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Home My WebLink AboutCOM 0024.011 2008-2010 MSY os p, William P. Kenoi,c Nancy E. Crawford Director Mayor Deanna S. Sako uk•M•'~ Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 Fax (808) 961-8248 June 2, 2009 c_ C-) J Yoshimoto, Chairman, and Members of the Hawaii County Council t" County of Hawaii Hilo, Hawaii 96720 = Dear Chairman Yoshimoto and Members of the County Council: C.0 SUBJECT: Transfer of Funds May 16 through May 31, 2009 Attached is a Report of Transfers Authorized showing transfers made from May 16 through May 31, 2009. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, pi 1 l'^ i Deanna S. Sako Deputy Director of Finance Attachments Comm. t3a. x.4.1( Ref. Tot ( Ref. Date J N 02 2009 Hawaii County is an equal opportunity provider and employer. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O o 0 0 0 0 0 0 0 0 0 N O O O O 0 0 O O O O N E o ~uiooN ono <ooov ri Q V ~0 ` N ~0 M ~O ` (O LLJ N a0 (D O 0 U O W W U w W m m a~6 .6 c U O D U O O O m 0 0~~ 2 Q U U Ul m F F Q Z M h C 0 IL W W x V) U U) IL U U 0 0 0 J E C N N U E U a U U U) Y Y m ca In m d° Q H 2 0 00000 vv o~nmco H O O O O N M N N 0 0 0 (O N N N N N N N N N N N N u7 N N u7 u7 u7 u7 u7 u7 N u7 O O O 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 O ~ O O O 0 0 0 0 0 0 0 O ~ O O O 0 0 0 0 0 0 0 O O O N O 0 0 0 0 0 0 0 N C O W N 0 0 0 0 0 0 0 M Q N m ^ N~~ N N (O 07 O O N I M > Q > > t m U W (n can > > m 0 0 >0 = 3: 06 U) w .0 m . 2 L) W 06 E U F-- 5) Q C U a U U Q O U U m IL d m N d J E c m g o v > o E E m c w v m a a LL U U 3 Y Y O ~ N N N O O O I~ W O O O O N M M u'i [0 O N N p V co r O O N O O O O LL (O N N N N N N N N N 00 ~O ~f1 ~O u7 ~O N N N U_ O D U m m V U 7 O ~ O a a ii a a N_ N O C 3 ~ ~ 'FU L ~ ~ LL ~ C C C co CD C7 (D m a N U> O O O O E `O m N D N N F O N N ~ N Q W O _ m N CL Z N M M M d Form N:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste Division CONTACT: Michael Dworsky PHONE: 961-8515 DATE: 05 /13 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.02.229 Landfills OCE - Bldg & Constr Materials $ 240,000.00 I TOTAL: $ 240,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.06.456 Landfills Egpt.,Constr. & Repair Equip. $ 240,000.00 TOTAL: 240 000.00 EXPLANATION (Provide complete explanation): Additional funds are needed to purchase (5) Roll-On, Roll-Off Containers and (2) Roll-On, Roll-Off Trailers. To cover the balance of $240,000.00, we would like to use the estimated surplus funds that we anticipate from the difference between our current projected FY 08/09 cost for landfill cover material and the amount budgeted in our Landfills OCE, Bldg & Construction account (085.601.5604.02.229.) SUBMITTED BY: h /v DATE: 6 e O Departmenj ea ' ACTION: I/ Recommend Approval Recommend Deferral _ Recommend Denial Signed: DATE: S / IS / 0 `l =4 Director of Finance / Approved _ Deferred _ Deemed Signed: DATE: MAY / 1 9 X1109 Mayor Transfer No. 29 02801 Form #A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 961-2273 DATE: 05 / 08 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 328,200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 328,200.00 EXPLANATION (Provide complete explanation): See attached. I SUBMITTED BY: DATE: MAY 13/1009 Depa ment a ACTION: ? Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: /d DATE: S / I S / 05 / ,Director of Finance 95 ` Appr ve _ Deferred _ Denied Signed: DATE: MAY/ 1 9 N09 r Transfer No. 30 028012 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.112 Admin - Mileage & Auto Allow $ 328,200.00 TOTAL $ 328,200.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5205.02.227 CIU - Computer & Office Supplies $ 1,200.00 010.201.5206.02.115 Hilo CID - Misc Contract Services $ 55,000.00 010.201.5207.02.115 South Hilo - Misc Contract Services $ 130,000.00 010.201.5212.02.115 Kona - Misc Contract Services $ 130,000.00 010.201.5213.02.109 Kau - Repairs to Equipment $ 8,000.00 010.201.5213.02.114 Kau - Electricity $ 4,000.00 TOTAL $ 328,200.00 EXPLANATION: Funds are availabe under the mileage and car allowance account due to vacancies and recruits that are not yet entitled to car allowance. The department has approximately 12 sworn vacancies and 30 recruits. Funds are needed under these accounts to cover the: 1) increase in the cellblock