HomeMy WebLinkAboutRES 079 Draft 01 2008-2010COUNTY OF HAWAII
STATE OF HAWAII
RESOLUTION NO. ~~ ®~
RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL
YEAR AND MORE THAN ONE FISCAL YEAR FOR AMULTI-YEAR LEASE OF A
COPY MACHINE FOR THE OFFICE OF THE COUNTY CLERK-REPROGRAPHIC
DIVISION
WHEREAS, section 10-11 of the Hawaii County Charter requires that any contract,
lease, or other obligation requiring payment of funds from the appropriations of a later fiscal year
and more than one fiscal year be approved by resolution; and
WHEREAS, the Reprographic Division's current copy machine has been in service for
five years and lease will expire on November 2009; and
WHEREAS, the new copier will be able to print color copies and has other additional
features like booklets, bi-fold and tri-fold, and
WHEREAS, the cost of printing from an outside vendor ranges from $0.57 per copy to
$1.72 per copy, while the new copier would cost us approximately $0.08 per copy; and
WHEREAS, the Reprographic Division has had many inquiries for color printing and
has recognized a need for it; and
WHEREAS, the Office of the County Clerk-Reprographic Division wishes to enter into
a five (5) year lease, for a copy machine, at an approximate cost of $1,319.59 per month
(replacing the existing machine cost of $1,325.84 per month) or approximately $15,835.08 per
year; and
WHEREAS, there are sufficient funds budgeted in the current fiscal year to cover the
anticipated obligations of the County under the lease agreement; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII:
That the Mayor is hereby authorized to enter into the multi-year lease agreement
for copy machine for the Reprographic Division of the Office of the County
Clerk.
2. That sufficient funds be budgeted in future fiscal years to cover the anticipated
obligations of the County under the lease agreement; and
BE IT FINALLY RESOLVED that a copy of this resolution be transmitted to the
Department of Finance and the Office of the County Clerk-Reprographic Division.
Dated at x ~ n ~ , Hawai `i, this 7 7 nrl day of April , 2009.
INTRODUCED BY:
~~,
COUNCIL MEMBER, LINTY OF HAWAII
COUNTY COUNCI
County of Hawaii
Hilo, Hawaii
1 hereby certify that the foregoing RESOLUTION was by
the vote indicated to the right hereof adopted by the COUNCIL of the
County ofHawai`ion April 22,_7(109
ATTEST:
Y ~
~l '
COUNTY CLERK CHAIRPERSON & PRESIDING OFFICER
ROLL CALL
AYES NOES AI3S EX
ENRIQUES X
FORU X
GREENWELL
HOFPMANN X
IKEDA X
NAEOLE g
ONISHI X
YAGONG X
YOSIIIMO'I'O g
9 0 0 0
Reference: 0.9
RESOLUTION NO.