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Home My WebLink AboutRES 505 Draft 01 1976-1980County of Hawaii --State of Hawaii Resolution WHEREAS, pursuant to County Charter Section 3-14, interim amendments to the Salary Ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Salary Ordinance is hereby amended by deleting pages 38 - 44 of Exhibit F and inserting in their place attached pages 38 - 44 of Exhibit F, Amended. (Refer to attachment) BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the departments of Manpower Resources, Mayor, Corporation Counsel, Finance, Research and Development, Public Works, Parks and Recreation, Fire, Police, Liquor Control, water Supply and Personnel Services for their information. Dated this 17th day of October 1979. INTRODUCED BY: • -ilmr.. • COUNTY COUNCIL County of Hawaii Hilo, Hawaii 1 hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on. .............Oc t ob e x---1.7.,....19.7.9.......... ..................... ATTEST: fB.LEQABPI / *hairman SHIRR COUNTY CLERK(, .si gOfficer ROLL CALL VOTE AYES NOES A/E Dahlberg x Domingo x Fujii x Darcia x Kawnhare x Le_ — x - Sanwdrima --_ _. T�Uri x Chr. Yamashiro x Reference: ........0 M.B. No. ..... RESOLUTION 13 21/FC 2 2 5 _...... _......... ............ _._....... _.........,. NO. .......... 5°5._.__...__.._........ EXHIBIT F (Amended) CETA TITLE II AND CETA TITLE VI (FEDERALLY FUNDED) SECTION 8.02 (c). OFFICE OF MANPOWER RESOURCES (OFFICE OF THE MAYOR) Title II 1 CETA Program Specialist ---------------------- SR -21 1 CETA Personnel Management Specialist --------- SR -18 3 CETA Counselor ------------------------------- SR -15 1 Accountant II -------------------------------- SR -18 1 Senior Account Clerk ------------------------- SR -12 1 Account Clerk -------------------------------- SR -10 1 Personnel Technician ------------------------- SR -15 1 Departmental Personnel Technician ------------ SR -12 1 Sr. Clerk -Stenographer ----------------------- SR -11 1 Clerk -Stenographer --------------------------- SR -9 1 Clerk ---------------------------------------- SR -8 c CK -M N SECTION 8.02 (d). MASS TRANSPORTATION AGENCY (OFFICE OF THE MAYOR) Title VI 2 Assistant Clerk -Typist ----------------------- SR -6 1 Mass Transit Analyst ------------------------- SR -12 SECTION 8.03. OFFICE OF THE CORPORATION COUNSEL Title VI 2 Assistant Clerk -Stenographer ----------------- SR -7 SECTION 8.04 (b). DIVISION OF ACCOUNTS (DEPARTMENT OF FINANCE) Title VI 1 Clerk -Typist --------------------------------- SR -8 SECTION 8.05. PLANNING DEPARTMENT Title II 1 Assistant Clerk -Typist ----------------------- SR -6 SECTION 8.06. DEPARTMENT OF RESEARCH AND DEVELOPMENT Title II 1 Activities Aide ------------------------------ SR -12 Title VI 1 Convention Aide (Temporary to terminate 12/31/79) --------- SR -12 1 Clerk -Typist --------------------------------- SR -8 -39- U m SECTION 8.08 (a). OFFICE OF THE CHIEF ENGINEER (DEPARTMENT OF PUBLIC WORKS) Title II 2 Assistant Clerk -Typist ----------------------- SR -6 SECTION 8.08 (b). BUREAU OF BUILDING CONSTRUCTION AND INSPECTION (DEPARTMENT OF PUBLIC WORKS) Title II 1 Assistant Clerk Title VI SR -4 1 Building Inspector Aid ----------------------- SR -14 SECTION 8.08 (f-1). SOUTH HILO BUREAU OF ROAD CONSTRUC- TION AND MAINTENANCE (DEPARTMENT OF PUBLIC WORKS) Title II 2 Assistant Clerk -Typist ----------------------- SR -6 SECTION 8.08 (f-3). NORTH AND SOUTH KOHALA (DEPARTMENT OF PUBLIC WORKS, BUREAU OF ROAD CONSTRUCTION AND MAINTENANCE) Title VI 2 Laborer I ------------------------------------ WB -2 -40- 0 EO SECTION 8.08 (f-4). NORTH AND SOUTH KONA (DEPARTMENT OF PUBLIC WORKS, BUREAU OF ROAD CONSTRUCTION AND MAINTE- NANCE) Title VI 1 Laborer I ----------------------------------- SECTION 8.08 (g). BUREAU OF TRAFFIC SAFETY AND CONTROL (DEPARTMENT OF PUBLIC WORKS) Title II WB -2 1 Assistant Clerk ------------------------------ SR -4 SECTION 8.09 (a). OFFICE OF THE DIRECTOR OF PARKS AND RECREATION Title II 2 Assistant Clerk ------------------------------ SR -4 Title VI 1 Storekeeper ---------------------------------- SR -10 SECTION 8.09 (b). RECREATION DIVISION (DEPARTMENT OF PARKS AND RECREATION) Title II 2 Assistant Clerk ------------------------------ SR -4 Title VI 1 Recreation Instructor ------------------------ SR -9 -41- SECTION 8.09 (c). MAINTENANCE DIVISION (DEPARTMENT OF PARKS AND RECREATION) Title II 1 Assistant Clerk ------------------------------ SR -4 1 YCCIP Project Supervisor --------------------- WF -2 Title VI [18) 19 Park Caretaker I WB -2 2 Building Custodian I ------------------------- WB -1 1 Groundskeeper II ----------------------------- WF -2 7 Groundskeeper I ------------------------------ WB -2 SECTION 8.09 (d). CHILDREN'S ZOO (DEPARTMENT OF PARKS AND RECREATION) Title II 2 Assistant Clerk ------------------------------ SR -4 Title VI 1 Groundskeeper I ------------------------------ WB -2 1 Building Custodian I ------------------------- WB -1 SECTION 8.09 (e). ELDERLY ACTIVITIES DIVISION (DEPARTMENT OF PARKS AND RECREATION) Title II 1 Assistant Clerk ------------------------------ SR -4 -42- 0 0 1 Community Services Aid I --------------------- SR -7 1 Nutrition Education Aid ---------------------- SR -8 SECTION 8.10. FIRE DEPARTMENT Title II 1 Assistant Clerk -Typist ----------------------- SR -6 Title VI 1 Assistant Account Clerk ---------------------- SR -8 1 Stores Clerk --------------------------------- SR -7 3 Automotive Mechanic Helper ------------------- WB -5 SECTION 8.12. POLICE DEPARTMENT 6 Assistant Clerk -Typist ----------------------- SR -6 Title VI 5 Assistant Clerk -Stenographer ----------------- SR -7 2 Assistant Account Clerk ---------------------- SR -8 SECTION 8.13. LIQUOR CONTROL Title II 1 Assistant Clerk -Typist ----------------------- SR -6 -43- 0 Q SECTION 8.14 (d). OPERATIONS DIVISION (DEPARTMENT OF WATER SUPPLY) Title II 2 Assistant Clerk ------------------------------ SR -4 1 Laborer II ----------------------------------- WB -3 SECTION 8.15. OFFICE OF THE PROSECUTING ATTORNEY Title VI 1 Assistant Clerk -Typist ----------------------- SR -6 -44- DEPARTMENT OF CIVIL SERVICE COUNTY OF HAWAII ASSISTANT CLERK Duties Summary: ooa iz.