding the Pahoa and C "H.. Honokaa Youth Service Center grants. For questions regarding the West Hawaii ha � Independent Living grant, please call Denise Pacheco at 959-5855 ext 14. � D.w Raymond Dangaran Sincerely, Fropmn Dln Frewnnm /Owrm�h SeMcee Denise Pacheco Aoymn Dlrnmr TrmubiaW/AdrperNm L'•ngsad Alvin Jitchaku Michael Chung Program Development Director F�. Homelea Y=A/Mmt M/ FOAL H.,, Enclosures P.O. Box 5085 Hilo, Hawaii 96720-1085 • Tel: (808) 9354411 • Fax: (808) 933-9810 Visit us at: www. SalvationAnnvHawaii.or¢ • • THE SALVATION ARMY -FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT PUNA PREVENTION PROGRAM FINAL REPORT 7/1/07-6/30/08 Performance Measures: The Salvation Army Family Intervention Services -Prevention Program (TSA -FIS -Prevention) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community -Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7-18 and their families, residing in the Puna districts. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. One full time Youth Development Specialist (YDS) was established under the Hawaii County Grant and support from other contract funds. Throughout the year, the Youth Development Specialist provided in school and after-school services (group facilitations, youth retreats, skill - building activities, positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided and participated throughout the year are as follows: July 2007 • "End of Summer Bash" put on at the Nanawale Long House that consisted of a Talent Show, Family Activities, Potluck Dinner & DJ (Dancing). There was a total of 40 youth and their families participating in the event. ■ There was a School Supply Distribution @ The Maku'u Market Swap Meet Site. We are part of the Youth Empowerment Subcommittee (Pahoa Weed and Seed) and went out to request for donations and gave them away to over 900 youth and their families from Puna & Upper Puna. Projected YTD Completion of the L.E.A.D. Team 60 65 Participates in Pos. Alter. Activities 60 66 Participates in Case Mgt. Services 20 20 Participates in Project Family 60 63 Follow up and Monitoring 60 65 The Salvation Army Family Intervention Services -Prevention Program (TSA -FIS -Prevention) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community -Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7-18 and their families, residing in the Puna districts. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. One full time Youth Development Specialist (YDS) was established under the Hawaii County Grant and support from other contract funds. Throughout the year, the Youth Development Specialist provided in school and after-school services (group facilitations, youth retreats, skill - building activities, positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided and participated throughout the year are as follows: July 2007 • "End of Summer Bash" put on at the Nanawale Long House that consisted of a Talent Show, Family Activities, Potluck Dinner & DJ (Dancing). There was a total of 40 youth and their families participating in the event. ■ There was a School Supply Distribution @ The Maku'u Market Swap Meet Site. We are part of the Youth Empowerment Subcommittee (Pahoa Weed and Seed) and went out to request for donations and gave them away to over 900 youth and their families from Puna & Upper Puna. • CJ October 2007 ■ We participated with the YES Committee/Pahoa Weed & Seed —and assisted with the Wrestling Clinic put on for the Pahoa Community at the Pahoa High & Intermediate Gym. • High School youth from our program organized a Halloween Party/Activities at the Nanawale Long House. The 10 older High School youth decorated, set up games and participated to make the event fun for the 20 younger youth. December 2007 • A Family Day @ Pahoa Recreation Center -Santa, gifts, food and outreach occurred at this event. We provided family strengthening activities to 20 families ■ Community Service Project —The High School group helped sort out donated Christmas gifts that for Angel Tree with the Salvation Army Hilo Temple. We also participated with the registration and collection of gifts for the annual Salvation Army "Angel Tree" at the Prince Kuhio Plaza for needy families. We also distributed the Angel Tree Gifts to Needy Families in our prevention programs. February 2008 ■ "Hearts All Over the World" Dance- Pahoa Recreation Center. The High School group organized and conducted a youth dance for the middle school students. Over 50 youth came out for a night of dancing, lucky numbers, and fellowship with their peers. ■ The 15 middle school youth participated in creating "Care Packages" for the Homeless people in the Pahoa community. They decorated the bags and filled it with a sandwich, cookies and a drink to give to the homeless who were less fortunate than themselves. This was a success and made the youth appreciate what they already have. ■ We collaborated with the Kamehameha Schools' Community Resource Fair in Pahoa-We provided Family Pictures and Frame Making Booth at the Pahoa Recreation Center. We made 100 frames for that event. April 2008 • Set up Informational booth at the Pahoa Intermediate School Dance at the Cafeteria with trivia questions, prizes and resources for the youth who attended the dance • The "Spring Fling" Community Outreach Activity was held at the Pahoa Recreation Center for Families in the Puna Area. We had live music, door prizes, jumping castles and a wonderful spaghetti dinner for all who attended. Our services, flyers, registration forms were there and our services were talked about it to all in attendance. Over 200 people came and enjoyed themselves. May 2008 We collaborated with the Pahoa High & Intermediate School Students from Alternative Learning Center, Middle CSAP & High School CSAP classes for a rewards day excursion. Youth planned a menu, shopped for the items, and prepared and cooked the meal at the beach on the grill. They practiced social skills and put their leadership skills to work. June 2008 ■ We conducted a "End of the school year Dance" held at the Pahoa High & Intermediate Gym. Middle School Students were invited to a drug, alcohol and tobacco free event from 6-9p on the night before school ended. We provided Picture Taking, Refreshments, Trivia Questions and Contests to 100 