HomeMy WebLinkAboutCOM 0342.000 2008-2010
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PHONE: (808) 961-8396
DENNIS "FRESH" ONISHI FAX: (808) 961-8912
Council Member EMAIL: doni.shi(faco. hawan. hi. ¢ts
District 4
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HAWAII COUNTY COUNCIL
Mailing Address: 25 Aupuni Street, Hilo, Hawaii 96720
Business Address: 333 Kilauea Avenue, Ben Franklin Building, 2"' Floor, Hilo, Hawaii 96720
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MEMORANDUM
TO: J Yoshimoto, Council Chair co
and Council Members
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FROM: Dennis "Fresh" Onishi, Council Member -
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DATE: May 7, 2009
SUBJECT: Hawaii State Association of Counties (HSAC) Operating Budget.
Attached for approval is the proposed operating budget for the Hawaii State Association of
Counties (H SAC) for 2009-10, as approved by the HSAC Executive Committee.
Under HSAC bylaws, Section 17, the operating budget must be submitted to each Council by the
fifteenth day of April. Confirmation of the budget is necessary to place the measure on the
agenda for the June 18-19 annual membership meeting.
DO/kk
Attachment
Comm. No. 3 t4
Ref. To. W G
Ref. Date 4UU3
Nawai'i County is an F.yual Opportunity Provider and Employer.
p Hawaii State Association of Counties
Counties of Kauai, Maui, Hawaii and City and County of Honolulu s
March 19, 2009
President Nestor Garcia and
Executive Committee Members
Dear President Garcia:
SUBJECT: FISCAL YEAR 2009-2010 PROPOSED ANNUAL
OPERATING BUDGET
As Treasurer of the Hawaii State Association of Counties (HSAC), I am submitting the
attached proposed annual operating budget for Fiscal Year (FY) 2009-2010. The proposed
budget details incorporate the following assumptions and changes:
1. Membership Fees of $10,920 for each county will remain the same.
2 Conference Income will reflect approximately $10,000 for the June conference
that the County of Kauai will be hosting.
3. Interest Income will continue, based on an average of $4.60 per month.
4. The budget will decrease by $11,000 from FY 2008-2009.
5.. Executive Comirittee Travel will increase slightly, based on the expenditures
made for such'. ravel duringthe last,;fiscal year, to approximately $240/round trip
($241) z 3 members x 10 meetings).
6. Executive Committee Auditing/Profession al,~vices will decrease by $500, from
$5,000 to $4,500, based on the expected payment of $3;750 to Russell Yamane &
Associates CPA's, Inc. to complete the audit and tax preparation for the fiscal
year ending June 30, 2008, and any other unexpected costs.
7. Executive Committee Miscellaneous will increase by $10%i from, $1,000 to
$1,100 (not considering any amendments during the FY 2008=2169 35 x 10
M- 119s, plu i $750 fcr leb slaave :.Ct:VitleS).
8. Special Committee Travel will remain the same.
9. Special Committee Miscellaneous will remain the same.
10. NACo Travel-Board will remain the same ($1,200 x 3 Board Drrustsus ~c 3 meetings).
11. NACo Travel-Steering Committees will remain the same
12. NACo and WIR Dues will increase by 2.8%.
13. WIR Travel will remain the same ($1,200 x 2 Board Directors x 11neefings).
14. WIR Miscellaneous and NACo Miscellaneous ($1,000 each).will remain the
same. These miscellaneous funds are appropriated for congressional luncheons
and contingencies.
15. Adjustments for Travel and Related Expenses will decrease by $13,397, from
oP $17,010 to $3,613 (not considering any amendments during the FY 2008-2009a
NyTS OF
President Nestor Garcia and
Executive Committee Members
March 19, 2009
Page-2-
16. National Conference Fund will remain the same at $50,000.
It is my recommendation that all four counties submit their approval or disapproval of the
proposed annual operating budget to the HSAC Executive Committee before the May 2009
meeting of the HSAC Executive Committee.
Sincerely yours, `
OSEP PONTANILLA
HSAC Treasurer
Attachment
ocs: proj: hsac: FY2010:101tr:1 Oproposedbudget: kmh
HSAC FISCAL YEAR (FY) 2009-2010 PROPOSED ANNUAL OPERATING BUDGET
FY2008-2009 FY2009.2010
Budget Budget
REVENUES
1. Membership Fees $43,680 $43,680
2. Conference Income $10,000 $10,000
3. Interest Income $55 $55
4. Corporate Sponsorship $0 $0
Total Revenues $53,735 $53,735
Fund Balance, prior FY $85,000 $74,000
TOTAL REVENUES AND FUND BALANCE $138,735 $127,735
EXPENSES
1. Executive Committee Travel $5,250 $7,200
2. Executive Committee Auditing/Professional Services $5,000 $4,500
3. Executive Committee Stationery $150 $150
4. Executive Committee Miscellaneous $4,000 $1,100
1. Special Committee Travel $500 $500
2. Special Committee Miscellaneous $100 $100
1. NACo Travel - Board $10,800 $10,800
2. NACo Travel - Steering Committees $9,000 $9,000
3. NACo Promotional $250 $250
4_NACoDues $26,525 _ $27,268
5. NACo Miscellaneous $1,000 $1,000
1. WIR Travel $7,200 $7,200
2. WIR Promotional $250 $250
3. WIR Dues $3,700 $3,804
4. WIR Miscellaneous $1,000 $1,000
1. Adjustments for Travel and Related Expenses $14,010 $3,613
2. Nationai Conference Fund $50,000 $50,000
TOTAL EXPENDITURES $138,735 $127,735
BALANCE $0 $0
ocs:proj: hsac: FY2010:10m i sc:10proposed budget: kmh
J YOSHIMOTO ~,q"`"•'!, GUY ENRIQUES
Chair & Presiding Officer 1~Jle, BRENDA FORD
KELLY GREENWELL
PETE HOFFMANN - - DONALD IKEDA
Dice Chair ~i~1q,r e i EMILY I. NAEOLE
OF DENNIS "FRESH" ONISHI
DOMINIC YAGONG
HAWAII COUNTY COUNCIL
County of Hawaii
Hawai'i County Building
25 Aupuni Street
Hilo, Hawaii 96720 P
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May 7, 2009 __3
J Yoshimoto, Chair t a
Hawaii County Council Z`ri s `
25 Aupuni Street
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Hilo, Hawaii 96720 - u~
RE: Communication No. Hawaii State Association of Counties Operating Budget.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Public Works and Intergovernmental Relations Committee to the full Council
for immediate action. In reviewing this matter, timely approval is crucial. It is therefore
advantageous that approval is granted and the matter be placed onto the next Council agenda for
review. However, in the event this request is denied, for whatever reason, I understand the
matter shall be referred to the Public Works and Intergovernmental Relations Committee for
placement on its future agenda.
Sincerely, -
Brenda Ford, Chair
Public Works and Intergovernmental Relations Committee
Approved/Date/Waive to Council: A Disapproved/Date/Refer to FESC:
J Yoshimoto, Chair J Yoshimoto, Chair
Hawaii County Council Hawaii County Council
Hawaii County is An Equal Opportunity Provider And Employer