@1 Performs routine, repetitive clerical work in preparing, processing and £i ling forms, records and similar materials in accordance with specific instructions or clearly defined requirements and procedures; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Clerk in that the Assistant Clerk performs routine, repetitive tasks which are primarily procedural in nature, and executes assignments in accordance with specific instructions or clearly defined procedures; whereas the Clerk performs a variety of tasks involving referral to a number of different sources, executes assignments in accordance with general instructions, and accomplishes work with some use of discretion and selectiveness in deviating from established processes and procedures. Classes in this series differ from classes in the Typing series in that the Clerical classes perform or supervise clerical work where the operation of typewriters and other office machines is incidental; whereas the Typing classes perform or supervise clerical work where the skilled operation of typewriters is a basic and regular requirement. Classes in this series differ from classes in the Stenographic series in that the Clerical classes perform or supervise clerical work not requiring the taking and transcribing of shorthand notes; whereas the Stenographic classes perform or supervise clerical work where the taking and transcribing of shorthand notes and the skilled operation of typewriters are basic and regular requirements. Classes in this series differ from classes in the Account Clerical series in that the Clerical classes perform or supervise general clerical work which may include keeping of fiscal or related data but which does not require application and understanding of bookkeeping principles and practices; whereas the Account Clerical classes perform or supervise account recordkeeping and related work requiring the application and understanding of bookkeeping principles and practices. Illustrative Examples of Work: Sorts and arranges precoded documents for filing; assembles and collates materials as instructed; hands out forms and gives standard instructions on filling in requested information; checks and processes forms, applications, per— mits and other materials for accuracy and completeness in accordance with specific practices and guides; posts data to various records from clearly indicated sources; maintains simple tally or similar records; make simple extensions, recapitulates figures, and checks same for arithmetical accuracy; proofreads typed materials and stencils; gives general information over a counter or telephone; answers telephone and takes or relays messages and calls; makes routine appointments for the staff; greets callers and directs them to proper persons or offices; runs errands to pick up and deliver materials; receives, sorts, and distributes mail, papers and various documents; stuffs, seals, stamps and addresses envelopes; may accept cash payments for standard fees and write out receipts; may operate standard office machines such as typewriters and mimeograph, adding and calculating machines; may operate an automobile in picking up and delivering mail, packages, documents and other materials. IMISTADIT CLERK -2- Minimum Qualification Requirements: Training and Experience: A combination of education and experience substantially equivalent to graduation from high school. Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling and word usage. Ability to: make arithmetical computations; compare names and numbers accurately; file materials numerically and alphabetically; keep simple records; operate standard office machines and equipment; follow oral and written instructions; deal tactfully and effectively with the public; work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for perform- ance of the duties. This is an amendmont to the specification for the class ASSISTANT CLERK which was approved on August 21, 1957. APPROVED: MARCH 30, 1965 ^Z� Personnel Director DEPARDIFNT OF CIVIL SERVICE COUNTY OF HLWLII ASSISTANT CLERIC -TYPIST Duties Summary: ffi Operates a typewriter and performs routine, repetitive clerical work in preparing, processing and filing forms, records and similar materials in accordance with specific instructions or clearly defined requirements and pro- cedures; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Clerk -Typist in that the Assistant Clerk-Tynist performs routine, repetitive tasks which are primarily procedural in nature, executes assignments in accordance with specific instructions or clearly defined procedures, and operates a typewriter in typing materials where guides as to format and arrangement of data are readily available; whereas the Clerk -Typist performs a variety of tasks involving referral to a number of dif- ferent sources, executes assignments in accordance with general instructions, accomplishes work with some use of discretion and selectiveness in deviating from established processes and procedures, and operates a typewriter in typing materials where improvisation as to format and arrangement of data is required. Illustrative Examples of Work: Types letters, memoranda, reports, specifications, statements, forms and other materials into,final form from rough or corrected copy; types tabular and other materials from copy or according to prescribed format; cuts stencils; checks and proofreads typewritten materials; sorts and arranges precoded docu- ments for filing; assembles and collates materials as instructed; hands out forms and gives standard instructions on filling in requested information; checks and processes forms, applications, permits and other materials for accuracy and completeness in accordance with specific practices and guides; posts data to various records from clearly indicated sources; maintains simple tally or similar records; makes simple extensions, recapitulates figures, and checks same for arithmetical accuracy; gives general information over a counter or telephone; answers telephone and takes or relays messages and calls; makes routine appointments for the staff; greets callers and directs them to proper persons or offices; runs errands to pick up and deliver materials; receives, sorts, and distributes mail, papers and various documents; stuffs, seals, stamps and addresses envelopes; may accept cash payments for standard fees and write out receipts; may operate standard office machines such as mimeograph, adding and calculating machines; may operate an automobile in picking up and delivering mail, packages, documents and other materials. Minimum Qualification Requirements: Training and Experience: A combination of education and experience substantially equivalent to graduation from high school, including or supple- mented by course work in typing. ASSISTANT CLERK—TYPIST —2— Knowledge of; office practices and procedures; filing methods and systems; grammar, spelling and word usage. Ability to: type at the rate of 45 -net words per minute; make arith— metic computations; compare names and numbers accurately; file materials numeri— cally and alphabetically; keep.simple records; operate standard office machines and equipment; follow oral and written instructions; deal tactfully and effec— tively with the public; work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for per— formance of the duties. This is an amendment to the specification for the class ASSISTANT CLERK—TYPIST, which was approved on August 26, 1957. APPROVED: MARCH 30, 1965 Personnel Director DEP,M73-H- T GI' CIVIL SERVICE COUTIT: OF li. w"'II 16SIST..NT CLLRK—STEN0=,PHER Duties Summary: •3:39 Takes and transcribes dictation and performs routine, repetitive clerical work in preparing, processing and filing forms, records and similar materials in accordance with specific instructions or clearly defined require— ments and procedures; and performs other related duties as required. Distinguishin, Characteristics: This class differs from that of Clerk—Stenographer in that the i.ssistant CleA—Stenographer performs routine, repetitive tasks which are primarily procedural in nature, executes assignments in accordance with specific instructions