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Home My WebLink AboutCOM 0024.013 2008-2010William P. Kenoi Mayor Nancy E. Crawford Director Deanna S. Sako Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 118 Hilq Hawaii 96720 (808) 961-8234. Fax (SO8) 961-8248 July 8, 2009 J Yoshimoto, Chairman, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Chairman Yoshimoto and Members of the County Council: SUBJECT: Transfer of Funds June 16 through June 30, 2009 :-.~ 0 c-. uo ~) O •~ L c =, r- -- _,. ~, ;.., :. ~ 1~; - ;a Attached is a Report of Transfers Authorized showing transfers made from June 16 through June 30, 2009. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, r /"'~ Deanna S. Sako Deputy Director of Finance Attachments Comm. Ho..2 ~ ~ 3 Ref. Tos Ref. Uate JUL p ~~ Hawaii County is un equal opportunity provider and employer. ~ o ~ ooao 00 000 O i O O O O O N N N O O O ~D E V 1~ M N ~ r ~ N W O I~ ¢ N ~ N lD M~ N HI C O O) O O N O M N C m 0 m 0 a N v O W E ~ L O ~ ~ W a U a O W W~ n Q W ~~ W U W N ~ ~ O Y W w7 U ~ U~ ^ m o N °~ cd c > U ~c c I m E c ~ ~ m d Q ~ m o ~= U m O J J L K --> N N N O -O ~ ^ ~ 2 ' ~ O a¢a > v ~ a ~ (nzLL 0 0 O O N N O 0 0 0 0 N N M I~ (p N N I~ ~ M N N N N ~~ N N N N N N N N N N N N N N N N O O O O O O O O W O O O O V O O O O O O O N W O ~ O O Ih I~ N o7 ~ O ~ O O N N ~- ~ N O ~ W W W U O W U U ° w U c O , 3 ~ ° ~ x ~y O m a a 4 ~ N ¢ ~ U Ul O ff" ~ ~ ~ m W W U m ~ O n ~ E ~ ~ O ~ ~ v c ° ~ -o ¢ m ~j ~ E -o ~ o U L O~ j _ N Y ~ O U d 'v O ~ (0 Fl' ~ ~ ¢cc^ a ~a LL = ¢ N N N N ~ N N N O O N O M ~ O O N N N I~ M ~ N M N N N O N O O O N N V N N M N N N N N N N N N E O LL U N U N U N Y Y ~ ~ O O U ~ ~ > > > > U U ~ U Y Y m _ ~ n C O m m J J LL d a a a a v m N .` ~ o m 7 W c a N ~ d O N d > O ^ a ~ r ¢ (D O N a ` Z v a T m m m m m ~ `m `m 3 ~ C C C ~ ~ ~ c~ c~ = c~ m rn m m O O O O N V (O O N N N M ~ N ~ N v v v ~ O OD V W r N O U1 m m a ~ ~ Form#:A-1 oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Admin CONTACT: Deanna Sako PHONE: 961-8092 DATE: 06 / 15 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.121.5122.02.115 Accounts OCE -Misc Contract Services 010.121.5125.02.115 Real Property Tax OCE -Misc Cont Services 010.121.5127.21.011 Driver License S&W -Regular S&W TOTAL: AMOUNT $ 27,000.00 27,000.00 12,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.06.454 Accounts Equip -Computer Equip $ 54,000.00 010.121.5122.01.011 Accounts S&W -Regular S&W 7,000.00 010.121.5123.01.099 Purchasing S&W -Miscellaneous S&W 3,000.00 010.121.5127.01.011 Veh Reg & Lic Admin S&W -Regular S&W 2,000.00 TOTAL: $ 66,000.00 EXPLANATION (Provide complete explanation) Funds are needed to purchase 53 personal computers for FRESH users County wide. Our software vendor upgraded the software which takes stronger PCs to run. Data Systems performed a County wide survey to determine which PCs needed to be upgraded and the result was 53. Accounts will be purchasing the PCs to keep track of them, then transfer to the using agencies when Data Systems has them ready for use. In addition, funds are needed in Accounts S&W due to cash in lieu of vacation (CILV) payouts for two retirees. While this was a planned payout, since funds are available within Finance we will not be requesting a transfer from the Provision for CII,V as originally planned. Funds are needed in Purchasing S&W due to temporary assignment costs being higher than expected. Funds are needed in VRL Admin for an unanticipated CILV payment. Funds are available in Accounts OCE due to lower than expected payments related to FLSA calculations. Funds are availabe in RPT OCE due to software not being upgraded as planned. Funds are available in Driver License S&W due to vacancies. SUBMITTED BY: ACTION:'Recommend Approval Signed: Head Recommend Deferral Finance DATE: G l l~ l d I Recommend Denial DATE: ~ U ~ ~ ~ /7~i~Q Approved _ Deferred _ Denied Signed: -!~!!'~!