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Home My WebLink AboutCOM 0271.000 2008-2010 Pete Hoffmann Tv a. Phone No. Hilo: (808) 961-8027 Council Vice Chairman Phone No. Waimea: (808) 887-2043 District 9 - North and South Kohala Fax No.: (808) 887-2072 E-Mail: poffmann@co.hawaii.hi.us ~Tl UFrM~dt HAWAII COUNTY COUNCIL County of Hawai `i Hawai'i County Building Holomua Center 25 Aupuni Street 64-1067 Hamalahoa Highway, Suite C-5 Hilo, Hawaii 96720 Waimea, Hawaii 967r" c+ C) ~ MEMORANDUM Z, 00 TO: J i'i oto Hawaawai County Council Chairman FROM: Pete Hoffman tr - t -ca DATE: April 8, 2009 SUBJECT: Resolution Transferring Contingency Relief Funds (Council District 9) Contingency Relief funds from Council District 9 will be appropriated to the Department of Research and Development to help fund the Kamehameha Day Celebration on June 11, 2009. Enclosed is a resolution authorizing the transfer of $3,500 from the Clerk-Council Services - Contingency Relief account to the following account and project: FUNDING AMOUNT: FROM: TO: $3,500 Clerk-Council SVC Department of Research and Contingency Relief Development 010.101.` 101.91 Tourism Promotion, Misc. Contract Services (North Kohala Community Resource Center -King Kamehameha Day Celebration) 010.161.5161.60 PH/kf Attachment Ree Comm. No. Ref. To: Ref. Dote 2009 Serving the Interests of the People of Our Island Hawaii County Is An Equal Opportunity Provider And Employer 6/18/07 COUNTY OF HAWAII CONTINGENCY RELIEF FUNDS REQUEST TO: Randy Kurohara, Research & Development DATE: March 24, 2009 Department FROM: Pete Hoffmann, District 9 PHONE/FAX: 887-2043 Council Member A. REQUEST (ATTACH BACKUP INFORMATION, IF AVAILABLE) 1. AMOUNT: $3,AOB 3,`J~ 2. TO ACCOUNT # (i.e., 010.500.5503.02): 010.161.5161.60 3. To ACCOUNT NAME (Le., P&R Admin. OCE): R. &D. - TourismPromotion, Misc. Contract Services 4. PURPOSE(S) OF TRANSFER: Help fund the Kamehameha Parade, a key event for this season's tourism industry demonstrating a strong and colorful community participation. 5. IF THE MONEY IS DESIGNATED FOR A NONPROFIT ORGANIZATION, NAME OF ORGANIZATION: North Kohala Community Resource Center (NKCRC) 6. IS IT A 501(0)(3)? ® YES ? No 7. COUNTY-RELATED PROGRAM(S) OR ACTIVITY(IES) TO BE FUNDED: To strategically manage tourism that promotes Hawaii's rich culture and traditions. 8. DEPARTMENTAL GOALS AND OBJECTIVES TO BE ADDRESSED: Education of visitors and residents regarding Hawaii's traditions and rich cultural haritage. 9. FUNDING TO BENEFIT THE PUBLIC-AT-LARGE (AS OPPOSED TO PRIVATE BENEFIT)? ®YES ? NO 10. IS THE PROGRAM OR ACTIVITY FUNDED ESTABLISHED BY CHARTER, ORDINANCE, OR DIRECTION OF THE MAYOR? ® YES ? NO B. DEPARTMENT'S RECOMMENDATION: ® APPROVE ? DENY ? DEFER: RATIONALE: Supports the education of visitors and residents regarding Hawai'i's traditions and rich cultural heritage. 1~ ~ 'Ga DATE: 417109 department Head C. MAYOR'S ACTION [,Z/APPROVED ? DENIED ? DEFERRED: Request complies with Sec. 2-139MCC. with the following exceptions. if any: U No exceptions, okay to approve COMMENTS: If approved. change #10 to a `Yes'. I pprov ch,c k "Yesj~ i~OttlO. _ g 2GOc Signed Dat t' C'( DATE: APR - 8 [uV9 or 02048 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: 02-0553251 ?AIR 222M DLN: 17053077001022 NORTH KOHALA COMMUNITY RESOURCE Contact Person: CENTER DALE T SCHABER ID# 31175 PO BOX,2 Contact Telephone Number: HAWI, HI 96719 (B77) 829-5500 Accounting Period Ending: December 31 Foundation Status Classification: 509(a)(1) Advance Ruling Period Begins: February 13, 2002 _ Advance Ruling Period Ends: December 31, 2006 Addendum Applies: No Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make Letter 1045 (DO/CG) -3- NORTH KOHALA COMMUNITY RESOURCE that you exceed the $25,000 filing threshold even if your sources of support do not satisfy the public support test-specified in the heading of this letter. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A,penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. You .are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later ofl the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our toll free number shown above. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. We have sent a copy of this letter to your representative as indicated in your power of attorney. Letter 1045 (DO/CG) J YOSHIMOTO GUY ENRIQUES Chair & Presiding Officer 1.Vi4 BRENDA FORD KELLY GREENWELL PETE HOFFMANN DONALD IKEDA Vice Chair EMILY I. NAEOLE DENNIS "FRESH" ONISHI DOMINIC YAGONG HAWAII COUNTY COUNCIL County of Hawaii Hawaii County Building 25 Aupuni Street Hilo, Hawai'i 96720 April 8, 2009 J Yoshimoto, Chair Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Resolution No. 117-09 Transferring/Appropriating and Appropriation Out and From the Designated Fund Account and Crediting Same to a Designated Fund Account to Help Fund Insurance and Road Closures for the King Kamehameha Day Celebration in Kapa` au. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Finance Committee to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Finance Committee for placement on its future agenda. SiAce , Dominic Yagong, Cha' Finance Committee Approved/Date/Waive to Council: Disapproved/Date/Refer to FC: J Yoshimoto, Chair J Yoshimoto, Chair Hawaii County Council Hawaii County Council Hawaii County Is An Equal Opportunity Provider And Employer