or clearly defined procedures, and takes and transcribes dictation as a reqular requirement; whereas the Clerk—Stenographer performs a variety of tasks involving referral to a number of different sources, executes assignments in accordance with general instructions, accomplishes work with some use of discretion and selectiveness in deviating from established processes and proce— dures, and takes and transcribes dictation as ea, regular requirement. Illustrative Examples of !fork: Takes,and transcribes on a typewriter, dictation of letters, memoranda, reports, recurring legal documents and similar materials; types tabular and other materials from copy or according to prescribed format; cuts stencils; checks and proofreads typewritten material; sorts and arranges preceded docu— ments for filing; assembles and collates materials as instructed; hands out forms and gives standard instruction on filling in requested information; checks. and processes forms, applications, permits and other materials for accuracy and completeness in accordance with specific practices and guides; posts data to various records from clearly indicated sources; maintains simple tally or simi— lar records; makes simple extensions, recapitulates figures, and checks sane for arithmetical accuracy; gives general information over a counter or telephone; answers telephone and takes or relays messages and calls; makes routine appoint— ments for the staff; greets callers and directs them to proper persons or offices; runs errands to pick up and deliver materials; receives, sorts and distributes mail, papers and various documents; stuffs, seals, stamps and addresses envelopes; may accept cash paymoi is for standard fees and write out receipts; may operate standard office machines such as mimeograph, adding and calculating machines; may act as switchboard operator for a hospital. Himimun Qualification Requirements: Trai.ni.nR and Exnoricnce: n combination of education and experience substantially equivalont to graduation from high school, including or supple— mented by course work in typing and stenography. Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling and word usage. C GSSISTA,^IT CL:1MK-ST i;C� ZANHER -2- Q Ability to: take dictation at the rate;of 60 words per minute c -,td transcribe notes accurately; type at the rate of X15 net vrords per minute; aiake arlthm..etic COMT)Utaticns; compare names and numbers accurately; file materials - numerically acid alphabetically; keen simple records; operatestandard office_ machines and equipment; follow oral and written instructions; deal tactfuliand effectively with the public; wort: harmoniously with others. Health and Physical Condition: Persons socking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for perform- ance of the duties. This is an ^mendnment to the specification for the class ASSIST.EIT CL:;RK-STENCCR IPiL_tM which was approved on August 26, 1957. ;,PM, OVED: ,I_..RCH 30, 1965 Personnel Director DEPARTMENT Or CIVIL SERVICE COUNTY OF fULWAII ASSISTANT ACCOUNT CLERIC Duties Summary: Reviews, posts to, revises and summarizes fiscal records and statements in accordance with prescribed procedures; compiles data and prepares reports; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Account Clerk in that the i.ssistant Account Clerk perferms account record keeping work governed by detailed procedures and where supervision is readily available; whereas the Account Clerk independently performs account record keeping work not clearly defined by prescribed procedures. Examples of Duties: Posts to and maintains ledgers, appropriation allotment accounts and other subsidiary records; takes periodic trial balances; schedules, indexes and files bills, purchase orders, invoices, and other data in accordance with prescribed guides; checks vouchers, invoices, purchase orders and other data for conformance with standards and accuracy of extensions and computations; posts payroll distribu- tions by work orders; verifies work orders; records purchase orders; prepares financial statements; compiles and tabulates statistical or fiscal data; operates standard office machines such as calculating and adding machines and typewriters. Minimum Qualification Requirements: Training and Experience: A combination of education and experience sub- stantially equivalent to graduation from high school and two years of clerical experience including account record keeping work. Knarledge of: bookkeeping principles and practices; office practices and procedures; grammar, spelling and word usage; filing methods and systems; use of standard office machines. Ability to: maintain fiscal accounts and records; prepare financial reports and statements; operate calculating and adding machines, aryl typewriters; make arithmetical computations; compare names and numbers; learn laws, and rules and regulations of the department; work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. This specification is an amendment to the class specification for ASSIST,,NT aCCOUNT CLERIC approved August 1, 1955, and is to be sub- stituted for that specification. APPROVED: AUGUST 22, 1957 ✓ e� Persnnnnl Ilirnntnn 1 Duties Surm rv: DEP.'.RTI.'EXT 017 CIVIL SERVICE COUNT: OF R'.RK C.'.:uET:.;i 11 S 7.nfo h.06S Cares for, maintains, and bcautifi.cs an assigned park arca, playgrolud or gymnasium; may operate a power mower; and performs other rclatcd duties as required. Distinr�uishi.n Chiar.=_ctoristi-cs: This class (�i.ffers from Groundskeeper in that the Park Caretai:or is .assigned t0 a recreational arca: SUC1h as a park, pl,.V.Zmind or gymn.s7LC: and c:L:'Cs for and maintains the area and is responsible for cnforcinz mics and rceul ations on public safety and -the protection of public proporty; whercas, tho Gr OUndsi:eep;; individualhr or as n m, nbcr of a crew- swoops up rubbish, cuts crass, trims and cultivates plants on institutional grounds; grounds adjacent to public buildiii,s or other landscaped areas. Examples of Pities: Cares for and maintains lawns, lied. -es, trees and shrubbery, by cica:..ilg, Plantings l:2tcrin_� fortili_ziu_^, tri�ain�, _ and ra_nn,,; assilts. In planting shrubCrerC and plants, sodding la'.:ns, and prO rd!Hlaln�� plants and s.;iiubs from seeds, cuttin_s and roots; cleans comfort stations, pavilions, si'djuning pools, hater folL`ltalns, barbocue Pits and Other fa cilities in public parks and recreation areas; iv.aintalns athli; Pj'M CiRCT,J(ER —.