youth. ■ In collaboration with Palekana Kai, water safety/rescue resource, provided a Water Awareness Program for 20 youth of Puna. The kids learned how to canoe paddle, water safety, First Aid/CPR, and completed community service clean-ups the beach daily. We ended the exciting fun -filled program with a BBQ at Bay front and Bowling for the youth. • A Girl's Day Retreat was put on for 5 participants in Puna. We traveled to Kailua, Kailua, Kona and went on the Atlantis Submarines. We had lunch at Bubba Gump's and went to Hot Nails Spa for a manicure & pedicure. This was all a part of setting goals, and taking care of health and wellness. The girls were grateful for being part of this opportunity. • We provided a Tea Party at Nam Mau Gardens with guest speaker Marcie Herring, Drug Free Hawaii, who facilitated activities that promotes health and wellness to 10 female youth in our programs. The activities were gender specific to assist youth discover more about their mind, body, and spirits. We will be collaborating with Marcie Herring to continue gender specific activities throughout the year. Community Collaborations: Linkages with Other Agencies: Referrals to the prevention programs are currently coordinated through the In -School Services at Keaau Elementary, Middle, and High School, Pahoa Elementary, Intermediate and High Schools, HAAS (Hawaii Academy of Arts and Sciences), Ku O'Kala, Keonepoko Elementary, and Mountain View Elementary. TSA -FIS has also worked cooperatively in coordinating services for youth and families with the following programs: Big Island Substance Abuse Council; Workforce Investment Youth Employment Services; Hawaii County Community Policing Officers; Bay Clinic; Queen Liliuokalani Children's Center; Neighborhood Place of Puna; Pahoa Parks and Recreation; Boys and Girls Club of the Big Island; Alulike Inc; Pahoa Weed and Seed, and Nanawale Community Center. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Pahoa Community. The Pahoa Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. 0 • ATTACHMENT1 Summary of FY 2007-08 Income AGENCY/ORGANIZATION: The Salvation Armv - Family Intervention Services PROJECT NAME: Pahoa Youth Service Cener REVENUE SOURCES lllllllllllll[(Q7u1y_k1',f2_006j-June Funds Received: FY 2006-07 30, 2007 County of Hawaii $ 35,000.00 State of Hawaii $ 75,000.00 Federal Funds Private Foundations $ - United Way Funds $ - Admissions $ - Donations Fundraising $ - Pay Phone $ - Vending Machines $ - Service/Program Fees Third Party Reimbursements Tuition $ - Client Private Fees $ - Interest Income $ - Others (please list) $ - a. $ - b. $ - c. $ TiOTQL RE,UEN.U_ES ® 110,000.00 County of Hawaii -Legislative Auditor's Office Human Services Grant -FY 2007-2008 ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Pahoa Youth Service Center Budget Category County of Hawaii -Legislative Auditor's Office Human Services Grant -FY 2007-2008 W0AJAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds only) $24,380.03 2. Employee Benefits - Health & Dental Insurance; Other Benefits , (For employees supported by County grant funds only) $3,273.79 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $2,946.28 4. Professional Fees - Legal, Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $0 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $0 6. Occupancy - Rent; Utilities; Repairs & Maintenance $67.42 7. Equipment - Purchase; Rental; Repairs & Maintenance $0 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $0 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $82.73 10. Travel - Airfaire; per Diem, Auto Rental; Mileage Reimbursement $749.75 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $3,500.00 TOTAL ( Items 1-11) $35,000.00 County of Hawaii -Legislative Auditor's Office Human Services Grant -FY 2007-2008 • 49. THE • SALVATION ARMY FAMILY INTERVENTION SERVICES HONOKA`A mo • • THE SALVATION ARMY -FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT HONOKAA PREVENTION PROGRAM FINAL REPORT 7/1/07-6/30/08 Performance Measures: The Salvation Army -Family Intervention Services -Prevention Program (TSA -FIS -Prevention Programs) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community -Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7-18 and their families, residing in the Honokaa district. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Throughout the year, the Youth Development Specialist (YDS) provided in school and after- school services (group facilitation, youth retreats, skill -building activities, positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided as follows: The YDS conducted ten sessions of the Youth Matters curriculum to the students in the 7`h and 8`h grade class. All students increased their knowledge of substance abuse awareness. The activities that were most effective were the posters the students made as well as the invited speakers. The Lokahi Center referred a speaker who was a recovered alcoholic and drug user. MADD, (Mothers Against Drunk Driving), sent a speaker who shared her personal loss to the combined Intermediate classes and Dr. Scully, a lung surgeon, came to the Intermediate school and did a powerpoint presentation on smoking and its effects on the body and lungs. This really got the attention of the students, especially when he showed them a lung he had surgically removed from a patient who was a chronic chain smoker. The DARE Program invited us to give FY 2007-08 Projected FY 2007-08 YTD Completion of "Making Choices" Program 45 45 Participates in Positive Alternative Activities 45 45 Participates in Project Family -Family Days 45 45 Follow up and Monitoring 45 45 The Salvation Army -Family Intervention Services -Prevention Program (TSA -FIS -Prevention Programs) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community -Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7-18 and their families, residing in the Honokaa district. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience positive growth. Throughout the year, the Youth Development Specialist (YDS) provided in school and after- school services (group facilitation, youth retreats, skill -building activities, positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided as follows: The YDS conducted ten sessions of the Youth Matters curriculum to the students in the 7`h and 8`h grade class. All students increased their knowledge of substance abuse awareness. The activities that were most effective were the posters the students made as well as the invited speakers. The Lokahi Center referred a speaker who was a recovered alcoholic and drug user. MADD, (Mothers Against Drunk Driving), sent a speaker who shared her personal loss to the combined Intermediate classes and Dr. Scully, a lung surgeon, came to the Intermediate school and did a powerpoint presentation on smoking and its effects on the body and lungs. This really got the attention of the students, especially when he showed them a lung he had surgically removed from a patient who was a chronic chain smoker. The DARE Program invited us to give presentations of our programs at the "Drug-free Pool Bash for the 7`h and 8`h graders. The Police Dept. and the Salvation Army Family Intervention Services try to combine these community awareness activities. In December, we participated at a dance in Waimea that all the intermediate schools attended that promoted the awareness of substance abuse. A pre assessment test was administered in regards to the students' awareness of what constitutes "Bullying." Students were required to take home a worksheet to fill out with their family on personal triggers and how they deal with their anger levels. At least ten sessions were taught to the students from a diversified curriculum available from the Salvation Army Prevention Programs. All students increased their personal knowledge of anger management, bullying and how to deal with frustration and stress in their lives. One activity that really effected the students and lead to a deeper understanding of how bullying can escalate into violence was the presentation of You Tube clips on Columbine, Virginia Tech. and other schools across the nation that have experienced school violence. Another effective activity was a mini role-playing that the students had to create and find solutions to overcome violent behaviors. Some of their solutions were quite creative. Many students were unfamiliar with cyber -bullying in which we added some information about protecting the students' identity on-line. One of the classes decided to make and display anti -bullying posters around the school. In collaboration with the Parks and Recreation, Honokaa High School, and the Community, we successfully completed a colorful sea creature theme mural at the Honoka'a Pool. The life guard at the pool has commented numerous times about how the public is very pleased with the "Face - Lift." It does make the pool more kid -friendly and the community is pleased with the colorful sea creature theme mural. The Honoka'a High School I Ith grade Art class did all the planning and research for the fish that were later drawn on butcher paper. After the students did several drawings of their sea creatures from different perspectives, they painted the walls of the pool with white primer. The fish and sea creature drawings were enlarged by making "cartoons" which is a grid transfer drawing. This taught the students how to enlarge their drawings and make them transfer -ready. They traced around the cut out cartoons onto the white primed cinder block. After the whole wall was primed with the white base paint and the cartoons were outlined, they applied the base blue paint for the ocean background. Using another, lighter shade of blue -aqua they finished off the water background and then learned how to mix the colors to come up with the proper, realistic colors of the fish they had researched. This was a rather large project and the art students learned how to start a project from scratch and then how to make it become a reality. They have a lot of pride in the work they did and it will give youth a sense of ownership to their community. For years to come, they can enjoy the mural and show it to their friends and possibly their children. Currently, we are working on getting the Parks and Recreation Dept. to hire a weekend lifeguard for the evenings. We already have a weekend lifeguard, but this is an attempt to have an activity for the students in the evening. We are working with the ls` District Council and the local police dept. which will be providing security. Now that the pool is a more attractive place to spend time we are looking forward to summer weekend evenings at the pool. It is very important to have activities for the youth on weekends and at the same time be involved with the community. Community Collaborations: Linkages with Other Agencies: At this time the agencies that we have been in contact with is the DOE, Parks and Recreation Department, Police Department, and YWCA. The support that the Honokaa high and intermediate schools have given us has been tremendous, they have invited us in to there classrooms, given us a place to provide our services and staff support. We collaborated with the YWCA and sponsored a Community Mixer. The luncheon was held at the North Hawaii Educational Research Center. The objective was to have an opportunity for local agencies to find out what was offered in the community. It was a big success; over 45 people attended. A list of e-mail addresses and agencies' phone numbers was printed up and distributed in a group e-mail. We are hoping that we will all meet on a regular basis, perhaps every three months and plan at least one or two events for the youth in the community. Each one of the agencies will sponsor something either together with a partner agency or by themselves. We will also have a communal calendar so we can share special events. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Honokaa Community. The Honokaa Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy lifestyle. 