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HomeMy WebLinkAboutRES 494 Draft 01 1976-19804. County of Hawaii --State of Hawaii Resolution WHEREAS, pursuant to County Charter Section 3-14 interim amendments to the Salary Ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Salary Ordinance is hereby amended for the following department: FEDERAL AND STATE FUNDED -EXEMPT POSITIONS (EXHIBIT B) SECTION 8.05. PLANNING DEPARTMENT Coastal Zone Ma na ement Program Federally -Funded 1. Add two positions of Planner II SR -15 2. Add one position of Clerk -Typist SR -8. BE IT 'FURTHER RESOLVED that a copy of this resolution be transmitted to the departments of Planning, Finance, Personnel Services, and Corporation Counsel for their information. Dated this 19th day of September, 1979. COUNTY COUNCIL County of Hawaii Hilo, Hawaii INTRODUCED BY: Councilman, y f Hawaii 1 hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on. .................. .............. ATTEST: SE R. GARCIA, J . fe.ff*.fWtN Couwry CLERK Ac 1 ng Chairman 8c Prodding Officer ROU CALL VOTE x ReereWme x Lai x Sameshima I x —� Relaranre� .....0-.1.2. 7. ................ M.R. Ne. 494 RESOLUTION No ................... x 0 `79 SEP 5 PH ?D25 HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: Planning Department Request: Reallocation Reclassification Old POs New Pos. Date: August 21, 1979 New Position x Class Title HC No. SR Salary Cost Diff. Fund Source # of Pos. in Dept. Planner II (2) 15 $862 per pos Fed/State Clerk -Typist 8 $632.00 Fed/State 1. Give- reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): Beginning October 1, 1979, we anticipate the receipt of a Federal 701 planning grant to develop a regional development plan which would integrate the South Kohala resort area with North Kona, particularly Kailua/Keauhou. The federal grant would be supplemented with State funds. The total project cost would be $60,000. We intend to do the project ''in-house'' and by having the additional positions (Planner II and Clerk -Typist), this project could be completed (in draft form) by September 19.80. A portion of the project would be contracted, but the basic allo- .cation would be for ''in-house'' expenditures. *(See Below) 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40€; 2. Keeps office accounts 300, etc.): 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short tea -in contracts, etc. (Use productivity measurements where possible.): *The CZM Program has enabled this office to beef up its coastal management responsibilities at,little or no cost to the County. This added personnel would aid tremendously in the research and analytical work needed:to make reasoned land use decisions around the coast; as well as aid us in our investigative activities. EXIM51T "B° 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? 5. List other rationale or pertinent statements and data: It is our further contention that having these extra bodies would enable the department to provide other essential services which are indirectly related to the project. That way --as opposed to an outright consultant contract --we could get more ''working mileage'' out of the project. It should also be pointed out that once the project is completed, there would be no long-term and/or recurring operational costs. The requested positions shall run with the Federal/State grant. 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification Personnel Services Notes Classifications based on assignment of duties and responsibilities to the respective positions. irector of Pe onnel Servi es jZl N .Q o� u zi L o Z0 7 a,IHIIh u Zo31 7 zuu Qmr �Nz P.QD 0 z 0 } „U Q `> c0 o� ^ 11 zzg z 0�) Qom Q i) z J °' r F o U � g� z o , 00 0 o w o a r a e zo 0 U z 0 } „U Q `> c0 N ^ 11 zzg z 0�) Qom Q i) J J °' r U Z 0 Q 6z ' 0 N 0LUQYI ➢, � J n a Z�+ Z C au �Z6 zoo zzN = >,w0 (��, J17m CQN Z C N Q U U �x+ d m d ZI-m C DEPARTMENT OF CIVIL SERVICE COUNTY OF HAWAII PLANNER II Duties Summary: Performs fact-finding and analysis in physical planning studies; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Planner I in that the Planner II performs fact-finding and simple analysis work in assisting in physical planning studies; whereas the Planner I performs specific and limited research assignments. This class differs from that of Planner III in that the Planner II performs fact-finding and simple analysis work in assisting in physical planning studies; whereas the Planner III independently conducts a variety of research and analytical work pertinent to public planning. Illustrative Examples of Work: Receives training in physical planning studies; gathers, classifies and tabulates data needed for planning activities; participates in field studies; reviews resource documents and prepares reports on techniques used by other juris- dictions as required; assists in analyzing collected data; prepares graphs and charts and other presentations; prepares drafts of findings and conclusions. Minimum Qualification