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Home My WebLink AboutCOM 0024.014 2008-2010 v o ~v OF William P. Kenoi Nancy E. Crawford yln~ Mayor Director Deanna S. Sako ~rE o~•H'~ Deputy Director' County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 0 (808) 961-8234 Fax (808) 961-8248 L r. CJ t- !V rya July 22, 2009 J Yoshimoto, Chairman, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Chairman Yoshimoto and Members of the County Council: SUBJECT: Transfer of Funds July 1 through July 15, 2009 Attached is a Report of Transfers Authorized showing transfers made from July 1 through July 15, 2009. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna S. Sako Deputy Director of Finance Attachments Comm. No. a'1• ~ q Ref. To: Ref. Cate JUL 23 209 Hawaii County is an equal opportunity provider and employer. c o o O N M 0 0 0 0 0 0 0 0 0 0 0 r O O V 000 O N 0 0 0 0 0 0 0 0 0 0 0 N (O O (O C 0 0 0 O ~ ~ O U) 0 0 0 to LL~ N O W [O O ~ 0 0 0 0 O N (O (O O r N M M (p M N N O N O O N O O r r W O V r N N N M ~ r r O O O E N O r N V N N W O o~ V r M O Q ~ O ~ ~ M (O ~ N M M W M N N N oa m 0 3 0 U) 06 06 E 21 -6 w 0 0 w X o w 3 °N .6 vii o m as w 'm m to d c N y 06 w 06 °0 M c > E m 0 'E m y o$ L ° o 3 S~ c 'mU aoi o-o a2i~ooam m 0 O a o F N U S U) U a0 a Y N O 0 U) 2 U N w a w co) co) c t- o m m a m Q a a m oo ¢ m -ooo -Eo aoi o= m o M D a Q m dxw ii m a aa~-cn z=Y Y dx w ii oom ° o m oou~~oooooooco 0 0 0 . 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NN 0 -E -ia 76 co mu T t ~ 3 w G c c c C C C C a CJ CD C7 C7 0 0 0 0 N O 6 > o O O O {p O ` m O O_ O O O O V V_ V N n n r - ~ H Q 0 r N N CL z V V V V t0 ~O ~O d F Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: VARIOUS P&R DIV/SEC CONTACT: Darren Takiue PHONE: 961-8560 DATE: 06 / 30 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM, ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Adm Oce. Misc Contract Services $ 16,200 TOTAL: $ 16,200 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.229 Parks Maint Oce, Bldg & Contr Materials $ 15,000 010.500.5511.01.011 Hoolulu Complex S&W, Regular S&W $ 200 010.500.5519.91.011 EAD Special Programs S&W, Regualr S&W $ 1,000 TOTAL: $ 16,200 EXPLANATION (Provide complete explanation): Funds are available in the P&R Adm Oce. Misc Contract Services as security services have been reduced in the current year. A transfer is needed in the Ho'olulu Complex and EAD Special programs S&W to cover payouts for unexpected retirements. A transfer is also needed in Parks Maintenance Oce, building and contr manterials to cover cover shortages due to unexpected increase in material costs. SUBMITTED BY:DATE: 6 / 30 / 09 Dep tment Head ACTION: _ Recommend Approval Recommend Deferral _ Recommend Denial (fF r Signed: l/ µ DATE: ^W09 Director Finance Approved _ Deferred _ Denied Signed: 1 DATE: ju~ - 7 L/ud yor Transfer No. 46 03638 [mmty of Nnwni'i is nn Faunl Onnortunity Provider and Ernolover Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: FISCAL CONTACT: APRIL OSHIRO PHONE: 981-8360 DATE: 07 / 09 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01.011 FIRE PROTECTION S&W $ 150,000.00 010.221.5227.01.228 HELICOPTER SERVICES 150,000.00 TOTAL: $ 300,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.10.480 FIRE PROTECTION MISC EQUIP $ 300,000.00 TOTAL: $ 300,000.00 EXPLANATION (Provide complete explanation): The aforementioned fund transfer request is necessary to facilitate the purchase of a replacement search and rescue helicopter for the Hawaii Fire Department. The competitive bid process that was opened on June 18, 2009 resulted in a single vendor bid which came in higher than the allotted budget amount. This purchase is of high priority due to the Hawaii Fire Department's extensive reliance on the current helicopter to perform critical emergency operations, and its present age and condition which is reflecting high operating and maintenance costs and frequent and prolonged out of service times to perform said maintenance. Therefore, a request to transfer funds from the Fire Protection S&W and Helicopter Services accounts are needed. Funds are available in the Fire Protection S&W due to some vacant positions and funds