0 E ATTACHMENT1 Summary of FY 2007-08 Income AGENCY/ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Honokaa Youth Service Center REVENUE SOUIRCES Funds Receiveda FY - M'06-07 June 30 County of Hawaii $ 35,000.00 State of Hawaii $ 125,000.00 Federal Funds Private Foundations $ - United Way Funds $ Admissions $ Donations Fundraising $ Pay Phone $ - Vending Machines $ - Service/Program Fees Third Party Reimbursements Tuition $ - Client Private Fees $ - Interest Income $ - Others (please list) $ - a. $ b. $ - c. $ TiO�TAL RE,V,EN.UES $ � 160,000.00 County of Hawaii -Legislative Auditor's Office Human Services Grant -FY 2007-2008 ATTACHMENT2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Honokaa Youth Service Center County of Hawaii -Legislative Auditor's Office Humnan Services Grant -FY 2007-2008 Budget Category FY 2006-07 (July 1, z006 -June 30, z007) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant funds only) $24,647.17 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $3,051.77 3, Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $3,084.24 4. Professional Fees - Legal, Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $0 S. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $0 6. Occupancy - Rent; Utilities; Repairs & Maintenance $384.44 7. Equipment - Purchase; Rental; Repairs & Maintenance $0 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $0 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $288.45 10. Travel - Airfaire; per Diem; Auto Rental, Mileage Reimbursement $43.93 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $3,500.00 TOTAL ( Items 1-11) $35,000.00 County of Hawaii -Legislative Auditor's Office Humnan Services Grant -FY 2007-2008 0 50. THE SALVATION ARMY FAMILY INTERVENTION SERVICES WEST HAWAII INDEPENDENT LIVING Ull E • THE SALVATION ARMY -FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT INDEPENDENT LIVING SKILLS -WEST HAWAII FINAL REPORT 7/1/07 — 6/30/08 Performance Measures: Each year, 18,000 to 20,000 youth ages 16 and older transition from the foster care system. These youth often do not receive the help and assistance they need with high school completion, employment, assessing health care, continued educational opportunities housing and transitional living arrangements. Not surprisingly, these young adults are particularly vulnerable to drugs, crime, mental health issues, early pregnancy, poverty, homelessness, lack of education, health insurance, and employment (Casey Family Programs, NCWD, youth.) The Salvation Army Family Intervention Services- Independent Living Skills Program (TSA -FIS ILSP) is designed to help foster youth ages 12-21 prepare for and manage the transition from childhood to being productive, self-sufficient adults. This includes overcoming existing barriers in the following key component areas Education, Life Skills & Career/Employment. Funds received through the Hawaii County Grant supported the hiring of one fulltime Youth Development Specialist. Throughout the year, the Youth Development Specialist provided over 1200 direct service hours and served 30 foster youth. TSA -FIS utilized the Independent Living Skills Curriculum with foster youth residing in the West Hawaii District. Classes were held at both Kealakehe and Konawaena high schools and in Kau. Foster youth were required to attend two hour sessions once per week. The curriculum focused on the following: • Personal Development • Educational Success & Planning • Social and Community Awareness • Vocational/ Job Skills Development • Post High Options/Financial Aide • Career Exploration & Employment • Life Planning & Money Management • Self -Care & Positive Relationship Building • Daily Living & Community Involvement Projected YTD Completion of ILSP 25 25 Participates In IL Activities 25 30 Participates in IL Plan 25 30 Follow up and Monitoring 25 30 Each year, 18,000 to 20,000 youth ages 16 and older transition from the foster care system. These youth often do not receive the help and assistance they need with high school completion, employment, assessing health care, continued educational opportunities housing and transitional living arrangements. Not surprisingly, these young adults are particularly vulnerable to drugs, crime, mental health issues, early pregnancy, poverty, homelessness, lack of education, health insurance, and employment (Casey Family Programs, NCWD, youth.) The Salvation Army Family Intervention Services- Independent Living Skills Program (TSA -FIS ILSP) is designed to help foster youth ages 12-21 prepare for and manage the transition from childhood to being productive, self-sufficient adults. This includes overcoming existing barriers in the following key component areas Education, Life Skills & Career/Employment. Funds received through the Hawaii County Grant supported the hiring of one fulltime Youth Development Specialist. Throughout the year, the Youth Development Specialist provided over 1200 direct service hours and served 30 foster youth. TSA -FIS utilized the Independent Living Skills Curriculum with foster youth residing in the West Hawaii District. Classes were held at both Kealakehe and Konawaena high schools and in Kau. Foster youth were required to attend two hour sessions once per week. The curriculum focused on the following: • Personal Development • Educational Success & Planning • Social and Community Awareness • Vocational/ Job Skills Development • Post High Options/Financial Aide • Career Exploration & Employment • Life Planning & Money Management • Self -Care & Positive Relationship Building • Daily Living & Community Involvement • Evaluation, Youth Recognition Other Program Activities: Other program activities included a BBQ beach activity with the West Hawaii Foster Youth Coalition, a presentation by MADD on the prevention of drinking and driving, sharing the risks, consequences, and first hand experience of the effects of drinking and driving, an educational activity to the Imiloa Astronomy Center and Hawaii Volcanoes National Part, excursion to locate community resources (electric, phone, water, DMV, social security, hospital, banks,) CPR and first aid training, beach activity to Hapuna with the East Hawaii Runaway Prevention Club, tours to Hawaii Community College, University of Hawaii at Hilo, West Hawaii Community College, Maui Community College, Job Corp, Maui Farms, and presentation by Legal Aid Society on rights and responsibility to foster youth's.. Summer Program: For the first time, TSA -FIS ILSP was able to offer a summer program for foster youth in the Kau District. Foster youth participated in group activities that focused on teamwork, personal development, resiliency, coping skills, and planning for their future. The summer ended with a pool day at Hilton Waikoloa. Community Collaboration: Linkages with Other Agencies: ILSP