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Home My WebLink AboutRES 543 Draft 01 1980-1984 0 O County of Hawaii - State of Hawaii Resolution WHEREAS, pursuant to County Charter Section 3-14 interim amendments to the Salary ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Salary Ordinance is hereby amended for the following department: SECTION 8.12. POLICE DEPARTMENT. 1. Add five new positions of Clerk-Stenographer SR-9. BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the departments of Police, Finance and Civil Service for their information. Dated at Hilo, Hawaii, this 2nd day of February 1983. INTRODUCED BY: ~U"Y?u.~p T. ~ ' Councilman, County of Hawa•i i III III ROLL CALL VOTE COUNTY COUNCIL AYES NOES A/E County of Hawaii H710, Hawaii Dahlberg x De Luz, III x Domingo x I hereby certify that the foregoing RESOLUTION was by the vote indicated to Fujii the right hereof adopted by the COUNCIL of the County of Hawaii on Hale x x February 2, 1983 Kawahara x Lai x Sehutte x ATTEST: i Chr. Yamashiro x 8 0 1 Reference: ~G•f~~t~s • / M.B. No. COUNTY CLE K IR AN & VP G OFFICER 543 83 RESOLUTION NO.. h O Q HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: POLICE Date: 12-14-82 Request: Reallocation Reclassification New Position X Cost Fund # of Pos. Class Title HC No. SR Salary Diff. Source in Dept. Old Pos. New Five (5) $1023/mo Pos. Clerk-Stenographer 9 $5115/mo(5) G-2011.C 5 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): Expand word processing center workforce to help reduce police overtime. 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Keeps office accounts 30%, etc.): 3. Give reasons why new duties at h'aher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible."): EXHIBIT "B" _ O O 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? 5. List other rationale or pertinent statements and data: 6. Attach: a. old Table of Organization b. New Table of Organization with changes clearly visible c. Old class specification d. New class specification O ADMINISTRATIVE BUREAU L - - - INSPECTOR I EM-'6, - RECORDS I - DIVISION TRAFFIC i ADMINISTRATIVE - F'- - SERVICES i ELECTRONIC j l-,_--, - ! SERVICES ( MAINTENANCE FISCAL (A;7A14 SR-25 HC(')UTENANT SR-2~ -CAPTAIN EEL 2, IRAD19 89ECH II SR 24'I - - 1) I BUS MANAGER HC-0918 - -0989(1) r(1) , VLC 2- HC-n97_9 (1'UT EtIANT SR-23 i SERGEAIJT -SR-21 - - H_C-W20 - HC)2377 I11'UTENAN7 SR 23 i. I(RADIO TECH I SR-19-. 'ACCOUNTANT _ HC-0990___ . HL-0927 i 1 ) ?-17'2 0928 CRIMINALIST_ SR-21 : POLICE OFF, _SR'-18 : iSERGEANT- _ SR 3'r 2943- (2) ill) (l) Ci:=STcFp c: HC-0922 3022 'T/S AIDE SR-15 POLICE OFf. 5R-18 STOREKEEPER., 5! (1) (1 ) NC-29 75 HL 2 _-I HC-1029' POL EV CU~S7, Sq_l4 : j 07 (1) (CLERK-STENO SR-9 PERS. ASST. SN-17 M M- ~L2373. PAYROLL LLK S! SR CLK-STENO SR-11 .4['2211 HC-2237.. (1) HC- ~ HC-1962 HC 2724,.SERCEANT SP,-21 PECS ANALYST SR-15 (1) CLERK-TYPIST. 5: - i! _0_0921 HC-0924 (1 - - F/PRINT CLASS SR-10 - HC ( (POLICE OFF. SR-18 I JCL K-STENO SR-Il - 'ur_aasp - ;(1) CLERK-STENO SR-9 _Hr_2^,n HC-3023 HC 2939 i D/L ENAh1INER SR-15 I TLERK-TYPIST SR-8 ~ 3024 HC 294Q -(I)- :(1) -2310_ 3025 MC i ~ 372.._.___.__,, -add- 5._x1Ewr-. _ +M'JFRCLK-STENO SR-12 ! _(I) POLICE CADET 'CLERK-TYPIST SR-8 (21) f- .HC-2312'_. (4),_ :C-ODOI 0011 HC 2371 0002 0012 _ 0003 0013 763. ll), I 0004 0014 0_240 0005 - 0015 C 0006 0016 ~f I~ 0007 .0017 .%1 ANT RG L_ z)_~ sR_21 Dooa DDIa iOC-2918' HC-3065 0009 ' 0019 - 0010 0020 0021 J?OOL'CE OFF. SR-181' Hr-2919 ;HL,3066; 2920 1 2921 2922 - 2923 2924 2925 2926 2927- - f r i CLERK 5T_ Eryp _ 5R_9 -a EXHIBIT A-2 O 0 oss DEP:',MIENT OF CIVIL SERVICE COUNTY OF HAWIJI CLERK-STENOGRAPHER Duties Summary: Takes and transcribes dictation andperforms a variety of clerical work in preparing, processing and filing forms, records and similar materials in accordance with general instructions and procedures; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Assistant Clerk-Stenographer in that the Clerk-Stenographer performs a. variety of tasks involving referral to a number of different sources, executes assignments in accordance with general instructions, accomplishes work with some use of discretion and selectiveness in deviating from established processes and procedures, and takes and transcribes dictation as a regular requirement; whereas the Assistant Clerk-Stenographer