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Home My WebLink AboutRES 472 Draft 01 1980-1984='~ r f' ~./ '~.../ County of Hawaii - State of Hawaii Resolution WHEREAS, pursuant to County Charter Section 3-14 interim amendments to the Salary Ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Salary Ordinance is hereby amended for the following departments: SECTION 8.04 (c). TREASURY DIVISION. DEPARTMENT OF FINANCE. 1. Transfer from Section 8.04 (c), Treasury Division., Department of Finance, under Federal and State Funded-Exempt Positions (Exhibit B, page 34), 2 positions of Treasury Clerk I SR-12. SECTION 8.10. FIRE DEPARTMENT. 1. Reallocate one position of Fire Fighter SR-16 to Fire Captain SR-24. SECTION 8.12. POLICE DEPARTMENT. 1. Reallocate one position of Payroll Clerk SR-10 to Account Clerk SR-10. BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the departments of Finance, Fire, Police and Civil Service for their information. Dated at Hilo, Hawaii, this 20th day of October- 1982. INTRODUCED BY: f \ ^~ ~ ~. 1 ~ ~".yka-b Councilman, County of Hawaii COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on October 20, 1982 ATTEST: ep.COUNTY CLG~~ OFFICER ROLL CALL VOTE AYES NOES A/E Dahlberg x De Luz, III X Domingo X Fujii g Hale x Kawahara X Lai X Sehutte X Chr. Yamashiro X Reference: M.B. No. ,qV,~y ,p RESOLUTION N0. Y /~ 8~ ,, ' ,.. NAI9AII CC`.,^}I`Y COUNCIL POSITION INI';'^jdATION FORM -.r . -~/ Department: FINANCE -Treasury Division Date: Request: Reallocation Reclassa.fication New Position Change from Sta~~'unded Treasury Clerk I positions to Permanent Treasurv Clerk Is. • Class Title HC No. SR Salary Cost Diff. Fund Source ~ of Pos. in kept. Treasury Clerk I 2908 12 $1,020 General Old (State Funded) 2909 12 1,020 " POS. Treasury Clerk I 2908 12 _ $1,020 General Acto (permanent) 2909 . 12 1,020 " Pos. •1. Give reasons how new duties arose (statutes enacted, Ordinanc.s, _New1Y authorized programs, basis for increased wor}:loads, etc.): Not applicable. 2. If reallocation, list only new duties. (1xample: 1. Ta}:es dictation 90t; 2. Keeps office accounts 300, etc.): Not applicable. 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher ieve] or handled in other ways' such as short term contracts, etc. (L!se productivity measurements where possible.): Not applicable r. ~ 0 q~ Was reallocation or reclassification budgeted roaess?not, why were manpower needs not- planned throuyh budgetary p Not °.^nl.icable. a $, List other rationale or pertinent statements and data: The County is authorized to hire two treasury clerk subject to availability of funds from the State of .Hawaii for•the collection of £he•state vehicle 'weight tax and registration fee. These positions should now become permanent as the Treasury Division's needs are c~etermintd by the workload in terms of units. Whether we process the registration. with or without the state tax and registration fee, these positions are essential to the County.. Conversion of these positions to permanent status is required now that the vehicle population on this island is nearly 80,000 and now that we are operating under a staggered system in which the workload is evenly distributed throughout the year. 6, Attach: a, Old Table of Organization ' b, .New Table of Organization with changes clearly visible a. Old class specification d. New class specification a i O I:}~_nr~in~f '~iIVIJI~" O i TREASURIiR I?C-2138 SR-26 ''19TOR. V~;ICLE LICf`!Si'i~ SECTI~" TF.EASUR-'I CLi, i2Y. I I 1?C-42 S^.-16 TREASIIRY CL ~Ri: I I?C-44 SR-12 i REAS URY CLC;RI: I I?C-2429 S^-12 TREASURY - CLT~I.i: I 4~ IIC-2634 SR-12 T72E£SU3Y 1'AY 'IC-3036 S^-12 R^A.i I1 P.V CLE'C: I (State-funded) IIC-2908 S..-12 TRT':T.SUl Y CLfi" i; I (State-funded) iIC-2909 SR-12 ~,CGY!+iTlr!r cECTIO`; ACCOCisITAi~i III rrr-ni c.,_~i SP•,?;IOR ACCOUDI CLERK IiC-? 