collaborated with the West Hawaii Foster Youth Coalition, Legal Aide Society, MADD, Hawaii Volcanoes National Park, Pali KanaKai —First Aid and CPR training, Konawaena High School, Kealakehe High School, West Hawaii Community College, Workforce Development Division, Salvation Army Corps, Department of Human Services, and Child and Adolescent Mental Health Services to name a few. • • ATTACHMENTI Summary of FY 2007-08 Income AGENCY/ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: West Hawaii Independent Living Program REVENUE SOURCES Funds Received: FY 2006-07 (July 1, 2006 - June 30, 2007 County of Hawaii $ 20,000.00 State of Hawaii $ 92,990.00 Federal Funds Private Foundations $ - United Way Funds $ - Admissions $ - Donations Fundraising $ - Pay Phone $ - Vending Machines $ - Service/Program Fees Third Party Reimbursements Tuition $ - Client Private Fees $ - Interest Income $ - Others (please list) $ - a. $ b. $ c. $JNI - TOyTAL REVENUE -S $ 112,990.00 County of Hawaii -Legislative Auditor's Office Human Services Grant -FY 2007-2008 ATTACHMENT2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: West Hawaii Independent Living Program County of Hawaii -Legislative Auditor's Office Human services Grant-FY2007-2008 Budget Category JFAC�TUAL ,ENDITLUBES 1. Personnel: Salaries (For employees supported by County grant funds only) $14,129.64 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $1,896.19 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $1,706.86 4. Professional Fees - Legal, Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $0 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $159.75 6. Occupancy - Rent; Utilities; Repairs & Maintenance $0.00 7. Equipment - Purchase; Rental; Repairs & Maintenance $0.00 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $0.00 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $0.00 10. Travel - Airfaire; per Diem; Auto Rental; Mileage Reimbursement $107.56 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $2,000.00 TOTAL (Items 1-11) $20,000.00 County of Hawaii -Legislative Auditor's Office Human services Grant-FY2007-2008 0 51. • WEST HAWAII MEDIATION CENTER 51 0 West Hawaii MediatioggdfiL4Z PM 2 05 Annual Report(N County of Hawaii FY 2007-2008 Grant Award: $10,000.00 Prepared By: Bob Borns, Executive Director Prepared On: 8/18/08 E • WHMC Annual Report — County of Hawaii Mediation Services: West Hawaii Mediation Center provides mediation services to the entire West side of the Island of Hawaii, which includes the districts of Hamakua, North & South Kohala, North & South Kona, and Ka'u. These funds received from the County of Hawaii help WHMC to provide high quality mediation services in an affordable and accessible manner — two very important features given the large geographic area and generally low socio- economic status of West Hawaii. The Center is experiencing a tremendous growth in the number of cases, especially in the area of domestic (divorce) mediation. In cooperation with the Judiciary's Children First Program, mediation is discussed as a viable option for divorcing parents to peacefully guide them through the process of divorce and to develop effective parenting plans for their children. The Center has experienced an 81 % increase from the 2006/2007 to the 2007/2008 fiscal year in the number of domestic cases handled by the Center. Following is a summary of some of the key data supporting the success achieved by WHMC: The cases came from a wide variety of referral sources: 69% Court/Prosecutor/Police Referred (Court includes District, Family, Circuit) 29% Self Referred 2% Other Referred(social service agencies, school, realtors) Our services are provided by two (2) '/4 time professional staff (Case Manager and Executive Director) and forty-eight (48) trained volunteers who are also community members in West Hawaii. WHMC is under the charge of a volunteer Board of Directors with six community members. The president of the board is Giovanna Gherardi. Mediation Intake Information 2006-2007 New Cases Opened Number of Clients Served Number off sessions held for all cases mediated this fiscal year Percentage of Cases that went to mediation Percentage of mediated cases that reached agreement Volunteer mediators utilized during fiscal year) Volunteer mediator hours (for all sessions held this fiscal year) Case management hours Income of clients served: Up to $20,625 37.3% $20,626 to $41,250 27.9% Above $41,250 34.8% Client Satisfaction: 90% were satisfied with process 96% would recommend mediation to others with problems. 284 (14.5% increase) 685 (17.7% increase) 208 (30% increase) 66% 60% 38 517.1 1690 Traininiz Opportunities: WHMC provided a number of training opportunities to the public, private organizations, and volunteers at the center. The following trainings were offered this year: Refresher Mediation Training Basic Mediation Training (open to the public) Domestic Mediation Training (open to the public) Victim Offender Mediation Training (open to the public) In addition to training, WHMC speaks at various social forums/community events to educate the public on all our services offered. School Based Programs This past fiscal year, the Center offered Peer Mediation Training and mentorship to interested schools in West Hawaii. This program involves working with the local school counselors and teachers to offer training of selected students for the peer mediation program. The following schools partnered with the Center for elementary school Peer Mediation: Working It Out! - Peer Mediation Waikoloa Elementary (24 mediators) Waimea Elementary (24 mediators) Honokaa Elementary (25 mediators) Kohala Elementary (40 mediators) Parker School (15 mediators) Hawaii Preparatory Academy - (24 mediators) Due to budget cuts and lack of grant funding, the full Working It Out Program previously offered to schools by the Center had to be modified. Direct teaching of students by the Center staff can no longer be provided and in order to continue the program interested schools are now provided the Working It Out materials and encouraged to offer the program to their students with support from the Center. We sincerely appreciate the County of Hawaii's generous support of our Center and the services that we provide. Mahalo. Summary of FY 2006-2007 Income AGENCY/ORGANIZATION: West Hawaii Mediation Center PROJECT NAME: Mediation iZEVENU.E $CUR 3 4i FUNDS RE EI,VED: EAY 2007,2008 (Jaly 2007 -.Ju e30 2008 County of Hawaii $10,000.00 State of Hawaii $48,672.00 Federal Funds $ Private Foundations $4,296.03 United Way Funds $9,000.00 Admissions $ Donations $14,835.00 Fundraising $174.78 Pay Phone $ Vending Machines $ Service/Program Fees $ 580.00 Third Party Reimbursements $ Tuition $ Client Private Fees $7,922.48 Interest Income $ 37.86 Others (please list) a. Hawaii Justice Foundation $13,000.00 b. $ C. $ TOTAL REVENUES $ 108,518. 