security cost due to the use of additional guards to watch high risk prisoners and prevent liability to the County; 2) increased storage cost of vehicles towed and held by the vendor until the case is complete and and the disposition is determined; 3) higher than anticipated forensic costs; 4) unanticipated office supplies cost for items such as chairs and file cabinets; 5) increased cost of utility such as electrical due to increase rates and usage; and 6) unanticipated repairs cost to the Kau station air conditioning system. I I I I Fora, #:A-1 02 COUNTY OF HAWAH Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Basic EMT Training CONTACT: Gerald Makino PHONE: 981-8350 DATE: 5 / 21 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.02.231 Fire Protection OCE, Public Sfty Supplies $ 75,000 TOTAL: $ 75,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.42.115 Basic EMT Tmg OCE, Misc Contr Svcs $ 25,000 010.221.5227.46.458 Basic EMT Ting Eqpt, Rescue Eqpt 50,000 TOTAL: $ 75,000 EXPLANATION (Provide complete explanation): FROM Account: Excess funds remain as budgeted "PPE Progam-100 Turnouts" program funds were not expended in anticipation of receiving grant funding for this project in the next fiscal year. TO Account: #115: Funds needed for unanticipated LJH tuition fees for EMT class and for higher than anticipated Back-up Ambulance Service charges received. #458: Funds needed to purchase 2 replacement Pacemakers for ambulances. SUBMITTED By. DATE: MAY 2 1/2009 partment Head ACTION: ~K Recommend mend Approval _ Recommend Deferral Recommend Denial DATEft~~'a~l I r~ t/ Signed: Director of Finance pproved _ Deferred _ Denied Signed: DATE: MAY Y 2 2 ?009 Transfer No. 31 02.913 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 961-2273 DATE: 05 / 21 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL:$ 1,020,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ i - TOTAL:$ 1,020,000.00 EXPLANATION (Provide complete explanation): See attached. i I SUBMITTED BY: DATE: MPY 21 1P09 Department Head ******k*****((*~~*rr*********kk*k***#**f*#**f#f###1ff#f###t##lfff##k#####rtrt#rtrtrtrtrtrt*#f##*f#ffff#ff##f#####+#*rt******#*****#f ACTION: V` Recommend Approval Recommend Deferral _ Recommend Denial Signed: ~ t/'-Q.w pl DATE: MAY/ 2 ? !71009 Director Of Finance 96 A roved _ Deferred Denied Signed: DATE: MAI 41 20°0 ayor 02 ! Tpnsfer No. 32 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.71.011 DL & TSS - Regular S & W $ 60,000.00 010.201.5203.81.011 Dispatch - Regular S & W $ 100,000.00 010.201.5205.01.011 CIU - Regular S & W $ 50,000.00 010.201.5206.01.011 Hilo CID - Regular S & W $ 100,000.00 010.201.5210.01.011 Waimea - Regular S & W $ 180,000.00 010.201.5212.01.011 Kona - Regular S & W $ 250,000.00 010.201.5212.21.011 Kona CID - Regular S & W $ 280,000.00 TOTAL $ 1,020,000.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5202.01.011 Headquarters - Regular S & W $ 36,000.00 010.201.5203.51.011 Admin - Regular S & W $ 850,000.00 010.201.5203.61.021 Tech Svc - Overtime S & W $ 120,000.00 010.201.5215.61.011 Hipal - Regular S & W $ 14,000.00 TOTAL $ 1,020,000.00 EXPLANATION: Funds are available under these accounts due to vacancies. The above sections had vacancies throughout the fiscal year and presently has the following vacancies: DL 1, Dispatch 2, Hilo CID 1, Waimea 5, Kona 10, Kona CID 4. Most of the vacanies are filled by recruits that are currently in temporary postions under the administration section. Funds are needed under the Headquarters account due to payment of Cash in Lieu. Funds are needed under the Administration account to cover the TP(temporary) positions that the recruits are assigned to. These are unbudgeted positions that are funded by the vacancies in various districts. Funds are needed under the technical services overtime account due to the increase in overtime incurred as a result of the implemenation of the Records Management System. Responsibilities such as various reports required by the federal government have been added to the Records Section. There has also been a 30% increase for firearms registration. The section presently has one vacancy which contributes to the increase. Funds are needed under the Hipal account due to budgeted at a lower than anticipated rate because position was vacant.