5 SR CP.SI?IEiR II HC-43 SR~-12 EXISTING PERSONNEL CHART OLD TABLE OF ORGANIZATION TREASURY IJIVISIOPJ ~J TREASURER SR- h10TOR VEHICLE LICEidSING ~ SECTIOiJ TREASURY CLERK II TREASURY CLERK I SR-17_ TREASURY CLERK I HC-2429 TREASURY CLERK I r' HC-2634 sR~ TREASURY TAX CLERK (KONA) HC-3036 SR-12 TREASURY CLE P.K I TREASURY CLERK I HC-2909 CASHIERI±dG AI~iD ' ACCOU"JTIPJG SECTIOP2 ACCOUNTAIBT III SENIOR ACCOUNT CLERK CASHIER II PROPOSED PERSONNEL CHART O 1.l~10 DEPARTMENT OF PERSONNEL SERVICFaS COUNTY OF. HAWAII - TREASURY CLERK I Duties Summary: Processes applications for and issues a variety of business and occupational licenses, registration and licensing of motor vehicles, and other miscellaneous licenses; reviews and examines various supporting documents in connection therewith; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Treasury Clerk II in that the Treasury Clerk I processes applications for and issues various types of licenses; whereas the Treasury Clerk II supervises and coordinates activities relating to the registration and licensing program. Illustrative Examples of Work: Explains to applicants the procedural and legal requirements regard- ing business, occupational, dog and bicycle licenses issued by the County, registration and licensing of motor vehicles in the State of Hawaii; reviews all documents as to compliance with applicable provisions of statutes and ordinances; notes discrepancies; types licenses, including fees and charges due, and issues same; accounts for licenses issued daily; types and sends delinquent notices to licensees; sets up and maintains various license files and related records; records pertinent data on application forms and files same; answers telephone inquiries concerning licensing procedure. Minimum Qualification Requirements: Training and Experience: A combination of education and experience subs tantially_equivalent to graduation from high school and 3_years of clerical experience;Ll of which shall have been in regulatory licensing or similar ~activites.~ Knowledge of: laws, ordinances and regulations governing the issu- ance of business and occupational licenses and other miscellaneous licenses in the County of Hawaii; registration and licensing of motor vehicles in the State of Hawaii; basic business characteristics and various types of business ownership; purposes, uses and requirements of common legal and business docu- ments; office practices and procedures; use of standard office machines. Ability to: deal tactfully and effectively with the public; under- stand and apply provisions of pertinent laws, ordinances and regulations; keep and maintain files; compare names and numbers accurately; operate a typewriter and other common office machines. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. ~ o ~ ,. TREASURY CLERK 2 -2- This is the first specification approved for the new class TREASURY CLERK I. /~,,. ~;~~Q APPROVIDfi FEBRUARY 19, 1969 ~"° _" _ - " ~-~ Director of Personne~rvices - t•_ ' r ,. ~~ '~ • •' I•IAWATI COUNTY COUNCIL POSITION INFORMATION FORM , 'Department: Hawaii fire Date: Julv 29, 1982 .Request: Reallocation "" Reclassification New Position :~offbrtivc In/1/R7 Ld is, ~w as. Class Title 'HC No. Cost SR Salary Diff. Fund Source 11 of Pos. in Dept. Fire Fighter 3135 ~~ $1497/mo. C=ire Captain (1) 31.35 SR-24 2056/month $559 G-2211.A 35 1. -Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis L•or increased workloads; etc.): As approved by County Council (Bi'71 849 = Amended). See attached letter dated June 7, 1982. 2. If reallocation, list only new duties. (example: 1.. Takes dictatio» 40~;~2.-Keeps off ce accounts 30~, etc.): N/A ~ 3. Give reasons why new duties at Higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): ; N/A ' . ' ,~ .. , 1;XIiI13IT "]3" 4_ was reallocation or reci ssification budgeted anuJif not, why•were manpower needs'not.planned through budgetary process? ' N/A .... 5 5. List other rationale or~ pertinent statement's and data: The Fire Department does not.have the capability of putting an elevated fire stream to combat a highrise;fire (ho'tel or apartment) or` afire at a petroleum storage facility. With the acquisition of'a ladder truck for the Kailua Fire Station in December, 1982, the need for a.uni't:made up of specially trained fire fighters becomes imperative. This unit will be trained to combat highriae structural fires;~spec'ial rescue, missions and any other missions that involve special aerial requirements. 6. Attach: . a. Old Table of Organization b. New Table of Organization with changes clearly .visible. c. Old class specification d. ~ New class specification CIVIL SERVICE NOTE: •- The, reallocation of subject position is ~hstifed due to ,tfie assignment of. duties and responsibilities; Deputy Director of Pe onnel .