5 County of Hawaii — Legislative Auditor's Office Nonprofit Grants — FY 2007-2008 F2pi q,60. 3`f • • Summary of FY 2006-2007 Grant Expenditures AGENCY/ORGANIZATION: West Hawaii Mediation Center PROJECT NAME: Mediation Budget Category FY 2006-007 07/01/06-06/30/07) ACTUAL EXPENDITURES 1 E Sonne : Satar es {F re p oyees sup orted by 6oun grantfunds�n�y) $$,000.00 2 m to ee Ben fits ealtfi & Denia ns ante; Qther Benefits {FaFe m— wwr $500.00 Pa : I gazes –ISA Sl11 ork *0e atio ; 'D Fa a ptc uppo ed by • oun gran funds only) OMM4. $700.00 P ofessianal Fees L gal AccounttngtBookkeeping; Audit Fees; Adm(nistrati a Fees, Dttter $ 5 Bupplie .. f6ce' Program, Goneumable'-felepfione; Postage 8 Fre( ht, Other $ Occupan –Re t;tJGitie Re airs Main" ante $ 800.00 T. E u merit– Purefiase° Rental; Repairs &Maintenance &. nsura ce —Gene al Liability; Auto• Fite' Board Ins ranee 9, peva 'ons– Pr nG g' ub `cafionslSu scrip0on ;Mem erm Mer tl Dues Staff 7 raining; Auto Gasoli a Pu $ 10. T Ye – A re' er Diem' Auto Re a Mileage Reimbursement creening; °IietAsslstan e,G ra a ices, Miscella:eous $ TOTAL (Items 1-11) $10.000.00 County of Hawai'i - Legislative Auditor's Office Nonprofit Grants — FY 2007-2008 0 • 52. YWCA OF HAWAI`I_ISLAND H)MFKUA YOUTH CENTER 52 County of Hawaii, Final R007-08 Submitted by: YWCA wail Island page f of 4 �oject: YWCA Hamakua Youth Center Positive growth has continued to characterize the YWCA Hamakua Youth Center during FY 2007-08. We provide a sense of place, belonging and support to the nearly 200 youth who participated this year, accessing the free programs at the Hamakua Youth Center after-school and on weekends. Location is vital and with current rented premises located directly across from Honoka'a High and Elementary schools, accessibility is easy for kids who can walk to the site. Public Benefits The primary purpose of the YWCA Hamakua Youth Center is to reduce the risk factors and increase the protective factors influencing the behaviors of and outcomes for youth in Hamakua. (See table at end of this report for outcomes measures). Target areas are: 1. Increase social bonding of youth with peers and adults a 2. Reduce reckless or risky behaviors 3. Promote participation in activities that foster healthy choices 4. Delay the age of initiation to alcohol, tobacco and other drugs C:D 5. Encourage parents to be more actively involved with youth C)D` 6. Build stronger community partnerships -o Program Highlights This year we hosted many exciting projects including the Comic Book Project, Youth Muiic-Exchinge-' Malama Aina Projects, Makahiki and a Multimedia art program. HYC partnered with ThezP,.eace fosse and Honoka'a Elementary School to bring the Comic Book project to the youth. In the comic tsook pf ject youth created characters and story lines on two important issues "If I were a Super Hero" and "Bullying Backfires." In two consecutive sessions, youth created art and storyboarding to create both independent and collaborative comic books. The national comic book project in association with Dark Horse comics printed and distributed the comic books to every youth artist. Participants received a letter of publication and acknowledgement from the production house acknowledging both the artistic and literary accomplishment of their work. In the Youth Music Exchange, youth created a youth owned and operated record label "Howz It Records", consisting of four departments including art, marketing, music and engineering. Youth worked with mentors in the music industry and design professions to experience a professional level mentoring. Two youth bands collaborated to write and produce an all youth music CD in addition to a marketing campaign. This fall we will host a CD release party and a concert whose theme is to promote equality. The Malama Aina projects were facilitated by our Hawaiian studies teacher, Lanakila Mangauil, with a focus on removal of invasive species and participation in the malama forest project in Kalopa Park. Youth learned to identify native, endemic and invasive plant species. Youth removed invasive ginger and guava from a native ohia forest to give more room for the old growth ohia to prosper and have proper nutrients from the soil; they planted native hapu'u fems and ti to restore a natural forest ecosystem. Within the context of the Malama Aina projects, youth learned Native Hawaiian creation stories that speak of the creation of plants and ocean life, learned chants and stories that teach about the value of caring;for the aina, or earth. A valuable theme within these projects was the responsibility or kuleana to care for the land as a means of keeping the balance of life and interdependence between the natural world and humans. This year as a part of our life skills projects, Susan Sanders, Activity Specialist coordinated daily healthy meals that were planned and prepared by youth and staff. The youth participants were excited to have the opportunity to prepare simple meals, bake, and of course eat healthy food after school. This sense of place, where youth gather, meet their friends and mentors, eat meals and relax is a vital part of providing a supportive and healthy place to be. Many of the youth who attend HYC are from single parent homes or both parents work outside the community. HYC fills an essential gap for these families, which is to welcome, nurture, feed, and support the youth in the transition time of after school to when parents arrive home from work. County of Hawaii, Final Re007-08 Submitted by: YWCA *all Island page 2 of 4 l9roject: YWCA Hamakua Youth Center HYC provided daily structured homework and tutoring labs to grade school youth in addition to providing a fully equipped computer lab