— Health and Physical Condition: Persons seeking appointment to positions in this class must meet the heilth and physical condition standards deemed necesse-ry and proper for porforrt.'n-nce of tic duties. This specification is an amendment to the class specification for approved July 11 1957 and is to be substituted for that specification. APPROVED: FL&RLL'SY 20, 1959 Personnel Director ___ 7 do:� DEPARTMENT OF CIVIL SERVICE COUNTY OF HAWAII GROUIJDSI� !:PER I Duties Summary: Cleans, trims, and cultivates law,rns and planted areas; uses hand tools and may operate power mowers; and performs other related duties as required. Distinguishing Characteristics: This class differs from Groundskeeper II in that the Groundskeeper I works individually or as a member of a crew and sweeps up rubbish, cuts grass, trims and cultivates plants on institutional grounds, public cemeteries, grounds adjacent to public buildings or other landscaped areas; whereas the Groundskeeper II is primarily a groundskeeper, having routine supervisory responsibility over one or two assigned helpers. This class differs from the class Park Caretaker I in that the Grounds- keeper I, individually or as a member of a crew, sweeps up rubbish, cuts grass, trims and cultivates plants in institutional grounds, public cemeteries, grounds adjacent to public buildings, or other landscaped areas; whereas, the Park Caretaker I is assigned to a recreational area such as a park, playground or school campus and cares for and maintains the area and is responsible for enforcing rules and regulations on public safety and the protection of public property. This class differs from Laboring classes in that the Groundskeeper I is primarily concerned with cleaning, improving and maintaining lawns and planted areas; whereas, Laboring classes perform a variety of manual or semi -skilled work and may perform manual tasks in keeping an area clean, such as collecting and disposing of rubbish, digging trenches and flower beds, transporting soil, etc. $xamoles of Duties: Cares for and maintains lawns, hedges, trees and shrubbery by cleaning, watering, fertilizing, trimming, mowing, sweeping and raking; assists in planting shrubbery and plants, sodding lawns and propagating plants and shrubs from seeds, cuttings and roots; operates light motorized or power equipment and tools as re- quired; and may make minor maintenance repairs to such equipment; may operate an automobile or truck in the performance of duties; assists in the various trades as required; may assist in work tasks in a laundry. Minimum Qualification Requirements: Training and Experience: A combination of education and experience sub- stantially equivalent to completion of the eighth grade and one year of experience in manual labor. Knowledge of: the care and cultivation of shrubs, flowers, trees and lawns; operation and care of grounds maintenance equipment and tools. Ability to: understand and follow oral and written instructions; operate hand and power equipment and tools used in grounds maintenance. GROUNDSKEEPER I -2- Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. --- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - This is an amendment to the specification for the class GROUNDSKEEPER which was approved on February 20, 1959 APPROVED: FEBRUARY 24, 1967G��a�'�� Personnel Director C DEPARTMEIQT OF CIVIL SERVICE COUNTY OF fViWAII 7Je.NITerR Duties Suncnary: Performs routine manual work in cleaning and maintaining an assigned public building; may care for groups surroun ing the building; and performs other related duties as required. Distinguishina Characteristics: This class differs from that of Janitor II in that the Janitor I performs routine manual work in cleaning and maintaining an assigned public building; whereas the Janitor II performs routine manual work in cleaning and maintaining an assigned public building and, in addition, engages in heavy lifting. This class differs from that of School Janitor in that the Janitor I performs routine cleaning assignments in a public office building; whereas the School Janitor performs cleaning assignments within a school building. This class differs from Laboring Classes in that the Janitor I performs routine manual .!ork in maintaining an assigned public building which does not involve heavy physical tasks; whereas laboring classes perform a variety of unskilled tasks involving heavy, physical work assignments. Examples of Duties: '�. Staeeps and scrubs floors, hallways, corridors, and stairways; dusts and polishes fu:,niture and woodwork; replenishes supplies; empties and cleans receptacles; mops and waxes floors; hashes and polishes kindows khich are easily accessible; cleans table tops and bock cases; cleans drinking fountains and wash basins; scrubs toilets; cleans venetian blinds; arranges chairs, tables, 2nd other light furniture and equip- r.Ient fcr scheduled activities; locks and unlocks doors and windows; turns light on and off; operates polishing machine and vacuum cleaner; runs errands; may operate a car in the performance of assigned tasks; and may work on grounds immediately adjacent to the building ir. which employed, picking up paper, and watering lawns, trees, and pla > area PLinimu:a n iallfication Reculrements= EXr_"len�c^_ry_Train:_:?._; combination o2 education and experience sub- stantially equal -n- to cownluuion of the eighth grade and some experience involving the cleaning of buildings Knowledge of. rractices, tools, and materials used in janitorial work; building security and sanitation. Abilit,•_ o' Perform light manual labor; understand and follow oral and written instructions. This snecificati:cn is an amendment to the class specification for jz T end is tg.be substituted for that specification; APPROIT D: _ JtT � z 1957 _ c., . _ y Personnel Director RAWAII COUNTY COUNCIL POSITION INFORM-IZyTION FORM Department: OFFICE OF MANMER RESOURCES Date: " JULY 19, 1979 Request: Reallocation Reclassification New Position X Old Pos. New Pos. 1. Class Title HC No. I SR salary Cost Diff. Fund Source r of Pos. in Dept. Pe -� onne-18 Fa $987/mo. NA CETA 0 emegf� e,a f Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): CETA regulations now, more than ever, emphasize program accountability. Responsibilities such as program monitoring, monitoring of subgrantees, eligibility verification and re -verification, participant tracking, affirmative action including outreach, maintenance of effort, etc. Although some of the above have been performed by the Program Specialist II (SR -21) as secondary responsibilities, they will be deleted from that position when it is reallocated to Employment and Training Manager.as part of OMR reorganization for Federal FY 80. 2. I£ reallocation, list only new duties. (Example: 1. Takes dictation 40€; 2. Keeps office accounts 300, etc.): (See copy of position description attached.) 3. Give reasons why new duties at h'_eher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): Increased emphasis on responsibilities related to program accountability, and the increased management and planning responsibilities with CHR reorganization; including deletion of the Business 11anager (SR -26) position for the Employment and Training .;anger position, precludes these duties being assigned to the Employment and Training ^Tanager. EXHIBIT "B" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process?- The rocess? The proposed position of Program Monitor was submitted to the CETA Prime Sponsor as part of the County's proposed.CETA plan and budget for Federal FY 80. CETA planning estimates were not available until June, 1979. C 5. List other rationale or pertinent statements and data: = The CETA Prime Sponsor has accepted the County's FY 80 plan including this position to be forwarded to the Federal Region LY in early August, 1979. - Due to continuing changes. in CETA emphasis and requirements, and the finds available for CETA administration, positions in 0IR will frequently need to be evaluated as to function in relation to these Federal program requirements. 