HomeMy WebLinkAboutRES 511 Draft 01 1976-1980N
County of Hawaii—State of Hawaii
Resolution No.-
WHEREAS,
o.
WHEREAS, pursuant to County Charter Section 3-14 interim amendments
to the Salary Ordinance may be by resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII
that the Salary Ordinance is hereby amended for the following departments:
SECTION 8.02. OFFICE OF THE MAYOR.
1. Reallocate one position of Clerk -Stenographer SR -9 to
Senior Clerk -Stenographer SR -11.
SECTION 8.08 (f-6). PUNA. BUREAU OF ROAD CONSTRUCTION AND MAINTENANCE,
DEPARTMENT OF PUBLIC WORKS.
1. Reallocate one position of Road Construction and Maintenance
Supervisor I WF -10 to Road Construction and Maintenance
Supervisor II FI -10.
REGULAR COUNTY POSITIONS (PART-TIME) (Page 27)
SECTION 8.09 (b). RECREATION DIVISION. DEPARTMENT OF PARKS AND RECREATION.
1. Reallocate one position of Recreation Aid (3/8 T) SR -7 to
Building Custodian II (3/8 T) WB -2.
SECTION 8.12. POLICE DEPARTMENT (Page 28)
1. Change the rate of pay of Police Cadet (Work Study Program)
from $2.20 hourly to $2.90 hourly.
FEDERAL/STATE/COUNTY-PROJECT FUNDED -EXEMPT POSITIONS (EXHIBIT D)
PART-TIME
SECTION 8.09 (e). ELDERLY ACTIVITIES DIVISION. DEPARTMENT OF PARKS AND
RECREATION.
Coordinated Services
1. Change the time element of one position of Community Services
Aid I SR -7 from 3/4 time to full time. Also, transfer -,.'.-
position to Section 8.09 (e). Elderly Activities Division,
Department of Parks and Recreation, under Coordinated Services -
Exhibit C.
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted
to the departments of Mayor, Public Works, Parks and Recreation, Police,
Finance, Personnel Services and Corporation Counsel for their information.
Dated this 14th day of November, 1979.
INTRODUCED BY:
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
I hereby certify that the foregoing RESOLUTION was by the vote indicated to
the right hereof adopted by the COUNCIL of the County of Hawaii on.
November 14, 1979
ATTEST:
R B. IEGAg%
COUNTY CLERK
STUEPMENK.Y NIR0
Chwman & Presiding Officer
ROLL CALL VOTE
1AYFS1 NOES A/E
uemingo
x
Fujii
x
Garciax
Kawahan_
-3F—
Lai
Lai
x
Sameshims
x
Tajiri
x
Chr. Yarn"hiro
I x
1 9 1 0 l o l
C-1339/FC— 231
Relerence:...............................................................
M.S. No......
{ 0
o
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department:
Mayor'g Office
Date: 8/22/79
Request: Reallocation X Reclassification .','New Position
Old
Pos
New
Pos.
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
# of Pos.
in Dept.
Clerk -Steno
2502
9
987.00
-
G-0111
1
Senior Clerk -
Stenographer
2502
11
1080.00
$,-93.00
G-0111
1
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
(See attached)
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 408; 2. Keeps office accounts 30%, etc.):
(See attached)
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
(See attached)
,t
EXHIBIT "B"
O 0
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
(See attached)
5. List other rationale or pertinent statements and data:
6. Attach:
0
a.
Old
Table
of Organization
b.
New
Table
of Organization with changes clearly visible
C.
Old
class
specification
d.
New
class
specification
Personnel Services Note:
The reallocation of subject position Clerk -Stenographer SR -9 to Senior Clerk -
Stenographer is justified in that there has been a substantial change in the duties
and responsibilities.
Deputy Director of Versonnel Ser ices
%BOUNTY COUNCIL PO S1 ON INFORMATION FORM - ATZ':-1!HMENT EXH. B
1. Give reasons how new duties arose (statues enacted, Ordinances,
newly authorized programs, basis for increased workloads, etc.):
The Managing Directors secretary, in addition to being responsible
for Clerk -Steno support of the Managing Director's duties for
County's operations, has taken on the major additional duty of
being in charge of all financial accounting for the Mayor's
Office which includes keeping accounts for the Energy Commission,
Charter Commission, and other financial accounting needed to
support grant projects that the Managing Director supervises.