with printing facilities for older youth. HYC staff often assists students with research papers; helps research important topics and edit school research papers. Vital to the programs success is the adult staff, led by Venica Ftacek, Program Director, who imparts respect to each child. We believe another vitally important aspect of the youth center is connecting youth to resources and opportunities within their home community. This year we assisted youth in visiting the health center, hospice, family planning, and malama birthing center. Our center staff often hears about the challenges our youth face, in addition to being a listening ear and responding with care and compassion, we assist youth and families in finding the right support for their emergent needs. In the context of a supportive environment with caring adults youth can open up and share about their needs and worries. Many of the youth who attend HYC do so every day, building relationships that strengthen connections, which allows staff to support the youth in areas of self-esteem, anger management, healthy social skills, and motivation. All of this fosters the youth sense of "I can" to find their way in this world and eventually, their unique gifts and contribution to make. Performance Measures Note: Outcome measures are revised from those proposed to improve accuracy in reporting and for consistent Outcomes measures among several funding sources. FY 2007-08 Projected FY 2007-08 Actual 1. Average daily attendance by youth 35 30 2. Estimate Total number of youth served annually 300 190 3. Total of waivers on file signed by parents of youth participants. 275 103 4. Youth with self-report on responsible vs. reckless or irresponsible behaviors 100 103 5. Youth reporting Increased or improved social bonding of youth with peers and adults 80% 103 6. Youth reporting they learned a new or enhanced an existing skill 150 103 7. Youth reporting no or reduced reckless or risky behaviors as a direct result of participation 100 50 8. Number of youth participating in the Youth Advisory Committee for at least three months 25 15 9. Number of Community Service projects with youth 25 25 10. Total number of partners and supporters (See list below) 22 29 11. Total number of volunteers, including parents of youth 75 20 12. Total number of donor contributions of supplies & goods 25 50 13. Total number of partner projects or activities presented 100 30 Partners and Supporters 1. HYC Community Advisory Group 17. Girls Academy 2. Honoka'a Business Association 18. Ho'o Maria Ola Lapa'au 3. Arc of Kona 19. Ohana Quake Outreach 4. North Hawai'i Youth Coalition 20. Recycle Hawai'i 5. North Hawai'i Drug Free Coalition 21. Honoka'a Western Days 6, Marimed Foundation 22. Na Pua No'eau 7. Cultural Exchange 23. Kanu O Ka Aina Public Charter School 8. Hamakua Health Center 24. North Hawai'i Education & Research Center 9. Salvation Army 25. Alu Like 10. Honoka'a Elementary School, 21°1 Century 26. Hamakua Music Festival 11. Honoka'a Middle School PTSA 27. University of Hawaii, Hilo 12. Honoka'a People's Theater 28. Rock'n Renew Event Production 13. 5:45 and Fate Art Gallery 29. Peace Posse, Susan Robeson 14. Starbucks (weekly donations of food) 15. Family Court 16. Teen Court County of Hawaii, Final Re007-08 Submitted by: YWCA mail Island page 3 of 4 toject: YWCA Hamakua Youth Center ATTACHMENTI' Summary of FY 2007-08 Income AGENCY/ORGANIZATION: YWCA OF HAWAII ISLAND PROJECT NAME: HAMAKUA YOUTH CENTER REVENUE SOURCES I County of Hawaii State of Hawai'i, Office of Youth Services Federal Funds Private Foundations United Way Funds" Admissions Donations Fundraising Pay Phone Vending Machines Service/Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) 8. b. c. TOTAL REVENUES S 45.000.00 S 79.437.90 0.00 5$ .000.00 $ 0.00 0.00 $1,835.00 $ 0.00 0.00 0.00 0.00 $ 0.00 $ 0.00 $ 0.00 0.00 $ 0.00 $ 0.00 0.00 ** Funds from HIUW were received and deferred for allocation/spending next fiscal year. County of Hawai'i — Office of the County Clerk Human Services Grants — FY 2007-2008 County of Hawaii, Final Report 2007-08 Submitted by: YWCA of Hawaii Island page 4 of 4 isroject: YWCA Hamakua Youth Co ATTACHMENT Summary of FY 2007-08 Grant Expenditures AGENCYIORGANIZATION: YWCA OF HAWAII ISLAND PROJECT NAME: HAMAKUA YOUTH CENTER County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 • 53. YWCA • OF HAWAII ISLAND EMPOWERING ALTERNATIVES 53 County of Hawaii, Final R*007-08 Submitted by: YWCA of Hawland page 1 of 4 Project: Empowering Alternatives Program - Sexual Assault Support Services N The YWCA Hawaii Island Empowering Alternatives Program (EAP) received $52,10 for the FY 2007-2008 from Hawaii County to augment state funds that assure isla6d wid"vaCi�lab�ility of sexual assault support services to victims and their families. Additional idIKding& 5 is listed in the financial information attached to this report. z r r a CO PUBLIC BENEFITS DERIVED a Public safety is enhanced through the presence of Empowering Alternatives:LServices include phone and in person crisis intervention services twenty-four hours a day, 365sdays a year,' island -wide. Callers to the hotline received crisis counseling or face to face contac4ring a forensic medical examination or support during investigative interviewing in conjunction with law enforcement or the Children' Justice Centers. For children and adults who disclosed sexual assault, follow up information and support is provided to the victim and their families. Services help all those affected to cope with feelings, symptoms and behaviors that result from sexual abuse as well as begin to regain control in their lives due to the disruption caused by the assault. The initial crisis period is critical; as research indicates the trauma can either be mitigated or exacerbated by the responses to the disclosure. This means that early intervention to victims, as well as their families and friends is important in order to understand the impact of sexual assault and how healing can be enhanced through their support. In addition, we provide case management and legal system advocacy, and individual, group and family psychotherapy. When support services are offered early following an assault, the long term consequences are diminished compared to when sexual abuse/ assault