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Home My WebLink AboutRES 707 Draft 01 1976-1980County of Hawaii --State of Hawaii Resolution WHEREAS, pursuant to County Charter Section 3-14 interim amend- ments to the Salary Ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Salary Ordinance is hereby amended for the following department: CETA TITLE II AND CETA TITLE VI (EXHIBIT F) (FEDERALLY FUNDED) SECTION 8.12. POLICE DEPARTMENT 1. Add two new positions of Assistant Clerk SR -4. BE IT FURTHER RESOLVED that a copy of this resolution be trans- mitted to the departments of Police, Finance and Personnel Services for their information. Dated at Hilo, Hawaii, this 19th day of November, 1980. COUNTY COUNCIL County of How HAD. Hawaii INTRODUCED BY: �1 Counc lman Cou of Hawaii I hereby campy that the foregoing RESOLUTION was by the vote Indkoted to the right hereof adopted by the COUNCIL of the County of Hawaii on November 19, 1980 ......................._........................................................ ATTEST: 6111. LwL "� / Joseph R. G� s ayrOOLMY Rc Proddity OffieeE ROLL CALL VOTE I Kaaabore I X I 1 1 Ki ed«•M., ..C,-1701jFC-42.x................ Ale. No................................................................ RESOWtION NO. ...0 .. ......... ............. ..... ..... Y"> 0 °30 SC ! 6 Pt; 2 50 HAWAII COUNTY COUNCIL POSITION INFORMATION FO`F1U) OCT 7 I� Department: Police % Date: Atlgust 28, 1980 1 Request: Reallocation Reclassification New Position X Old Pos. New Pos. Class Title HC No. SR Salary Cost Diff. Fund Source # of Pos. in Dept. a afi--4 Iwo (2) Assistant Clerk 4 $651.00 n/a Ceta/ none 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): The Kona District has had a steady increase in population and calls for police service. Being an active resort community also makes Kona a high crime rate area. The patrol strength of the district has been increased along with support units in the areas of Vice and Criminal Investigation. These increases have thus created a need for assistant clerks to transcribe police investigative reports from tape recordings to supplementary form.. They would further aid the existing Police Reporter and Clerk Steno with the office clerical duties. 2.If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Keeps office accounts 30%, etc.): not applicable 3. Give reasons why new duties at h-gher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): not applicable EXHIBIT "B" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? Positions requested, however denied on budget. I 5. List other rationale or pertinent statements and data: l. -Free officers for patrol work. 2. Maintain efficient office functions. 3. Ensure up to date police reports. 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification Personnel Services Note: Classification based on assignment of duties and responsibilities to subject positions. ---Deputy Director of PersonnelServices }:81 - DEPARTMENT OF CIVIL SERVICE COUNTY OF HAWAII a ASSISTANT CLERK Duties Summary: Performs routine, repetitive clerical work in preparing, processing and £i ling forms, records and similar materials in accordance with specific instructions or clearly defined requirements and procedures; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Clerk in that the Assistant Clerk performs routine, repetitive tasks which are primarily procedural in nature, and executes assignments in accordance with specific instructions or clearly defined procedures; whereas the Clerk performs a variety of tasks involving referral to a number of different sources, executes assignments in accordance with general instructions, and accomplishes work with some use of discretion and selectiveness in deviating from established processes and procedures. Classes in this series differ from classes in the Typing series in th-t the Clerical classes perform or supervise clerical work where the operation of typewriters and other office machines is incidental; whereas the Typing classes perform or supervise clerical work where the skilled operation of typewriters is a basic and regular requirement. Classes in this series differ from classes in the Stenographic series in that the Clerical classes perform or supervise clerical work not requiring the taking and transcribing of shorthand notes; whereas the Stenographic classes perform or supervise clerical work where the taking and transcribing of shorthand notes and the skilled operation of typewriters are basic and regular requirements. Classes in this series differ from classes in the Account Clerical series'in that the Clerical classes perform or supervise general clerical work which may include keeping of fiscal or related data but which does not require application and understanding of bookkeeping principles and practices; whereas the Account Clerical classes perform or supervise account r ecordkeeping and related work requiring the application and understanding of bookkeeping principles and practices. Illustrative Examples of Work: Sorts and arranges preceded documents for filing; assembles end collates materials as instructed; hands out forms and gives standard instructions on filling in requested information; checks -and processes forms, applications, per- mits and other materials for accuracy and completeness in accordance with specific practices and guides; Hosts data to various records from clearly indicated sources; maintains simple tally or similar records; make simple extensions, recapitulates figures, and checks same for arithmetical accuracy; proofreads typed materials and stencils; gives general information over a counter or telephone; answers telephone and takes or relays messages and calls; makes routine appointments for the staff; greets callers and directs them to proper persons or offices; runs errands to pick up and deliver materials; receives, sorts, and distributes mail, pa-)crs and various documents; stuffs, seals, stamps and addresses envelopes; may accept cash payments for standard fees and write out receipts; may operate standard office machines such as typewriters and mimeograph, adding and calculating machines; may operate an automobile in picking up and delivering mail, packages, documents and other materials. f ;SISTAI T CLMK -2- Minimum Qualification Requirements: Traininh and Experience: A combination of education and experience substantially equivalent to graduation from high school. Knowledge of: office practices and procedures; filing methods mid systems; grammar, spelling and word usage. Ability to: make arithmetical computations; c;gmpare names and numbers accurately; file materials numerically and alphabetically; keep simple records; operate standard office machines and equipment; follow oral and written instructions; deal tactfully and effectively with the public; work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for perform- r.ncc of the duties. This is an amendment to the specification for the class ASSISTi'9T CLERK which was approved on August 21,,( 1957. .PP11OVED: M,JiCH 30, 1965 �L,/W � `-�. Z'\ ZZ,-� Personnel Director CAPTAIN unra e C _ 2 LIEUTENAIIT j SR -23.__ _- �+—SNRGEANT I i ISR -21 _ I � DET –21 �—J 1 ISR. CLEitK STENO SR -11— -- – i1 ASST CLERK I i iTYPIST – CETA 1 ASST CLERK SR -4 CE,TA