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Home My WebLink AboutRES 655 Draft 01 1976-1980County of Hawaii --State of Hawaii Resolution WHEREAS, pursuant to County Charter Section 3-14 interim amendments to the Salary Ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Salary Ordinance is hereby amended for the following departments: FEDERAL AND STATE FUNDED -EXEMPT POSITIONS (EXHIBIT B) SECTION 8.15. OFFICE OF THE PROSECUTING ATTORNEY Hawaii Career Criminal Prosecuting Prooram (State Funded) 1. Add one new position of Senior Clerk -Stenographer SR -11. FEDERAL/COUNTY-PROJECT FUNDED -EXEMPT POSITIONS (EXHIBIT E) SECTION 8.03/ OFFICE OF THE CORPORATION COUNSEL Child Support Division 1. Adjust pay grade of one position of Deputy Corporation Counsel from LS -8 to LS -10. BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the departments of Prosecuting Attorney, Corporation Counsel, Finance and Personnel Services for their information. Dated this 23rd day of July 1980. INTRODUCED BYt 1w Councilma y of Hawaii COUNTY COUNCIL County of Hawaii Hilo, New If 1 hereby certify that the Foregoing RESOLUTION woe by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on Julx 23t 1980 ..................................................... ATTEST: R3�, AL OouwY CLERK ROLL CALL VOTE AYES NOES A/E Dahlbug X Domingo X Fa(ii X Garcia X Kawhaa X Lai X sameshime X Tajid X Chr. Yamambo X 9 0 0 Reference ............. ......... C..—1..6.....05/FC....— 363 ........................... M.S. No. _ ............................. .............................. 655 RESOLUTION NO . ........................... .................... HAWAII COUNTY COUNCIL POSITION INFORMATION FORM ' 0 U19 11 Z 7 PM 2(1 4 Department: PROSECUTITIG ATTORNEY Date: 23/80 Request: Reallocation Reclassification New Position X Old Pos New Pos. Class Title HC No. SR Salary Cost Diff. Fund Source # of Pos. in Dept. Senior Clerk Stenographer 11 7/1/80 $869/mo. STATE 0 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): The State Attorney General's Office has assured the Career Criminal Program of funds for the Sr. Clerk Stenographer's position for the 1980-81 fiscal year. The CCP Unit.presently has two attorneys and one investigator, assisted by only one legal stenographer. With.the legal steno away from the office for vacation and other work assignments, it has become increasingly necessary for additional assistance for both the attorneys and the investigator. The Sr. Clerk -.Steno would be the receptionist and also be assigned to the investigator, 2. If reallocation, list only new duties.(Example: 1. Takes dictation 90%; 2. Keeps office accounts 30%, etc.): N/A 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways - such as short term contracts, etc. (Use productivity measurements where possible.): Present workload for the single legal stenographer is -why the assistance is being requested. The program is a year to year contract which is funded completely by the State Attorney General's Office, therefore, not depleting County funds. EXIIIT31,1, "13" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? "-s, the new position has been budgeted in the State's 1980-81 budget request for the Career Criminal Program, to start July 1, 1980. 5. List other rationale or pertinent statements and data: Since the Main Office is still under -staffed in .the clerical sector, the'additional help will assist our office should there be a sudden increase of deadline work, and the present staff need the help. Also, when the single legal stenographer from the CCP Unit goes on vacation, it will not be necessary to send anyone from the Main Office to handle their workload. 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification Personnel Services Note: Classification based on assIynment of duties and responsibilities to subject position. eputy Directoi of Personrt6l Services r� N m ro ,ti b J% O ol . , \ `] ` ® � \ ,. ` ® � \ ,. jw \ 2> toa /1060 DEPfsMENT OF CIVIL SERVICE COUNTY OF HL.IdeM SENIOR CLERK -STENOGRAPHER Duties Summary: Takes and transcribes dictation and performs a variety of difficult clerical or routine administrative work in preparing, checking, reviewing, evaluating and refining forms, records and similar materials; prepares reports and maintains continuing records; may supervise others; and performs other re- lated duties as required. Distinguishing Characteristics: This class differs from that of Clerk -Stenographer in that the Senior Clerk -Stenographer performs a variety of difficult clerical or routine adminis- trative tasks which are primarily substantive in nature, executes assignments with a minimum of supervision, accomplishes work with substantial use of discre- tion and selectiveness in deviating from established processes and procedures, and takes and transcribes dictation as a regular requirement; whereas the Clerk -Stenographer performs a variety of tasks involving referral to a number of different sources, executes assignments in accordance with general instructions, accomplishes work with some use of discretion and selectiveness in deviating from established processes and procedures, and tikes and transcribes dictation as a regular requirement. This class differs from classes in the Private Secretarial series in that the Senior Clerk -Stenographer primarily performs clerical and steno- graphic work in support of an office function and may incidentally perform various secretarial tasks; whereas classes in the Private Secretarial series primarily exist to provide secretarial services to the head of a department which duties are specialized and of confidential nature by reasons of the func- tions of the department. Illustrative Examples of Work: Takes, and transcribes on a typewriter, dictation of letters, memo- randa, reports, recurring legal documents and similar materials; arranges for and attends meetings and conferences and takes stenographic notes of proceedings; types tabular and other materials from rough or copy where format and arrange- ment of data are not clearly indicated; cuts stencils; checks and proofreads typewritten materials; prepares, checks .nd reviews forms, records, reports, applications and other documents for accuracy, adequacy and conformance to established departmental and/or legal requirements; evaluates documents and processes same according to individual circumstances where the correct course of action is not clearly defined; makes follow-ups to secure or clarify required information; determines eligibility for and issues licenses and permits; posts data to and maintains various types of operational and control records; makes extensive searches through a variety of files and records, extracts, refines and organizes necessary information and prepares reports; summarizes and briefs materials and prepares special reports involving interpretation and analysis of data and judgment as to format and details of presentation; composes routine correspondence and letters of acknowledgment from general instructions; sets up and maintains files and revises system as necessary; codes and indexes records; SENIOR CLERK -STENOGRAPHER -2- gives information and resolves complaints over a counter or telephone involving interpretation and explanation of rules, regulations, policies and procedures, and knowledge of the agency's purposes and functions; answers telephone and takes or relays messages and calls, makes appointments for the staff; greets callers and directs them to proper persons or offices; may accept cash payments for standard fees and write out receipts; may operate standard office machines such as mimeograph, adding and calculating machines; may supervise and review the work of others. Minimum Qualification Requirements: Trainingand Experience: A combination of education and experience substantially equivalent to graduation from high school, including or supple- mented by course work in typing and stenography, and three years of clerical experience which shall have included some typing and stenography. Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling and word usage; the purposes and uses of standard office machines; principles and practices of supervision. Ability to: take dictation at the rate of 80 words per minute and transcribe notes accurately; type at the rate of 45 net words per minute; make arithmetic computations; compare names and numbers accurately; set up and main- tain records, summarize and analyze materials and prepare reports; operate standard office machines and equipment; understand, interpret and explain laws, ordinances, rules, regulations and policies pertinent to the department; give and follow oral and written instructions; deal tactfully and effectively with the public and resolve complaints; supervise and work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for per- formance of the duties. This is an amendment to the specification for the class SENIOR CLERK-STENOGRtaPHIIi, which was approved on tuigust 26, 1957. �>2�� APPROVED: MC,RCH 302 1965 4G -� \ Personnel Director