HomeMy WebLinkAboutRES 324 Draft 01 1988-1992OFFICE INFORMATION ONLY
Meeting: June 5, 1991
Action: Approve and adopt FC Report No. 390.
Re: Res. 324-91/FC
COUNTY OF HA
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L
RESOLUTION No. ~4 9=
WHEREAS, the external financial audit report for the fiscal year
ended June 30, 1990, expressed an observation that the County of
Hawaii does not have a written county-wide long-range Electronic
Data Processing Plan; and
WHEREAS, the observation comments also identified the following
as issues which need to be resolved:
"Processing of real property tax data. The City and County
of Honolulu has informed the County of Hawaii that,
beginning in 1994, they will no longer process real
property tax data for the county. Since real property
taxes are the major source of revenue for the County, it is
critical that this system be operational on time.
Determining if the County wishes to continue to be
dependent on a sole vendor for its mainframe and peripheral
equipment.
Determining what should be processed in the F.DP division
versus what should be processed on PCs at the department or
agency level. Purchases of PC systems at the department
and agency level continue to grow and could result in a
duplication of efforts, a fragmented EDP system and a waste
of resources;" and
WHEREAS, the auditors have also stated that the plan would
1) help ensure that the County makes the best use of it.^, available
resources, 2) help prevent large unexpected expenditures of system
obsolescence and 3) help coordinate purchase of hardware and
software; and
WHEREAS, in its November 23, 1990 response, the Administration
indicated that such a plan was being developed and should be
completed by June 1991; and
WHEREAS, the 1991-92 operating budget reviews have again
indicated that electronic data processing equipment is again being
requested by many departments and agencies; and
WHEREAS, in light of the aforementioned, the Council finds that
a management review of the Electronic Data Processing program is in
order.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF
HAWAII that pursuant to provisions of Section 8 of the audit
contract relating to additional services, the Chairman of the County
Council is authorized to negotiate an extension of the scope of the
examination to include a management review of the Electronic Data
Processing Program.
BE IT FURTHER RESOLVED that said negotiations shall be subject
to the approval of the Council.
Dated at Hilo, Hawaii, this 5th day of June
1991.
INTRODUCED BY:
COUNCIL MEMBER, COUNTY OF HAWAII
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
I hereby certify that the foregoing RESOLUTION was by
the vote indicated to the right hereof adopted by9 9 i OUNCIL
of the County of Hawaii on June 5 11
ATTEST:
C ~ /
OUNTY ERK ~ CHAIRMAN & PRE IDING OFFICER
A/HAT
ROLL CALL VOTE
AYES NOES ABS EX
ARAKAKI X
DE LIMA ~{ _
DOMINGO
HALE g
KOKUBUN
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MAKUAKANE
RUDDLE X
SCHUTTE
Reference r~L -SZSS
RESOLUTION NO. _ +~~ ~1
REPORT OF THE
COMMITTEE ON FINANCE
Date: May 21, 1991
Place: Councilroom
Time: 10:00 a.m.
Chairman and Members
Hawaii County Council
Hilo, Hawaii 96720
Your Committee on Finance, to which was referred Resolution
No. 324-91, reports as follows:
The purpose of Resolution No. 324-91 is to authorize the Chairman of
the County Council to negotiate an extension of the scope of the
external audit contract to include a management review of the
County's Electronic Data Processing Program and requires that
negotiations be subject to the approval of the Council.
The external financial audit report for fiscal year ended June 30,
1990 expressed an observation that the County of Hawaii does not
have a written County-wide long-range Electronic Data Processing
plan. A plan would ensure best use of resources, help prevent large
unexpected expenditures of system obsolescence and help coordinate
purchase of hardware and software. The Administration indicated on
November 23, 1990 that a plan was being developed and should be
completed by June 1991. During the 1991-1992 operating budget
reviews, there were many departmental requests for PC:'s.
Pursuant to Section 10-11, Hawaii County Charter, the Council
adopted Resolution 310-91, which approved an external audit contract
be awarded to Deloitte & Touche for three consecutive years
commencing June 30, 1991. The contract allows the Chairman of the
Council to extend the scope of the audit or make a more detailed
examination. Upon Council approval of negotiations, the contract
requires written authorization from the Chairman describing the
additional services and compensation to be paid to the contractor.
Phe Council has proposed all funding for computer purchases be
delayed pending completion of the EDP plan. Subsequently, as an
amendment to the Administration's operating budget, they proposed
the County contract with an external consultant to review and
validate the County's EDP plan.
FC REPORT N0. 390
ADOPTED;
FC-390 Page 2 May 21, 1991
Your Committee on Finance concurs with the intent of Resolution
No. 324-91 and recommends its adoption.
HELENE H. HALE, CHA
ROBERT H. MAKUAKANE, VICE CHR. B~
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TAK1ASHI DOMI G0, M&M ER MERL
HARRY S. UDDLE, MEMBER
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J. ~E LIMA,
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