performs routine, repetitive tasks which are primarily procedural in nature, executes assignments in accordance with specific instructions or clearly defined procedures, and takes and transcribes dictation as a regular requirement. This class differes from that of Senior Clerk-Stenographer in that the Clerk- Stenographer Performs a variety of tasks involving referral to a number of d7i ferent sources, executes assignments in accoraance_71 tEn3~x[structions, a~cc~n~h~s~ies wor with some use of discretion and selectiveness in ecevviating Rom establis a processes an procedures, an takes and transcribes die a on as a regular requirement; whereas the Senior Clerk-Stenographer performs a vprie y o i icu t clerical or routine administrative tasks which are primarily ttr substantive in nature, executes assignments with a minimum of supervision, ' r accomplishes work with substantial use of discretion and selectiveness in deviating from established processes and procedures, and takes and transcribes dictation as a regular requirement. Illustrative Examples of Work: Takes, and transcribes on a typewriter, dictation of letters, memoranda, reports, recurring legal documents and similar materials; arranges for and attends meetings and conferences and takes stenographic notes of proceedings; types tabular and other materials from rough or copy where format and arrangement of data are not clearly indicated; cuts stencils; checks and proofreads type- written materials; prepares, checks and processes forms, records, reports, appli- cations and other documents for accuracy, completion and conformance to estab- lished requirements; makes routine follow-ups to secure required information; determines eligibility for and issues licenses and permits; assists the public in filling out standard and supplementary forms; posts data to and maintains various types of operational and control records; searches through a variety of files and records, extracts, compiles and summarizes information, and prepares periodic and special reports; composes routine correspondence and letters of acknowledgment; sorts, arranges and files bills, invoices, applications, corre- spondence and other materials; sets up and maintains files and revises system as necessary; gives general information and resolves complaints over a counter or telephone involving interpretation and explanation of rules, regulations, policies and procedures and knowledge of the agency's purposes and functions; CLERK-STENOGRAPHER -2- answers telephone and takes or relays messages and calls; makes appointments for the staff; greets callers and directs them to proper persons or offices; may accept cash payments for standard fees and write out receipts; may operate standard office machines such as mimeograph, adding and calculating machines; may incidentally supervise the work of others. Minimum Qualification Requirements: Training and Experience: A combination of education and experience substantially equivalent to graduation from high school, imku&iug_v -supplemented by-e and one year of clerical experience which shall have included some typing and stenography. Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling and word usage; the purposes and uses of standard office machines. $0 Ability to: take dictation at the rate of, words per minute and transcribe notes accurately; type at the rate oAU net words per minute; make arithmetical computations; compare names and numbersiaccurately; keep records, summarize materials and prepare simple reports; operate standard office machines and equipment; understand and interpret laws, ordinances, rules, regulations and policies pertinent to the department; follow oral and written instructions; deal tactfully and effectively with the public; work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for perform- ance of the duties. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - This is an amendment to the specification for the class CLERK-STENOGRAPHER which was approved on August 26, 1957 i.PPROVED: b=CH 30, 1965 Personnel Director ..mendment to minimum qualification requirements: Change in c:Lctatlon rate from 90" to x'30" !,ioI'ds per minute, effective Anil 15, 1971. (Refer to Circular No. OC L/41/71) i Change in typing rate from 5" to "40" net v:ords per minute affecti. m) .February 15, 1977.