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HomeMy WebLinkAboutRES 477 Draft 01 1976-1980County of Hawaii --State of Hawaii Resolution WHEREAS, pursuant to County Charter Section 3-14 interim amendments to the Salary Ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Salary Ordinance is hereby amended for the following department: SECTION 8.14 (b). FISCAL DIVISION. DEPARTMENT OF WATER SUPPLY. 1. Reallocate one position of Control Accounts Bookkeeper SR -14 to Accountant II SR -18. BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the departments of Water Supply, Finance, Personnel Services, and Corporation Counsel for their information. Dated this 19th day of SPp:L6-_mhPr, 1979. INTRODUCED BY: , ww; �. no�,m AYES NOES A/F • en x Dennis" x COUNTY COUNCIL Comfy of Hawaii Hflo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Howoii on September 19, 1979 ATTEST: y0*S4,LGARCIA A®. LEfWMRI X 00uNrY Ciba Acting Chairman & Prodding Officer ROLL CALL VOTE AYES NOES A/F DaMMA x Dennis" x Fa1ti x Garcia x Ka_wahan Lai x Samativaa x Tajiri x Chr. Yamashita x Retem"c ....C7.?1 M.B. No ................................................................ RESOLUTION 1! FC— 203 NO. ...... �77 ............................... !r '79-JUL I Z pH 26 a HAWAII COUNTY COUNCIL POSITION INFORKATION FORM Department: DEPARTMENT OF WATER SUPPLY Date: 7/12/79 Request: Reallocation x Reclassification New Position 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): New responsibilities and duties on the professional level were assigned to incumbent. 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40€; 2. Keeps office accounts 30%, etc.): a. Involvement in special reports with the waterworks controller to the Manager and the Water Commission.- 5% b. Maintains records of State and Federal.funds by appropriations and allotments and reports to the Deputy Manager and the Engineering Division Head. - 5% c. Acts as liaison for the department with the Treasury Division regarding departmental investments. -.5% d. Reviews work of account clerks. - 5% e. Cordinates the closing f completed consttruUction projects and ascertains propriety o? distribution to the dp ant account$. - 10% 3. Give reasons why new uties at h. -$her level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): The assignment of these new duties to the incumbent was the result of increasing demands on the supervisor. For instance in 1959, there were. only 8,000 privilege holders as opposed to the existing 21,000 customers today. Since these duties are continuing, it is not feasible to handle through short-term,contracts. EXHIBIT "B" Class Title HC No. SR Salary Cost Diff. Fund Source # of Pos. in Dept. Old Control Accounts 877 14 Y-7 Pos. Bookkeeper 1,355.00 - DWS 1 New L-2 - L-3 Pos. Accountant II -. 18 1,410.00 55 DWS 1 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): New responsibilities and duties on the professional level were assigned to incumbent. 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40€; 2. Keeps office accounts 30%, etc.): a. Involvement in special reports with the waterworks controller to the Manager and the Water Commission.- 5% b. Maintains records of State and Federal.funds by appropriations and allotments and reports to the Deputy Manager and the Engineering Division Head. - 5% c. Acts as liaison for the department with the Treasury Division regarding departmental investments. -.5% d. Reviews work of account clerks. - 5% e. Cordinates the closing f completed consttruUction projects and ascertains propriety o? distribution to the dp ant account$. - 10% 3. Give reasons why new uties at h. -$her level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): The assignment of these new duties to the incumbent was the result of increasing demands on the supervisor. For instance in 1959, there were. only 8,000 privilege holders as opposed to the existing 21,000 customers today. Since these duties are continuing, it is not feasible to handle through short-term,contracts. EXHIBIT "B" REAR50,q&JITT -(dNI�ATC0INTS BOOKKEEPER TO O 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? Yes. 5. List other rationale or pertinent statements and data: 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification -------------------------------------------------------------------------5-------------- Personnel Services Note: The reallocation of subject position Control Accounts Bookkeeper SR -14 to Accountant II SR -18 is justified in that there has been a substantial change in the duties and responsibilities. 0 Q Director of Personnel Services ror i m w ri N ( O .:5 4 U ('iU N i (; 1 U S i i U ri +-1 L'jyy��1. I C U H V Ai 4i Np -- p uy h G( (n ri _1 1 ri N „ aQ u U (J 1 t O I L O L CD Jl • t` CD n c C) ! rf `1 r -1A - >t p x r 1 U 1 a U X i ri eJ O -ria «S LD 1. a) v_- .i p �l Uu ca C C) N 1 p 4; C p -14-' N X�cq N �' Q U U q Cl) Ll'. .ri +1 L✓ v iJ ci T U 11 f !�) [(I •'+-. VI { n S4 C ¢ cJ O e O O -,j O �! 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O O —4 4l H 4-) rf 4N rl ,C r1 4 C) u U I U I- U I U t N I (i) I U U S4 a U C U L' U C, 0 f-- 4 u { N 4 01 U U U S E( H H Hp H I�Hr C\l L; S4 O N !4 C Sa O S4 q .•.S CJ rl G1 N U O 0) q U N - 'U no 1 -0 1 'rJ r -I 'U N 70 N rJ r7 U to L) rI [ 1p 1 rd 1 r r~xc -� S4 O Si O N L 1) ci N 1i U H C) CO t') cc U© ' 14-1 1 C) (:1 L' U LC U C' C1 CC G C4 ,C v N G aT cif 1J. 14 C• • C1 e rry C Sa .-t .0 4 co :. cJ J N CT 1 U I is I p V. F- �G. �,•U� 4 uci UCJ Uj O C l (0 4J .•-�• E�cu`'. [l C') I X.c, -< [ r1 S3,4r c N O � 1 >1 riU r1O1O 3 rn F7 Ll rn (n -r cl . N U .l u r In .'1 U 4 p —4 U p 41 u U 4, U C -1 U 4J C O Q c) U 'rt O O U CL �u u ¢ u, 4^, rl O U q w C w ri N ( O .:5 4 U ('iU N C4000Il� U ri +-1 0 Ai U In --. 4i o" '19 JUL 12 PH 3 0 Duties Summary: Q DEP;ll?^ JI''T OF CIVIL.SERVICE COUNTY OF IULW II CONTROL ACCOUNTS BOOKKEEPER 1.07A Maintains subsidiary ledgers for general or special funds in a fiscal agency; takes monthly trial balances of all accounts and verifies same; prepares financial statements and reports; and performs other duties as required. Distinauishing Characteristics: This class differs from classes in the Account Clerk Series in that the Contro :.ccounts Bookkeeper maintains detailed subsidiary ledger accounts in a fiscal agency; whereas classes in the Account Clerk Series perform duties pertaining to the checking, reviewing, posting, revising or summarizing of fiscal records or statements. Examples of Duties: Posts daily to proper subsidiary ledger accounts all pertinent accounting data obtained from warrant vouchers, Treasurer's receipts and other documents; verifies correctness of appropriation symbols; checks for errors and makes balancing entries; verifies the availability of funds in various allocations; takes monthly trial balances of all accounts and verifies same with control accounts; gathers data for the fiscal officer's annual statement of appropriations and expenditures showing all payments made, funds received, transfers made between funds and beginning and ending balances; draws information from pertinent accounts and prepares periodic financial reports; verifies appropriation balances with divisional accounts; notifies fiscal officer of errors in distributions of receipts and payments; notifies divisions of errors in object and source symbols and of shortage of funds; checks monthly schedule of collections to determine correctness of all accounts; operates standard office machines such as calculating and adding machines; may receive cash payments and issue receipts; may supervise the work of clerical assistants. ttiuimam 4ualification^.eguirements: Training and Experience:(ln combination of education and experience substantia equivalent to graduation from high school and five years of clerical experience of whict three years shall have been in the maintenance of fiscal account records; or (2) any equivalenv combination of experience and training. Knowledge of: Office practices and procedures; principles and practices of account record keeping; financial statements and reports; operation of standard office machines. `79 JUL I Z PPP 3 C-6 CONTROL :W000NTS GOOI@ EEFER _2_ ability to: Maintain accurate fiscal records; prepare correct financial statements; operate a calculating and adding machine; understand and explain laws, rule and regulations enforced by a department; examine and verify financial documents and reports; maintain effective working relationships with others. This specification is for anew class established in addition to existing classes. APPFOV"iiD: D?0!TEiMR 1, 1958 Personnel Director '79 JUL I Z' Ph 3 Z 6 DEPARTMENT OF CIVIL SERVICE COUNTY OF HAWAII ACCOUNTANT I & II Duties Summary: 2.035 2.040 Performs professional accounting work in the conduct of a fiscal pro- gram.involving the maintenance of accounting records; the preparation, analysis, and/or interpretation of statements of financial condition and other accounting reports; and the review, design and implementation of improvements in the accounting systems; and performs other related duties as required. Grade Level Standards: GRADE I: The professional accountant at this level usually performs under the technical supervision.of a fiscal officer, business manager, adminis- trator or a professional accountant at a higher level and is responsible for one or more phases of an extensive fiscal program of an operating department, such as (1) the portion of the program applicable to a large organizational component of the department, (2) a specific accounting activity for a large operating department, or (3) the maintenance of all the accounts for a small department. GRADE II: The professional accountant at this level usually performs under the technical supervision of a fiscal officer or a professional accountant at a higher level and is fully responsible for the accounting aspects of the fiscal program, or a major component of such program, and exercises supervision over a staff of account clerks and other personnel in carrying out such a pro- gram. Distinguishing Characteristics: Classes in this series differ from classes in the Account Clerk series in that the classes in the professional Accountant series perform duties which require the application of professional accounting knowledges and skills in the principles and practices of accounting in situations such as in the (1) handling of accounting problems and transactions,of a complex, novel, varied, and non - standardized nature in the maintenance of accounting records; (2)preparation and interpretation of complex financial statements and reports, and analysis and interpretation of statements and reports of financial operations and financial conditions; (3) the review, development, improvement and implementation of accounting systems; and (4) the review and testing of the operating effectiveness of controls and the accuracy and propriety of accounting records; whereas clas- ses in the Account Clerk series (1) maintain fiscal records; (2) prepare finan- cial statements in prescribed form, and (3) conduct processes incidental thereto, in accordance with well-established procedures and preconceived plan which require the knowledge of and the ability to apply account clerical methods and techniques, but do not require the understanding of professional accounting principles, theories and assumptions. '79 JUL 12 Mi 2G1 ACCOUNTANT I'& II -2- Classes in this series differ from classes in the Field Auditor series in that classes in the Accountant series maintain, or supervise the recording and repor::ing of fiscal transactions and related activities; whereas classes in '.he Field Auditor ser -es are concerned with the periodic review, analysis and vc ificatioii of rocords and reports maintained by others. llustrative E,= .plcs of Work: Sets up and maintains expenditure, object, cost and control ledgers, registers, journals and other records required in the control of fiscal opera- tions; supervises accounting and clerical personnel concerned with fiscal con- trol; classifies, codes, creates posting controls for pre -audits, and distributes to proper accounts and funds, accounting documents covering encumbrances, expen- ditures and revenues; supervises and participates in the collection, compilation, classification and evaluation of fiscal data; takes trial balances, makes. and closing entries, verifies and analyzes financial data and prepares financial statements and reports; participates in making studies and estimates of department's revenue and operating costs and assists in working out allocation of funds to, various programs or activities; recommends changes of forms, proce- dures and policies governing the accounting functions and implements changes as directed; conducts internal review to insure that accounting systems and proce- dures are effective, efficient and properly implemented; prepares reports necessary for the determination and reporting of federal expenditures and fund balances on federal grant-in-aid programs; confers with representatives from the department and budget office; may assume responsibility of superior or higher level accountant in their absence. Minimum Qualification Requirements: Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a major in accouctin.- or in business administration with courses in ac- counting and GRADE I: one year of'responsible work experience in accounting. CEADE_II_; three years of responsible work experience in professional level accounting. Y.no-rled,-,!_ of: principles and practices of commercial and govern- mental eccei.inting; preparation and analysis of financial statements and re- ports; public fiscal administration including budgeting and financial reporting; the accounting system ad pro.educes of the assigned agency; office practices and procedures; principles and practices of supervision. Ability to: devise and install accounting methods, techniques and procedures; plan, assign and direct the work of subordinates; prepare complete and accurate reports and standards; analyze data, detect errors and correct inconsistencies in accounting records; maintain effective working relationships with others. 179 JUL 12 PH ACCOUNTANT I & II -3- Health and Physical Condition: �e Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for perform- ance of the duties. This is an amendment to the specification for the classes ACCOUNTANT and SENIOR ACCOUNTANT which were approved on March 24, 1958 and March 21, 1961, respectively, and is to be retitled as ACCOUNTANT I & II. C/C APPROVED: FEBRUARY 29, 1968 Personnel Director