goes undisclosed or untreated. When a victim is not supported by families, friends and the community or able to access support services, typical effects may include depression, acting out or self destructive behaviors, anxiety, poor school or work performance, addictions, eating disorders, and difficulty in forming healthy relationships as a parent or spouse. The benefits to the public are realized when these common after-effects for the victim and her family are reduced, minimized, or successfully lessened or alleviated. The entire community is healthier as a result. Another component of the Empowering Alternative Program that is strengthened by funding from Hawaii County is Community Awareness and Prevention Education. Presentations to schools, business, clubs, sports teams, churches and other groups educate about inappropriate sexual acts and heighten awareness for the safety of children, adolescents and adults. The public benefit is realized by increasing public awareness on the nature of sexual assault and the appropriate response when we encounter a person who has been sexually assaulted. Emphasis is placed on taking care not to "blame" the victim, but rather how to guide them to available support. Presentations are often followed by disclosures from among those in attendance, helping to shift outmoded societal attitudes that reinforce victim blaming. Another aspect of Community Health Promotion are multiple coordination efforts with other community service providers to link services, strengthen public policy, and maintain public attention to the needs of sexual assault survivors. Such collaborations included East and West Hawaii Child Welfare Services, the Easflfid West Hawaii Children's Justice Centers, thgState of Hawaii Coalition Against Sexual Assault, the Hawai'i County-41olice, the Hagai'i County Prosecutors Office, Big Island Coalition Against Physical atl Sexual Assault (BICAPSA), Neighborhood Place of K", and other community agencies. County of Hawaii, Final R*007-08 Submitted by: YWCA of Hawland page 2 of 4 Project: Empowering Alternatives Program - Sexual Assault Support Services During this fiscal year, EAP was able to eliminate outsourcing the Crisis Hotline through a private answering service company for incoming crisis phone calls. The newly implemented system has all calls answered directly by a trained crisis worker 24/7, without an intermediary answering service. This resulted in more calls being taken and victims/survivors receiving needed help immediately. When the proposal to the County of Hawaii was submitted for FY 2007-2008, the program was staffed with one full-time and one % time Prevention Educators. The % has since been vacated and will not be filled. Despite the loss of personnel, EAP was able to reach 1402 students in a classroom setting and 960 children and adults through community activities, health fairs and forums. PROGRAM PERFORMANCE MEASURES for FY 2007-2008 Empowering Alternatives FY 2007-08 FY 2007-08 Result Estimate Actual Fully trained personnel are available 350 476 Exceeded to assess and respond to callers on the Sexual Assault Crisis phone line. Crisis counseling, legal systems 150 155 Exceeded advocacy, information and referral Victim Victim service are provided to each sex assault service contacts victim undergoing medical -legal contacts examination in East Hawaii and West Hawaii Survivors of sexual assault receive 100 155 Exceeded psychotherapy services and intensive clinical case management from SAVE masters -prepared therapists in East Hawaii or West Hawaii Total number of Crisis Individuals 600 786 Exceeded Served School aged students receive sexual 1000 909 K-12 Exceeded assault prevention and awareness 59 Preschool training 434 College Community Professionals receive 25 46 Exceeded training in awareness of the needs of adults and child sexual assault survivors, how to detect and report child sexual abuse or sexual abuse of dependent adults Total # individuals served* 1625 1 2234 Exceeded County of Hawaii, Final Re*007-08 Submitted by: YWCA of Hawond page 3 of 4 Project: Empowering Alternatives Program - Sexual Assault Support Services 11 ATTACHMENT1 Summary of FY 2007-08 Income AGENCY/ORGANIZATION: YWCA OF HAWAII ISLAND PROJECT NAME: EMPOWERING ALTERNATIVES PROGRAM REVENUE SOURCES County of Hawaii FUNDS III1IIIIIIIIIIIAECEIVFY 200708 (July 1, 2007 -June 30, 2008) $52,000.00 State of Hawaii $352,725.00 Federal Funds (VOCA) $37,607.00 Private Foundations $0.00 United Way Funds $0.00 Admissions $0.00 Donations $300.00 Fundraising $0.00 Pay Phone $0.00 Vending Machines $0.00 Service/Program Fees $0.00 Third Party Reimbursements $0.00 Tuition $0.00 Client Private Fees $0.00 Interest Income $0.00 Others (please list) a. Restitution $154.00 b. $ C. $ TOTAL REVENUES $442,786.00 County of Hawaii - Office of the County Clark Human Services Grants - FY 2007-2008 County of Hawaii, Final R*007-08 Submitted by: YWCA of Hawland page 4 of 4 Project: Empowering Alternatives Program - Sexual Assault Support Services ATTACHMENT 2 Summary of FY 2007-08 Grant Expenditures AGENCY/ORGANIZATION: YWCA OF HAWAII ISLAND PROJECT NAME: EMPOWERING ALTERNATIVES PROGRAM County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008 Budget Category FY2007-08 (07ro1ro7-0&30108) ACTUAL EXPENDITURES 1. Personnel; Salaries (For employees supported by County grant funds $ 19,189.88 2. Employee Benefits -Health &Dental Insurance; Other Benefits (For employees supported by County grant funds $2,197.65 3. Payroll Taxes -FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds $2,739.53 4. Professional Fees -Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 11,928.52 5. Supplies -Office; Progrem; Consumable; Telephone; Postage 8: Freight $ 10,837.04 6. Occupancy -Rent; Utilities; Repairs &Maintenance $ 0.00 7. Equipment- Purchase; Rental; Repairs &Maintenance $809.81 8. Insurance -General Liability; Auto; Fire; NDOA Board Insurance $850.99 $1,676.45 9. OperaOons -Printing; Publicetions/Subscr ptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel -Airfare; per Diem; Auto Rental; Mileage Reimbursement $1,40.01 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous L307.12 $ 52,000.00 TOTAL (Items 1-11) County of Hawaii — Office of the County Clerk Human Services Grants — FY 2007-2008