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification HIAW'All COU N'I ...,_C: 00 Y(7S Y'1'iytv livr vxr•uiilvty rOtui .. 6 0 e' i Department: Mayor Request: Reallocation Reclassification Date: August 28, 1979 New Position X 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): This project originated as a result of the fuel shortage of 1979 during the budget process. i 2. If reallocation(, dictation 4 N/A list only new duties.(Example: 1. .Keeps office accounts 30%, etc.): The crises began Takes 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways" such as short term contracts, etc. (Use productivity measurements where possible.): N/A -EXHIBIT "B" Class Title HC No. SR Salary Cost Diff. Fund Source $ of Pos. in Dept. Old Pos. N/A Assistant 2 -Energy New Clerk Typist 6 $581/mo. N/A CETA Task Force Pos. 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): This project originated as a result of the fuel shortage of 1979 during the budget process. i 2. If reallocation(, dictation 4 N/A list only new duties.(Example: 1. .Keeps office accounts 30%, etc.): The crises began Takes 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways" such as short term contracts, etc. (Use productivity measurements where possible.): N/A -EXHIBIT "B" Department: Corporation 0 O RECEIVED Cost Diff. HAWAII COUNTY COUNCIL POSITION INFOP ATION FORM AUG 27 IM Department: Corporation Counsel Date: August 27, 1979 Cost Diff. Fund Source Request: Reallocation Reclassification New Position x Old Pos. New Pos. Class Title HC No. SF. Salary Cost Diff. Fund Source # of Pos. in Dept. 2 Assistant Clerk Stenograph rs 7 $606.00 CETA VI County 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): CETA Program 0 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Keeps office accounts 30%, etc.): 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways - such as short term contracts, etc. (Use productivity measurements where possible.): EXHIBIT "B" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? 5. List other rationale or pertinent statements and data: 6. Attach: a. old Table of Organization b. New Table of Organization with changes clearly visible C. old class specification d. New class specification HAWAII COUNTY COUNCIL POtiITION IN��k�,../ORMATION FORM a Department: Planni r�g Request: Reallocation RECEINEp AUG 2 8 1979 Date: August 27, 1979 Reclassification, New Position X 1. Give "reasons how. new duties arose (.statutes enacted, Ordinances,' :Newly, authorized programs, basis for increased workloads, etc".): The -existing clerical section is currently supplemented by one"CETA` and two Federally -funded (CZM) positions. Withthe termination of one CETA position in October, the clerical section will be hard- pressed to maintain -the current level of'clerical eeruices., -The increasing -requirements due to the heavy Planning Commission schedule; the volume of subdivision and plan reviews, as well as rezoning applications have necessitated' additional manpower. The " quasi-judicial format -of the Planning Commission has consumed the bulk of'this clerical work 21 If reallocation, list only new duties. (Example: L. Takes dictation 40%; 2. ,Keeps ofce.accounts.30%, etc.): `3. Cave reasons why new ciutics at higher levrtl, are nce(led and cannot... be -assigned to classcs at higher, lovel pr, h�'u"idle":d i,11otho�r ways" such as short. germ contracts, et:c. (Use productivity meaasurem(, where possible.): EXHIBIT "B" class. Title, HC No. SR Salary Cost Diff. Fund Source #.of Pas. in Dept. Old Pos. NewAsst.Clerk-Typ 6 Pos. CETA II 1 1. Give "reasons how. new duties arose (.statutes enacted, Ordinances,' :Newly, authorized programs, basis for increased workloads, etc".): The -existing clerical section is currently supplemented by one"CETA` and two Federally -funded (CZM) positions. Withthe termination of one CETA position in October, the clerical section will be hard- pressed to maintain -the current level of'clerical eeruices., -The increasing -requirements due to the heavy Planning Commission schedule; the volume of subdivision and plan reviews, as well as rezoning applications have necessitated' additional manpower. The " quasi-judicial format -of the Planning Commission has consumed the bulk of'this clerical work 21 If reallocation, list only new duties. (Example: L. Takes dictation 40%; 2. ,Keeps ofce.accounts.30%, etc.): `3. Cave reasons why new ciutics at higher levrtl, are nce(led and cannot... be -assigned to classcs at higher, lovel pr, h�'u"idle":d i,11otho�r ways" such as short. germ contracts, et:c. (Use productivity meaasurem(, where possible.): EXHIBIT "B" (`k tY e 4. Was reallocation or reclassification budgeted and if not, why, were -;manpower needs notplanned through budgetary process? Had -there were County funds, we would have made our request through.' appropriate procedures. However,'due to the County's tight fiscal pos ture, we have sought and intend .to seek external or non=county. funds 'for positions. This is why we are now making this request, ..as, opposed to.the-earlier possibility of requesting through the -.departmentls normal operating budget. 5. List.other, rationale or pertinent statements and data: To further,hhe case for. additional clerical assistance,.I would 1ke.to merelypoint out that the recently -completed Kamoa Point SMA. hearing involved over 15 hours of transcript; and th&,end .of this sort'of•hearings,.,does not appear to be in$ sight. 6- Attach: r HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: _ Public Works -Chief Engineer's Ofc Date: August 22, 1979 Request: Reallocation Reclassification New, Position X Old Pos. i' ;New Pos. I Class Title IIC No. SR Salary Cost Diff. Fund Source it of Pos. in Dept. 2 Asst. Clerk- Typists -- 6. $581/mo. -- CETA II -- Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): N/A 2. If reallocation, list only new duties. (Example: 1 .dictation 40%; 2. Keeps office accounts 30%, etc.):. N/A Takes 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.) : N/A' EXIIIB:I:T "33` Q 4. Was reallocation or reclassification budgeted and if not, why were manpower needs'not planned through budgetary process? N/A 5. List other rationale or pertinent statements and data: These workers will be receiving training for future permanent employment while providing assistance to our regular employees in typing work and other clerical services for our various programs. 6. Attach: ..a. Old Table of Organization b. New Table of Organization with changes clearly visible c. Old class specification d. New class specification 4 HAWAII COUNTY COUNCIL POS.I.TION INFORMATION FORM Department: Public Works -Road Bureau Request: Reallocation Reclassification Old Pos. New Pos. Date: AUG 281979 New Position X Class Title IIC No.16581/mo. lary Cost Diff. Fund Source df of Pos. in Dept. Assistant Clerk -Typist -- CETA II -- 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): N/A 2. If reallocation, list only new duties. (Example: 1 dictation 400; 2. Reeps office accounts 300, etc.):_ N/A Takes 3. Give reasons why new duties at higher. level are needed and cannot be assigned to classes at higher level. or handled in other ways such as short term contracts, etc. (Use productivity measurements where pos.si.ble.) N/A \, EXIIIBIT "B" j 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? N/A 5. List other rationale or pertinent statements and data: These workers will be receiving training for future permanent employment while providing assistance to our regular employees in typing work and other clerical services for our various programs. 