HomeMy WebLinkAboutRES 550 Draft 01 1976-1980I
County of Hawaii --State of Hawaii
Resolution
WHEREAS, pursuant to County Charter Section 3-14 interim amendments
to the Salary Ordinance may be by resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII
that the Salary Ordinance is hereby amended for the following departments:
SECTION 8.09 (a). OFFICE OF THE DIRECTOR OF PARKS AND RECREATION.
1. Abolish one position of Senior Clerk SR -10.
2. Add one new position of Clerk -Typist (1/2 time) SR -8.
3. Add one new position of Storekeeper (1/2 time) SR -10.
CETA TITLE II AND CETA TITLE VI (FEDERALLY FUNDED) (EXHIBIT F AMENDED)
SECTION 8.04 (c). TREASURY DIVISION. DEPARTMENT OF FINANCE.
Title II
1. Add one new position of Assistant Clerk SR -4.
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted
to the departments of Parks and Recreation, Finance and Personnel Services
for their information.
Dated this 6th day of February 1980.
INTRODUCED BY:
i CJ
Counc man, C ty'/11awaii
COUNTY COUNCIL
county of Hawaii
Hilo, Hawaii
1 hereby certify that the foregoing RESOLUTION was by the vote indicated to
the right hereof adopted by the COUNCIL of the County of Hawaii on
................k ebruarY...6.x...1980......................
ATTEST:
D D. tt�As�l / f K. HIRD
GOUMY C 1 4h6airman & ing Officer
ROLL CALL VOTE
AYES NOES Alf
DaMbarit I x
Damier I X
Garcia x
Kw_mhaa
x
Lai
x
Samahima
x
Talid
x
Chr. Yamadlira
x
Refer�nc�� .._<''-; 44 /1''C7 294
M.R. No................................................................
550
RESOLUTION NO . ............ .................... .............
Department
Request
Old
Pos.
New
Pos.
1
2
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Parks & Recreation
Date: November 5, 1979
Reallocation x Reclassification New Position
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
( of Pos.
in Dept.
Senior
1/2 T Clerk -Typist
1/2 T Storekeeper
8
10
316
345
6-
'-.24
G-7111
Give reasons how new duties arose (statutes enacted, Ordinances,
Nealy authorized programs, basis for increased workloads, etc.):
The Senior Clerk assigned to the Kona District Office retired on 9/28/79. This
provides an opportunity to redistribute the position in a manner which enables the
continued clerical support in the district while also creating a key position to
service the entire department.
If reallocation, list only new duties. (Example: 1. Takes
dictation 40.; 2. Y,eeps office accounts 30%, etc.):
(1) Clerk -Typist (1/2 T) position is a downgrade and duties will consist of typing,
issuing permits, taking reservations, giving general information -- 70%; filing,
collecting cash -- 30%.
(2) Storekeeper (1/2 T) rating is equal to existing position and duties will consist
of stock control -- 75%; receiving, issuing -- 15%; inventory, other related -- 10%.
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
Duties are not at a higher level.- Duties cannot be assigned to other existing
positions without affecting compensation;
4
EXIIIIIIT "ll"
_ _. -- - - - -- -= e
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary.process?
Retirement of incumbent was not certain during budget preparation.
5. List other rationale or pertinent statements and data:
This action is being taken in the interest of proper management practices. There
will be no increase in cost as a result of this action. Conversion of the existing
Senior Clerk SR -10 position into two one-half time positions (1/2 Time Clerk -Typist,
SR -8 and "oris -half time Storekeeper SR -10) will ensure adequate clerical support in
a district office and create a much needed stock control position to service the
entire department.' The latter will enable cost-saving practices such as bulk
purchasing and stock control.
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
c. Old class specification
d. New class specification
Personnel Services Note:
Reorganization - classifications based on assignment of duties and responsibilities
to subject positions.
