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Home My WebLink AboutCOM 0024.012 2008-2010William P. Kenoi Mayor Nancy E. Crawford Director Deanna S. Sako Deputy Direcor County of Hawaii Finance Department 25 Aupuni Stree[, Room 118 Hilo, Hawaii 96920 (808) 961-8234 Pax (808) 961-8248 June 23, 2009 n a J Yoshimoto, Chairman, z= ~ +~' -~,_ N and Members of the Hawaii County Council s County of Hawaii :._, Hilo, Hawaii 96720 ~-~-_' ~ ~~ -~ - Dear Chairman Yoshimoto and Members of the County Council: :~'~' cn ~- o SUBJECT: Transfer of Funds June 1 through June 15, 2009 Attached is a Report of Transfers Authorized showing transfers made from June 1 through June 15, 2009. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Nancy .Crawford Director of Finance Attachments ;Z~{,12 Comm. t~o._____~_I---- Rsf. (3asa ~ 1~N 2 4_ 2__ 0_ 9 Hawai ~i County is an equal opportunity provider and employer. C O E Q 0 H C 0 E rn 0 0 N N N c O r a~ C -o O fl_ N v O LL O O O O O O O O O O O O O O O O N N W O O O O O O (p V ~ ~ O O O O O V I~ O O M t0 t0 N N M O~ N V O) ~f ~ 3 a a ~ ~ Q o- E h l1J L1J m U Q d '~ 41 4 '~ N (p 3 O O W Q W (0 N a w a g ~ ~ U G ~ U O ~ Q Q ' ~ C ' ~ N U N a ~ G d ~ E m O ' a ¢ a a ¢ x o o o ~ ~ 0 0 c~i c~i <+i <+i o v o ~n N ~ N ~ N N N N N In lp 0 0 0 0 0 0 0 0 O O O O O O N N O O O O O O N V O O O O O O N N 0 0 0 0 N o v r O M (O (O N N M D7 v rn E E m m a ~ a ~ U C C1 O C U CO O N Z lV Q lU a ~ E W y O >. p m ~ a rn O a a a ~' J ~ O ~ ~ ~ C LL C ~ U p `p .~ ~ E _c ~ .m _m > m m 3 m m Q m U Y (n d Y Q > d M N N N M O O V V O V (p O I~ p M M f7 M O V O LL 7 N N N N O> O~ N N N N N N N N U U U U O ~ ~ ~ ~ ~ N ~ 4'S c d3 oC U U ~ p) C N i' N 1 ` C C N Y ` N Y ` C N C R .~ m m 'a m m c c ~ Q d d a a d 11 LL d N . ` ~ L ~ ~ N N N N f0 f0 <0 t0 7 LL C C C C C C C C a t c~ c~ ~ ~ ~ ~ c~ c~ d N o p~ 0 0 0 0 o O O O ~ O ~ N N N ~ ~ ~ m . -- F (D w Q O i' ~ p, in ~ Z M M M M M M M 7 d F O O) l9 W Form#:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Aging DIVISION: CONTACT: Brenda J. Isa PHONE: 961-8600 DATE: OS / 27 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.411.5411.03.341 Caregiver Support-Misc. Charges $ 20, 798 TOTAL: $ 20,798 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.411.5411.01.011 Office of Aging-Regular S&W $ 20, 798 TOTAL: $ 20,798 EXPLANATION (Provide complete explanation): There is currently a shortage in the S&W account due to two new positions created via Resolution 71 I-08. As previously communicated to the Council via the related communication, funds are available and are being transferred from Caregiver Support. SUBMITTED BY: ~2J DATE: S / oZ ~' /~~~ Department Head ACTION: Recommend Approval ~ Recommend Deferral _ Recommend Denial Signed: Signed: DATE: ~Q 1/ ~ ~ ~UOJ Approved Deferred Denied DATE: JUN } - YDgS Transfer No. 33 03033 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Administration CONTACT: Darren Takiue PHONE: 961-860 DATE: OS / 22 / 09 FISCAL PERIOD: July 1, 20 07 to June 30, 20 08 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.41.115 Misc Contract Services-Kahalu'u Park $ 40,000 Ranger Program TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT OIOS00.5503.06.480 P&R Adm Oce, Equip. Misc equipment $40,000 EXPLANATION (Provide complete explanation): Funds are available in account 010.500.5503.41.115 Misc Contract Services Kahalu'u Park Ranger Program as program will not be implemented in current fiscal year. A transfer is needed to account 010.500.5503.08.480 P&R Adm Oce, Equip. Misc Equip to purchase protective gym floor covering for Kawananakoa gym so the community can use the facility for events other than sports. SUBMITTED BY: ~_~~~~~ /~' ` DATE: ~ / z7 / L` D a ment Head ACTION: _ Recommend Approval _ Re1commend Deferral _ Recommend De[lnial Signed: ~ J DATE: ~~ 1/ 2 ~`7 I~nnQ Director o finance //'Approved _ Deferred _ Denied Signed: ` ~ DATE: _JUN I ~ ~RO~ Transfer No. 34 03034 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation CONTACT: Larry Davis DIVISION: Aquatics PHONE: 961-8694 DATE: 5 / 28 / 09 FISCAL PERIOD: July 1, 20 OS to June 30, 20 09 FROM: ACCOUNT NUMBER O l 0.500.5513.42.341 ACCOUNT TITLE Swim Programs/Novice, Misc. Charges TOTAL: $ 3,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.66.480 Aquatics Pools Eqpt, Misc. Equipment $ 3,000.00 TOTAL: $ 3.000.00 EXPLANATION (Provide complete explanation): Funds are available in account 010.500.5513.42.341 as the aquatics program was able to take advantage of bulk discounts and other economies of scale, thus making funds available for transfer. Funds need to be transferred to an equipment account (010.500.» 13.66.480) to purchase a replacement copier as the current machine has become too costly to repair and a computer to operate the security system at Pahoa Pool. SUBMITTED BY: t~Gt ~ ~ DATE: `.~" /~/~ Depa ent Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: Signed: ! Approved DATE: ~) r AMOUNT $ 3,000.00 _ Deferred Denied DATE: J~'1 ~ - 009 Transfer No. 35 Directorbf Finance 03035 Form#:A-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CONTACT: BJ Leithead Todd PHONE: 961-8288 DATE: OS ! 26 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.141.5141.02.104 PLANNING -Travel AMOUNT $ 6,000.00 TOTAL: TO: ACCOUNT NUMBER ACCOUNT TITLE 010.141.5141.06.480 PLANNING - Misc Equip AMOUNT $ 6,000.00 TOTAL: EXPLANATION (Provide complete explanation): Purchase replacement for multi-function scanner/printer and large format plotter due to increasing breakdown and unreliability from equipment being 10 years old and in constant use for printing services to other County agencies and departments. Funds are available for transfer from the OCE travel account resulting from cutbacks and curtailing of trips for conferences. SUBMITTEC~ BY: ~ ~~ ~~ / Department Head ACTION: ti Recommend Approval _ Recommend Deferral Signed: DATE: ~ l a7 / ~~ _ Recommend Denial DATE: M~6Y/ ~ ~ lJ~~9 ~ App oved _ Deferred Signed: DATE: Mavor Denied JU,N 1. -;~U09 Transfer No. ®3®~.~t 1=orm#:A-toe COUNTY OF HAV`VAI`I Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Administration CONTACT: Darren Takiue PHONE: 961-860 DATE: OS / 29 / 09 FISCAL PERIOD: July 1, 20 OS to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.41.115 Misc Contract Services-Kahalu'u Park $ 6,000 Ranger Program TOTAL: $ 6,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.454 P&R Adm Oce, Equip. Comp Equip & Soft $ 6,000 TOTAL: $ 6,000 EXPLANATION (Provide complete explanation) Funds are available in account 010.500.5503.41.115 Misc Contract Services Kahalu'u Park Ranger Program as program will not be implemented in current fiscal year. A transfer is needed to account 010.500.5503.06.454 P&R Adm Oce, Equip. Computer Equip & Software to purchase computers for parks project managers so they can be properly equiped to manage island wide projects. SUBMITTED BY: DATE: S / Z~ /~ ACTION: /! Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~(~ ~ ~,~`ui,.~L J~.~ DATE:~.!SL~~_kQ~~ Approved _ Deferred _ Denied Signed: ~~_„ DATE: JUI~ 2 - ~00~1 Mayor Transfer No. 3; 030"71 County of Hawoi'i is on Equal Opportunity Provider and Employer Form #:A-102 Revised: 07/01 COUNTY OF HAWAII REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Aquatics CONTACT: Larry Davis PHONE: 961-8694 Recommend Approval _ Recommend Deferral FISCAL PERIOD: July 1, 20 OS to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.115 Aquatics Pools Oce, Cleaning/Sanitation $ 5,500.00 TOTAL: $ 5,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.66.480 Aquatics Pools Eqpt, Misc. Equipment $ 5,500.00 TOTAL: $ 5,500.00 EXPLANATION (Provide complete explanation): Funds are available in account 010.500.5513.62.1 ISaccount as Laupahoehoe pool was closed due to repairs for several months thus saving cleaning & sanitation funds. Funds need to be transferred to an equipment account (010.500.513.66.480) to purchase a auto pool vac for KCAC pool Current vac is unable to be repaired and manual cleaning would lead to overtime charges. SUBMITTED BY: .f'n ACTION: ~ Signed: Signed: Finance Transfer No. 3g DATE: ~ / ' /~ Recommend Denial DATE:~,~~/' C' ~~~Q DATE: 6 / Ol / 09 Deferred Denied DATE: ~UN' - 5 ~09 0369 Form u:A-t oz COUNTY OF HAWA19 Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: PI~IANCIr DIVISION: BUDGGT CONTACT: Garv "Cakamura PHONE: 961-8489 DATE: O6 109 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010911.591 1.03.341 Vacation Pay $ 115,000 TOTAL: $ 115,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5] 11.01.011 Office ofManagement-Regular S&W $ 115,000 TOTAL: $ EXPLANATION (Provide complete explanation): To transfer funds from the Vacation Pay account to the Office ofManagement S&W account for the cash-in-lieu vacation payout for the prior administration. SUBMITTED BY: V ~ ,c„-~ De artment Head ACTION: ~' lyRn1ec~om, mend Approval _ Recommend Deferral Signed: `~'`~ ~ l,^7L~~ Director Finance ~ Approved _ Deferred _ Denied Signed: b DATE: JUN, ' 9 2p09 s ~aVOr DATE: JUtY - ~ ~~n Recommend Denial DATE: J~/~ - ~/ ~~~~ Transfer No. f13~(~q Form #:A-102 COUNTY OF HAWAII Revised: 07/07 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Tom PHONE: 961-8259 DATE: 06 / 09 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER 010.911.5911.70.341 TO: ACCOUNT NUMBER 010.151.5151.01.011 ACCOUNT TITLE PROVISION FOR REALLOCATION - G ACCOUNT TITLE HiJMAN RESOURCES - S & W AMOUNT $ 3,426.50 TOTAL: $ 3,4~ AMOUNT $ 3,426.50 TOTAL: EXPLANATION (Provide complete explanation): To transfer amount from the reallocation account into the departmental salaries and wages account; per Human Resources' reallocation quarterly reports to the County Council (3rd quarter -Comm. 92.1). SUBMITTED ACTION: ~ Recommend Approval Signed: Recommend Deferral DATE: J V ~1 .~ [ ~ /2~~ Recommend Denial DATE: ~~~~ ~ ~ ~~~~ /Approved V _ Deferred _ Denied Signed: DATE: SUN ~ 2 ~UU9 I vor Transfer No. 40 0324