~: ~._ . . June 7, 1982 The Honorable Herbert T. t7atayoshi Ifayor, County of Hawaii Hilo, Hawaii Re: Resolution 388-82, Relating to the for the Fiscal Year 1982-83 Bill 849 (Amended) Relating to the tine Fiscal Year 1982-83 Eill 850 (Amended) Relating to the ' Budget for the Fiscal Year 1982-83 Lill 851 (Amended) Relating to the Real Property Tax Rate. Operating Budget for Capital Improvement Salary Plan for 1982 Li general the Council has taken a very conservative and cautious approach to the 1982-83 budgetary process. The Council heard from the taxpayers and are sensitive to ti~eir cause, however, tfre Council is also aware of the uncertainties of future revenue sources,. We believe the adopted real property tax rate, the Operating Budget, the Capital Budget and the Salary Plan for 1982-83'reflects the Council's concerns and desires to be more involved in the affairs of the County, the Council and the administration must work toward a common purpose of putting forth the best possible services within affordable limitations. Resolution 388-82 Resolution 388-82 sets the real property tax rate for the 1982-83 fiscal year at $14:90 per thousand dollars of net taxable value for buildings in all classes and $17.90 per thousand dollars for net taxable land values. .• O The Honorable Herbert T. Matayoshi Page 2 June 7, 1982 Bill 849 (Amended) O Amendments to the Operating Budget are as follows: 1. Fire Department Seven fire fighters positions have been funded for 8 months at a cost of $81,648, including the necessary equipment. The positions have been created to provide the basic personnel to mobilize the Ladder-Aerial apparatus scheduled for delivery during 1982-83. Although seven fire fighters have been funded, the Salary Plan shall be amended to add two fire captains and five fire fighters. In promoting the personnel to mobilize the apparatus, the vacancies will eventually occur at the fire fighters' positions, thus the funding at the fire fighters level. 2. tiscellaneous $110,000 has been appropriated for transfer to the Capital Improvement Fund to provide ttie cash allotment necessary for the F7ailuku-Alenaio Flood Control Project. $20,000 has also been appropriated in the Miscellaneous section for the acquisition of the 17aiaha Cemetery in North Kona. In order to present a balanced budget, the Self Insurance Account ]gas been reduced by $211,648, preserving the overall budget sum of $63,498,947. Other linguistic amendments are: As in prior years Sections 1, 2 and 3 have been amended to incorporate L'xhibit A for the purposes of more specifically defining the expenditure items approved by the Council. Section 5 has also been expanded to include, "Any amount remaining in the Contingency at the close of the monthly reporting period shall be considered as funds available for supplemental appropriation by the County Council. The I7onthly Budget Status Report shall contain a certification by the Mayor that the funds are current. This report shall be provided to the Council no later than 30 days after the end of the reporting period which it covers." a . ` .-S The Honorable Page 3 June 7, 1982 Herbert T. Matayoshi "Section 6. Expenditure of funds for the purpose of geothermal energy resource research and development projects shall be certified as not being a duplication of efforts by the Hawaii County Council, pending the establishment of the Energy Agency. The importance of this resource to the Eig Island requires that any effort to conduct research or to develop this valuable asset must be done in a cohesive manner. "Section 7. The Department of Research and Development in expending County funds for the purposes of High-Technology and Business Development shall inform and coordinate its activities with the Cnairman of the Committee on Economic Development. "Section 8. The Police Chief is hereby authorized to expend up to $10,000 from the Police Department's Other Contractual Services (OCS) account for the implementation of a supervised athletic program aimed at juvenile crime prevention." Bill 850 (Amended The Amendments to the Capital Improvement Budget are as follows: 1. Reduce the Kailua Police Station appropriation from $250,000 to $150,000. 2. Add $100,000 ,for the Kealakehe Park project to be expended by the Department of Parks and Recreation. 3. P. new Section 3 has been incorporated to authorize the appropriation of $110,000 for the ~9ailuku-Alenaio Flood Control .project with funds to be provided by to General Fund. Bill 851 (Amended). The Salary Ordinance for 1982 has been amended to reallocate the position of Transit Operations Supervisor SR-21 to Transit Operations 1•]anager SR-24. This amendment was necessary because the approval of the reallocation resolution (Res. 349) took place after the submittal of the Salary Plan to the Council and there were no provisions for its inclusion in the 1982 Salary Plan. O The Honorable Herbert T. tdatayoshi Page 4 June 7, 1982 O The Salary Plan has been further amended by: 1. Increasing the authorized Fire Captain positions from 32 to 34. 2. Increasing tY~e authorized Fire Fighter positions from 80 to 85. These positions have been explained in the previous amendments to the Operating Budget. In conclusion, I believe that the amendments are reflective of the Council's sincere desires to provide the services our constituents are deserved of. Fie have kept the budget process within affordable limits. Stephen K. Yamashiro Council Chairman iatts. O ~: sASaA - _-- ... __ q ,`, 6 ~~~ .. F f y ~o~~ ~:~ p~A VC's L.enn JI~I ~~ Ii I I- ~~~ 1 ! f ~n ~ ~ Li i L I ~' ~~. l I III •~i ~I ]I I +, ~I ~ ,i~' i i ~ { ~~ i i I ,~ Inl~r. ~~ I I~ I,{~~I~~'lip{I, il,,i',:',r O JG c, y TI ~7 ~1 f~l ,~ ,Y /L 41 0 = a s ~~ o ~ o 3 ssa ~ - _ -rl - A~~ ~ r ~ €' ~ - D lLl - ,moo '~ _ ~ acv e z a ==.~p -_ - e°s' ~~ _ _ m~- ,~ - ~~ ~ -1 sy s pNsq y PF" _' ~ w - i ov n~ i ron -a ~ ~~m ~vrrm .~ c ~ ~ ~• F ~ '_ _ - ~ S P~ °; - e s Ps _ a~ s ~ ~ - _- o o s 's - - - r F 's - J ~ T tJ J \.,~ ' ~ 0 . - - - . . `. 6.000 DEPARTMENT OF PERSONNEL SERVICES COUNTY OF HAWAII FIRE FIGHTER - Duties Summary: ~_ Under supervision fights fires and rescues persons 'injured or iri distress; participates in company district fire safety inspections and in training ~activ ides; performs other related duties as required. Distinguishing Characteristics: This is the entry level class in the Firefighting series. This class differs from that of Fire Equipment Operatof in that the Fire Fighter responds to fire alarms and other emergency calls to protect life and property and is not regularly assigned to drive or operate firefighting equipment; whereas the Fire Equipment Operator regularly operates and maintains major firefighting or search and rescue equipment. This class differs from [hat of Fire Search and Rescue Squadman in [hat the Fire Fighter is primarily engaged in firefighting activities, which may include life-saving, and may occasionally perform search and rescue work; whereas the Fire Search and Rescue Squadman performs life-saving, search and rescue work as a primary, regular assignment. _: Illustrative Examples of Work: Responds to fire alarms and other emergency calls; lays and connects hose lines.; operates nozzles and plays a stream of water to effectively suppress fire; gains access to buildings and structures by spotting, raising and climbing ladders; makes forcible entry into buildings, frees obstructed entrances or opens walls which may impede effective firefighting, rescue and escape; carries hose bundles, extinguishers and other equipment into various areas of buildings; venti- lates buildings; uses various tools and portable equipment such as axes, saws, drills, cutters, ventilating fans and rescue apparatus in gaining entrance, fight- ing fire and rescuing and removing persons from danger; uses ropes in making ties, knots and hitches to secure or pull equipment or persons; uses supplementary fire- fighting materials .such as foam or other extinguishing or fire retarding agents as circumstances require; administers first aid to injured persons; ,revives drown- ing victims and persons overcome by fumes and smoke using res~uscitating;piethods and apparatus; protects furnishings and other..property by~removang-`,theiq_~from buildings or spreading over with protective covering; performs salvage and clean- up work when fire is under control, such as removing debris, loose beams, flooring, excess water and furnishings from [lac building; reloads hOSes,-ladders and.o[her fire- fighting and rescue tools and equipment for return to station; washes, polishes and services firefighting and rescue apparatus and equipment; tests, washes and hangs hose; attends company drills and [raining sessions in firefighting and rescue methods, first aid, use of station equipment and tools and on department policies, procedures and fire codes, regulations and laws; participates in tours of the area being served to study and become familiar with the location of streets, buildings, hydrants, static water supplies, alarm boxes, standpipe connections, sprinkler. connections and fire escapes; participates in fire safety inspections of buildings \./~ > > •' FIRE FIGHTER - _:2_ -..: , . and premises and points out hazardous conditions.:and practices [o tenants and landowners; reports lack of cooperation or existence of serious fire hazards; keeps abreast of developments in the field of fire safety by reading publica._ b ons and trade journals; performs routine duties in cleaning and maintaining station living and working facilities and grounds; stands floor watch at the station; may demonstrate methods of firefighting and rescue work and explain the use of equipment or distribute literature on fire,safety; may occasionally perform mechanical, end craft, work in department maintenance activities. . .. , i .. Minimum Qualifice.tion Requirements: License Requirement: Possession of a valid motor vehicle operator*s license (Type 3);:possesslop:;of a Standard First Aid Cerxj.fica[e and..g.Senior Lifesaving Qertificg.te prior- to.,completign, of probati,_o.n} _ .,,~~ sar , „„ -. , Ability to: learn and~apply:firefighting.gnd fire prevention,pxinci-..~.~. pled, practices, techniques, cools and, equipment to tictual situations; .climb ladders end work at heights; withstand physical exertion and perform arduous work under adverse conditions; act quickly and effectively in emergencies; read and understand technical materials, ruaes:and regulations pertaining to fire- fighting; ~pply:bas.ic math Uq.prectic~.l firefighting and fire: prevention situa- tions; understand•and follow oral and written instructions; get along with. others. Special Working Conditions: .irregular hours, shift~.<nd weekend work, and exposure to hazardous and-obnoxious conditions as required. Physical and Age Standards: "" -' '-- All candidates for employment as a Fire Fighter. shall b2 at least 18 years of age; have a correct ratio of weight to height;; and possess good eye- sight, and good,physical condition and agility according to standards set by the County of Hawaii. This is en amendment to the specification for the class, .FIRE FIGHTER, which was approved on November 17, ,1970. ~;.. _.. i APPROVED r ~ ~ March., 8, 1974. ~ ~ + ~iLGt, Gf/zt.tiq!. "~ ~T~-~i . • .Director of, Personnel. Services ^~. .... .. .. .. •J" :; ... i.. ._ r., , ... _ _ ... .. .. _ ~ .. ~,/ a r,.n2s DF.PARTfiENT OF CIVIL SERVICE. COUNTY OE IiA??AII FIRE CAPTAIN Duties Summary: Commands and supervises a company of firefighting or rescue rersonnel. on a recularly assigned shift; direr_ts and coordinates the activities cf the Cour.ty~s emergency medical. services, i.ncludinp, the Provision of advanced emereenc~~ medical services i.n attendi.ng to the ill and iniured; orGanizes and conducts pre- nlanning activities-and faire safety inspections; keeps records and prepares activity reports; and performs other related duties as required. Di_sti_nguishina Characteristics: This class differs from that of 13attalidn Cl;ief i.n that the Fire Ca±,tzin commands a fire or rescue company nn a reF;ularly assigned shift; ;whereas the 13att~lion Chief commands a division comprised of several. companies of fire- fiphtin,~, search and rescue rersonnel en an assigned shift. llustrative Examples of [~7ork: Resronds to fire and emersenr.}' alarms and directs subordinates in extinguishing fires, search and rescue work and protecting pr.onerty; assesses conditions, lays out strategy and directs the placement of men and eeui.pn:ent. to effectively accomplish missions; determines the need for ad diti.cnal. support and calls f.or same; remains in command until t}ie fire or emergency is over unless relieved by a superior officer; supervises and may personally administer fi.rse aid to the injured; supervises salvage and cleanup work; determines and reports cause of fire and estimated damage; supervises station activi.t:ies including the maintenance and upkeep of facil.i.ti.es, nrcands and equipment; plans and conducts drills and training sessions in firef:ightinr and rescue methods, use of station equipment and tools, and on department policies, procedures and fire codes, regulations and laws; supervises the activities of the fire alarm communications center; preplans strategy for fi.refi.ghting search and resec:e operations b,: becominr, familiar with the conditions existing in the assigned area; plans work assilznments and safety inspection tours for subordinates; consults with supcri.ors en unusual problems and situations relating. to fire hazards and code violations; educates property owners and tenants i.n fire prevention; administers the fire f.acilitics and equipment maintenance program; makes periodic inspections of stations and equipment to assure proper maintenance and operating readiness; directs and coordinates the activities of the emergency medical services; formulates policies and procedures f.or effective emergency medical/ambulance services operations; attends staff meetin;s to contribute ideas and recommend improvements in fire suppression and rescue methods; keeps abreast of developments in the field of reading publications and trade iournals; keeps records and prepares reports on station activities, condition of equipment and the status of personnel. and supplir_s; FIRE CAPTAIN ~ _2_ O instructs relief men in the proper duties of t-he Fire Captain; may act as relief for superior officers i.n their absences; may organize and conduct demonstrations in firefighCi.ng and rescue methods and explain the use of erluipment; assi.gnahle to any of the depar.Cment+s specialized bureaus and supervises and/or performs coed; in connection therewith, Mi.ni.mum Qualification Renuire_ments: 'Draining and Eryerier,ce: A comhi.nation of r_ducation and er.peri.ence subseanti.ally t:nui.valent to completion of 2 nears of general. college with some course work pertinent to the field and R years of pronressivF~ly responsible i'ire_ fighting experience i.n the Hawaii Fire Department. License Reaui.rement: Pos>ession of a valid n;otor vehicle operator+s license (Type 3) and an Instructor+s Pirst Aid Certificate. Knoal.edS;e of: principles and practices of supervision and t:raininr; firef:ightinp, methods and op+=rations, fire safety and prevention practices, nroceciures, rules anal laws; the geography of the assi.~ned area and the location of. streets, fire hydrants, static mater sunpl.ies, buildir,;.s and fire b^:cards; deoartment_al rules, regulations, policies and oneratinp procedures; firefisLCinn literature; functions of other public safety agencies and their aceivities. Ability to: plan, lay out and super-aise the o:crk of others; instruct othe'cs in the use and care of firefir~l~ting ecluip::,ent; organize and conduct drills and training sessions; analyze f.irefighCing and emer:~encv situations and ado-r- an effective course of: action; read, understand and explain technical materials; rive and follo•.~ oral and written instructions; maintain effective worlcinr:; relati-orsh~ips with others; prepare clear and concise reports. special idorkin,; Conditions: irregular hours, shift and ~aeel<enc] ;aor.k, and exposure to hazardous and obnor,icus conditions as required, Physical Requirr_ment: Persons seeking appointmenr_ to positions in this class must meet the health and p}:ysical condiCion stanrtards deemed necessary and proper f.or performance of the duties, This is an amendment to the specification for the class FIRE CAPTAIN which was approved on November 21, 1974 and September 15, 197£;. // ~ APPROVED: February 10, 1.9fl1 ~(,/~ ,~----~--" Depu[y.Dir ctor of Per.onncl a. ~~ ~ ~ o 0 HAWAII COUNTY COUNCIL POSITION INFORMATION FORM old Pos New Pos. Department: POLICE Request: Reallocation Date: 07-27-82 X Reclassification New Position Class Title HC No. SR Salary Cost Diff. Fund Source lr of Pos. in Dept. Payroll Clerk 3033 lOB $1056/mo. G-2011.C 1 Account Clerk 3033 lOB $1056/mo - G-2011.C 0 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40°s; 2. Keeps office accounts 300, etc.): 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. '(Use productivity measurements where possible.): F' • O 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? 5. List other rationale or pertinent statements and data: To permit greater flexibility in the assignment of fiscal duties and not narrowly related to payroll preparation. 6. Attach. a. Old Table of Organization b. New Table of Organization with changes clearly visible c. 01d class specification - d. New class specification CIVIL SERVICE NOTE: The reallocation of subject position is justified based on the assignment of duties and responsibilities. ' ti. . ' Deputy Director of .ersonnel ~~ o ADl4INISTRATI PC 3lIR EAL' INS (1) 1 ~ RECORDS ' - OIVISI OiJ (1) HC-0918 __ _ 'LIEUT EIJANT SR-23 (1) - HC-0920 CR IFIINRLI ST SR-21 (2) HC-0922 3022 ~POL EV CUST. SR-14 (1) .HC-2379-..- ~SR CLK-STEidO SR-11 lit) '`HC-1962 HC-2724 F/P2II:T CLASS SR-10 C1) ~HC_291 v'______ _. CLE P.I:-STENO SR-9 ' (3) HC-3023 HC-2939 ' 3024 HC-2940 3025 CLE P. Y,-T,YPI ST SR-8 (G) :HC-2915 HC~-~~~ ~ ~~ 2371 2763 TRAFFIC _ SERVICES ~L[EUTEN ANT SR-23 (t) HC-0989 SERGEANT SR-27 (1) HC-2377 POLICE OFF. SR-18 (1) T/S AIDE SR-15 (9~ HC-2975 CLERK STENO SR-9 (1) +~: 72: L _ ~S ERf,EANT SR-21 (1) °-,C-0921 . POLICE OFF. SR-18 (1) JlC=~9 ~0 D/L EXAMINER SR-15 (i) HC-2310.-_ h1V FR CLK-STENO SR-12 (1) .HC-2312 L R -10 .(t) He-zaoa - - I HC-291fl _~. HL-3065 POLICE OFF. SR-18 X10) HC-2919 HC-3066 2920 2921 2922 2923 2924 2925 i 2926 2927 L____.--- _-_-. CLERK-STENO SR-9-~ ~~ ADhll IJISTRATIVE ~ SERVICES ~~ CAPTAIN ~Etl-2'' (1) 1 HC-1872-_,___ ~ . ILIEUT ENANT -SR-23;~ (1) i ~~ SEP,GEAPlT - ~ SR-E1 f(1) ~LtIC-.O?92. rPOLICE OFF. SR-18 i (i) 'HC-2807 _ _ PERS ASST SP-1T' ~ ~. IIC-2237 ~(1)` RECS ANALYST SR-15 (1) HC-0924 °~ r--„ ASR CL.-STENO SR-11 I(1) ;HL 237Il __..____ ~C LERK-TYPIST SR-8 (1) !iC,2372.... ___--..__-- POLICE CADET (21) ELECTRONIC MAINTENANCE RADIO TECH II SR-24~ i (1) I iHC-1989 ;RADIO TECH I SR-19. (4) HC-0927 'NCFi~. 0928 2943 E-0001 CGII - ' 0002 0012 ~ _ 0003 0013 oooa Dora . ooos Dots.. 0006 0016 c;o7 ~ot7 -_1 ooos Do18 . G009 0019 i - 0010 0020 0021 ~ -'I -. i --- --- i_ -----L I I FISCAL - BUS MANAGER FH-3~ (1) HC-0919 SR-15 ;HtKEEPER SR-10 -1029 ~ .. .,. LL ~. /~.: 1) TYPIST .SR-8 .~_ c' ' , . 0 ~~ l DEPARTPfENT OF CIVIL SERVICE COUA'TY OF HAW6II PAYROLL CLERK Duties Sununary: i .a,c r-~< ~l-4 Prepares semi-monthly payrolls for all employees; maintains individual employee payroll and personnel records and.files; and performs other related duties as required. Distinguishing Characteristics: This class differs from .`account Clerk classes in that the Payroll Clerk is primarily concerned with the preparation of payrolls and related record keeping activities; whereas the kccount Clerk classes perforn~ a variety of accotmt record keeping duties which may include work related to payroll preparation for a minor part of the time. ' Examples of Duties: Determines time wor]ced by employees from time sheets which are submitted daily for all employees; computes required payroll figures including employee's total earnings for the payroll period based on established rates of ccmpensation and time worked, payroll deductions for taxes, retirement system, union dues and other items, and net amount due; posts computed data to payroll work sheets showing information such as employee's name, retirement system status, rate and tax code; totals payroll figures for employees covered by payroll for payroll summary and distribution pur- poses; posts and computes a daily record of each employee's hours of taorlc; computes earnings of employees who are compensated at varying rates for different hours worked; computes and posts employee payroll record in personnel ledger; checks each daily time sheet for proper pay rates appropriation symbols and project titles; types all payroll and payroll distribution vouchers and payroll summary; computes and records all types of leaves; computes and records all overtime earned or t•ilcen; drafts report of all overtime earned; explains payroll procedures and payroll figures to departmental personnel as necessary; operates typewr •r, adding and calculating machines in connection with payroll preparation; con.~~utes breakdown of labor costs by funds chargeable. tfiinimum Qualification Requirements: Training and Experience: 1. combination of education and experience sub- stantially equivalent to graduation from high school and three years of clerical experience, one of which shall have included payroll preparation, payroll record keeping, time keeping or related payroll work. Knowledge of: county payroll procedures and forms; the laws and rules governing hours of work, vacation, sick leave, civil service, and compensation; office practices and procedures, particularly with reference to payroll preparation, payroll recording and time keeping; filing methods and systems; the use of standard office machines. .