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Home My WebLink AboutORD 1983-848 1980-1984 BILL N0. 917 COUNTY OF HAWAII - STATE OF HAWAII ORDINANCE .NO. 84® AN ORDINANCE AMENDING ARTICLE 10, CHAPTER 2 OF THE HAWAII COUNTY CODE RELATING TO FEE SCHEDULE FOR PUBLIC RECORDS. BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF HAWAII: SECTION 1. Section 6, Article 10, Chapter 2 of the Hawaii County Code is amended to read as follows: SEC. 6.01 CHARGES FOR EXTRACTS AND CERTIFIED COPIES OF PUBLIC RECORDS. Except as otherwise provided, a copy or extract of any public document or record which is open to inspection of the public shall be furnished to any person applying for the same by the public officer having custody or control thereof pursuant to the following schedule of fees: A. Duplicated copy of any record (by duplicating machines, including, but not limited to, microfilm printer, Thermofax, Verifax, Xerox, Offset, Mimeograph, etc.? For the first page of each document or record .............................. $1.00 each additional page or copy thereof ................................ .10 8. Abstract of information from public records First page ............................. 1.00 Each additional page ................... .10 C. Ordinances and Resolutions 1 - 20 pages ......................... 1.00 21 - 50 pages ......................... 2.00 51 - 100 pages ........................ 5.00 101 [and over pages] - 250 ............ 8.00 251 - 500 ............................. 20.00 501 and over .......................... 30.00 D. Typewritten copy of any record per 100 words or fraction thereof ................................$ 1.00 E. Copy of Street map, plan, diagram sheet sizes over 8 1/2" x 13" to 10" x 15" .............................. 1.00 Sheet sizes over 10" x 15" to ~~~' x 3a' ............................ 2.00 larger than 22" x 36" size; Per Square Foot ........................ .50 F. Photograph For use of negative only . .............. 1.00 G. County Clerk's Certificate of Voter Registration ..................... 1.00 H. Voter Registration List (in printed forms as may be available .............. For Each State Representative District ............................ 12.00 per list For Each State Senatorial District ............................ 20.00 per list For Each Precinct First Page ...................... 1.00 Each Additional Page ............ .10 I. Certified statement attesting to veracity of information obtained from public records per 100 words of statement or fraction thereof ..................... 1.00 -2- J. Certification by public officer or employees as to correctness (or in attestation that document is a true copy) of any document, including maps, plans and diagrams Per page ................................ 1.00 K. Hawaii County Code .......................... 30.00 L. Hawaii County Charter ....................... 3.00 M. Zoning Code ............................... 30.00 N. Charges for real property tax records and tax searches. Duplicated copy of the real property assessment rolls or tax rolls from computer tape files. Requester provides blank tape. Per computer tape listing ..............$500.00 Real property tax searches shall be conducted and statements furnished to persons requesting this service upon the payment of a fee• provided however, the fee will not be applicable to an owner or lessee making an inquiry concerning his own property or property leased to him; further provided, that this search be limited to the records of the current tax year. Tax searches will include preparation of statements of title history, assessment information taxes due, and other similar record searches. Per hour or fraction thereof............$ 15.00 Minimum Charge.. .$ 15.00 -3- ., Duplicated copy of any record pertinent to the field book history sheets, notice of assessment, transfer sheets, exemption claims, tax bills, tax ledgers, and tax clearances. For the first page of a specific tax key .$ 1.00 Each additional page or copy thereof .$ 0.10 SECTION 2. Section 6.02, Article 10, Chapter 2 of the Hawaii County Code is amended to read as follows: "SEC. 6.02 CHARGES FOR PUBLICATIONS. A. Charges for publications shall be based on cost, including reproduction costs, mailing and other handling charges attributable to making the publication available to the public; except that reasonable charges in excess of cost may be made for copies of records to be used for commercial purposes. B. The term "publication" refers to copies of documents which are reproduced on a volume basis for general distribution and shall include, but not be limited to, such items as: County Charter, ordinances, engineering and construction standards, directories, manuals, and handbooks, The term "publication" shall not apply to resolutions or bills pending final adoption or enactment into ordinance by the County Council." SEC. 6.03 APPLICABILITY. The fees established in this section shall have no application to the furnishing of copies or extracts of public documents or records for which fees have been established by statutory provisions where such statutory provisions have not been superseded. -4- SEC. 6.04 EXEMPTION FROM PAYMENT OF FEES AND CHARGES. A. The following agencies and organizations may be exempted from the payment of fees established in this section, as well as charges to cover mailing and other handling costs by the public officer having custody or control of the records involved: 1. Government agencies requiring the records or publications for official purposes; [2. Non-profit organizations directly concerned with the matter involved in the records or publications; provided, however, that exemption from payment of fees and/or charges shall be limited to one copy or one set of such records or publications;] [3.] 2. News media; provided, however, that exemption from payment of fees and/or charges shall be limited to one copy or one set of such records or publications; (4.] 3. Organizations which have arranged reciprocal agreement with a County agency for mutual exchange of records and publications. B. The County Clerk may waive fees and/or charges for the following: 1. Educational materials necessary for carrying out an agency program; or 2. Distribution of records and publications when such distribution is of benefit and interest to the County; or 3. Records or publications required by a student engaged in studying County operations as part of his school assignment; provided, however that exemption from -5- c payment of fees and/or charges shall be limited to one copy or one set of such records or publications. C. Political parties shall be furnished without charge, three copies of the voter registration lists of all precincts. Candidates who have filed for public elective offices shall be furnished, without charge, one copy of such current voter registration lists as may be requested by the candidate, provided that such lists are available for distribution. Additional copies in excess of the number to be furnished without charge as hereinabove stated shall be furnished upon payment of the fees specified in section 6.01 H of this ordinance. SEC. 6.05 COUNTY CLERK TO ADMINISTER. The provisions of this section shall be administered by the County Clerk and he shall he authorized to determine the specific organizations and agencies which shall be exempt from the payment of fees for public records and charges for publications, and to determine the specific records and/or publications for which no fees or charges shall be required. SECTION [2.] 3. Material to be repealed is bracketed, new material is underscored In printing this ordinance the bracketed material and the underscoring may be excluded. SECTION 4. This ordinance shall take effect upon its approval. INTRODUCED BY: ~~~ ~\ COUNCIL MEMBER, COUNTY OF HAWAII Hilo, Hawaii Date of Introduction Date of Adoption Effective Date: January 18, 1983 February 2, 1983 February 10, 1983 -6- .~ . Hilo, Hawaii FIRST READING AYES NOES A/E Dahlberg X De Luz g Domingo g Fuji i X Hale X Kawahara X Lai X Schutte X Ch r. Yamashiro X 9 0 0 Publication Date: Hilo, Hawaii n~+a• Fahruarv 2, 1483 SECOND & FINAL READING AYES NOES A/E Dahlberg X De Luz X Domingo X Fujii X Hale X Kawahara X Lai X Schutte X Ch r. Yamashiro X 8 0 1_ Publication Date: FEB `1.0 1983 We do hereby certify that the foregoing BILL was adopted by the County Council and published as indicated above. A~~'i:'±'Zl~7 r:s to ~ i:.l . C ~~-.~ Date . F E B r] I~B~ ouncil Cha r an .. ._ .. .. ~ ~. f, County Clerk 1 I:d 3 Approved/wed this ay of ~~ Bill No. 917 Reference: C-1067/FC-281 M.B. No. _ Ord. No.~ _ 8~8 _..