Requirements: Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in city planning, architecture, engineering, sociology, economics or public administration or a related field and one year of research or analytical experience in social, economic or community development programs. Knowledge of: research methods and statistical procedures, standard sources and uses of socio-economic information; basic objectives of zoning and community planning. Ability to: understand and apply basic statistical concepts and formulae and learn research methods and techniques used in public planning; read and comprehend a broad range of subjects; learn the functions of public planning; speak and write effectively; collect, classify and analyze statistical data; prepare charts, graphs and other presentations. PLANNER II -2- Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. This is the first specification approved for the new class PLANNER II.G� APPROVED: DECEMBER 3, 1968 Personnel Director I DEP&RTMENT OF CIVIL SERVICE COUNTY OF WWAII CLERK -TYPIST Duties Summary: Operates a typewriter and performs a variety of clerical work in preparing, processing and filing forms, records and similar materials in accordance with general instructions and procedures; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Assistant Clerk -Typist in that the Clerk -Typist performs a variety of tasks involving referral to a number of different sources, executes assignments in accordance with general instructions, accomplishes work with some use of discretion and selectiveness in deviating from established processes and procedures, and operates a typewriter in typing materials where improvisation as to format and arrangement of data is required; whereas the Assistant Clerk -Typist performs routine, repetitive tasks which are primarily procedural in nature, executes assignments in accordance with specific instructions or clearly defined procedures, and operates a typewriter in typing materials where guides as to format and arrangement of data are readily availa- ble. Illustrative Examples of Work: Types letters, memoranda, reports, specifications, statements, forms and other materials into final form from rough or corrected copy; types tabu- lar and other materials from rough or copy where format and arrangement of data are not clearly indicated; cuts stencils; checks and proofreads typewritten materials; prepares, checks and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements; makes routine follow-ups to secure required information; determines eligibility for and issues licenses and permits; assists the public in filling out standard and supplementary forms; posts data to and maintains various types of operational and control records; searches through a variety of files and records, extracts, compiles and summarizes information, and prepares periodic and special reports; composes routine correspondence and letters of acknowledg- ment; sorts, arranges and files bills, invoices, applications, correspondence and other materials; sets up and maintains files and revises system as necessary; gives general information and resolves complaints over a counter or telephone involving interpretation and explanation of rules, regulations, policies and procedures and knowledge of the agency's purposes and functions; answers tele- phone and takes or relays messages and calls; makes appointments for the staff; greets callers and directs them to proper persons or offices; may accept cash payments for standard fees and write out receipts; may operate standard office machines such as mimeograph, adding and calculating machines; may incidentally supervise the work of others. .. o CLERK -TYPIST -2- Minimum Qualification Requirements: o . . Traininpz and Gmerience: A combination of education and experience substantiaily equivalent to graduation from high school, including or supple- mented by course work in typing, and one year of clerical experience which shall have included some typing. Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling and word usage; the purposes and uses of standard office machines. �LO Ability to: type at the rate of 45, net words per minute; make arithmetic computations; compare names and numbers accurately; keep records, summarize materials and prepare simple reports: operate standard office machines.' -:1 equipment; understand and interpret laws, ordinances, rules, regulations and policies pertinent to the department; follow oral and written instructions; deal tactfully and effectively with the public; work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for per- formance of the duties. - - - - -•- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - This is an amendment to the specification for the class CLERK -TYPIST, which was approved on August 26, 1957. APPROVED: MARCH 30, 1965 I,�-'"' Personnel Director _amendment to minimum cualification requirements: Change in typing rate from "45" to "41" net words per minute effective :ebruary 15, 1977.