5. Attach: i a. Old Table of Organization b. New Table of Organization with changes clearly visible c. Old class specification d. New .class specification a HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: Public Works - Traffic Division Date: August zz, 17/7 Fund Source $ of Pos. in Dept. Request: Reallocation Reclassification New_Position x iOld Pos New �Po-. Class Title IIC No. SR Salary Cost Diff. Fund Source $ of Pos. in Dept. 1 Assistant Clerk 4 533/mo. -- CETA II -- 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): N/A 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Reeps offioffice accounts 306, etc.):. N/A 3. Give reasons why new duties at.higher level are needed and cannot be assiclned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where pos•sible.): N/A 13xI1I1319.1 "R" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? N/A 5. List other rationale or pertinent statements and data: CETA worker will be receiving training in general office procedures to qualify for future permanentemployment while providing assistance to our regular employees. G. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible c. Old class specification d. New class specification ti Old Pos New Pos RECEIVED .AUG HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: Parks and Recreation Date: 8/30/79 Request: Reallocation Reclassification New Position g Class Title HC No. SR Salary Cost Diff. Fund Source #) of Pos. in Dept. 5 positions 5x Assistant Clerk SR -4 533,00 CETA II none 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): New positions authorized through CETA program. 2. If reallocation, list only new.duti.es. (Example: 1 dictation 40%; 2. Keeps office accounts 30%, etc.): Takes 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): O EXHIBIT "B" C :O 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? 5. List other rationale or pertinent statements and data: 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification a Old Pos HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: Parks and Recreation Date: 8/21/79 Cost Diff. Fund Source Request: Reallocation Reclassification New Position g New Pos Class Title HC No. SR Salary Cost Diff. Fund Source of Pos. in Dept. 3 positions Assistant Clerk SR -4 3x 533.00 CEPA II none 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): New positions authorized through CEPA program. 2. ,If reallocation, list only new.duties. (Example: 1. Takes dictation 400; 2. Keeps office accounts 300, etc.): 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): 0 EXHIBIT "H" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? 5. List other rationale or pertinent statements and data: G. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. old class specification d. New class specification a Old Pos New Pos Department: X IN HAWAII. COUNTY COUNCIL POSITION INFORMATION FORM Parks and Recreation Request: Reallocation 1 2 Reclassification Date: 8/21/79 New Position g Class Title HC No. SR Salary Cost Diff. Fund Source k of Pos. in Dept. 1 only Park Caretaker I WB -2 633.00 CETA VI County 38 Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basks for increased workloads, etc.): New position authorized through CETA program. If_ reallocation, list only new duties. (Example: 1. Takes dictation 400; 2. Keeps office accounts 30=e, etc.): 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): It, EXHIBIT "B" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary.process? 5. List other rationale or pertinent statements and data: 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification Old Pos New Pos c 1 HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: Parks and Recreation Request: Reallocation Reclassification Date: 8/21/79 New Position X Class Title HC No. SR Salary Cost Diff. Fund Source # of Pos. in Dept. 3 positions 3x CETA VI Bldg. Custodian I WB -1 602.00 County none 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): New positions authorized through CETA program. 2. If_ reallocation, list only new duties. (Example: 1. Takes dictation 400; 2. Keeps office accounts 300, etc.): 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): R EXII1PI7` "u) 11 , 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? 5. List other rationale or pertinent statements and data: 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible c. Old class specification d. New class specification L 0 V� /F j%�� Ey Aim a U 1979 HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: Parks and Recreation Date: 8/30/79 Fund Source #k of Pos. in Dept. Request: Reallocation Reclassification New.Position g Old Pos. New Pos. 1 Class Title HC No. SR Salary Cost Diff. Fund Source #k of Pos. in Dept. 1 only CETA VI - Pe-rir-Ca;etaker I WB -2 633.00 38 roil sL. � County J Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): New position authorized through CETA program. 2. If_ reallocation, list only new duties. (Example: 1. Takes dictation 400; 2.keeps office accounts 300., etc.): 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): EXHIBIT "B" M M 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? 5. List other rationale or pertinent statements and data: 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification a 0 0 HAWAII COUNTY COUNCIL POSITION INFORMATION FORM RECEIVED AUG 2 e 1471 Department: Fire I Date: August 28, 1979 Request: Reallocation Reclassification New Position X Old Pos. New Pos. Class Title HC No. SR Salary Cost Diff. Fund Source # of Pos. in Dept. A I Assistant .Clerk -Typist SR -6 $581* N/A CETA-L 0 7Fenoing ratification of negotiated pay raise effective 7/1/79. 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): See attached justification. 2. If reallocation, list only, new duties.' (Example: 1. Takes dictation 40%; 2. Keeps ottice accounts 30%, etc.):. N/A 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): 1 N/A EXHIBIT "B" : Q O 4. was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? N/A k 0 5. List other rationale or pertinent statements and data: See attached justification. 6. Attach: a.. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: Police % Date: August 22, 1979 Request: Reallocation Reclassification New Position(s) X Six (6) Old Pos New Pos. Class Title HC No. SR Salary CostFund Diff. Source of Pos. in Dept. Six (6) Asst. Clk-Typist 6 @ $581/mo $3486 N/A CETA II None 1. -Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): Following the approval of the County Council to create and fill the above positions as listed in the Department's Operating Budget on October 1,.1979 due to the incumbent(s) vacating the position on or before September 30, 1979. 