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HomeMy WebLinkAboutORD 1967-084 .. BILL N0. 456 COUNTY OF HAWAII - STATE OF HAWAII ORDINANCE N0. 84 AN ORDINANCE ESTABLISHING A FEE SCIiEDULE FOR PUBLIC RECORDS. BE IT ORDAINED BY THE BOARD OF SUPERVISORS IN AND FOR THE COUNTY OF HAWAII: SECTION 1. CHARGES FOR EXTRACTS AND CERTIFIED COPIES OF PUBLIC RECORDS. Except as otherwise provided, a copy or extract of any ,public document or record which is open to inspection of the public shall be furnished to any person applying for the same by the public officer having custody or control thereof pursuant to the following schedule of fees: A. Duplicated copy of any record (by duplicating machines, including, but not limited to, microfilm printer, Thermofax, Verifax, Xerox, etc.) For the first page of each document or record $ .50 Each additional page or copy thereof. .25 B. Abstract of information from public record First page 1.00 each additional page .50 Each additional page copy .25 C. Ordinances and Resolutions 1 - 20 pages .50 21 - 50 pages .75 51 and over pages .. 1.00 D. Typewritten copy of any record Per 100 words or fraction thereof 1.00 E. Copy of map, plan, diagram Sheet sizes of 8~" x 13" to 10" x 15" .50 Sheet sizes over 10" x 15" to 22.. x 3b.. l . o0 Larger than 22" x 36" size; per square foot Prevailing commercial rate (Jcd. Ha -~~ r Films N~. N. B. Zia ~~~ ~ 4a~ ~ei; ,_Illl 1 y 19RZ _ JUL 2 5 19f 7 - ~' F. Photograph For use of negative only $ 1.00 G. County Clerk's Certificate of Voter _ Registration .50 H. Voter Registration Lists (in printed forms as may be available) 1.00 each precinct (500 and over) _: •~ .50 each precinct (499 and less) •~ 1st, 3rd, 4th & 5th Representative Districts 5.00 per district 2nd Representative District 10.00 I. Certified statement attesting to veracity of information obtained from public records Per 100 words of statement or fraction thereof 1.00 J. Certification by public officer or employee as to correctness (or in attestation that document is a true copy) of any document, including maps, plans, and diagrams Per page .50 SECTION 2. CHARGES FOR PUBLICATIONS. A. Charges for publications shall be based on cost, including reproduction costs, mailing and other handling charges attributable to making the publication available to the public. B. The term "publications" refers to copies of documents which are reproduced on a volume basis for general distribution and shall include, but not be limited to, such items as: ordinances, engineering and construction standards, directories, manuals, and handbooks. The term "publications" shall not apply to resolutions or bills pending final adoption or enactment into ordinance by the Board of Supervisors. SECTION 3. APPLICABILITY. The fees established in this ordinance shall have no application to the furnishing of copies or extracts of public documents or records for which fees have been established by statutory provisions where such statutory provisions have not been superseded. -2- ;., ;' _ <: , :; ;., ~~ '` • ' SECTION 4, EXEMPTION FROM PAYMENT OF FEES AND CHARGES. A. The following agencies and organizations may be exempted from the payment of fees established in this ordinance, as well as charges to cover mailing and other handling costs by the public officer having custody or control of the records involved: 1. Government agencies requiring the records or publications for official purposes; 2. Non-profit organizations directly concerned with the matter involved in the records or . publications; provided, however, that exemption from payment of fees and/or charges shall be limited to one copy or one set of such records or publications; 3, News media; provided, however, that exemption from payment of fees and/or charges shall be limited to one copy or one set of such records or publications; ' 4. Organizations which have arranged reciprocal agreement with a County agency for mutual exchange of records and publications. B. The County Chairman may waive fees and/or charges for the following: 1. Educational materials necessary for carrying out an agency program; or 2. Distribution of records and publications when such distribution is of benefit and interest to the County; or 3. Records or publications required by a student engaged in studying County operations as part of his school assignment; provided, however, that exemption from payment of fees and/or charges shall be limited to one copy or one set of such records or publications. C. Political parties shall be furnished without charge, three copies of the voter registration lists of all precincts. Candidates who have filed for public elective offices shall be furnished, without charge, one copy of such current voter registration lists as may be requested by the candidate, provided that such lists are available for distribution. Additional copies in excess of the number to be furnished without charge as hereinabove stated shall be furnished upon payment of the fees specified in said section. .~ -3 - r ,'~ _ ~, ~, .. SECTION 6. approval. SECTION 5. COUNTY CHAIRMAN TO ADMINISTER. The provisions of this ordinance shall be administered by the County Chairman and he shall be authorized to determine the specific organizations and agencies which shall be exempt from the payment of fees for public records and charges for publications, and to determine the specific records and/or publications for which no fees or charges shall be required. This ordinance shall take effect upon its INTRODUCED BY: SUPERVISOR, COUNTY OF AWAII Hilo., , Hawaii Date of Introductions Date of Adoption: 1 a July 19, 1967 July 25, 1967 -4- ;. ' - ~ , i:is~.