Consequently, the Managing Director's secretary can no longer
handle the Clerk -Steno responsibilities needed to support the
Deputy Managing Director, this function had to be assigned to the
Clerk -Steno position SR -9 of the Mayor's Office.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 30%, etc.):
The new duties of the Senior Clerk -Steno (proposed SR -11 re-
allocation) would include:
A. Being secretary to the Deputy Managing Director which
would entail 35%.
a. Maintaining a log for ARC (Administrative Review Com-
mittee) job vacancies, reallocations, and creations
of new jobs. Setting up meetings, compiling a
summary for'the Mayor after each meeting, and distributing
ARC forms to the proper agencies.
b. Handling all matters pertaining to grievances, files;
meetings, and follow-ups for the Deputy Managing Director.
c. Segregating and filing of all Legislative Bills re-
ceived for the Mayor's Office.
d. Processing all mail for the Mayor according to the
Office Procedures when Deputy Managing Director is
acting Mayor, keeping track of deadlines, disposition, etc.
e. Coordinating car reservations between the Housing Agency
and the Transit Agency, maintaining records and
obtaining permission from Deputy Managing Director.
f. All secretarial duties as mentioned in the position and
other related duties as requested, including taking dictation
and transcribing.
B. Supervising the Clerk -Typist SR -8 who is part of the
Mayor's administrative staff: 10%
a. Assisting with news releases in the absence of Clerk
Typist.
b. Assisting with complaints; drafting of letters, follow-
ups from the departments.
O O EXH. B
Page 2
C. Personnel Assignments: 20%
a. Time sheets for administrators, obtaining proper
signatures.
b. Compiling time sheets from Mayor's Office outside
agencies (Clerical, Transit and Housing) and
submitting to Accounts, with batch headers.
C. Monthly vacation/sick leave tally record for all
Mayor's Office personnel, and end of the year
tally records for staff to Accounts/Personnel.
d. All personnel papers for Mayor's Office staff -
leave of absence, changes, HMSA, etc., hiring,
termination, etc.
e. Safety Report - once a month to Industrial Safety
Office.
f. OSHA reports and any other reports required.
(The above responsibilities are in addition to being a
Clerk -Steno to the Mayor's Administrative Aide, originally
included in the Clerk -Steno SR -9 position). 35%
3. Give reasons why new duties at higher level are needed and
cannot be assigned to classes at higher level or handled in other
ways such as short term contracts, etc. (Use productivity
measurements where possible.):
A. Managing Director's secretary has taken on additional
responsibilities in the Mayor's Office; i.e., financial
accounts.
B. Managing Director's secretary has additional clerical work-
load dealing with grant proposals for alternate energy
and provides financial accounting for all boards and com-
missions (such as the Charter Commission) that are provided with
a budget.
C. The ongoing nature of this task would make it impractical
to use outside contracts.
4. Was reallocation or reclassification budgeted and if not, why
were manpower needs not planned through budgetary process?
Reallocation is necessary because of the stepped-up time table
declared by President Carter for alternate energy realization
which places immediate requirements on Hawaii County -- one of
the nation's primary alternate energy sites -- to begin
alternate energy projects that would have been initiated at a
later date.
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A I I A A A A A A I t I
I -
NW
A A W O A
DEP: ;TMENT OF CIVIL SERVICE
COUNTY OF Hi)W;&I1
CLERK-STENOG%1PHER - SR 9
Duties Siunmary:
Takes and transcribes dictation and performs_ a, variety of clerical work
in preparing, processing and filing forms, records and similar materials in
accordance with general instructions and procedures; and performs other related
duties as required.
