HomeMy WebLinkAboutRES 542 Draft 01 1976-1980County of Hawaii --State of Hawaii
Resolution
WHEREAS, pursuant to County Charter Section 3-14 interim
amendments to the Salary Ordinance may be by resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY
OF HAWAII that the Salary Ordinance is hereby amended for the
following department:
SECTION $.15. OFFICE OF THE PROSECUTING ATTORNEY.
1. Add one new position of ZC—ost Account Clerk SR -127
Account Clerk SR -10.
RURAL DEPUTY PROGRAM
2. Add one new position of Deputy Prosecuting Attorney LS -10.
3. Add two new positions of Legal Stenographer SR -14.
BE IT FURTHER RESOLVED that a copy of this resolution be
transmitted to the departments of Prosecuting Attorney, Finance
and Personnel Services, for their information.
Dated this 6th day of February
INTRODUCED BY:
Councilor Co of Hawaii
COUNTY COUNCIL ROLL CALL VOTE
County of Hawaii AYES NOES A/E
Dahlberg x
Hilo, Hawaii Domingo x
I hereby certify that the foregoing' RESOLUTION was by the vote indicated to Fujii x
the right hereof adopted by the COUNCIL of the County of Hawaii on Garcia x
Kawahara x
:February 6 1980 Lai x
....................... .._..--
Sameshima x
ATTEST:
R. B. B. LEGASPI
COUNTY CLERK
I Chr. Yamashiro I x I I I
Reference: _C-1424.1/FC-289
M.B. No . ....... ....... ................... - ...... ____ ..... .....
542 (Revised)
RESOLUTION NO. ...._...._........._.___.__...._,....
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I
IA
HAWAII COUNTY COUNCIL POSITION INPOLATION FORM
Department: Prosecuting Attorney Date: December 12 197
Request: Reallocation Reclassification New Position g
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
At the present time, the Office of the Prosecuting Attorney maintains the
accounts for the Hilo Office and four other programs. These programs includ
two complicated programs that involve State and Federal funds with additiona
requirements in submission of quarterly reports & funding. Aside from these
duties, per diem and travel arrangements for witnesses, police officers,
investigators, and program personnel take up a considerable amount of time.
Transcript costs, mileage claims, salary & overtime posting, purchase of
supplies and materials are also handled by the Private Secretary.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 30%, etc.):
N/A
3. Give. reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways'
such as short term contracts, etc. (Use productivity measurements
where possible.):
Presently the Private Secretary is trying to handle the five accounts,
personnel work for the staff of the Prosecuting Attorney (21), as well
as handle the daily work of the Prosecuting Attorney. The workload has
increased with•the increase in caseload and personnel. Previously, the
office did not have the complex accounting of the temporary programs
that are State/Federal funded.
J:XIIIBJT "I3"
Class Title
HC No.
SR
Salary
Cost
.Diff.
Fund
Source
(t of Pos.
in Dept.
Old
Pos.
New
Cost Account
Clerk
13
$788/mo.
County
0
Pos.
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
At the present time, the Office of the Prosecuting Attorney maintains the
accounts for the Hilo Office and four other programs. These programs includ
two complicated programs that involve State and Federal funds with additiona
requirements in submission of quarterly reports & funding. Aside from these
duties, per diem and travel arrangements for witnesses, police officers,
investigators, and program personnel take up a considerable amount of time.
Transcript costs, mileage claims, salary & overtime posting, purchase of
supplies and materials are also handled by the Private Secretary.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 30%, etc.):
N/A
3. Give. reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways'
such as short term contracts, etc. (Use productivity measurements
where possible.):
Presently the Private Secretary is trying to handle the five accounts,
personnel work for the staff of the Prosecuting Attorney (21), as well
as handle the daily work of the Prosecuting Attorney. The workload has
increased with•the increase in caseload and personnel. Previously, the
office did not have the complex accounting of the temporary programs
that are State/Federal funded.
J:XIIIBJT "I3"
q, was• reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
N/A
5. List other rationale or pertinent statements and data:
G. Attach:
a.
Old
Table
of Organization
b.
New
Table
of Organization with changes clearly visible
C.
Old
class
specification .
d.
New
class
specification
Personnel Services Note:
A need for a position to keep records of expenditures in the various activities.
eputy Director of Mersonnel Sery ces
DEPARTMENT OF CIVIL SERVICE
COUNTY OF HA14AII
COST ACCOUNT CLERK
Duties Summary:
Plans, sets up and maintains general and control records and ledgers
reflecting an overall accounting of project costs; and performs other related
duties as required.
Distinguishing Characteristics:
This class differs from that of Senior Account Clerk in that the Cost
Account Clerk plans, sets up and maintains general and control records and ledgers
reflecting overall project costs; whereas the Senior Account Clerk supervises or
performs the reviewing, posting, revising and summarizing of fiscal records and
statements with responsibility for the maintenance of all accounting records for
a major section of an accounting system.
Illustrative Examples of Work:
Plans and lays out the work required in compiling, reviewing, recording
and reconciling financial transactions for a major section of an accounting
system; compiles and reviews fiscal data; posts to and balances journals and
ledgers, and reconciles accounts; maintains ledgers for equipment, labor costs and
depreciation schedules; classifies and posts expenditures to budgetary accounts;
establishes and maintains subsidiary ledgers; maintains allotment ledgers; posts
and maintains registers; adjusts, closes and balances accounts; prepares periodic
and special financial or statistical reports; writes narrative statements to
accompany tables and statistical materials; prepares analyses of receipts and
expenditures; checks vouchers and distributes charges to proper accounts; keeps
records of purchases, contacts suppliers and issues purchase orders; prepares
general vouchers to make adjustments, transfers or corrections; prepares budget
estimates; assigns and reviews the work of others engaged in maintaining cost
account records; operates standard office machines such as calculating and adding
machines and typewriters.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school and 3 years of bookkeeping
or recordkeeping experience.
Knowledge of: bookkeeping principles and practices; office practices
and procedures; cost account recordkeeping techniques and practices; principles
and practices of supervision; filing methods and systems; use of standard office
machines.
Ability to: plan, set up and maintain cost ledgers and records;
prepare cost reports and statements; make arithmetical computations; compare names
and numbers; operate calculating and adding machines; work harmoniously with
others.
Q
COST AGCOU14T CLERK -2-
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for
performance of the duties.
This is an amendment to the specification for the class
COST ACCOUNT CLERK which was approved on March 24, 195$•
APPROVED: HAY 9, 1967."-
Personnel Director
e
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department:
Prosecuting
Attorney
Date:
December 12, 1979
Cost
Diff.
Fund
Source
If, of Pos.
in Dept.
Request:
Reallocation
Reclassification
New
Position X
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized urograms, basis for increased workloads, etc.):
See attached narrative.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 30%, etc.):
N/A
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways'
such as short term contracts, etc. (Use productivity measurements
where possible.):
See attached narrative.
EXIIIHIT "P>"
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
If, of Pos.
in Dept.
Old
Pos.
New
Deputy Prose-
LS-
pos.
cuting Attorney
10
20,580/yr
County
4*
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized urograms, basis for increased workloads, etc.):
See attached narrative.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 30%, etc.):
N/A
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways'
such as short term contracts, etc. (Use productivity measurements
where possible.):
See attached narrative.
EXIIIHIT "P>"
Q. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
N/A
5. List other rationale or pertinent statements and data:
G. Attach:
Personnel Services Note:
Expansion of program in the Kona rural unit and increase in workload which
necessitates the creation of new position.
puty Director of Personnel Services
a.
Old
Table
of Organization
b.
New
Table
of Organization with changes clearly visible
C.
Old
class
specification .
d.
New
class
specification
Personnel Services Note:
Expansion of program in the Kona rural unit and increase in workload which
necessitates the creation of new position.
puty Director of Personnel Services
Y HAWAII COUNTY COUNCILPOSITION INFOJZIdATION FORM
Department: Prosecuting Attorney Date: December 13, 1979 _
Request: Reallocation Reclassification New Position X
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
The Kona Felony deputy presently shares his workload with the
South Hilo felony deputy. With the increase in cases in the Kona
area, it is necessary to have a legal stenographer assigned to
the Kona felony deputy, to.insure the handling of the cases.
See attached narrative.
2. If reallocation, list only new duties.' (Example: 1. Takes
dictation 40"; 2. Keeps office cac office 300, etc.):
N/A
3. Give reasons why new duties qt h'_gher level are needed and cannot
be assigned to classes at higher .level or handled in other ways'
such as short term contracts, etc. (Use productivity measurements
where possible.):
The workload is just overwhelming because of the number of complaints
being processed by the Police in the Kona area. Increase in pay
would not help the situation, because the man-hours are what are
needed. See 2ttached narrative.
EXimiI'11 "13"
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
# of Pos.
in Dept.
Old
Pos.
Legal
New
Stenographer
14
$824/mo.
-
County
1
Pos.
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
The Kona Felony deputy presently shares his workload with the
South Hilo felony deputy. With the increase in cases in the Kona
area, it is necessary to have a legal stenographer assigned to
the Kona felony deputy, to.insure the handling of the cases.
See attached narrative.
2. If reallocation, list only new duties.' (Example: 1. Takes
dictation 40"; 2. Keeps office cac office 300, etc.):
N/A
3. Give reasons why new duties qt h'_gher level are needed and cannot
be assigned to classes at higher .level or handled in other ways'
such as short term contracts, etc. (Use productivity measurements
where possible.):
The workload is just overwhelming because of the number of complaints
being processed by the Police in the Kona area. Increase in pay
would not help the situation, because the man-hours are what are
needed. See 2ttached narrative.
EXimiI'11 "13"
4. 11as reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
N/A
5. List other rationale or pertinent statements and data:
See attached narrative.
6. Attach:
a.
Old
Table
of Organization
b.
New
Table
of Organization with changes clearly visible
C.
Old
class
specification
d.
New
class
specification
Personnel Services Note:
Increase in workload necessitating the creation of new position.
O O 1,065
DEPARTMENT OF CIVIL SERVICE
COUNTY OF HAIIAII
LEG;LL STENOGILWHER
Duties Summary:
Performs independently a variety of legal.stenographic and clerical
work in -a legal office; and performs other related duties as required.
Distinauishina Characteristics:
This class differs from that of Senior Legal Stenographer in that the
Legal Stenographer independently performs legal stenographic and clerical work
and may supervise the work of others; whereas the Senior Legal Stenographer
supervises and participates in providing secreta:.ial and stenographic services
to a staff of attorneys.
Illustrative Examples of Idork;
Takes and transcribes dictations on, or types from rough draft, matters
such as letters, reports, legal opinions, resolutions, ordinances, briefs and
affidavits; prepares and types legal forms and documents; interviews and screens
applicants for legal assistance; sets up and maintains files; takes and trans-
cribes verbatim statements; testimonies and proceedings; checks citations from
legal sources and searches files for reference data; maintains records; inventories
supplies; may supervise the work of others.
11inimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school and 4 years of clerical
experience of which 2 years shall have involved legal work including stenography.
Knowledge of: commonly used legal terms, procedures, practices and
forms; types of court actions and methods of court procedures; office practices
and procedures.
Ability to: take dictation at a rate of 110 words per minute and
transcribe notes accurately; type accurately and rapidly; maintain legal records;
deal effectively with employees and the public.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for perform-
ance of the duties.
This is an amendment to the specification for the class
LEGAL STENOG&',PHER which was approved on August 19, 1957.
i�
APPROVED: .IDLY 1.5. 1966 � �P�.���•'-Q � �^ "` �
Personnel Director
Department
Request:
Old
Pos.
New
Pos.
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Prosecuting Attorney
Reallocation Reclassification
Date: December 13, 1979
New Position X
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
# of Pos.
in Dept.
Legal
Stenographer
14
$824/mo.
-
County
1
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
The caseload the present Kona deputy is carrying is twice that of the
rest of the staff, making the legal stenographer's work much greater.
With the addition of another Kona deputy, it is necessary to create
another legal stenographer to handle the increase in workload.
See attached narrative.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40€; 2. Keeps office accounts 300, etc.):
N/A
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways"
such as short term contracts, etc. (Use productivity measurements
where possible.):
It is not possible to have one legal stenographer handle the caseload
of two attorneys in the Kona district, even if an increase in pay
was granted. Short-term employment would not remedy the situation
because the attorney would need someone who plans to remain on the
job. The training involved'would be too time consuming for short-
term employment.
EXHIBIT "13"
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
N/A
5. List other rationale or pertinent statements and data:
see attached narrative.
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
C.
Old
class
specification
d.
New
class
specification
Personnel Services Note:
Increase in workload necessitating the creation of new position.
1
uty Director of PersonneY Services