HomeMy WebLinkAboutCOM 0024.010 2008-2010
Mtv or r~
William P. Kenoi,c~ Nancy E. Crawford
F
Mayor Director
;j:;:•~ Deanna S. Sako
oi•w~'~ Deputy Director
County of Hawaii
Finance Department o
25 Aupum Street, Room 118 • Hilo, Hawaii 96720 ccr
(808) 961-8234 • Fax (808) 961-8248
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May 20, 2009 ,t a
J Yoshimoto, Chairman, > c~
and Members of the Hawaii County Council
County of Hawaii
Hilo, Hawaii 96720
Dear Chairman Yoshimoto and Members of the County Council:
SUBJECT: Transfer of Funds
May I through May 15, 2009
Attached is a Report of Transfers Authorized showing transfers made from May 1
through May 15, 2009. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely, ~
Deanna S. Sako
Deputy Director of Finance
Attachments
Comm. No. v
Ref. 7o:
Ref. Date 2 0 2009
Hawai 'i County is an equal opportunity provider and employer.
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Form #A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATION
CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: 04 / 30 / 09
FISCAL PERIOD: July 1, 20 08 to June 30, 20 09
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.131.5131.02.104 TRAVEL/CONFERENCES $ 7,300.00
TOTAL: $ 7,300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.131.5131.06.480 MISC EQUIPMENT $ 7,300.00
TOTAL: $ 7,300.00
EXPLANATION (Provide complete explanation):
Out-of-State training for the department has been temporarily suspended.
Funds are needed to purchase a Blackberry Enterprise Server. This server will be maintained by Data Systems
and act as a secure centralized link between wireless BlackBerry devices and the County network. It will
provide an important management and support function in allowing users quicker more efficient communication
within the County.
SUBMITTED BY: DATE: AFB ? <j63
Department Head
ACTION: -2~- Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: / DATE: MAY/-- ? K09
Directo of Finance
lApproved _ Deferred Denied
Signed: TWW~~~ DATE: Mri/ /`liiJ91
Mayor
Transfer No. 25
n941.ri
Form #:A-102 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: Hilo Municipal Golf Course
CONTACT: Darren Takiue PHONE: 961-8560 DATE: 05 11 / 09
FISCAL PERIOD: July 1, 20 08 to June 30, 20 09
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.561.5561.06.480 Golf Course Eqpt, Misc Equipment $ 30,000
TOTAL: $ 30,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.561.5561.01.011 Golf Course S&W, Regular S&W $ 30,000
TOTAL: $ 30,000
EXPLANATION (Provide complete explanation):
Funds are available in the Golf Course Eqpt, Misc Equipment account as the purchase of the boom sprayer and aerator will
not be purchased in the current year.
A transfer is needed to cover anticipated shortages in the Golf Course S&W accounts caused by increased overtime and
CTO/vacation cashout payments.
SUBMITTED BY: DATE:
Depart a ead
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: (Ile I ~14) DATE: MAY 1 7009
Director of F' ance
Approved _ Deferred _ Denied
Signed: DATE: MAY, 1 3 4009
ayor
Transfer No. 26
02723
Form #A-102 COUNTY OF HAWAI9
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: VARIOUS P&R DIV/SEC
CONTACT: Darren Takiue PHONE: 961-8560 DATE: 05 11 / 09
FISCAL PERIOD: July 1, 20 08 to June 30, 20 09
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5501.01.011 Hawaii County Band S&W, Regular S&W $ 58,000
TOTAL: $ 58,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.481.5482.01.011 R S V P- S&W, Regular S&W $ 1,000
010.500.5523.01.011 Panaewa Zoo S&W, Regular S&W $25,000
010.500.5511.01.011 Hoolulu Complex S&W. Regular S&W $ 2,000
010.500.5519.1 1.011 Ead Admin S&W, Regular S&W $ 5,000
010.423.5421.11.011 Hilo & W.Hi Vets Cem S&W, Regular S&W $25,000
TOTAL: $ 58,000
EXPLANATION (Provide complete explanation):
Funds are available in the County Band Salaries & Wages account due to difficulty in recruitment of vacant positions &
performances for the year have been less than anticipated.
A transfer is needed to cover anticipated shortages in the RSVP, Panewa Zoo, Ho'olulu Complex, EAD Admin, and Hilo & W.
HI Vets Cemetery. Transfers to these accounts will be used to cover increases caused by overtime and CTO/vacation
cashout payments made to retiring employees.
SUBMITTED BY: DATE:
Depa mei Head
ACTION: ? Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: &44--j DATE: MA z! 1009
Director I Finance
L pproved Deferred _ Denied
Signed: DATE: MAY/ 1 3 2009
"or
Transfer No. 27
02722
TMENT OF FINANCE
Form #:A-102 COUNTY OF HAWAII '0:1Pp?"JJ
rRCUTE
Revised: 07101 REQUEST TO TRANSFE
R FUND 9Y:
DEPARTMENT: FIRE DIVISION: Trng & Volun Ms.
CONTACT: Gerald Makino PHONE: 981-8350 DATE: 5 / 7 / 09
FISCAL PERIOD: July 1, 20 08 to June 30, 20 09
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.01.011 Fire Protection S&W, Regular S&W $ 70,000
TOTAL: $ 70,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5226.01.011 Tmg & Voluntr Fire, S&W-Regular $ 9,500
010.221.5226.01.021 Tmg & Voluntr Fire, S&W-Overtime 47,500
010.221.5225.01.011 Fire Equipment Maint., S&W-Regular 4,000
010.221.5225.01.021 Fire Equipment Maint.,S&W-Overtime 9,000
TOTAL: $ 70,000
EXPLANATION (Provide complete explanation):
Reallocations between S&W accounts are necessary to adjust balances to compensate employees assigned to
various Fire Divisions for the remainder of the fiscal year.
SUBMITTED BY: DATE: MAY 12 2009
Department Head
ACTION: K Recommend Approval Recommend Deferral _ Recommend Denial
Q09
Signed: C DATE: MAY 13 12U
Dire or of Finance
/Approved _ Deferred _ Denied
MAY 1 3 2009
Signed: DATE: / /
ayor
Transfer No. 28