Distinguishing Characteristics:
This class differs from that of !assistant Clerk -Stenographer in that
the Clerk -Stenographer performs a variety of tasks involving referral to a
number of different sources, executes assignments in accordance with general
instructions, accomplishes work with some use of discretion and selectiveness in
deviating from established processes and procedures, and takes and transcribes
dictation as a regular requirement; whereas the Assistant Clerk -Stenographer
performs routine, repetitive.tasks which are primarily procedural in nature,
executes assignments in accordance with specific instructions or clearly defined
procedures, and takes and transcribes dictation as a regular requirement. This
class differes from that of Senior Clerk -Stenographer in that the Cleric-
Stenoerapher performs a variety of tasks involving referral to a number of
some use of discretion and':
from establisnea processes anu pruuuuuLu�, �1,1 1—
�^.n r�gul3r"requiremc`rit; wlicrea's`Seriior Clerk=Stenog'raph`er performs a
vf.r et of 3ifficuTt clerical or routine administrative tasks which are primarily
substantive in nature, executes assignments with a minimum of supervision,
accomplishes work with substantial use of discretion and selectiveness in
deviating from established processes and procedures, and takes and transcribes
dictation as a regular requirement.
Illustrative Examples of Work:
Takes, and transcribes on a typewriter, dictation of letters, memoranda,
reports, recurring legal documents and similar materials; arranges for and
attends meetings and conferences and takes stenographic notes of proceedings;
types tabular and other materials from rough or copy wlmere format and arrangement
of data are not clearly indicated; cuts stencils; checks and proofreads type-
written materials; prepares, checks and processes forms, records, reports, appli-
cations and other documents for accuracy, completion and conformance to ostab-
lished requirements; makes routine follow-ups to secure required information;
determines eligibility for and issues licenses and permits; assists the public
in filling out standard and supplementary forms; posts data to and maintains
various types of operational and control records; searches through a variety of
files and records, extracts, compiles and summarizes information, and prepares -
periodic and special reports; composes routine correspondence and letters of
acknowledgement; sorts, arranges and files bills, invoices, applications, corre-
spondence and other materials; sets up and maintains files and revises system as
necessary; gives general information and resolves complaints over a counter or
telephone involving interpretation and explanation of rules, regulations,
policies and procedures and knowledge of the agency's purposes and functions;
M
CLERK-STENOMAPHM - -2-
answers telephone and takes or relays messages and calls; makes anpointments for
the staff; greets callers and directs them to proper persons or offices; may
accept cash payments for standard fees and write out receipts; may operate
standard office machines such as mimeograph, adding and calculating machines; maw_
incidentally supervise the work of others.
e
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school, including or supplemented
by course work in typing and stenography, and one year of clerical experience
which shall have included some typing and stenography...
Knowledge of: office practices and procedures; filing methods and
systems; grammar, spelling and word usage; the purposes and uses of standard
office machines.
Ability to: take dictation at the rate of -*,words per minute end
transcribe notes accurately; type at the rate ofl-'45.net words per minute; nake
arithmetical computations; compare names and numbers'accurately; keep records,
summarize materials and prepare simple reports; operate standard office machines
and equipment; understand and interpret laws, ordinances, rules, regulations
and policies pertinent to the department; follow oral and written instructions;
deal tactfully and effectively with the public; work harmoniously with others.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for perform-
ance of the duties.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
This is an amendment to the specification for the class
CLERK -STENOGRAPHER which was approved on August 26, 1,957
)
i,PPROVED: MPaCH 30, 1965
Personnel Director
2�,nend:".erit to r1linimurn qu3l ifie_tion req,,lrer,.-.ent5:
n
v. 3nr?e in CilCtB t.iCn 1,22P. frOZl °!:11 to lyordg f.er minute
effectiv.: kir__ _1.5, lg7'_o {h-:er to Circular
Change in typing rate from "45" to "40" net v;ords per minute
effective February 15, 1977.
DEPARDMIT OF CIVIL SERVICE
- COUNTY OF iiQGM
SENIOR CLERK -STENOGRAPHER - SR 11
Duties Summary:
Takes and transcribes dictation and performs a variety of difficult .
clerical or routine administrative work in preparing, checking, reviewing,
evaluating and refining forms, records and similar materials; prepares reports
and maintains continuing records; may supervise others; and performs other re-
lated duties as required.
Distinguishing Characteristics:
This class differs from that of Clerk -Stenographer in that the Senior
Clerk -Stenographer performs a variety of difficult clerical or routine adminis-
trative tasks which are primarily substantive in nature, executes assignments
with a minimum of supervision, accomplishes work with substantial use of discre-
tion and selectiveness in deviating from established processes and procedures,
and takes and transcribes dictation as a regular requirement; whereas the
Clerk -Stenographer performs a variety of tasks involving referral to a number of
different sources, executes assignments in accordance with general instructions,
accomplishes work with some use of discretion and selectiveness in deviating
from established processes and procedures, and takes and transcribes dictation
as a regular requirement.