t+,
eputy Director of erso npl ServvVees-
ODEPARTMENT OF PARKS & RECREATIbiv'
PRESENT TABLE OF ORGANIZATION PROPOSED TABLE OF ORGANIZATION
DIRECTOR OF RECREATION
RECREATION DIVISION
N & S KONA DISTRICT
P&R District Supr. I
HC 1840 SR 21
Recreation Leader
Recreation Instructor
HC 2619 SR 9
Recreation Instructor
HC 2766 SR 9
`Senior Clerk
IHC 2618 SR 10
*-also supervises HC 337 -
Parks Maint. Supr. III
of Kona
DIRECTOR OF RECREATION
RECREATION DIVISION
N & S KONA DISTRICT
( P&R District Supr, II*
, HC 1840 SR 21 j
Recreation Leader
HC 2606v SR 12
Recreation Instructor
HC 2619 SR 9
IRecreation Instructor
1HC 2766 SR 9
Clerk -Typist 1/2 Time
HC SR 8
DDEPARTMENT OF PARKS & RECREATIO
PRESENT TABLE OF ORGANIZATION PROPOSED TABLE OF ORGANIZATION
P&R DIRECTOR P&R DIRECTOR
f DEPUTY DIRECTOR
TOR I DEPUTY DIIRECTOR
Z0044AI
ADMINISTRATIVE STAFF j ADMINISTRATIVE STAFF
I, I_ -
Administrative Assist.i Administrative Assist.
HC 1732 SR 18 I HC 1732 SR 18
SecretarySecretary
HC 1945 SR 14 Ew'. 1QW SR 1/.
PARK PLANNER { PARK PLANNER
2428 SR 26 , HC 2428 _,—SR
ACCOUNTANT I w I I ACCOUNTANT I
Assist. Account Clerk I Assist. Account Clerk
HC 2401 _ SR 8 _ 1 HC 2401 SR 8 _
Personnel Assistant �Personnel Assistant
HC 338 SR 17 I HCy338_ _ SR 17_.__
Senior Clerk Senior Clerk
HC 2653 SR 10 —; HC 2653 SR 10,
Clerk Typist Clerk Typist
HC 2463 SR 8 HC 2463 SR 8
j CETA Storekeeper 1/2 T
LHC SR 10 _—
Storekeeper terminates 12/15/79)
C 6086 SR 10
DEPARTMENT OF CIVIL SERVICE
COUNTY OF FIAWAII
CLERK -TYPIST
Duties Summary:
Operates a typewriter and performs a variety of clerical work in
preparing, processing and filing forms, records and similar materials in
accordance with general instructions and procedures; and performs other related
duties as required.
Distinguishing Characteristics:
This class differs from that of Assistant Clerk -Typist in that the
Clerk -Typist performs, a variety of tasks involving referral to a number of
different sources, executes assignments in accordance with general instructions,
accomplishes work with some use of discretion and selectiveness in deviating
from established processes and procedures, and operates a typewriter in typing
materials where improvisation as to format and arrangement :of data is required;
whereas the Assistant Clerk -Typist performs routine, repetitive tasks which are
primarily procedural in nature, executes assignments in accordance with specific
instructions or clearly defined procedures, and operates a typewriter in typing
materials where guides as to format and. arrangement of data are readily availa-
ble.
Illustrative Examples of Work:
Types letters, memoranda, reports, specifications, statements, forms
and other materials into final form from rough or corrected copy; types tabu-
lar and other materials from rough or copy where format and arrangement of data
are not clearly indicated; cuts stencils; checks and proofreads typewritten
materials; prepares, checks and processes forms, records, reports, applications
and other documents for accuracy, completion and conformance to established
requirements; makes routine follow-ups to secure required information; determines
eligibility for and issues licenses and permits; assists the public in filling
out standard and supplementary forms; posts data to and maintains various types
of operational and control records; searches through a variety of files and
records, extracts, compiles and summarizes information, and prepares periodic
and special reports; composes routine correspondence and letters of acknowledg-
ment; sorts, arranges and files bills, invoices, applications, correspondence
and other materials; sets up and maintains files and revises system as necessary;
gives general information and resolves complaints over a counter or telephone
involving interpretation and explanation of rules, regulations, policies and
procedures and knowledge of the agency's purposes and functions; answers tele-
phone and takes or relays messages and calls; makes appointments for the staff;
greets callers and directs them to proper persons or offices; may accept cash
payments for standard fees and write out receipts; may operate standard office
machines such as mimeograph, adding and calculating machines; may incidentally
supervise the work of others.
CLERK -TYPIST
Minimum Qualification Requirements:
-2-
Training and Experience: A combination of education and experience
substantially equiva ent to graduation from high school, including or supple-
mented by course work in typing and one year of clerical experience which shall
have included some typing.
Knowledge of: office practices and procedures; filing methods and
systems; grammar, spelling and word usage; the purposes and uses of standard
office machines.
�Lo
Ability to: type at the rate of 4S, net words per minute; make
arithmetic computations; compare names and numbers accurately; keep records,
summarize materials and prepare simple reports; operate standard office machines.'•
equipment; understand and interpret laws, ordinances, rules, regulations and
policies pertinent to the department; follow oral and written instructions;
deal tactfully and effectively with the public; work harmoniously with others.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for per-
formance of the duties.
This is an amendment to the specification for the class
CLERK -TYPIST, which was approved on August 26, 1957. \�
APPROVED: MARCH 30, 1965 / J
111 Personnel Director .
,amendment to minimum qualification requirements:
Change in typing rate from "45" to "40" net words per minute
effective February 15, 1977.
�/ O
O 0
1.455
DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF HAWAII
STOREKEEPER
Duties Summarvs
Receives, stores and issues materials, supplies, tools and equipment;
prepares requisitions; sets up and maintains storekeeping system and procedures;
maintains stock control and inventory:records;-and performs ,other related duties
asrequiredr
Distinguishing Characteristics:
This is the journeyman level class in the Storekeeping series.
This class differs from that of Stores Clerk in that the,Storekeeper is respon-
sible for the operation of a storeroom or warehouse.and for -the requisitioning,
receipt, storage, issuance and accountability of materials, supplies, tools
and equipment; whereas the Stores Clerk assists in the operation of a storeroom.
Illustrative Examples of Work:
Sets up and maintains the storekeeping system and procedures; plans
space allotments for supplies and materials; determines minimum stock levels
of each item of stock; receives, inspects and counts incoming supplies and
materials; checks delivery invoice for quantity, items, unit price of supplies
and materials; contacts vendor in shipment adjustments; classifies and stores
supplies.and materials; inspects worn-out or damaged tools and equipment for
serviceability; prepares daily tabulation.of supplies and materials received
and issued, as required; posts receipt and issue data to stock record cards;
checks stock record cards for minimum stock level; initiates requisition for
stock replenishment; takes periodic physical inventory of supplies and materials
on hand; may operate hand truck, forklift and other machines in moving bulk
materials; may supervise assigned helpers.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school and two years of
storekeeping experience.
Knowledge of: storekeeping practices, methods and procedures;
clerical practices and procedures; inventory recordkeeping; purchasing and
requisitioning procedures; problems of storage.
STOREKEEPER
-2-
Ability to: establish and maintain storekeeping system; inspect
goods for quantity and quality against purchase orders and invoices; make
arithmetic computations; work harmoniously with others; understand and
follow oral and written instructions.
Health and'Phvsfdal Condition:.
Person`sseeking appointment to positions in this class must meet,the
health and physical condition standards deemed necessary and proper for per
formance of the .deities.
p- - - - - - - - - - - - - - - - - - - - - - - - - - - -.- - -
This is an amendment to the -specification for the class
STOREKEEPERwhich was approved on September 3, 1957.
,APPROVED: April 13; 1971
Director of Personnel Services
t
HAWI4��bNT`!l aOUkIL POSITION I/FORMATION FORM? `C E I V E D
JAN i 11' 15,
Department: FINANCE -Treasury Date: January'10i_1980
Request: Reallocation Reclassification New Position
x
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
New position requested to strengthen internal organization by
providing lower level position to do routing and simple tasks.
2. If reallocation, list only new duties.'. (Example: 1. Takes
dictation 40$; 2. Reeps of ice accounts 308, etc.):
N/A
3. Give reasons why new duties at h-gher level are needed and cannot
be assigned to classes at higher level or handled in other ways'
such as short term contracts, etc. (Use productivity measurements
where possible.):
N/A
EXHIBIT "B
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
# of Pos.,
in Dept.
Old
r
Pos.
New
Assistant
4b
CETA II
10
Pos.
Clerk
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
New position requested to strengthen internal organization by
providing lower level position to do routing and simple tasks.
2. If reallocation, list only new duties.'. (Example: 1. Takes
dictation 40$; 2. Reeps of ice accounts 308, etc.):
N/A
3. Give reasons why new duties at h-gher level are needed and cannot
be assigned to classes at higher level or handled in other ways'
such as short term contracts, etc. (Use productivity measurements
where possible.):
N/A
EXHIBIT "B
A
.4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
N/A
5. List other rationale or .pertinent statements and data:
Motor vehicle registrations have increased 23.14% over the past
five years and during this period additional work have been
assigned such as collection of State weight tax and installation
of computer terminals. In addition, change in license plate in
1981 will require more help. Although, three positions were
needed to collect State taxes, the State funded only two. Also,
the CETA Treasury Clerk have terminated on October 1, 1979, thus
causing a greater loss in personnel.
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
`c. Old class specification
d. New class specification
Personnel Services Note:
Classification based on assignment of duties and responsibilities to subject
position.
Deputy Director of Personnel Services
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Dul.es Summary:
101
DEPARTI•iENT OF U1\11, 'iNWl:CE,
COUNTY OF ;IAILI f
ASSISVJI T CLERK 45 ?,- 4
/ (
t.01
Performs routine, repetitive cler.ica.l work in preparing, nrocessing and
,i l.:ing forms, records and similar materials in accordance with specific
instructions or clearly defined requirements and procedures; and performs otter
related duties as required.
Distinguishing Characteristics:
This class differs from that, of Clerk in that the Assistant Klcrl:
performs routine, repetitive tasks which are primarily nrocodural in stature, and
executes assignments in accordance with specific instructions or clearly defined
procedures; whereas the Clerk performs ^ voricet:y of tasks involving referrat to
a number of different sources, executes assignments in Accordance with general_
instructions, end .accomplishes work with some use of discretion and selectiveness
in deviating from established processes and procedures.
Classes in this scr:ics differ from classes in the Typing series :i.n
th:-t the Clerical classes perform or supervise cicri.cnl work where the opura.rton
of tvocwritcxs and other office machines is incidental; whereas the Typing classes
perforin or supervise cicr•ical'work s•Atcre the ski.l.lcd operation of typewriters is
basic and rcg"lar requirement. Classes in this series differ from classes in
Chu Stenographic scric; in that the Clerical classes perform or supervise
clerical work not requiring.the tAking and transcribing of shorthand notes; whereas
the Mcnocraplu_c classes perform or sunervise cler:i.cal work where the taking and
transcribing of shorthand notes and the skilled oper-ati.on of typewriters are basic
and regular rcquircntcnts. Classes in this series di-ffer•.from classes in the
Account: Clerical series in that the Clerical cl,asscs performs or supervise gcnernl
cl_cri.cW work which may include keeping of fiscal or related data but which docs
not: require application and understanding of bookkeeping nrinc:iples and practices;
whereas the Account. Clerical classes perform or supervise account recordlcccping
and related wort: requiring the application and understanding of bookkeeping
principles and practices.
Illustrative Ex..mpl.es of Work:
Sorts and orr^.n'gcs nrocode'd.documents for filing; nssemhles and collates
materials as instructed; hands out forms and gives standard instructions on
Filling in requested information; checks and processes forms, applications, per-
mits and other materials for accuracy and completeness in .accordance triads specific
practices and guides; posts data to various records from clearly indicated
sources; maintains sample tally or similar records; make simple extensions,
recapitulates f-igures, and checks same for arithmetical accuracy; proofreads typed
Rcl-er•i.--:as and stencils; gives general information over a counter or telephone;
answers telephone and takes or relays messages and calls; melees routine appoi.ninicnts
for the staff; greets callers and directs them to proper persons or offices; runs
errands to nick up ^and col..i.vor.materials; receives, sorts, and distributes mail,
ra-)crs and various documents; stuffs, seals,. stamps and addresses envelopes; may
accept cash payments for standard fees and write out receipts; may operate
standard office machines such as typewriters and mimeograph, adding .and calculating
machines; may operate all automobile in picking up and delivering mail, packages,
documents and other materials.
X 575"Cr�iT CU:M -2-
Ninimu111 QualificatIon Requirements:
feiin.nc_nd ;%ncrionce: A combination of education and experience
substantially equivalent: to gr.aduati.op from US school..
hI1owledee of: :.office practices and procedures; filing methods and
systems; grammar, spelling, and word usage.
Ability to: mike r.rithmeti.cnl computnUons; compare names and numbers
accurately; file manorials numerically and .alpinbeti.c.ally; keep simple records;
operate standard office machines and equipment; follow oral and written
instructions; deal tnctfully .end effectively with the public; work harmoniously
with others.
Health and Physical Condition:
Persons socking appointment to positions in this class must: meet the
WHO and physical condition standards deemed necessary and proper for perform—
once of the duties.
This is an rmendmolt: to the specification for the class
ASS IANT CLMIK which was approved on //August. 21, 1957.
APMOVLD: MidiCli 31-)L._196-5 _
Personnel Director