~~i ~- DATE: furl i E ~OO~ Transfer No. 41 03307 Form #:A-toe COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT CONTACT: Nori Ishii PHONE: 961-2273 DATE: 06 / 16 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER 010.201.5203.02.112 TO: ACCOUNT NUMBER 010.201.5206.02.115 010.201.5215.04.115 ACCOUNT TITLE Admin -Mileage & Auto Allow ACCOUNT TITLE Hilo CID - Misc Contract Svc Investigating Cause of Death AMOUNT $ 18,500.00 TOTAL: $ 18,500.00 AMOUNT $ 11,000.00 7,500.00 TOTAL: $ 18,500.00 EXPLANATION (Provide complete explanation): - Funds are available under the mileage and car allowance account due to vacancies and recruits that are not yet entitled to car allowance. The deparhnent has approximately 17 sworn vacancies and 16 recruits. Funds are needed under these accounts to cover the higher than anticipated forensic and autopsy costs. SUBMITTED BY: ~ DATE: ~~UN Z 7 ~OD9 D artm nt H d ***********k*** **************** ** **********t* *** ******k*k*******kk***********k**k**k**k*****kk***k*********k**** ACTION: Recommend`/~A~pproval _ Recommend Deferral _ RecommeRntd -IDenial Signed: c- DATE: ~~IN 1 9 /2~OQ Direct of Finance 7 pp oveV~ _ Deferred _ Denied I / (}Q Signed: DATE: ~ I ~ 2 Mayor Transfer No. 42 DIVISION: ADMINISTRATION/FINANCE 0330, Form #:A-102 COUNTY OF HA'JVAI`I Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Parks Maintenance CONTACT: James P. Daly PHONE: 961-8719 DATE: 6 / 19 / 09 FISCAL PERIOD: July 1, 20 OS to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.423.5421.32.1 I S Rural Cemeteries Misc Contract Serv 010.500.5505.11.449 Parks Maint. Equipt Motor Vehicle TOT. TO: ACCOUNT NUMBER ACCOUNT TITLE 010.500.5505.02.121 Parks Maintenance Refuse Disposal AMOUNT $ 1,884.80 20,000.00 AMOUNT $ 21,884.80 EXPLANATION (Provide complete explanation): Funds are available in the Rural Cemeteries Misc Contractual Services account and the Equipt Motor Vehicle account (#449) as purchased items actual cost were lower than expected. Funds are needed in the Refuse Disposal acct (# 121) as refuse volume was higher than anticipated. ACTION: SUBMITTED BY: Deferral ~1~/ ~~~ Recommend Denial DATE: :Jll(~ 2 ~ ~nn Signed: Approved _ Deferred _ Denied . - Signed: ~ DATE: '~Ur~,/ Z d YQU9 G~aT-vor 0 3 4 ~~ ~ Transfer No. Form#:A-toe ~ COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Recreation CONTACT: Arlene Miyake PHONE: 961-8740 DATE: 06 / 24 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.1 I S P&R Adm Oce, Misc Contract Services $ 1,500 TOTAL: $ 1,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.06.480 Recreation Div Equip, Misc Equipment $ 1,500 TOTAL: $ 1 500 EXPLANATION (Provide complete explanation): Funds are available in account 010.500.5503.02.115 P&RAdm Oce, Misc Contract Services due to a decrease in contract security services required at Kona Community Aquatics Center. A transfer of $1,500 is needed to account 010.500.5507.06.480 Recreation Div Equip, Misc Equipment to purchase various sporting /recreational equipment needed at Carvalho park. SUBMITTED BY: ~ ~ DATE: (~ / Z~ / ~~ epartment Head ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: Director ~ Finance DATE: JUG! ~ J /~~09 l~r Ap~p~rov~ed _ Deferred _ Denied Signed: " t/ ~"~°l" DATE: ~ / ~ / ~ Mayor Transfer No. 44 l- ~~- '~ .J rr Lounty of Howai'i is an Equal Opportunity Provider and Employer Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE CONTACT: Cy Yoshioka PHONE: 961-8781 DATE: 06 / 25 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER 020.301.5301.02.104 020.301.5301.02.230 020.301.5301.02.341 O 10.181.5181.52.218 ACCOUNT TITLE Hwy Maint Adm Travel & Conferences Hwy Maint Adm Highway Materials Hwy Maint Adm Misc Charges ATM OCE Fuels & Lubricants AMOUNT $ 18,000.00 12,000.00 70,000.00 350,000.00 TOTAL: TO: ACCOUNT NUMBER 020.301.5301.12.230 020.301.5301.22.230 010.233.5233.02.115 ACCOUNT TITLE S Hilo Road Oce, Highway Materials N Hilo/Hamakua OCe, Highway Materials Flood Control OCE, Misc Contract Svcs AMOUNT $ 62,000.00 38,000.00 350,000.00 TOTAL: $ 450,000.00 EXPLANATION (Provide complete explanation): Request to transfer from Maintenance Administration Travel and Conferences Account, Highway Materials Accounts and Misc Charges (Building R&M) Account to S. Hilo Road OCE, Highway Materials Account to cover highway materials costs. incurred due to Kaiwiki Road emergency roadwork and to North Hilo/Hamakua OCE Highway Materials Account to cover miscellaneous paving. Request transfer from Automotive OCE Fuels & Lubricants account to General Fund Flood Control OCE Miscellaneous Contract Services to cover unexpected flood costs. Funds available in the HWY Admin and ATM OCE accounts. SUBMITTED BY: DATE: ~ / ~~ / L, c~ ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~~ ~ ~~A~~rw~Y r~ ~, DATE: ~~~ `~ ~ . ~~~ y'App(roved _ Deferred _ Denied Signed: ~`'~~G~~ DATE: JU~I 3 0 009 Transfer No. 45 03~0/~