This class differs from classes in the Private Secretarial series
in that the Senior Clerk -Stenographer primarily performs clerical and steno-
graphic work in support of an office function and may incidentally perform
various secretarial tasks; whereas classes in the Private Secretarial series
primarily exist to provide secretarial services to the head of a department
which duties are specialized and of confidential nature by reasons of the func-
tions of the department.
Illustrative Examples of 'Work:
Takes, and transcribes on a typewriter, dictation of letters, memo-
randa, reports, recurring legal documents and similar materials; arranges for
and attends meetings and conferences and takes stenographic notes of proceedings;
types tabular and other materials from rough or copy where format and arrange-
ment of data are not clearly indicated; cuts stencils; checks and proofreads
typewritten materials; prepares, checks ;nd reviews forms, records, reports,
applications and other documents for accuracy, adequacy and conformance to
established departmental and/or legal requirements; evaluates documents and
processes sane according to individual circumstances where the correct course of
action is not clearly defined; makes follow-ups to secure or clarify required
information; determines eligibility for and issues licenses and permits; posts
data to and maintains various types of operational and control records; makes
extensive searches through a variety of files and records, extracts, refines and
organizes necessary information and prepares reports; summarizes and briefs
materials and prepares special reports involving interpretation and analysis of
data and judgment as to format and details of presentation; composes routine
correspondence and letters of acknowledgment from general instructions; sets up
and maintains files and revises system as necessary; codes and indexes records;
SENIOR CLERK-STENOGRLPHER -2-
gives information and resolves complaints over a counter or telephone involving
interpretation and explanation of rules, regulations, policies and procedures,
and knowledge of the agency's purposes and functions; answers telephone and takes
or relays messages and calls, makes appointments for the staff; greets callers
and directs them to proper persons or offices; may accept cash payments for
standard fees and write out receipts; may operate standard office machines such
as mimeograph, adding and calculating machines; may supervise and review the
work of others.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school, including or supple-
mented by course work in typing and stenography, and three years of clerical
experience which shall have included some typing and stenography.
Knowledge of: office practices and procedures; filing methods and
systems; grammar, spelling and word usage; the purposes and uses of standard
office machines; principles and practices of supervision.
Ability to: take dictation at the rate of 80 words per minute and
transcribe notes accurately; type at the rate of 45 net words per minute; make
arithmetic computations; compare names and numbers accurately; set up and main-
tain records, summarizeannd analyze materials and prepare reports; operate
standard office machines and equipment; understand, interpret and explain laws,
ordinances, rules, regulations and policies pertinent to the department; give
and follow oral and written instructions; deal tactfully and effectively with
the public and resolve complaints; supervise and work harmoniously with others.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for per-
formance of the duties.
This is an amendment to the specification for the class O
SENIOR CLERK-STENOGRl.PHFR, which was approved on C=�r�✓�-'
taxgust 26, 1957.
APPROVED: WACH 30, 1965 J -
Personnel Director
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department: DEPT. OF PUBLIC WORKS, Puna Road District Date: 4119 'n
Request: Reallocation x Reclassification New Position
ld
os
ew
os..
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
# of Pos.
in Dept.
Road Construction
& Maintenance
1L38
WF -10
$ 1,062.00
H-3191
6
Supervisor I
Road Construction
& Maintenance
1138
-TIFI-10$
1,102.00
$ 40.00
H-3191
4
Supervisor IL
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Puna District has increased in road maintenance area to almost double during the past
5 to 10 years. The district of Puna has been one of the most rapidly growing area in
the County of Hawaii - more residences, more housings, thus increasing the demands upon
the Road District. In addition to this, transfer stations were added to the Puna
District - More container stations than any other district. Many of the older County
roads are in constant need of major construction improvements, such as paving, shoulder
improvements, stabilizing shoulders, widening of roads and shoulders that a Construc-
tion Supervisor should handle. Roads in Puna need to be improved constantly because
of the heavy traffic, especially the Puna Sugar cane trucks.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation -40o; 2. Keeps office accounts 300, etc.):
Increase in maintenance areas, more men to supervise, addition of containers and
container stations - largest fleet in the County of Hawaii. This requires more
management type of work, such as planning, paper work, etc.
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
Over the past years, the district has increased and additional men and transfer
stations require more administrative type of supervision to assist the overseer.
liXIIIiS:C`.0 "Ts'�
�. 0
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
Not budgeted.
Appropriations for Temporary Assignment will be utilized for the
difference of $480 annual requirements.
5. List other rationale'or pertinent statements and data:
See attached position description form.
6. Attach:
tea. Old Table of Organization
b. New Table of Organization with changes clearly visible
c. old class specification
v d. New class specification
Personnel Services Note:
The reallocation of subject position is justified due to the Assignment of duties
and responsibilities from a working forema6fto a full supervisor.
A -v
D'ep6ty Director of ersonnel Ser ices
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DEP:iRTMFNT OF CIVIL SERVICE
COUNTY OF ffi'.ILAI _
I CJUp!Pry StOr
RO.:D CONSTRUCTION: ,.ND NLIINTEQ:.NCE F6i#�� ..2 F
Duties Summary: fi
Serves as foreman of a road construction project; supervises the work of
a crew of laborers and equipment operators engaged in the construction, maintenance,
alteration and repair of county roads, highways and adjacent areas in an assigned
area under the direction of a District Road Overseer; keeps records and prepares
operational reports as required;'.and performs other related duties'as'required.
Distinguishing Characteristics ,
' i
a,
This class differs from that of 0istrictyRoad,Overseer in 'that the
Road Construction and Maintenance Foreman supervises the work of a crew of
laborers and equipment operators engaged in the construction, maintenance,
alteration and repair of county roads, highways and adjacent areas; whereas the
District Road Overseer is responsible for all construction, repair and maintenance
work in his district.
a
Examples of Duties:
I ;
Plans, lays out, assigns and reviews the work .of a crew of laborers and
equipment operators,(roller operators, grader operators, bulldozer operators)
power shovel operators and truck drivers) engaged in constructing, surfacing and
resurfacing streets and roads, maintaining, altering and repairing county roads,
highways and adjacent areas; supervises the paving of new roads;isupervises and
instructs the maintenance crew in patching, resurfacing and widening of roads
and highways; supervises and instructs in the construction and/or repair of
retaining walls, manholes and catch basins; supervises the construction,
maintenance and repair of sidewalks, driveways and curbs; supervises and
instructs the construction and/or maintenance crew in the operation of road
construction equipment; makes regular inspections„ notes the need to repair
road surfaces, shoulders and drainage facilities and submits findings and
recommendations to the District Road Overseer; reports to District Road Overseer
all needs for necessary tools, equipment and materials for carrying out maintenance
work; enforces safety regulations9'supervises the work of road and/or highway
maintenance crew in making emergency repairs to highways and/or, roads following
storms, landslides, washouts, earthquakes or other accidents;;prepares periodic
work reports on man hours expended, materials and ,equipment used and work
accomplished as requested to District Road Overseer;, may act for the District
E,,ad Overseer during his absence.
Minimum Qualification Requirements:
Tr<<in:ing and Experience: ,, combination of education, and experience
substantially equivalent to completion of the eighth grade and',six years of
construction and maintenance work experience of which two years shall have
been in a supervisory capacity.'
t
t
DEP:;RTMENT OF CIVIL SERVICE
COUNTY OF 1Li1LJI � _
6 r 1-%-
RO.'.D CONSTRUCTION—ND M,"INTEN.,NCE , FB$EMr3V
i
Duties Sun�nary:
Serves as foreman of a road constructionfproject; supervises the work of
a crew of laborers and equipment operators ongaged in the construction, maintenance,
alteration and repair of county roads, highways and adjacent areas in an assigned
area under the direction of a District Road Overseer; keeps records and prepares
operational reports as required;;,and performs other related duties-as required.
Distinguishing Characteristics
This class differs from that of )Jistrict�j. Road, Overseer in 'that the
Road Construction and Maintenance Foreman supervises the work of a crew of
laborers and equipment operators engaged in the construction, maintenance,
alteration and repair of county roads, highways and adjacent areas; whereas the
District Road Overseer is responsible for all construction, repair and maintenance
work in his district.
Examples of Duties:
Plans, lays out, assigns and reviews the work .of a crew of laborers and
equipment operators,(roller operators, grader operators, bulldozer operators,
power shovel operators and truck drivers) engaged in constructing, surfacing and
resurfacing streets and roads, maintaining, altering and repairing county roads,
highways and adjacent areas; supervises the paving of new roads;isupervises and
instructs the maintenance crew in patching, resurfacing and widening of roads
and highways; supervises and instructs in the construction and/or repair of
retaining walls, manholes and catch basins; supervises the construction,
maintenance and repair of sidewalks, driveways and curbs; supervises and
instructs the construction and/or maintenance crew in the operation of road
construction equipment; makes regular inspections„ notes the need to repair
road surfaces, shoulders and drainage facilities and submits findings and
recommendations to the District Road Overseer; reports to district Road Overseer
all needs for necessary tools, equipment and materials for carrying out maintenance
work; enforces safety regulations`'supervise's the work of road`and/or highway
maintenance crew in making emergency repairs to highways and/or roads following
storms, landslides, washouts, earthquakes or ether accidents;;prepares periodic
work reports on man hours expended, materials and ,equipment used and work
accomplished as requested to District Road Overseer;, may act for the District
R,)ad Overseer during his absence.
Minimum Qualification Requirements:
Training and Experience: !♦ combination of education,and experience
substantially equivalent to completion of the eighth grade and'six years of
construction and maintenance work experienceof which two years shall have
been in a supervisory capacity.
r
ci oir'V)56r -
RUM CON,S'MIXTION :VP ILLINT1;N.'0T'a rB ;; —2— i
License Required: Possession of a motor vehicle ope.rator!s license:
Knowledge of: methods, materials,: tools and equipment in highway
construction and maintenance; occupational hazards and safety precautions
applicable to highway maintenance and construction work;. principles and
practices of supervision.
"bility to: operate and maintain highway maintenance equipment;
plan, lay our., assign and review the work of others :in performing highway
maintenance, rep -air or construction work; foresee occupational hazards and
take effective Treasures to eliminate them; give and receive both oraland
written instructions; make operational }reports.
c.
Personal Qualities: physical strength and agility; resourcefulness;
endurance; initiative; reliability;' and good judgment.
Health and Physical Condition: t.
Persons seeking appointment to positions in this class must meet the
hoalth and physical cc;ndition standards deemed necessary and proper for
parformancc of the duties.
t
This specification is an amendment to the class specification for
RO,.D CONS _'RUCTION ,SID IuLANTi NANCG FORSII;,N approved February 25, 1958
and is to be substituted for that 'specification..
i.PPPOVGD: OCTOBER 27, 1958
Personnel Director
4P
f
r
n
h
oa
'a
f!
Duties Summary:
!V -1Or54`�
t
DEPARTMENT OF CIVIL SERVICE
COUNTY OF W&WJI y
�ILiAA�I'V�Sor 1
ROAD CONSTRUCTION AND WsINTEN.NCE W6f8EFN�T�
Serves as a working foreman of a road construction project; operates heavy
motorized equipment; supervises and participates in the construction, maintenance,
alteration and repair of county roads, highways and adjacent areas in an assigned
area under the direction of a District Road Overseer; keeps records and prepares
operational reports as required; and performs other`related duties as required.
Distinguishing Characteristics
This class differs from that of Road Construction and Maintenance Foreman
in that the Road Construction and Maintenance'Working Foreman supervises and participates
in the construction, maintenance, alteration and repair of county roads, highways
and adjacent areas; whereas the Road Construction and Maintenance Foreman supervises
the work of a crew of laborers and equipment operators engaged in the construction,
maintenance, alteration and repair of county roads,:highways and adjacent areas.
Examples of Duties:
Plans, lays out, assigns and reviews the work of a crew of laborers and
equipment operators (roller operators, grader operators, bulldozer operators, power
shovel operators and truck drivers) engaged in constructing, surfacing and re-
surfacing streets and roads, maintaining, altering and repairing county roads,
highways and adjacent areas; supervises and participates in the paving of new roads;
supervises the crew and participates in patching, resurfacing and widening of roads
and highways; supervises and participates in the construction and/or repair of
retaining walls, manholes and catch basins; supervises and participates in the
construction, maintenance and repair of sidewalks, driveways and curbs; supervises
the construction and/or maintenance -crew and participates in the operation of road
construction equipment; reports to District Road Overseer all needs for necessary
tools, equipment and materials for carrying out maintenance work; enforces safety
regulations; supervises the work of road and/or highway maintenance crew and
participates in making emergency repairs to highways .and/or roads following storms,
landslides, washouts, earthquakes or other accidents when assigned; prepares
periodic work reports on man hours expended, materials and equipment used and work
accomplished as requested to District Road Overseer.
Minimum Qualification Requirements:
Training and Experience: It combination of education and experience sub-
stantially equivalent to completion of the eighth grade and six years of construction
and maintenance work experience of which two years shall have been in a supervisory
capacity.
x
A
t .
�tnp�✓icor �
HOf.D CONSTRUCTION j,ND W&INTMiNCE -2-
w
a ,
License Required: Possession of a valid motor vehicle operator's license.
Knowledge of-. methods, ro terials, tools and equipment in highway
construction and maintenance; occupational hazards and safety precautions applicable
to highway maintenance and construction work;. principles and practices of supervision.
:.bilit to- operate and maintain highway maintenance equipment; plan, ,
lay out, assign and review the work of others in performing highway maintenance,
repair or construction work; foresee occupational hazards and take effective measures
to eliminate them; give and receive both oral and written instructions; make operational
reports.
Personal Qualities: physical strength and agility; resourcefulness;
endurance; initiative; reliability; and good judgmeht.
Health and Physical Condition:
i'ersons seeking appointment to positions in this class must meet the health
and physical condition standards deemed necessary and proper for performance of the
duties.
This specification is for a new class established in addition
to existing classes.
dlIROVED: FEBRUARY 18, 1959
Personnel Director
a
<,.
Old
Pos
New
Pos
Department
Request:
'79 SEP 19 PH 3 33
a
M
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Parks and Recreation Date: 9/19/79
Reallocation Reclassification X New Position
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
t of Pos.
in Dept.
-/ _
8 -all are
Recr. Aid (3/8 T)
2832
SR -7
3,50/hr.
G-7141
part-time
positions
Bldg. Cust. II
2832
WB -2
3,65/hr.
+.15
G-7251
13 - all are
part-time
(3/8 T)
positions.
1. Give reasons hownew duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Position is presently vacant. Requested change in job classification will allow
for a clear and realistic classification of duties to be performed by the employee
hired. The present Recreation Aid position is basically a combination of a white
and blue collar duties while the actual duties required at the site are basically
blue collar in nature and more directly approximates that of a Building Custodian II
position. This request to reclassify the vacant position will permit assignment
of duties that more directly gills the needs of the facilities to be served.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2.. Keeps office accounts 306, etc.):
N/A
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
N/A
EXHIBIT "13"
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary.process?
Manpower needs were budgeted.
5. List other rationale or pertinent statements and data:
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
C. Old class specification
d. New class specification
Personnel Services Note:
The reallocation of subject position is justified in that there has been a
substantial change in the duties and responsibilities.
uty Director of Personnel ervices
2
0
Duties -.Summary:
0 3.000
DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF HAWAII
RECREATION AID
Performs a variety of tasks in the maintenance and operation of recreation
facilities; performs clerical tasks; and performs other related duties as required.
Distinguishing Characteristics:
This class differs from that of Recreation Assistant I in that the
Recreation Aid performs a variety of tasks in the maintenance and operation of
recreation facilities; whereas the Recreation Assistant I provides subprofessional
support and/or assistance in the conduct of public recreational activities.
Illustrative Examples of Work:
Performs a variety of tasks in the maintenance and operation of indoor and
outdoor recreation facilities such as ball fields, tennis, combination volleyball/
basketball courts, and other similar area; marks off playing areas with prescribed
markings prior to league or tournament play; receives, stores and issues expendable
supplies and equipment; arranges for equipment or tools, charges them to participants
and checks them for condition on their return; keeps inventory records and notifies
supervisor of need to reorder supplies; checks recreation area for general condition,
safety hazards or for routine maintenance needs and reports findings to supervisor;
keeps schedules of athletic events and posts individual or team scores; assists in
supervising large groups during bus trips, special tours or other planned outings;
may operate slide projectors, phonographs or tape recorders in providing special
programs; maintains schedules of use for assigned recreational areas or facilities
and keeps records of attendance; posts announcements of scheduled activities and
answers inquiries about time, place and other matters related to activities scheduled.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience sub-
stantially equivalent to graduation from high school.
Knowledge of: recreation equipment; rules and regulations of a variety
of popular games and sports.
Ability to: understand and follow oral and written instructions; keep
records; interpret rules and regulations of various popular games and sports.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for performance
of the duties.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
This is the first specification approved for the new class
RECREATION AID.
APPROVED: J ,1_y 1710 1979
Director of Personnel Services
"79 SEP I � P�3
Duties Summary:
33
DEPARTMENT OF CIVIL SERVICE
COUNTY OF HAIGJI
r
3L.Jd n C t sl aduta it
Performs routine manual work in cleaning and maintaining an assigned public
building; occasionally engages in heavy lifting; and may care for grounds surrounding
the building; and performs other related duties as required.
Distineuishinz Characteristics:
This class differs from that of Janitor I in that the Janitor II performs
routine manual work in cleaning and maintaining an assigned public building and in
addition engages in heavy lifting; whereas the Janitor I performs routine manual
work in cleaning and maintaining an assigned public building.
Examples of Duties:
Sweeps and mops floors, hallways, stairways and offices; wipes, dusts and
polishes furniture and metal work; cleans and washes wocdwork,.walls, venetian blinds
and windows; empties ash trays, pencil sharpeners and waste paper baskets; straightens
and arranges desks, chairs, book cases and other office equipment; mops, cleans,
disinfects and services lavatories and rest rooms; cleans water fountains and wash
basins; opens and closes doors and windows; may work on grounds immediately adjacent
to the building in which employed, picking up paper, and watering lawns, trees and
play areas; lifts and transports heavy objects such as desks, office files, tables,
refuse disposal barrels; runs errands,nny operate a car in the performance of assigned
tasks.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience sub-
stantially equivalent to completion of the eighth grade and one year of janitorial,
housekeeping and/or general laboring work experience.
Knowledee of: Practices, tools and materials used in janitorial work;
building security and sanitation.
Ability to: Understand and follow simple oral and written instructions;
perform heavy lifting and moving.
This specification is for a new class established in addition
to existing classes.
APPROVED: JULY 1, 1957 .'
Personnel Director
] QQCCT0�� 77 ��jj pp 77 77
_ IIIa�VAII COUNTY COUNCIL POSITIOPl9 ZI�1W&JI A AM
Department:
Request: Reallocation
Old
Pos.
New
Pos.
Date: 10-10-79
Reclassification New Position
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
of Pos.
in Dept.
E-0001
Police Cadet
thru
-
$2.20/hr.
-
G-2011.0
21
Police Cadet
-
$2.90/hr
+ $.70
G-2011.0
21
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Not applicable.
2.If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 30%, etc.):
Not a reallocation - Not applicable.
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.): •
Not applicable.
EXHIBIT "B"
\0J
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
Not applicable.
5. List other rationale or pertinent statements and data:
To bring the present salary rate in line with the minimum salary range.
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly .,isible
C. Old class specification
d. New class specification
{ '79 SEP -1 PH 3 34
Y ; .
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department: P&R-EAD-Coordinated Services Date: September 19, 1979
Extend
Request: XECEDMUMCOWK x Reclassification New Position
)ld
)os.
j ew
)os
Class Title
IIC No.
Salary
Cost
Diff.
Fund
Source
) of Pos.
in Dept.
Cbmm. Serv. Aide I
80099
]7B
$ 454.50
C-7335
14
$ 606.00
$ 151.50
per mo.
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Due to an increase in services provided in the Hilo area, two aides resigning, one
BETA and another through the Senior Employment program and not being able to re -hire
for these -two positions, the adnlitional 10 hours would help alleviate some of CSETs
manpower problems..
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 400; 2. Y.eeps office accounts 3096, etc.):
Transportation and Escort 10%
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
EXHIBIT "B"
11
0
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
Yes. The Office of Aging has approved the additional funding for this position
effective October 1, 1979.
5. List other rationale or pertinent statements and data:
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
C. Old class specification
d. New class specification
Per§onnel Services Note:
The change in time element of subject position from 3/4 time to full time is
justified.
uty Director of Personnel S rvices
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