are available in " the Helicopter Services account because the amount is reflective of projected and anticipated component maintenance and replacement costs that did not occur due to a,reduction in currnet year flight operations. SUBMITTED BY: DATE: l epartment Head ACTION: ecommend Approval _ Recommend Deferral Recommend Denial c~ Signed: DATE: 7 Director o Finance Approved _ Deferred Denied UG iuh - 9 2009 Signed: DATE: / or 03691 Transfer No. 47 Form #:A-102 COUNTY OF HAWAI9 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Mass Transit Agency DIVISION: CONTACT: Thomas Brown PHONE: 961-8343 DATE: 07 / 08 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.31 1.531 1.02.339 Mass Transit OCE. Insurance $ 7795.15 TOTAL: $ 7795.15 TO, ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.311.531 1.01.021 Mass Transit S & W - Overtime $ 7795.15 TOTAL: $ 7795.15 EXPLANATION (Provide complete explanation): To cover unexpected shortfall in Overtime Salary & Wages due to expanded Saturday bus services in 2009. Funds available in Mass Transit OCE. Insurance account due to lower costs of insurance than the projected budget. SUBMITTED BY:7-:EL(~5 DATE: "7 / _Of l 05 Department Head ACTT********* * ACTION: Recommend Ap~pr`oval _ Recommend Deferral _ Recommend Denial Signed: 4::~4 L t DATE: J V El 1 P, !?ono Director of F p roved _ Deferred _ Denied n Signed: DATE: JUL, O ZN09 Mayor Transfer No. 48 Form #:A-102 COUNTY OF HAWA19 Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING CONTACT: CY YOSHIOKA PHONE: 961-8781 DATE: 07 / 07 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.01.021 BLDG INSPECT S&W OT $ 51,729.23 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.91.021 BLDG D&E S&W OT $ 51,729.23 TOTAL: $ EXPLANATION (Provide complete explanation): FUNDS AVAILABLE IN BUILDING INSPECTION S&W OT (LESS THAN ANTICIPATED CHARGES). FUNDS NEEDED IN BUIDLING DESIGN AND ENGINEERING FOR UNANTICIPATED OT DUE TO BRIDGE PROJECTS. SUBMITTED BY: DATE: Department Head ACTION: I /Recommend Approval _ Recommend Deferral _ Recommend Denial f Signed: i DATE: J U L 10 2009 Director of Finance Approved _ Deferred _ Denied 0 209 Signed: DATE: JUL / Mayor Transfer No. 49 03708 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: Nori Ishii PHONE: 961-2273 DATE: 07 / 06 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNTNUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 859,550.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See attached See attached $ TOTAL: $ 859,550.00 EXPLANATION (Provide complete explanation): See attached. SUBMITTED BY: DATE: 7 D artment H d #}###i44ff!#4!* **************R R} *##tili!#!i 44!! ****}t#4tl4ffil44lliiif**!*#*********}####ii4###!*4*fiM*!!***k ACTION: Recommend App oval _ R mmend Deferral _ Recommend Denial Signed: a C A-'l DATE: l A 11 L 10 2.009 Director Finance Y Approved _ Deferred _ Denied Signed: a~& DATE: JUL/ t 4 2009 Mayor Transfer No. 50 03'725 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.71.011 DL - Reg S & W $ 2,255.00 010.201.5203.71.021 DL - OT S & W $ 7,810.00 010.201.5203.71.099 DL - Misc S & W $ 1,560.00 010.201.5203.81.011 Dispatch - Reg S & W $ 30,515.00 010.201.5205.01.011 CIU - Reg S & W $ 20,160.00 010.201.5205.01.021 CIU - OT S & W $ 4,355.00 010.201.5206.01.011 Hilo CID - Reg S & W $ 67,410.00 010.201.5210.01.011 Waimea - Reg S & W $ 27,245.00 010.201.5212.01.011 Kona - Reg S & W $ 95,365.00 010.201.5212.21.011 Kona CID - Reg S & W $ 75,330.00 010.201.5203.02.339 Admin - Insurance $ 527,545.00 TOTAL $ 859,550.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5201.01.021 Pol Comm - OT S & W $ 160.00 010.201.5202.01.011 Headquarters - Reg S & W $ 2,965.00 010.201.5203.51.011 Admin - Reg S & W $ 71,070.00 010.201.5203.51.021 Admin - OT S & W $ 182,935.00 010.201.5203.61.021 Tech Svc - OT S & W $ 32,470.00 010.201.5207.01.021 South Hilo - OT S & W $ 168,720.00 010.201.5208.01.011 North Hilo - Reg S & W $ 13,110.00 010.201.5208.01.021 North Hilo - OT S & W $ 36,695.00 010.201.5208.01.099 North Hilo - Misc S & W $ 1,725.00 010.201.5209.01.021 Hamakua - OT S & W $ 18,255.00 010.201.5211.01.021 Kohala - OT S & W $ 10,215.00 010.201.5213.01.021 Kau - OT S & W $ 51,335.00 010.201.5214.01.021 Puna - OT S & W $ 268,165.00 010.201.5215.61.021 Hipal - OT S & W $ 1,730.00 TOTAL $ 859,550.00 EXPLANATION: Funds are available under these accounts due to vacancies. The above sections had vacancies throughout the fiscal year and presently has the following vacancies: DL 1, Dispatch 3, Hilo CID 1, Waimea 4, Kona 10, Kona CID 4. Most of the vacanies are filled by recruits that are currently in temporary postions under the administration section. Due to minimal insurance claims, the cost of the subsidized motor was lower than anticipated. Funds are needed under the Administration account to cover the TP(temporary) positions that the recruits are assigned to. These are unbudgeted positions that are funded by the vacancies in various districts. Funds are needed under these accounts due to unanticipated regular, overtime and miscellaneous salaries & wages costs due to vacancies, unbudgeted cash in lieu payments of approximately $307,000 for personnel retiring/resigning, and other unanticipated cost such as the lava flow roadblock in Puna which estimated at $117,000. Form #:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: FISCAL CONTACT: APRIL OSHIRO PHONE: 981-8360 DATE: 07 / 10 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01.011 FIRE PROTECTION S&W $ 4,728.57 TOTAL: $ 4,728.57 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.01.011 EQUIP MAINT S&W, REG S&W $ 540.00 010.221.5225.01.021 EQUIP MAINT S&W, OT S&W 3,543.06 010.221.5225.01.099 EQUIP MAINT S&W, MISC S&W 645.51 TOTAL: $ 4,728.57 EXPLANATION (Provide complete explanation): Due to an increase in trouble calls, field repairs, and an increase in the number of maintenance required, the Equipment Maintenance S&W accounts have exceeded their budgeted amounts. Therefore, a request to transfer funds from the Fire Pretection S&W account is needed. Funds are available due to some vacant postitions. SUBMITTED BY: DATE: JUL 1 U 290 D partment Head ACTION: Recommend Approval Recommend Deferral _ Recommend Denial Signed: 1 DATE: J I I / 1 HP Director Of finance _Approved _ Deferred Denied Signed: DATE: JUL/1 4 2409 Mayor Transfer No. 51 03744 Form MA-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: FISCAL CONTACT: APRIL OSHIRO PHONE: 981-8360 DATE: 07 / 10 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01.011 FIRE PROTECTION S&W $ 37,026.69 TOTAL: $ 37,026.69 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5224.01.021 FIRE PREVENTION S&W, OT S&W $ 37,026.69 TOTAL: $ 37,026.69 EXPLANATION (Provide complete explanation): Due to an increase of required occupancy enforcement checks, fireworks display checks, fire investigations, and the addition of the Arson Canine Program, which includes training and investigations, the Fire Prevention Overtime S&W account has exceeded it's budgeted amount. Therefore, a request to transfer funds from the Fire Pretection S&W account is needed. Funds are available due to some vacant postitions. SUBMITTED BY: DATE: A 1 0 900 _ epa ment Head ACTION: ",/Recommend Approval _ Recommend Deferral _ Recommend Denial 71,00 Signed: K DATE: ~l U F_/ 1 1 . Director of Finance Approved _ Deferred _ Denied Signed: DATE: 3U_V 1 4 2009 Mayor Transfer No. 52 €9274 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Recreation CONTACT: Darren Takiue PHONE: 961-8560 DATE: 06 / 30 / 09 FISCAL PERIOD: July 1, 20 08 to June 30, 20 09 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5509.02.115 Summer/Intersession Oce, Misc Contract $ 3,000 TOTAL: $ 3,000 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.02.114 Recreation Div Oce, Electricity $ 3,000 TOTAL: $ 3,000 EXPLANATION (Provide complete explanation): Funds are available in the Summer/Intersession Oce. Misc Contract Services as bus services have been reduced in the current year. A transfer is needed in the Recreation Div Oce, Electricity to cover increases due to rate adjustments and increased usage. SUBMITTED BY: V~ DATE: 6 / 30 / 09 apartment He! ACTION: _ Recommend Approval _ Reco mend Deferral _ Recommend Denial Signed: &.-,9 E DATE: J Vb 14 2nno Director of li~inance Approved _ Deferred _ Denied JUL 1 5 2009 Signed: DATE: Mayor Transfer No. 53 03777