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HomeMy WebLinkAboutRES 024 Draft 01 1992-1994COUNTY OF HAWAII STATE OF HAWAII RESOLUTION N0. ~ ~ AMENDING RULE 5 OF THE RULES OF PROCEDURE OF THE COUNCIL OF THE COUNTY OF HAWAII RELATING TO COMMITTEES. BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that Rule 5 of the Rules of Procedure of the Council of the County of Hawaii is hereby amended to read: "Rule 5 COMMITTEES 1. There shall be four (4) kinds of committees, namely: (a) Standing Committees (b) Subcommittees (c) Ad Hoc Committees (d) Committee of the Whole 2. The members of the council shall appoint all standing committees and designate the committee chairperson and vice-chairperson of each committee. 3. The chairperson of the council shall be an ex-officio member of all committees. 4. The committee guidelines are as follows: (a) Whenever any matter is referred to a standing committee, ad hoc committee, or committee of the whole, it shall be the duty of the committee chairperson to make diligent inquiry into all the facts and circumstances connected with such r- matter. Witnesses, department heads, etc., may be summoned and examined; documents and records researched; and everything done to bring all facts pertaining to such matter before the committee. All referrals forwarded to the standing committees shall, upon compliance with the mandated six calendar day posting notice, be placed on the agenda of the respective standing committees upon the direction of the committee chair or at the request of any councilmember and shall be voted upon within the next two standing committee meetings. (b) Written testimonies shall be received for the record on any agenda item. Oral statements from any member of the public desiring to speak shall abide by the following: (1) All speakers desiring to speak on matters listed on the agenda will register prior to the convening of the meeting giving their name, address, the organization they represent, if any, and the subject they wish to speak on. (2) Those speaking are requested to direct their remarks to the committee, not to any individual councilperson or individual person in the audience. No profanity or abusive remarks will be allowed during the course of testimony. -2- (3) Councilmembers, upon recognition by the chairperson, may be allowed to question the speaker. (4) If possible, ten (10) written copies of the testimony should be prepared for presentation to the committee prior to convening of the meeting. (5) Any person who does not abide by these rules shall be ruled out of order. (6) Any person may speak on matters not on the agenda at the end of the committee business. (c) After hearing testimony on a matter before the committee, the committee chairperson may close the discussion and take it under advisement. Vote on the matter may be postponed and taken at anytime afterwards. (d) Formality of a motion and vote on a recommendation or determination may be dispensed with, however, the committee chairperson may call for a motion and vote if it is necessary. (e) A committee may expedite its business by means of referring matters to a subcommittee or a joint committee or an ad hoc committee. (f) The chairperson of a committee, upon notification to the chairperson of the council, may call for a hearing by the committee if it is the desire of its members and said hearing may be held in the area or district affected. -~- (g) All council members, though not members of the committee, are invited to attend and participate in the discussion on all matters brought before the committee but will not have a vote. However, first priority participation will be extended committee members. (h) A majority of the members of a committee, including the committee chairperson, shall constitute a quorum for a committee meeting. A majority or less may conduct a hearing, meeting, and committee business, but a quorum shall be necessary to take any formal or binding action." Dated at Hilo, Hawaii, this 10th day of February 1993. ?r"^RnDU _ PY: -_---_ _~. % ~~ -- Cn 'C IL ~" -4- EP-'B ER, COUNTY OF HAWAII COUNTY COUNCII. ROLL CALL VOTE County ct Hawaii AYES NOES AIiS EX Hilo. Hawaii I hereby cxrtity that the toeegoin~ RE80LUTION wu by the vote indicated to the rishL ~~ ado~ptadjl~ t6g~~T~NCII" of the County of Hawaii on a rua y , ATTEST: ~ / ~ 3CieiF33(.C ~-- 1 J V COUNTY CLERK CHAIR/MAN & PRESIDING OFFICER ~ 9'~ Hf~SbLITTICN NJ.