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Home My WebLink AboutCOM 0378.000 2008-2010 MfY Os N William P. Kenoi Nancy E. Crawford Mayor Director Deanna S. Sako ••'•%s.:!+.•~` Depury Director rE oiw~'? County of Hawaii Finance Department o 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 Fax (808) 961-8248 Q C7 N May 13, 2009 f O J Yoshimoto, Council Chair and Members of the Hawai'i County Council Hawai'i County Council = 25 Aupuni Street o Hilo, Hawai'i 96720 o Re: Emergency Management Performance Grant Since 1999, the State of Hawai'i Department of Defense, State Civil Defense has been the recipient or grantee of Emergency Management Performance Grant (EMPG) Program allocations. These EMPG funds, currently provided through the U.S. Department of Homeland Security, Office of Grants and Training, to sustain and enhance emergency management capabilities at the State and local government levels, have traditionally been used to partially reimburse program expenses for salaries, planning, preparedness projects, readiness exercises, training, travel, and for emergency operations center utilities. These funds, totaling $222,448 for two fiscal years for the Hawai'i County Civil Defense Agency, will support a comprehensive emergency management that is able to respond to natural and manmade hazards, homeland security-related incidents, and other emergencies that may threaten the property, safety and well-being of the citizens and communities. Enclosed is a resolution to authorize the Mayor to enter into an agreement with the State of Hawaii Department of Defense, State Civil Defense for the Emergency Management Performance Grant Program. Because of an urgency to get the signed memorandum of agreement back to the State, the Civil Defense Agency is requesting a waiver from the Finance Committee and to have this resolution heard at the next Council meeting scheduled for June 2, 2009. If there are any questions, please do not hesitate to call the Civil Defense Agency. I OIL Nancy E. Crawford Director of Finance Enc. cc: Civil Defense Comm. No. 3 ZCS• ~~(0'09 Ref. To: W~[31~tY?dn I Hawaii County is an Equal Opportunity Provider and Employer Ref. Dote tiIAY 2 0 2009 Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Civil Defense Agency DATE: May 11, 2009 STAFF CONTACT: Quince Mento PHONE: 935-0031 A. REQUEST: To prepare a resolution to enter into an agreement and to accept a grant of $222,448.00 from State Civil Defense for FY years 2008 and 2009 in the amount of $111,224.00 respectively. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The State of Hawaii has received funds from the U. S. Department of Homeland Security Office of Grants and Training to sustain and enhance emergency management capabilities to respond to natural and manmade hazards, homeland security-related incidents, and other emergencies that may threaten the property, safety and well-being of the citizens and communities. Because of the urgency of the signature, we would like to request a waiver from the Finance Committee and have this resolution heard at the Council meeting scheduled for June 2, 2009. SIGNED: DATE: 5/11/09 Department Head GRANT SUMMARY Su lement to B-52, Request for Council Action) Type of Grant Appropriation being re uested: (New or an additional appropriation) ® New (for this fiscal year period). OR ? Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notifccation been transmitted to ® Yes ? No Council? ? Yes ? No Name of Grant Program: FY 2008 and FY 2009 Emergency Management Performance Grant Grantor: U.S. Department of Homeland Security, Office of Grants and Training County Grantee Department or Agency: Hawaii County Civil Defense Agency County Grantee Contact Person: Quince Mento Phone Number: 935-0031 Amount of Grant: $222,448.00 Grant Period (Commencement & Completion): January 1, 2008 to December 31, 2009 Purpose of Grant: to support a comprehensive emergency management able to respond to natural and manmade hazards, homeland security-related incidents, and other emergencies that may threaten the property, safety and well-being of the citizens and communities. County Match required?: ® Yes ? No If yes, Matching Amount?. 50% Budgeted in account# : 010-241-5241.02* In-kind? Explain: may be used to support regular salaries (no overtime), associated fringe benefits; travel; utilities; and supplies expenses. Explanation: County's personnel requirements:: Amount of new position(s)? Qty: Permanent: ? Temporary: Duration: Full-time: ? Part-time: Time Element: Qty: Contractual: ? Explain: Explanation: Additional Comments about Grant: U-52 Grant Summary Form LINDA LINGLE o H+,~ GOVERNOR • 9 q l MAJOR GENERAL ROBERT G. F. LEE *E , DIRECTOR OF CIVIL DEFENSE PHONE (808) 733-0300 EDWARD T. TEIXEIRA VICE DIRECTOR OF CIVIL VIL DEFENSE ' __?"`FAX (008) ]33-028] STATE OF HAWAII DEPARTMENT OF DEFENSE OFFICE OF THE DIRECTOR OF CIVIL DEFENSE 3949 DIAMOND HEAD ROAD HONOLULU, HAWAII 96816-4495 May 8, 2009 Honorable William P. Kenoi Mayor, County of Hawaii 891 Ululani Street Hilo, Hawaii 96720 Dear Mayor Kenoi: Memorandum of Agreement for the FY 2008 and FY 2009 Emergency Management Performance Grant Since 1999, State Civil Defense has been the recipient or grantee of Emergency Management Performance Grant (EMPG) Program allocations. EMPG funds are currently provided through the U.S. Department of Homeland Security, Office of Grants and Training, to sustain and enhance emergency management capabilities at the State and local government level. EMPG Program funds have a federal-State cost share matching requirement of 50 percent and have been traditionally used by State and county civil defense agencies to partially reimburse program expenses for salaries, planning, preparedness projects, readiness exercises, training, travel, and for EOC utilities. For FY 2008 and FY 2009, the Hawaii County Civil Defense allocation of EMPG Program funds is $111,224.00 for each year. The terms and conditions for the EMPG Program funds allocated to Hawaii County are in the attached agreement for FY 2008 and FY 2009. If you agree to the requirements of the grant program, please sign and return the original Memorandum of Agreement to State Civil Defense on or before May 15, 2009. If additional information is needed, please have your staff contact Mr. Ed Teixeira, Vice Director of Civil Defense, at 733-4300, ext. 501, or email at eteixeira@scd.hawaii.eov. Sinc rely, ,lag 1011 IZ7 0, 7 OBERT G. F. LEE 'CV MAY 2009 Major General, HING r?r.r a Director of Civil Defense w i c Attchs. 5Z c: Mr. Quince Mento, Administrator, Hawaii Civil Defense Agency e I YOSHIMOTO JMtr OF 11k, GUY ENRIQUES rP:=, Chair & Presiding Officer 16f¢. BRENDA FORD KELLY GREENWELL PETE HOFFMANN DONALD IKEDA Vice Chair ?``•1 4, EMILY 1. NAEOLE "DENNIS "FRESH" ONISHI DOMINIC YAGONG HAWAII COUNTY COUNCIL County of Hawai `i Hawaii County Building 25 Aupuni Street Hilo, Hawai'i 96720 i May 20, 2009 J Yoshimoto, Chair Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: RESOLUTION NO. 186-09 : RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT OF DEFENSE, STATE CIVIL DEFENSE, PURSUANT TO HRS 46-7, FOR THE EMERGENCY MANAGEMENT PERFORMANCE GRANT Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Finance Committee to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Finance Committee for placement on its future agenda. Sinc rely, • mow.,, .,fti~ Dominic Yagong, Chair Finance Committee Approved/Date/Waive to Council: Disapproved/Date/Refer to FC: J Yoshimoto, Chair J Yoshimoto, Chair Hawaii County Council Hawaii County Council Hawai'i County Is An Equal Opportunity Provider And Employer