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Home My WebLink AboutRES 383 Draft 01 1980-1984County of Hawaii - State of Hawaii Resolution WHEREAS, pursuant to County Charter Section 3-14 interim amendments to the Salary Ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the Salary Ordinance is hereby amended for the following department: SECTION 8.12. POLICE DEPARTMENT. 1. Reallocate one position of Driver License Clerk -Stenographer SR -10 to Senior Clerk SR -10. This resolution shall amend the Salary Ordinance of 1981 and incorporated into the Salary Ordinance of 1982, after adoption. BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the departments of Police, Finance and Civil Service for their information. Dated at Hilo, Hawaii, this 23rd day of June 1982. INTRODUCED BY: Councilman, County of Hawai' COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on ATTEST COUNTY CL RK / June 23, 1982 AIRMAN &IDING OFFICER ROLL CALL VOTE JAYESI NOES A/E De Luz, III x Domingo X Fujii X Hale x Kawahara x Lai x Schutte x Reference: M.B. No RESOLUTION NO. 383 62 Old Pos. New Pos. O O '82 MAY 18 PM ? I-2 HAWAII COUNTY COUNCIL POSITION INFORMATION FORM Department: Hawaii Police Date: Request: Reallocation x Reclassification 1-26-82 New Position Class Title HC No. SR Salary CostFund Diff. Source # of Pos. in Deot. Driver License Clerk -Stenograph r 2404 10B $946/mo, G-2011.0 1 Senior. Clerk 2404 10B $946/mo 0 G-2011.0 0 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized programs, basis for increased workloads, etc.): NA 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Keeps office accounts 30%, etc.): NA 3. Give reasons why new duties at higher level are needed and cannot be assigned to classes at higher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): NA 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? Yes 5. List other rationale or pertinent statements and data: The requirements of the position necessitates the incumbent to perform duties beyond those specified under the current position description. The duties actually performed are more akin to that of a Senior Clerk, SR -10. 6. Attach. a. Old Table of Organization b. New Table of Organization with changes clearly visible C. Old class specification d. New class specification CIVIL SERVICE NOTE: . Reallocation of subject position is justified based on assignment of duties and responsibilities. Dire AfPersonnel - o G 1.640 DEPARTMENT OF PERSONNEL SERVICES COUNTY OF HAWAII DRIVER LICENSE CLERK -STENOGRAPHER Duties Summary: Independently processes applications for and issues initial, renewal, and duplicate drivers' and related licenses/permits; reviews and examines various supporting documents in connection with licensing; takes and transcribes dictation of letters, memoranda, reports and other similar materials; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for performing a variety of driver licensing clerical tasks and providing stenographic services for the licensing section. Illustrative Examples of Work: Explains to applicants the procedural and legal requirements to obtain a State of Hawaii driver's license; advises applicants to procure, and subse- quently reviews, necessary documents such as,birth certificates, baptismal certi- ficates, proof of financial responsibility, divorce decrees determining custody of minors, parental consent forms for minors, doctor's reports, and various others, so as to comply with applicable provisions of statutes and ordinances; determines and collects fees charged, and issues temporary licenses valid for 90 days to applicants; accounts for licenses issued daily; checks all license applications submitted by all country licensing stations throughout the County and transmits license information to Information Systems Center; maintains, updates and purges driver license and permit application files as needed; makes driver license inquiries via Computer Terminal 11$0; types and sends notices to applicants requesting clarification of information found discrepant by the computer or manual driver.license files; prepares replies to various correspondence inquiries; performs other duties such as the administering of written tests, giving eye examinations with the use of the Telebinocular eye testing machine, booking road tests, etc.; answers telephone inquiries and takes or relays messages and calls; prepares statistical reports as required, participates in the administering of tests for taxi driver's permits; operates a variety of office machines, including cash registers, typewriters, adding machines, data processing terminal or others as may be required; takes and transcribes dictation of letters, memoranda, reports, legal documents and similar materials in accordance with general instructions and procedures. Minimum (qualification Requirements: Training; and Experience: A combination of education and experience substantially equivalent to graduation from high school and 3 years of clerical experience, including some typing and stenography, one of which shall have been in regulatory driver licensing or similar activities. n <, DRIVER LICENSE CLERK -STENOGRAPHER 2 Knowledge of: laws, ordinances and regulations governing the issuance of State of Hawaii drivers' licenses; purposes, uses and requirements of common legal documents such as birth/baptismal certificates, proof of financial responsi- bility, divorce decrees, etc.; office practices and procedures; filing methods and systems; grammar, spelling and word usage; uses of standard office machines. Ability to: deal tactfully and effectively with the public; understand and apply pertinent laws, ordinances and regulations; take dictation at the rate of 80 words per minute and transcribe notes accurately; type at the rate of 45 net words per minute; keep and maintain files; compare names, numbers and other information accurately. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for perfor- mance of the duties. - This is the first specification approved for the new class C DRIVER LICENSE CLERK -STENOGRAPHER. APPROVED: November 4, 1971 Director of Personnel Services Duties Summary: Q )F PERSONNEL SERVICES COUNTY OF HAWAII SENIOR CLERIC 1.007 Performs a variety of difficult clerical or routine administrative work in preparing, checking, reviewing, evaluating and refining forms, records and similar materials; prepares reports and maintains continuing records; may super- vise others; and performs other related duties as required,. Distinguishing Characteristics: This class differs from that of Clerk in that the Senior Clerk performs routine administrative tasks and is primarily concerned with the assignment of typing and clerical assistance to departments and/or agencies desiring assistance; whereas the Clerk performs a.variety of tasks involving referral .to a number of different sources, executes assignments in accordance with general 'instructions. Illustrative Examples of Work: Prepares, checks and reviews forms, records, reports, applications and other documents for accuracy, adequacy and conformance to established departmental and/or legal requirements; evaluates documents and processes same according to individual circumstances where the correct course of action is not clearly defined; makes follow-ups to secure or clarify required information; posts data to and main- tains various types of operational and control records; makes extensive searches through a variety of files and records, extracts, refines and organizes necessary information and prepares reports; summarizes and briefs materials and prepares special reports involving interpretation and analysis of data and judgment as to format and details of presentation; composes routine correspondence and letters of acknowledgment from general instructions; takes and transcribes notes at meet- ings; sets up and maintains files and revises system as necessary; codes and indexes records; gives information and resolves complaints over a counter or telephone involving interpretation and explanation of rules regulations, gu , policies and procedures, and knowledge of the agency's purposes and functions; answers telephone and takes or relays messages and calls; makes appointments for the staff; may operate standard office machines such as typewriter and mimeograph, adding and calculating machines; may supervise and review the work of others. Minimum Qualification Requirements: Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and 2 years of clerical experience. Knowledge of: office practices and procedures; filing methods and systems; pe grammar, slling and word usage; the purposes and uses of standard office machines; principles and practices of supervision. SENIOR CLERK -2- Ability to: make arithmetic computations; compare names and numbers accurately; set up and maintain records, summarize and analyze materials and prepare reports; operate standard office machines and equipment; understand, interpret and explain laws, ordinances, rules, regulations and policies perti- nent to the department; give and follow oral and written instructions; deal tact- fully and effectively with the public and resolve complaints; supervise and work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for perform- ance of the duties. This is an amendment to the specification for the class SENIOR CLERK which was approved on December 22, 1969. APPROVED:/ J _ September 20, 1971 (- ' - Director of Personnel ervices