2.If reallocation, list only new duties. (Example:- 1. Takes dictation 90%; 2. Keeps office accounts 30%, etc.): Not applicable - new positions. 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways - such as short term contracts, etc. (Use productivity measurements where .possible.): Not applicable. EXHIBIT "B" 4. S9as reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? t Not applicable; new positions were created and approved by the County Council. 5. List other rationale or pertinent statements and data: Uniformed personnel spend approximately 50% of their time on report writing and other clerical duties. With the creation and filling of these positions, patrol officer will be able to devote a greater amount of their time to field and other more law enforcement duties. 6. Attach: a. old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification Department: HAWAII COUNTY COUNCIL POSITION INFORMATION FORM POLICE Date: August 22, 1979 Request: Reallocation Reclassification New Position X Three (3) Old Pos. New Pos. 1. 2 Class Title HC No. SR Salary Cost Diff. Fund Source #< of Pos. in Dept. Three (3) Asst. Clerk -Steno 7 @ $606/mo. $1,818 N/A CETA VI County None Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): Following the approval of the County Council to create and fill the above positions as listed in the Department's Operating Budget on October 1, 1979 due to the incumbent(s) vacating the position on or before.September 30, 1979. If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Keeps office accounts 300, etc.): Not applicable - new positions. 3. Give reasons why new duties at hiaher level are needed and cannot be assigned to classes at higher level or handled in other ways - such as short term contracts, etc. (Use productivity measurements where possible.): Not applicable. EXHIBIT "II" 4. was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? Not applicable; new positions were created and approved by the County Council. C 5. List other rationale or pertinent statements and data: Uniformed personnel spend approximately 50% of their time on report writing and other.clerical duties. With the creation and filling of these.positions, patrol officer will be able to devote a greater amount of their time to field and other more law enforcement duties. 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible c. Old class specification d. New class specification Old Pos New Pos HAWAII COUNTY COUNCIL POSITION INFORJIP'TION FORM Department: POLICE Date: August 22, 1979 Request: Reallocation Reclassification New Position X Two (2) Class Title HC No. SR Salary Cost Diff. Fund Source is of Pos. in Dent. Two (2) @ $606/mo CETA VI Asst. Clerk -Steno 7 $1,212 N/A County None L—_ 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): The following statistics show the constant increases in workload involving the dictation and typing of reports from our investigators from three (3) sections (CID, Vice, JAB). Dictated Reports For: 1977-652; 1978-923; 1979 (up to 7-31-79)-630. Other tasks assigned to our present clerical staff (search warrants for our investi- gators as well as country commands, formal statements, etc.) preclude them from giving the needed attention to dictation and typing of reports from our investigators. 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Keeps office accounts 30%, etc.): Not applicable. 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at Maher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): Not applicable. EXHIBIT "B" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? Position was requested but denied by the Administration during the budgetary process. 5. List other rationale or pertinent statements and data: There is a need to relieve our present clerical staff from other functional tasks such as answering telephones, filing of records, required errands to and from other divisions, etc. so that projects with higher priorities can be completed. 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification Old Pos New Pos HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: POLICE Request: Reallocation Date: August 24, 1979 Reclassification New Position x Two (2) — Class Title HC No. SR Salary Cost Diff. Fund Source t of Pos. in Dept. Two (2) CETA VI Asst. Account Cler 8 $632 N/A County None Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): On or before September 30, 1979, the Fiscal Services Division which is charged with the responsibility of maintaining a $7 million dollar budget will lose 50% of its personnel with the termination of two (2) of its CETA employees. The remaining personnel will not be able to provide the current level of services unless new positions are authorized. 2.If reallocation, list only new duties. (Example: 1. Takes dictation 90€; 2. Keeps office accounts 300, etc.): Not applicable. 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways - such as short term contracts, etc. (Use productivity measurements where possible.): • Not applicable. EXHIBIT "B" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? Position was requested brut denied by Administration during the budgetary process. 5. List other rationale or pertinent statements and data: See attached memorandum submitted by Business Manager Douglas Felix. 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification Q 0 HAWAII COUNTY COUNCIL POSITION INFORMATION FORM RECEIVED AUG 2 7 197q Department: Liquor Control., Date: August 24, 1979 Cost Diff. Fund Source Request: Reallocation Reclassification New Position' x Old Pos New Pos. Class Title HC No. SR Salary Cost Diff. Fund Source # of Pos. in Dept. Assistant Clerk -typist 6 $581 Title II CETA 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): see attached sheet 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Keeps office accounts 30%, etc.): not applicable 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways" such as short term contracts, etc. (Use productivity measurements where possible.): not applicable EXHIBIT "B" O 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? not applicable 5. List other rationale or pertinent statements and data: see attached sheet 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible c. Old class specification d. New class specification ..Ih 1. The Department has only one fulltime clerical employee. Employee is secretary -reporter who is unable to maintain present workload. Employee is secretary to the department and reporter to the liquor commission and the liquor control adjudication board. Due to the lack of clerical assistance, the secretary -reporter is having difficulty in performing her major duties such as transcribing the minutes of the meetings of the liquor commission and liquor control adjudication board, preparing, checking and collecting license renewal applications and fees, checking and typing liquor application reports, maintaining registration files, preparing various forms and reports required of the department, etc., while at the same time attempting to answer telephone calls, taking and relaying messages and registering people. If this position is not filled, overload of work may have to be assigned to the liquor control investigators. This in effect will create two problems. One, the investigators will be working below their class. Secondly, the investigators will be doing less enforcement and investigative work. When the secretary -reporter is on vacation or sick leave, there is no one in the department to maintain her office work. The position of the assistant clerk -typist will immeasurably assist in relieving the overload of work of the secretary -reporter. The rules and regulations of the liquor commission require that all employees connected with the sale and service of liquor and all minors employed in a licensed premises be registered; that permits be issued for entertainment, game devices, employment of minors, employment of entertainers who are minors, and private parties. The increase in the number of licensed premises, especially dispenser premises and their employees, over the past years has been substantial. The CETA employee will assist in registering people, maintaining the registration files, issuing the various permits, answering the phone and doing other clerical work under the supervision of the secretary -reporter. 5. The liquor industry in the County of Hawaii is facing substantial growth. The increase in volume of liquor sales and the additional assessment fees collected indicate a steady growth of the industry. For example, during fiscal year 1975-76, the total volume of liquor sales was $20 million. This past fiscal year, 1978-1979, the total volume of sales increased to nearly $29 million. Additional assess- ment fees of $143,000 was collected during 1977-78. This past fiscal year the amount collected rose to $185,000. Additional assessment fees are based on volume of liquor sales. -L - Department: HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Fund, Source k of Pos. in Dept. DEPARTMENT OF WATER SUPPLY - SOUTH KOHALA Date: August 23, 1979 Request: Reallocation Reclassification New Position x Old Pos. New Pos Class Title HC No. SR Salary Cost Diff. Fund, Source k of Pos. in Dept. Assistant Clerk 4 $533/month CETA �, None . 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): This new position is needed to provide better water service to the community. The existing Clerk -Meter Reader spends 80% of a normal work day reading meters and collecting delinquent accounts or is out in the filed and there is no one to man the base yard office when customers request for service. Also, this position will assist the District Supervisor with the paper work as well as providing routine service to the customers during regular working hours. When no one .is in the District Base yard office, all service calls are referred to Hilo. 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Keeps office accounts 30%, etc.): 3. Give reasons why new duties at h'_.aher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): The duties of this position are continuous type of work and as our water systems expand, the workload increases also. We find that this new position is best suited for this routine type of work. EXHIBIT "B" 4. Was reallocation or reclassification budgeted and if not, why were manpower ne•:�ds not planned through budgetary process? Notbudgeted for this fiscal year because the need to fill other positions is greater than this position. 5. List other rationale or pertinent statements and data: It is the intent to hire an additional Clerk -Meter Reader in the future when funds are available. 6. Attach: a. Old Table of Organization posit'o Des e ion h. I#ea1�=otaa=ami €h=arrg=kcal y=�cs#xke e. 0idx class specification d. Old Pos New Pos HAWAII COUNTY COUNCIL.POSITION INFORMATION FORM Department: DEPARTMENT OF,WATER SUPPLY - HILO BASE YARD Date: August 23, 1979 Request: Reallocation Reclassification New Position x Class Title HC No. SR Salary Cost Diff. Fund Source $ of Pos. in Dept. Assistant Clerk 4 $533/month CETA None' 1. Give reasons how new duties arose (statutes enacted,.Ordinances, Newly authorized programs, basis for increased workloads, etc.): This new position is needed to keep up with the increase in workload at the Operations Division. The existing Account Clerk (SR -10) at the base yard does not have the time to maintain the various types of operational and control records. This new position will search through the variety of files and records; extract, compile and summarize information; set up and maintain filing system for the Water Service Supervisor, Mechanical Engineer IV, and Operations Division Head. For example, we now have about 105 pump and chlorination stations for which pump data (kilowatt, hour meters, daily pump check list, flow chart, reservoir level charts, chlorine usage, etc.) are submitted weekly for plant supervisors to analyze and determine preventive maintenance. Also, the new position can be assigned to keep a systematic file on correspondence and directives W= €----===-�r-------- == k �'��F�aaa��=�#k�f=��=�__ for the supervisors including assisting the existing Account Clerk. Further, this new position, after proper training,.can substitute for the Account Clerk when the Account Clerk goes on vacation or sick.leave. 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): The duties of this position are continuous type of work and as our water systems expand, the worklaod increases also. We find that this new position is best suited for this routine type of work. EX11113 P1' "H" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? Not budgeted for this fiscal year because the need to fill other positions is greater than this postiion. 5. List other rationale or pertinent statements and data: It is the intent to have a permanent position in the future when funds are available. 6. Attach: a. Old Table of Organization pposit'escr p ion b. �7�=4&e=x aia#ix�a=x�>l�e-eyzske c. >22A class specification d. New class specification Old Pos New Pos O O RECEIVED HAWAII COUNTY COUNCIL POSITION INFORMATION FORM AUG 2% IGlq Department: Prosecuting Attorney Date: August 21, 1979 Request: Reallocation Reclassification New Position X Class Title HC No. SR Salary Cost Diff. Fund Source # of Pos. in Dept. Assist t'. ' R $��/mont cc= � CETA VI County .-KGFa+ Clerk 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc..): Increasing workload would be handled by the additional position in general typing and reception duties. At present, three legal secretaries handle the workload of five attorneys, so with the additional help, the daily interruptions would decrease for the three secretaries. 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Keeps office accounts 300, etc.): N/A 3. Give reasons why new duties at h-gher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): N/A EXHIBIT "B" 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? N/A 5. List other rationale or pertinent statements and data: The Office of the Prosecuting Attorney averages 135.incoming calls a day, which the Assistant Clerk -Stenographer would be res=ponsible to answer, and transfer to the proper parties. 6. Attach: a. old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification