HomeMy WebLinkAboutRES 669 Draft 01 1980-1984/ ---
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County of Hawaii - State of Hawaii
Resolution
WHEREAS, pursuant to County Charter Section 3-14 interim amendments
to the Salary Ordinance may be by resolution,;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII
that the Salary Ordinance is hereby amended for the following department:
SECTION 8.04 (f). REAL PROPERTY TAX DIVISION. DEPARTMENT OF FINANCE.
Appraisal Section
1. Reallocate one position of Clerk-Typist SR-8 (temporary as needed)
to Real Property Appraiser IV SR-21 and transfer position from
Accounting and Collection Section.
Accounting and Collection Section
2. Reallocate one position of Clerk-Typist SR-8 (temporary as needed)
to Tax Collection Assistant SR-15..
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to
the departments of Finance and Civil Service for their information.
Dated at Hilo, Hawaii, this 1.7th day of August 1983.
INTRODUCED BY:
o~.~ ~~~J
Councilman, County of H waif
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
I hereby certify that the foregoing RESOLUTION was by the vote indicated to
the right hereof adopted by the COUNCIL of the County of Hawaii on
August 17, 1983
ATTEST:
~.
COUNTY CLE AIRMAN & AEA IDING OFFICER
}
\..
ROLL CALL VOTE
AYES NOES A/E
Dahlberg X
De Luz, III x
Fujii x
Hale X
Kawahara x
Lai X
Schulte x
Chr. Yamashiro v
Reference:
M.B. Na
RESOLUTION NQ ~ 6f9 8~
:~
JL,
ter.. b
partment:
HAWAII COUt~!~ COUNCIL POSITION INFORM,9~ON FORM
quest: :Reallocation R
-_'f='
d
s.
,,,~
s-
Reclassification
.:C, / PS
Date: February 25, 1983
New Position ;-~
Class Title
HC No.
SR
Salary Cost
Diff. Fund
Source # of Pos.
in Dept.
Clerk/Typist(TA ) 3062 8 ..$995/mo G-1151 2
R.o Appraiser N
= 21B $1587/mo. $592/mo General
• 3062 8
(2. pos.) `
1- Give reasons hoer new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads,-.etc.):
?c3ditioral manpower necessary to meet extremely heavy appraisal workloads. Present workload
per appraiser is 13,055 parcels per man, which is more than double the national reccnunended
average. 'Ib meet the program goals of uniform and equitable assessments additional appraisal
personnel is requested.
2. If reallocation, list only new du ties."- (Example: 1- Takes
dictation SO%; 2. Keeps office accounts 30%, etc_):
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or han'~Iled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.): ~
r
C -/i 7`
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4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
Need personnel approvals before budgeting.
5. List other rationale or pertinent statements and data:
Ir addition to the growth in-number of land parcels, building records, and exemption
records, the growing public interest and awareness in assessment policies and
procedures adds to the total workload of the appraisal staff. L~spite increased
workloads there have been no personnel additions to the appraisal sectior. over the
last ter. years.
6. Attach:
X a. Old Table of Organization
X b. New Table of Organization with changes clearly visible
c. Old class specification
d. New class specification
r•• PAST I O DEPARTMENT OF PERSONNEL SERVICES 2.185
•P:i~
STATE OF HAWAII
. .'. .
~ Class Specification
for the Class:
REAL PROPERTY APPRAISER IV
Duties Summary
Appraises real property for acquisition, disposition, or tax assessment purposes
anchor assists in the review and analysis of appraisal reports made by fee or staff
appraisers; and performs other duties as required.
Di_ stinguishing Characteristicsr
This class is characterized by the independent conduct of appraisals of all
categories of real property including income producing properties, partial takings,
severance dara9es, benefits, special purpose properties and other complex types.
Difficult appraisals due to a greater range of difference between properties, unique
features and lack of adequate data are involved.
At this level, an appraiser 3.s responsible fox valuating properties which present
a variety of problems in terms of size, complexity, diversity, lack of comparable data
and,/or valuation methods required.
'i'}ta Real Prnpnrty .°.oprai„^.r I :
rec~ivc aysig;m~enis wii:hout detail edeinstructionsaandris expectedito~carry~thran
through to completion with substantial independence. Work assignments are often
planned by discussion between the appraiser and his supervisor. The appraiser works
from,an oral or writter, statement as to the general objectives and any limiting
factors such as time, funds, personnel, etc. lie is held responsible for plannir;g,
organizing, scheduling, and completing the assigned work. His co~~pleted work is
given a final revie~, for soundness of conclusions reached and for compliance vrith
agency appraisal instructions and procedures, but his valuation conclusions acid
recommendations are usually accepted as submitted.
In those situations where fee appraisers are used extensively, the Real Property
Appraiser IV may make the final agency review and approve appraisal rF~orts submitted
by fee appraisers, subject only to spot check by the superviscr. In those situations
where the appraiser makes the property appraisal himself, his recommendations are
submitted to a reviewing appraiser or supervisor for reviaw and approval, but his
estimates of property value are usually accepted by the reviaving appraiser or
supervisor, and are used in the decision making by personnel in other related programs.
At this level and above, appraisers are responsible for serving as expert with
nesses in court or chambers on behalf of the State and in opposition to capable
private appraisers retained to represent property holders or other local interests.
-)
-2
;ZEAL PP.OPERTY APPRAISER,r-1!, O ,,
U ~
Examples of putiess
ical of appraisal assignments at this lever
The following are typ
Agricultural properties where the value cannot be clearly established by direct
roductive value of the
comparison. Such appraisals require consideration of the P raising
rise on a capitalization basis, ain app well
land, and analysis of the farm enterp vements. For example,
include the summation method of valuating imFpo
f through a farm, or any comparable limitation of use by
the value;of a right-o--"ray must be estimated
gpartial taking, interference with the normal highest and best use of the remainder must
`anddappi~iedeto vadluating~the severancerdzbagere.and after'the,taking
Rr'sidential developments, protects or subdivisions involving a number of single
raisal of value must be established.
and multiple unit driellings on which simultaneous ap
et constivcted or are in varying stages of completion. The
Typically these are not y out and spacing of the
appraiser has no directly comparable sales data available and must consider cons ru='
tion ci>sts, the pro~zble effects on value elevation,atopography, drainage and gradients,
units' the utilities and access provided,
and other aspects of the development licit~andfcompbexity ofkfactorseinvolved,ethe e
completed projeCt• due to the multip 1 ervise the concksct
appfiaiser must select the best appraisal method. of combination of methods to ach eve
effective results. ;.Incumbents of these positions may conduct, or sup
of economic surveys. and collection of market data to determine the acceptance of sites
for subdivision development.
' ro erties for which direct or li~arion
tAoderately large and valuable commercial p P valuation requires ~•PP
comparison data are available but where establish ng a
roach and taking into account such complicating factors as
of t1iP capitalization app
~~.. _. _.~. r.~
- , ....L.,n nr~i,innent and machinery and ia:portaRt considerations of opera~ing
specie. P'-^r roved and unimproved land vrhich include a wide ,,,....--t"
be sites for urilan renewal projects, p~eT Qe~'alol'~°r'n`
costs. Tracts of imp
property types. These may farm
projects, wildlife rezuges ~tcf,sard typically inaludeoatvariety oftd+ellings,y
right:-of-way acquisitions, ,, ecial purpose properties such as schools,
properties and land are~c•as well a., sp
churches, caaeteries, Real Property
~ raising properties of the typo described above, er~th
In addition to app or they may
Appraisers IV mayoraiserskor, dmpertiescsucheas~those describedsabov 'raisers of
£ee ar.d agency ap, P ,. Real Property App
make fully responsible revicvrs of valuation., made by
lower 1 evel.
raisers assist by making appraisals of unit`R~f
In cases where lower grade aPP the Real Property Appraiser IV complies
px~perty included 1n a large project, raisal report.
consolidates their reports into his completed project app
A raiser IV may on occasion be assigned appraisals which offer
raisal problems but where, because the properties involved
The Real: Property pP
na apparent technical app
are the subjedimentiofPthe agency'stp~9ram inethencommuRity orfareace on the p -
gres~ or imp
~~ o 0
REAL PROPERTY APPRAISER IV -3-
Knowledges and Abilities Requiredt
Knowledge of~ A thorough knowledge of principles and practices of appraising real
property for acquisition, disposition or tax assessment purposes, sources of appraisal
data; mathematics; report writing; pertinent laws, precedent decisions, and agency
instructions.
Ability toy Perform all categories of real property appraisal work; gather,
organize and analyze data on sales, leases and other factors, make sound conclusions
and estimates based on facts; make arithmetic computations; prepare appraisal reports
and compile data, maps, sketches and other materials; read maps, building plans and
specifications and other materials; meet and deal effectively with property owners
and others; serve as expert witness in condemnation proceedings; assign, revie,v
and correlate the work of other appraisers as assigned.
_, . -.
,.. .
. _ ,_ :,.. r _ . ,
APPROVED+ oo? /~~
/-
i
o ~,~,~
For (Mrs.) EDi~7 'YAVARES YAUFAASAU
Director of Personnel Services
_~
_~
/ , O O
PART II DEPAR'IIv~NT OF PERSONNEL SERVICES
STATE GF HAWAII
Minimum Qualification Specifications
for the Classes:
REAL PROPERTY APPRAISER I,+ II,_III N V VI, VII
'Irainin~ Requirement:
Graduation from an accredited college or university.
Experience Requirements:
2 :650
2-6r1 2.184
2-,642 2.184
21643- 2.185
2~bS4- 2.187
2 :64~
2.,64b
Except for the substitutions provided for in these specifications, applicants
must have had progressively responsible experience of the kind and quality described
below and in the amounts shown in the follovring table:
__ Class Title
Real Property Appraiser I
Real Property Appraiser II
Real Property Appraiser III
Real Property Appraiser IV
Real Property Appraiser V
Real Property Appraiser VI
Real Property Appraiser VII
Real Property Supervisory Total
__ Appraisal __ Exnerience Experience
G ~ 0
z G 1
z
i
lz
C
lz
2z C Zz
1
3z 1
3z
3'-z *1 4z
3z 2 Sz
eal Property Appraisal Experience: Progressively responsible experience in the
appraisal of real property. Such experience must have provided a lmowledge of and
application of the principles, theories, methods and techniques of real property
appraising and must also have demonstrated ability to deal satisfactori]y with
associates and the public.
These abilities may have been acquired through such experience as:
a. Appraisal of real property, including the estimation of property values based
on consideration of all factors that influence or affect the value of the
propert~~, such as location and environment of the property, the analysis of
the highest and best uses for which the property is suitable or capable of
being adapted, age, physical or functional condition of improvements; poten-
tialities for future development, availability of adequate utilities, pro-
babilities of community growth or decline, and resultant value increase or
decreases because of changing economic trends and conditions.
b. Appraisal of residential or business real property and preparation of con-
struction cost estimates for the purpose of mortgage lending, liquidation,
acquisition, disposal, loans, or as a basis for settlement, etc.
~:,0 2 4 1970
~. - . ~. o o
REAL PROPERTY APPRAISER I II III ' N V T.rI VII Page 2
c. Appraisal of unimproved suburban land, farm properties, grazing or timber
lands, mineral lands, mining claims, etc.
d. Appraisal of commercial or industrial properties and multiple residential,
hotel, or office buildings.
e. Appraisal of the value of flood :•ignts, clearance easements for passage of
aircraft, transportaticn and other rights-of-way; leaseholds and other
special rights.
f. Appraisal of real property for ta;; purposes.
g. Research in valuation analysi^ involving the development of classification
and valuation standards ani? procedures for the appraisal of real property.
h. Teaching ,of appraisal practices on a collegiate or university level. For
levels III and above at lec.st one year of experience must have been experience
comparable to that of the next lower level,
Sunerv_is~Exp~r_.=nce: fork involved in supervising others involved in conducting
_eal property appraisal. Such expe-.•ience must. have included (1) planning and directing
the crork of loner le:gel property app-rsisers; (2) assigning and reviewing work of lower
level appraire.•s; (3) devel.opin; work schedules and priorities, and (4) training of
subordinates.
xFor Real Property Appraiser V pos:Sti.o:a, supervisory aptitude rather than actual
supervisory exrr.rience may be accopy.^d. Sup~__,riso:y a~~iitude is the demonstration of
aptitude or pocenl.ial fo_ the perforTanae of supervisory dudes through successful
completion of regular or special as::i.gnments which involve some supervisory responsibi-
lities or aspecis; by serving as a project =.ender, or in similar work in which oppor-
tunities for deer.^ns~r~tino supervisory ca-,>abilities exists; by completion of training
courses in supervision accompanied by application of supervisory skills in work assign-
ments; or by favorable appraisal by a supervisor indicating the possession of super-
visor,- poten `_.i a'. .
P.uality of j'xp~iPnc_: Possession of '._e require3 amount of experience will not in
itself be accep':'ec as roof of qu:~lific:aion fer a position, i'he applicant's overall
experience must. ha e been of such -scope and responsibility as to conclusively demons-
trate that he has i:he ability to perform the duties of the position for which he is
considered.
Non-Quali.tyir,~ Rea]. Property A:,praissl E.r~erience: Appraisal of p;operty other that
real estate and positions as escrovr office, title officer, title searcher, real estate
salesman, clerical duties relating to compu•~ing and posting, valuation data, etc.,
i~•here the applicant's principal duties did no's require the application cf principles,
theories, methods, and techniques of real property appraising.
Substitutions:
Substituticn of Ext~erience fq~"~ainizg; The following types of experience may
be substituted for the airing i3equi_•ement on ~ yea--for-year basis.
a, Excesa real g:operty ap;:.:>isa'. o: supervisory experience as described in the c
E.eper;.^nce Requirements.
REAL. FROPEFCi1' A^PRAIS~I, II, III, Id, V, VI, VII O Peg , ,
b. Experience vrbere the applicant's principal duties require the exercise c
judgment in regard to real property values or real estate and constructi
principles and practices. Experience of this nature may be gained in su
fields as real estate sales; management of real estate; mortgage lending
tax map drafting; planning, contracting or preparing cost estimates for.
residential or commercial building construction; alteration and repairs;
utilization; and title searching.
c. Clerical experience in the real property appraisal field which involves
conducting fieJ.d sea;•ch^ for information relating to the description of
property, lease agree_~.. z's and his::c._y of selling price and/or computing
preciation and other value information after appropriate cost factors an
other determinations have been made.
d. Experience in adninistrative, professional, investigative, technical or
responsible work which has demonstrated the ability needed to enter and
progress in this field.
Suhsti=.ution of Educa~ion for F.xnPrience: Completion of th!rty semester cre~
of graduate study o° of all the graduate study required fcr a master's degree in
accredited colJ.ege or university in real property appraising, agricultural or lane
economic^, or real es `.ate nay be substituted for on? year of real _operty apprai:
experience.
T_e_rts
For co;.-~eL:_tive ex:':?.insticns, °:ri~hc~ni::; ct'.st gn~7.ify on the Hawaii State Sep
Entrance Ex3~=na-';ion fo: Re^1 I_o_E.~~rty A,_o=s?._r I o-r the arproprieie examination
high-: leze'_;.
For none^~.-~titive action> involving >he Real Proizr'ty App^?.iser I class, the
employee ru>t qualify on the Hawaii Ser'~ice En Lance Examination. For other non-
competitive ac'~.os im%o:Lving Real hoperty Arpraiser II classes aad above, the
examination maybe Paived.
Sta.-:'^-d Arnlic_-:_, mu ;': 'ce p?:y^:_cally able <o _ercrm e''ficientiy the
duties c` tee p~siaioa, which are ri.->sarl:.~ed elnewhe-~e in chi.s spsci"ication. Cooc
distant ~-`~aon n ons e:e and abiJ.`_'~y t.o read without strain F:in'Lsd material the
of typewritten ch2raete:rs era '~zc;;ii.red, glasses permitted. Ability to hear- the ec
versational voice, with or without a h•,aring aid, is requir.ad. In most instances,
an amputation of a.~•m, hand, leg, or foot will not disqualify an applicant for apps.
ment, altho•~;h ii i:?ay be nscessx•y t':at this condi.tior. l:e coul±^.Tsated by use of ss
factory prost`:asis, ax~~/ physical co d:iticn which :aoule. cause ".._° applicant to be a
o~.~
hazard co hire aL ¢~ to others '•sill disqualify fcr ar~po.~n~:T__-~. 'n addition, app
cants must posses; c*^otional and mantel ^ui~abi'.ity.
This is an a,-iendmer.t to the Minimum @ualificaticn Specification:, which were
approved °nptembc:r 14, 1966.
~'~ DATE API'RW'3D:---.'J,r_~_7.7.._J_9?_~--- (for) SAMES H. TAKUSHI .
Director o~ Personnel Services
-~
F{P.t9AII COUNTY COUNCIL POSITION INFOWlATION FORM
Department: Finance Date: February 25, 1983
Request: P.eallocation g Reclassification New Position .-
Class Title
'~C '+o.
53
salary Cost Fund
Diff. Source o: Pos.
in Deot.
-- (TAN)
's Clerk/Typist ' 3063 8 $995/mo G-1151 2
=•^' Tax Collection
'os- Assistant 3063 .15' $1243Lmo. $24.8/mo ~~~ 1
With the increase in the dollar amount and number of delinquent accounts a delinquent
collectors positior, is requested. ZWo reasons are cited for the increase in delinquent
taxes, the continuing hardship of property owners due to the poor economy and the
substantial increase in total taxes assessed.
2. If rea ll ocation, list only ...w duties. (Example: 1. Takes
dictation -0~; 2. rieeps office accounts 30~, etc.):
S.
3. Give reasons why new duties at h_oher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
EX}}IBIT "B"
T O
O
4. Was reallocation or reclassification budgeted and if not, why were
manpower reeds not planned through budgetary process'
Need personnel approvals before budgeting.
~. List of^er =__~__.._._~ o _~_.._..c stztements and data:
It is anticipated that by the end of fiscal year 1982-83 total delinquent taxes
will amount to $4.5 million, representing 9,000 individual accounts.
~. ?.ttzch:
X _. Old _~';1e of Orgznization
g b. ;deo: Table or Organizztion with changes clearly visible
c. Old class soeci~ication
d. New class specification.
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REAL PROPERTY TAX DIVISION
al Prop.'Tax Admn
HC-3034 EF3-3
i
App isal Clerics Services
ior. 5 tior.
RPTax
.- } ,., ..
SR-1
IS
Tax
_ P Tau Qerk
0-3055 SR-12
Tax
i62
Senior Clerk
HC-3060 ~ SR-J10
*~nporarily Lbwngraded
~ 1.235
O O
DEPARTMENT OF CIVIL SERVICE
COUNTY OF HAWAII
TAX. COLLECTION ASSISTANT
Duties Summary:
Performs a variet;~ of real property tax collection assignments
which require field contacts with delinquent taxpayers; and performs other
related duties as reouired.
Distinguishing Characteristics:
This class is distinguished by its responsibility for the
performance of real property tax collectionsand related assignments which
require field contacts with delinquent. taxpayers.
Illustrative Examples of Work:
Contacts delinnuent taxpayers or their representatives and mikes
annointments for field investigations to review and analyze their financial
records; locates assets which ma;~ be used to liquidate delinquent tax liabi-
lities; verifies and determines the value of assets on hand; determines
priority on liens, eeuity in ownership; adjustment of tax liabilities, trans-
fer of liabilities to rightful party and mortgage claims; develops- mutuall;~
satisfactory part-payment agreements;. informs. delinquent taxpayers of
importance of keeping tax payments current;: determines and recommends the
filing of tax liens; determines and recommmends which assets should be
attached either by serving a warrant of .distraint or by obtaining a court
order, or garnishee; recommends transfer of cases to clerical personnel
when officer col.Lection methods. can bey utili'zed;r recommends transfer :of diffi-
cuLr.cases such as foreclosure cases-and=offers:in"compromis e: cPaims.to-' .
appropriate-individuals; recommends accounts-be placed on uncollectible tax
roll after all means of locating" delinquent' taxpayers"have: been"exhausted or.
no distrainable assets. exist ;. assists with foreclosure actions.in the. taking,
preparing and pricing of merchandise. inventory „ equipment,. furniture and'.
fixtures for public auction sales. - - ~ - - -~
Minimum Qualification Requirements:- "" ,
Training and:Expezi`ence: A combination of'ed`ucation and'exneriencer
substantia117 equivalent to-graduation from high-school' and five-years of
public contact work experience which involved interviewing, and investi~atin,a.
or clerical work experience in the tax fi'el'd; one year of'wfiicfi sfial"T have
required the application of tax laws, rep_ulations and procedures in collecting
current or delinquent 'taxes in preparing tax returns or in determining tax
liability.
Knowledge of: real property tax laws, rules and regulati"ons;
office practices. and procedures; interview techniques and. methods; account
recordkeening methods and procedures.
TAX COLLECTION ASSISTANT
-2-
...
Ability to: Learn the methods and procedures in analyzing
financial records to locate assets which may be used to liquidate delinnuent
tax liabilities; compute tax liabilities, interests and penalties; other
pertinent information in a complete, expeditious and courteous manner;
operate adding and calculating machines; formulate sound recommendations
based on existing information.
Physical Re4uirement:
Persons seeking appointment to positions in this class must meet
the health and physical condition standards deemed necessary and proper for
performance of the duties.
Physical. Effort (:roupin ,: Light
This is•the first specification approved for the new class
-TAX COLLECTION .ASSISTANT..
i ~ )
APPROVED: July 1,, 1981. ~~./~'ti/`~-;, ~~/1,/, .~/tip
Director of Personnel