~.;_.. " 0 0 PAYROLL CLERK -2- i:bili.ty to: make arithmetical computations; compare names and numbers; compile figures; keep records; operate adding, calculating and typeurriting machines; understand and interpret laws, ordinances, rules and regulations pertinent to payroll preparation; work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition st~.ndarc'_s deemed necessary and proper for performance of the duties. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - This specification is an amendment to the class specification for PAYROLL CLERI{ approved SeptGnbcr 3, 1957, and is to be substituted for that specification. APPROVED: 1•L'.Y 23, 1961 ~G~/'~'~K '"~ ~~~:%`~TCf Personnel Director i.~~_ IJ~_~ .. O _ O n DEPARTiK;idT OF CIVTL SERVICE COUidTY OF HAWAII ACCOUNT CLERK Duties Summary: Reviews, posts to, revises and summarizes fiscal records and statements; compiles data and prepares reports; and performs other related duties as required. Distinp~uishinn Characteristics: This class differs from that of Assistant Account Clerk in that the Account Clerlc independently performs account recordkeeping work not covered by prescribed procedures-and requiring judgment in interpreting procedures and regulations; whereas the Assistant Account Clerk performs account recordlceeping work covered by detailed procedures and where supervision is readily available. This class differs from that of Senior Account Clerlc in that the Account Clerk independently performs account recoxdkeeping work not covered by prescribed procedures and may supervise the orork of others; whereas the Senor Account Clerk supervises or performs the reviewing, posting, revising and summarizing of fiscal reccrds and statements with responsibility for the maintenance of a major sertion of an accounting system. Illustrative F~:amples of Worlc: Posts to and ma.i.ntains ledgers, appropriation allotment accounts, voucher registers, individual accounts and other subsidiary records; maintains cash books; classifies and codes expenditures; makes adjusting entries and balances accounts; takes periodic trial balances; instructs others in reviewing, checking and posting procedures; schedules, indexes and files bills, warrant vouchers, purchase orders, invoices and other .data in accordance with prescribed guides; checks vouchers, invoices, purchase orders and other data for conformance with standards and accuracy of extensions and computations; distributes warrants upon proper identification; records labor time or equipment rental fees for various jobs; prepares and checks payrolls; prepares payroll deductions and with- holding statements; prepares financial statements; compiles and tabulates statistical or fiscal data; maintains inventory control recorcis;.supervises the work of others; maintains personnel rosters; assists in compiling data for budget requests; operates standard office machines such as calculating and adding machines and typewriters. Minimum Qualification Requirements: Training and Ex~erionce: A combination of education and experience substantially,equivalont to graduation from high school and 3 years of clerical oxperience~2 `of which shall'been in account recordkeeping work. '.l{;-( Knowledge of: bookkeeping principles and practices; office practices and procedures; grammar, spelling and word usage; filing methods and systems; use of standard office machines. e~ . ACCOUIQT CLERK _2_ Abi1i_~ty toto: mainiain fiscal accounts and records; detect errors in ',posting and calculaticrs; prepare financial reports and statements; interpret fiscal records and data; interpret haws and rules and regulations o£ ishe depart- ment; make arithmetical. computations; compare nvres and numbers; operate calculat- ing and adding machines and typewri tars; give and follow oral and written instructions; work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must ;ueet the health and physical. condition. standards deemed necessary and proper .for performance of the duties. This is an amendment to the specification for the class ACCOi7P1T CLERK which was approved on September 3, 1957.~~ APPROVE: i1AY 9, 1967 ~~~ ,6_~--~+" ,,,.~-.;„~i Personnel Director ~: