HomeMy WebLinkAboutRES 501 Draft 01 1976-1980County of Hawaii --State of Hawaii
Resolution
WHEREAS, pursuant to County Charter Section 3-14 interim amendments
to the Salary Ordinance may be by resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII
that the Salary Ordinance is hereby amended for the following departments;
SECTION 8.08 (d). DIVISION OF AUTOMOTIVE EQUIPMENT AND MOTOR POOL.
DEPARTMENT OF PUBLIC WORKS.
1. Reallocate one position of Automotive Mechanic II WF -10 to
Automotive Mechanic I WB -10.
SECTION 8.08 (e). BUREAU OF SEWERS AND SANITATION. DEPARTMENT OF PUBLIC
WORKS.
1. Reallocate one position of Power Shovel Operator WB -11 to
Sanitary Landfill Supervisor WF -10.
SECTION 8.09 (e). ELDERLY ACTIVITIES DIVISION. DEPARTMENT OF PARKS AND
RECREATION.
1. Reallocate one position of Clerk -Stenographer SR -9 to
Senior Clerk -Stenographer SR -11.
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted
to the departments of Public Works, Parks and Recreation, Finance, Personnel
Services, and Corporation Counsel for their information.
Dated this 17th day of October. 1979.
INTRODUCED BY:
Go uk6ilma Cou f Hawaii
COUNTY COUNCIL
Comty of Hawaii
Hi1o, Hawaii
1 hereby certify that the foregoing RESOLUTION was by the vote indicated to
the right hereof adopted by the COUNCIL of the County of Hawaii on
ATTEST:
we. LEOAEiR �/
t7oMetr aERt:
,October..17.,. 1979
....................................
Qs%
ROLL CALL VOTE
AYES NOES A/E
Dahlhaq
x
Damiaoa
x
Fa(R
x
Garcia
KaaaaI =
x
Lai
x
Sassuhima
Ta(ai
x
Cht. Yeatuhhe x
0 2
♦ ...7 .............
M.G. No......................................................I.........
RESOWTION NO. ........... 501 .........:................
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department: Public Works Date: JUL 5 Jag -
Request: Reallocation % Reclassification New.Position
Old
Pos
New
Pos.
Class Title
HC No.
Cost
Diff.
Fund
Source
# of Pos.
in Dept.
E$969/month
Motor Pool
Auto Mechanic II
1147
Revolving
1
Fund
Auto Mechanic I
10
$900/month
(-)$69/mo
"
7
I, Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
This downward reallocation will provide for a more productive working unit
in the South Hilo Repair Shop.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 400; 2. Keeps office accounts 30%, etc.):.
General automotive repairs - 50%
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level. or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where pos.si.ble. ) :
This request is for a downward reallocation.
EX1 Irl.'I' "i'"
�Y
10.16
DEPARTMENT OF CIVIL SERVICE
COUNTY OF WtWAII ,
AUTOMOTIVE MECiUNIC I
Duties Summary
Makes mechanical repairs on.all types of gasoline and diesel driven
automotive equipment; and performs other' related duties as required.
Distinguishing Characteristics:
T This class differs from that of Mechanic Helper in that the Automotive
Mechanic makes mechanical repairs on all types of gasoline area diesel driven auto-
motive equipment; whereas the Mechanic helper makes minor repairs and assists
mechanics in overhauling and repairing major units of motorized equipment.
Examples of Duties:
Diagnoses motor knocks, noises or mechanical failure in light and heavy
automotive equipment; removes, repairs, overhauls and installs gasoline and diesel
engines; inspects, adjusts and replaces defective mechanical units; times cam shaft
and ignition; adjusts connecting rods and main bearings; repairs and overhauls brake
systems, transmissions, differentials, and front and rear axles; overhauls steering
mechanisms and drive shafts; grinds valves; checks and overhauls carburetors, fuel
pumps and oil pumps; chanties spark plugs; repairs; hydraulic systens; determines
needed repair parts; road tests equipment after repairing; repairs pumps, chain saws,
air compressors and construction tools such as jack hammers and busters; may perform
oxyacetylene and electric welding in connection with repair work; may straighten
grills, door panels, hoed cab bodies and other parts; may buff, sand•, and paint
bodies and fenders; may operate equipment on relief assignments; may assign tasks
to and work with other mechanics and helpers.
rli.nimum Qualification Requirements:
Training and Experience: i> combination of education and experience sub-
stantially equivalent to completion of the eighth ,grade and successful completion
of apprenticeship training or four years of 'experience repairing automotive equip-
ment under a journeyman mechanic.
Knowledge of: Theory and principles o the: internal combustion engin.:;
principles of electricity as applied to the electr.ic�;l. s�stams of automotive equip-
ment; use of tools, equipment and materiels of tlb: mechanic trade; occupational
hazards and safety practices of the crado.
Ability to: Locate, adjust and repair gasoline and diesel driven
automotive equipment; learn the mainteanct: :and repair of non -automotive equipment
such as air compressors, aryl air -powered construction equipment; do welding and
simple body and fender repairs; understand and follow oral and written instructions;
operate motorized equipment.
LLUTUHMVL RECN,NIC I
Health and Phvsical Condition:
_Z_
Persons seeking appointment to positions in this class, must meet the
health and physical condition standards deemed necessary and proper for, performance
of the duties.
This specification is an amendment to the;class,spycification for
MEMNIC I approved February 1, 1956, and'is to be substituted
for that specification:zz
' ;
LPPi<UVED: IWGUST 30, 1957
,Personnel llirecta
a
Duties Summary:
DEP MMENT OF CIVIL SERVICE
COUNTY OF HidJ♦'!II
,XTOMOTIVE MZCH1,NIC II
Supervises and participates in repairing and overhauling a variety of
medium and heavy construction equipment such as cranes, bulldozers, rollers,
graders, leaders and power shovels as substantially a full-time assignment; has
charge of mechanical work in the field; and performs other related duties as
required.
Distinguishing Characteristics:
This class differs from that of :.utomotive Mechanic I in that the
automotive Mechanic II supervises personnel assigned and participates in performing
mechanical repairs and overhaul work on a variety of medium and heavy construction
equipment as substantially a full-time assignment; whereas the Automotive Mechanic I
performs journeyman level mechanical work.
Examples of Duties:
Plans, organizes, lays out, assigns and reviews work of personnel assigned
and participates in repairing broken, worn and otherwise damaged mechanical and
electrical parts of motorized equipment in trucks, automobiles, bulldozers, motor
graders, cranes, or rollers; supervises and participates in replacing broken, worn,
or defective parts such as gears, shafts, and bearings and in making adjustments
to correct faults such as imperfectly operating tie, rods and steering gear or poor
wheel alignment; supervises and participates in making adjustments to such parts
as motor, brakes and ignition system; supervises and participates in making wheel
or track repairs to motorized equipment such as bulldozers, motor graders, cranes
and tractors; supervises and participates in disassembling parts of motorized
equipment, such as motor, transmission and running gear, removing each individual
piece and examining it occasionally for wear, 'breaks, and otherwise undesirable
characteristics and replaces worn or broken parts and reassembles pieces in their
respective places; supervises and participates in field work.
Minimum qualification Requirements:
Training and Experience: (1) A combination of education and experience
substantially equivalent to completion of the eighth grade and 2 years of journeyman
level work experience in motor equipment repair work, 1 of which shall have been
in construction equipment repair work; or (2) any equivalent combination of
experience and training.
,WTOMOTIVE M1:CH.INIC II
—2—
Q
Knowledge of: principles of gasoline and diesel engines; tools,
machines, materials and practices used in the repair and overhaul of construction
equipment and their various spocialized mochanical and electrical units; shop
practices and methods; occupational hazards and safety measures applicable to
the trade; operations of the various construction equipment sufficient to conduct
road tests; and principles and practices of supervision. --
Ability to: plan, organize, lay out, assign, and inspect the work of
automotive mechanics; operate motorized equipment; estimate material, parts, and
labor necessary to perform an overhaul job; operate the various machines and
equipment used in adjusting, maintaining and repairing motorized equipment;
locate and adjust mechanical defects and make necessary repairs to motorized
equipment; do welding and simple sheet metal and blacksmith work; read and
interpret various manufacturers' manuals in performing work; make working
sketches and drawings; give and receive both oral and written instructions.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for
performance of the duties.
This specification is for a new class established in addition
to existing classes.
�.PPROVED:_ FEBRUARY 3, 1959
Personnel Director
l`
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
The County will realize a savings of $828 per annum.
5. List other rationale or pertinent statements and data:
6. Attach:
a.
Old
Table
of Organization
b.
New
Table
of Organization with changes clearly visible
e.
Old
class
specification
d.
New
class
specification
Personnel Services Note:
Downward reallocation is justified due to the reassignment of duties and responsi-
bilities from that of a working foreman to a journeyman mechanic.
Director of Pers nnel Servic s
9//79
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HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department: Public Works
Request: Reallocation X
Old
Pos
New
Pos.
Date: Sept. 4, 1979
Reclassification New.Position
Class Title
HC No.
Salary
Cost
Diff.
Fund
Source
It of Pos.
in Dept.
Power Shovel
Operator
1084
WB -11
$933/mo-
Highway
1
Sanitary
1084
df -l0
$969/mo.
$36/mo.
General
0
Landfill Supr.
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
The solid waste disposal facilities are still being constructed throughout the
island and the need for daily supervision of this program is long overdue.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 400; 2. Keeps office accounts 306, etc.)
Supervises -and participates in the construction, operation and maintenance of
sanitary.landfill and transfer stations = 40%.
3. Give reasons why new duties at•higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
The solid waste disposal program, with increasing refuse loads and strict environmental
laws, needs constant operational. and maintenance monitoring, in order that the
health and welfare of the general public is protected. The Sanitary Landfill
Supervisor will provide for daily supervision of the operation and maintenance
of this solid waste disposal program.
mun:nTT °f;°
h
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
Approval is requested to transfer $9,690 to cover the period October 1, 1979
to June 30, 1980 into G-4111, Salaries and Wages Account, from G-4112, OCE,
Contractual Services. With the delivery of the D-9 Bulldozer, contractual
bulldozing costs will be reduced to enable us to transfer this amount to
Salaries and Wages Account.
5. List other rationale or pertinent statements and data:
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
c.
Old
class
specification
d.
New
class
specification
Personnel Services Note:
Reassignment of duties and responsibilities -- department dertified that there
is no need for a Power Shovel Operator but the need fore Sanitary Landfill Supervisor
to oversee the sanitary landfill area.
D'Wp�uty Director of Personnel ervices
'711-0177
DEPaRTMEHT OF CIVIL SERVICE
COUNTY OF H4,iJ6II
POPJER SHOVLL &ZA4JOR
Duties Summary:
Operates and maintains gasoline or diesel cranes with digging attach-
ments of 3/4 cubic yard capacity or more, or standard power shovels of 3/4 cubic
yard capacity or more in performing construction and maintenance work; and performs
other related duties as required.
Distinguishing Characteristics:
This is the top level class in the Equipment Operating series. This
class differs from that of Equipment Operator III in that the Power Shovel Operator
operates and maintains as a primary assignment revolving crawler track or rubber -
wheeled cranes with dragline or clamshell buckets of 3/4 cubic yard capacity or
more, or with standard shovel booms and dipper sticks with digging buckets or
pullshovel attachments of 3/4 cubic yard capacity or more, whereas the Equipment
Operator III operates and maintains as a full-time assignment one or more pieces
of heavy motorized equipment such as D-6, D-7 or 8, TD -9, 14 or 18, and HD -9,
16 or 21 bulldozers, motor patrol graders No. 10 and 12, heavy variable or fixed
weight tandem rollers of over 5 ton capacity, and may operate crawler track or
rubber -wheeled cranes and tractors used for lifting or with different excavating
attachments.
Examples of Duties:
Excavates and backfills foundations or ditches; grades roads; dredges
and reclaims land; loads and unloads cinders, gravel, rocks, dirt and other
materials on to trucks; stockpiles materials; maintains and makes minor repairs
to power and lifuing units; keeps equipment supplied with fuel; oil, water and
air; may operate other attachments for performing construction or demolition
work; may operate other ty)es of construction and/or maintenance equipment;
may supervise the work of a helper performing oiling or rigging duties; prepares
reports as requested.
Minimum Qualification Requirements:
Trai_7ir_g and Experience: a combin,,tion of education and experience
substantially equivalent to completion of the eighth grade and four years of
experience in the operation of motor -driven equipment, one of which must have
included the operation of power shovels of 3/4 cubic yard capacity or more.
License Required: Possession of a -motor vehicle operator's license.
�'.Ci\
POWER SHOVEL OP R:; OR _z_
Knowledge of: functions and operating methods of power shovels; rigging
as it pertains to the operation of power shovels; capacities, uses and limitations
of power shovels; general construction and maintenance practices as they relate to
the operation of power shovels; laws, ordinances, rules and regulations governing
the operation of motor vehicles on streets c.nd highways.
«bility to: operate a power shovel of 3/4 cubic yard capacity or more,
including draglinc and cl«msholl buckets; detect unsafe cables, ropes, sheaves
and other appurtenances; perform the rigk;ing necessary for the operation of
power shovels; make minor and emergency ropairs to power and lifting units;
do mechanical work; understand and follow oral ar_d written instructions.
Health and Physical Condition:
.'erson:s seeking appointment to positior:s in the class must meet the
health and physical condition standards deemed necessary and proper for
performance of the duties.
This specification i.s an amondment to the class specification for
1'0F1ER SHOVEL 01IR,JOR and is to be substituted for th specification.
.iPPROVED: OC -OBER 27, 19582
Personnel Director
OV 7.212
DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF HAWAII '
SANITARY LANDFILL SUPERVISOR
Duties Summary;
Supervises and participates in the construction, operation and
maintenance of sanitary landfill and transfer stations; and performs other
related duties as required.
Distinquishinq Characteristics:
This class differs from that of Road Construction and Maintenance
Supervisor I in that the Sanitary Landfill Supervisor supervises and participates
in the construction, operation and maintenance of sanitary landfill and transfer
stations; whereas the Road Construction and Maintenance Supervisor I supervises
and participates in the construction, maintenance, alteration and repair of
county roads, highways and adjacent areas.
Illustrative Examples of Work:
Supervises and participates in the construction, operation and
maintenance of sanitary landfill and transfer stations; reports to District
Road Overseer all needs for tools, equipment, .labor and materials; executes plan
of operation to suit physical conditions of site and sanitation requirements,
taking into consideration physical conditions at the site, kinds of refuse,
compaction requirements, traffic and drainage patterns, etc.; supervises
bulldozing activities and advises operator as,to landfill techniques and equip-
ment capabilities and limitations; prepares work schedules and work assignments
for the maintenance of sanitary landfill and transfer stations; recommends
approval or disapproval of leaves, and prepares time sheets and operational
reports; handles complaints and unusual problems; explains policies and
pertinent provisions of the refuse ordinance to the public; enforces safety
rules and solid waste regulations; takes security precautions to safeguard
facilities/equipment; supervises the use and routine maintenance of equipment
at the site; operates heavy equipment including caterpillar D-9 dozer or
truck-tractor/semi-trailer combination; prepares periodic operational reports
on.manhours expended, materials, and equipment used and work accomplishments
as requested.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to completion of the 8th grade and 4 years of manual
or semi' -skilled work experience including or supplemented by one year of experience
in the operation of a bulldozer or related equipment and one year of supervisory
experience.
License Requirement: Possession of a valid Hawaii State driver's
license (type 7 .
Knowledge of: principles and practices of supervision; methods and
procedures of landfilling operations; the capabilities and methods of operating
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'79 JUL 2 Pet 2 08
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department: Parks & Recreation - Elderly Activities Date: June 22, 1979
Request: Reallocation x Reclassification New Position
Old
Pos.
INew
Pos.
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
# of Pos.
in Dept.
Clerk -Steno
2381
9
913.00
Senior /Clerk-
2381
11
965.00
0 g-0y,op
G-7311
0
Steno
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
1. The job responsibilities for the position has changed drastically over the past
few years. With the expansion of various federal programs operated by the division,
approximately 50% of the work time must be devoted to handling personnel matters.
2. Workload has increased from keeping records for 20 full and part-time employees in
1974 to 143 at the present time. Indications point to further increases in personnel
as the various federal programs expand.
2. If reallocation, list only new duties. (example: 1. Takes
dictation.40%; 2. Keeps office accounts 30%, etc.):
1. Performs personnel -related duties such as processing timesheets, EDP forms, new
employee applications, workmen's compensation and other personnel forms as required 502
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
1. It would be financially unfeasible to create a separate position to handle
personnel matters.only.
2. Higher level class (Personnel Assistant) would not be able to handle additional
workload.
EXHIBIT "B"
L
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?.
Yes
5. List other rationale or pertinent statements and data:
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
c. Old class specification
d. New class specification
.Personnel Services Note:
The reallocation of subject position Clerk -Stenographer SR -9 to Senior Clerk -
Stenographer SR -11 is justified in that there has been a substantial change in
thelduties and responsibilities.
eputy Director of PersonnelZr ipes
7
DEF:. P1rNT OP' CIVIL SERVICE
COUNTY Or IATAII
CLERK-STENOGR.1MM,
Duties Summary:
Takes and transcribes dictation and performs_A variety of clerical work
in preparing, processing and filing forms, records and similar materials in
accordance with general instructions and procedures; and performs other related
duties as required.
Distinguishing Characteristics:
This class differs from that of Assistant Clerk -Stenographer in that
the Clerk -Stenographer performs a variety of tasks involving referral to a
number of different sources, executes assignments in accordance with general
instructions, accomplishes work with sorie use of discretion and selectiveness in
deviating from established processes and procedures, and takes and transcribes
dictation as a regular requirement; whereas the Assistant Clerk -Stenographer
performs routine, repetitive tasks which are primarily procedural in nature,
executes assignments in accordance with specific instructions or clearly defined
procedures, and takes and transcribes dictation as a regular requirement. This
class differes from that of Senior Clerk -Stenographer in that the Cleric-
Stenoeronher performs a variety of tasks involving referral to a number of
We
es
some use of discretion and sel'ec�iveness
nes axnd-'proceaures, and takes and-transc
ions,
vp.ricty`of 3`i£ficult clerical or routine administrative tasks which are primarily
Q.{
c- ubstantive in nature, executesassignments with a minimum of supervision,
accomplishes work with substantial use of discretion and selectiveness in
deviating from established processes and procedures, and takes and transcribes
dictation as a regular requirement.
Illustrative Examples of Work:
Takes, and transcribes on a typewriter, dictation of letters, memoranda,
reports, recurring legal documents and similar materials; arranges for and
attends meetings and conferences and takes stenographic notes of proceedings;
types tabular and other materials from rough or copy where format and arrangement
of data are not clearly indicated; cuts stencils; checks and proofreads type-
written materials; prepares, checks and processes forms, records, reports, appli-
cations and other documents for accuracy, completion and conformance to estab-
lished requirements; makes routine follow-ups to secure required information;
determines eligibility for and issues licenses and permits; assists the public
in filling out standard and supplementary forms; posts data to and maintains
various types of operational and control records; searches through a variety of
files and records, extracts, compiles and summarizes information, and prepares
periodic and special reports; composes routine correspondence and letters of
acknowledgment; sorts, arranges and files bills, invoices, applications, corre-
spondence and other materials; sets up and maintains files and revises system as
necessary; gives general information and resolves complaints over a counter or
telephone involving interpretation and explanation of 'rules, regulations,
policies and procedures and knowr1cdge of the agency's purposes and functions;
1 f.
CLERK-STENOGRAPHOI -2-
answers telephone and tckes or relays messages and calls; makes appointments for
the staff; greets callers and directs them to proper persons or offices; may
:accept cash payments for szondard fees and write out receipts; may operate
standard office machines such as mimeograph, adding and calculating machines «may
incidentally supervise the work of others.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school, including or supplemented
by course work in typing and stenography, and one year of clerical experience
which shall have included some typing and stenography.
Knowledge of: office practices and procedures; filing methods and
systems; grammar, spelling and word usage; the purposes and uses of standard
office machines.
Ability to: take dictation at the rate of ,80.words per minute and
transcribe notes accurately; type at the rate of INS net words per minute; make
arithmetical computations; compare names and numbers'accurately; keep records,
summarize materials and prepare simple reports; operate standard office machines
and equipment; understand and interpret laws, ordinances, rules, regulations
and policies pertinent to the dopartment; follow oral and written instructions;
deal tactfully and effectively with the public; work harmoniously with others.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for perform-
ance of the duties.
This is an amendment to the specification for the class
CLERK -STENOGRAPHER which was approved on August 26, 1957.
NPROVED: MARCH 30, 1965
Personnel Director
Ariunciment to minimum qualification. requirements:
C hunno in dictation I. from 'GO" to "W" 7urds jar ,_inutr,
f ;ct.v-_ oril ;s 3571. (37f:,r to Girai:a r to. .n0 0/71i71)
Change in typing rite from "45" to "40" net words por minute
W fectivo Fvbruary 15, 1977.
ME
C� C1 /�o60
DEPARTMENT OF CIVIL SERVICE
COUNTY OF HAWAII
SENIOR CLERK -STENOGRAPHER
Duties Summary:
Takes and transcribes dictation and performs a variety of difficult
clerical or routine administrative work in preparing, checking, reviewing,
evaluating and refining forms, records and similar materials; prepares reports
and maintains continuing records; may supervise others; and performs other re-
lated duties as required.
Distinguishing Characteristics:
This class differs from that of Clerk -Stenographer in that the Senior
Clerk -Stenographer performs a variety of difficult clerical or routine adminis-
trative tasks which are primarily substantive in nature, executes assignments
with a minimum of supervision, accomplishes work with substantial use of discre-
tion and selectiveness in deviating from established processes and procedures,
and takes and transcribes dictation as a regular requirement; whereas the
Clerk -Stenographer performs a variety of tasks involving referral to a number of
different sources, executes assignments in accordance with general instructions,
accomplishes work with some use of discretion and selectiveness in deviating
from established processes and procedures, and takes and transcribes dictation
as a regular requirement.
This class differs from classes in the Private Secretarial series
in that the Senior Clerk -Stenographer primarily performs clerical and steno-
graphic work in support of an office function and may incidentally perform
various secretarial tasks; whereas classes in the Private Secretarial series
primarily exist to..provide secretarial services to the head of a department
which duties are specialized and of confidential nature by reasons of the func-
tions of the department.
Illustrative Examples of Work:
Takes, and transcribes on a typewriter, dictation of letters, memo-
randa, reports, recurring legal documents and similar materials; arranges for
and attends meetings and conferences and takes stenographic notes of proceedings;
types tabular and other materials frau rough or copy where format and arrange-
ment of data are not clearly indicated; cuts stencils; checks and proofreads
typewritten materials; prepares, checks ^sd reviews forms, records, reports,
applications and other documents for accuracy, adequacy and conformance to
established departmental and/or legal requirements; evaluates documents and
processes same according to individual circumstances where the correct course of
action is not clearly defined; makes follow-ups to secure or clarify required
information; determines eligibility for and issues licenses and permits; posts
data to and maintains various types of operational and control records; makes
extensive searches through a variety of files and records, extracts, refines and
organizes necessary information and prepares reports; summarizes and briefs
materials and prepares special reports involving interpretation and analysis of
data and judgment as to format and details of presentation; composes routine
correspondence and letters of acknowledgment from general instructions; sets up
and maintains files and revises system as necessary; codes and indexes records;
G ••
SENIOR CLERK -STENOGRAPHER -2
G
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gives information and resolves complaints over a counter or telephone involving
interpretation and explanation of rules, regulations, policies and procedures,
and knowledge of the agency's purposes and functions; answers telephone and takes
or relays messages and calls, makes appointments for the staff; greets callers
and directs them to proper persons or offices; may accept cash payments for
standard fees and write out receipts; may operate standard office machines such
as mimeograph, adding and calculating machines; may supervise and review the
work of others.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school, including or supple-
mented by course work in typing and stenography, and three years of clerical
experience which shall have included some typing and stenography.
Knowledge of: office practices and procedures; filing methods and
systems; grammar, spelling and word usage; the purposes and uses of standard
office machines; principles and practices of supervision.
Ability to: take dictation at the rate of 80 words per minute and
transcribe notes accurately; type at the rate of 45 net words per minute; make
arithmetic computations; compare names and numbers accurately; set up and main-
tain records, summarize and analyze materials and prepare reports; operate
standard office machines and equipment; understand, interpret and explain laws,
ordinances, rules, regulations and policies pertinent to the department; give
and follow oral and written instructions; deal tactfully and effectively with
the public and resolve complaints; supervise and work harmoniously with others.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for per-
formance of the duties.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
This is an amendment to the specification for the class
SENIOR CLERK-STENOGR(,PHER, which was approved on
taxgust 26, 1957. (L,��
APPROVED: WACH 30, 1965 ,1\
Personnel Director