HomeMy WebLinkAboutRES 367 Draft 01 1980-1984County of Hawaii - State of Hawaii
Resolution
WHEREAS, pursuant to County Charter Section 3-14 interim amendments
to the Salary Ordinance may be by resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COU14TY OF HAWAII
that the Salary Ordinance is hereby amended for the following department:
SECTION 8.14 (a). OFFICE OF MANAGER. DEPARTMENT OF WATER SUPPLY
1. Add one new position of Senior Clerk -Stenographer SR -11.
SECTION 8.14 (d). OPERATIONS DIVISION. DEPARTMENT OF WATER SUPPLY
1. Add one new position of Mechanical Engineer V SR -26.
This resolution shall amend the Salary Ordinance of 1981 and incorporated
into the Salary Ordinance of 1982,
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted
to the departments of Water Supply, Finance and Civil Service for their
information.
Dated at Hilo, Hawaii, this
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
19th day of May 1982.
INTRODUCED BY:
. D'Y1ti-�O
COUNCILMAN, County of Hawaii
I hereby certify that the foregoing RESOLUTION was by the vote indicated to
the right hereof adopted by the COUNCIL of the County of Hawaii on
19, 1982
ATTEST:
C
COUNTY C R'H/��"` C AIR AN & ESIDING OFFICER
K
ROLL CALL VOTE
JAYES1 NOES A/E
x
De Luz, III
x
Domingo
x
Fujii
x
Hale
x
Kawahara
x
Lai
x
Schutte
x
Chr. Yamashiro
x
Reference:
M.B. No.
RESOLUTION NO. 362" Y/y
&Z
a O 0
HAWAII COUNTY COUNCIL POSITION INFOJU1IATION FORM
Department: Water Supply_ Date: March 8, 1982
Request: Reallocation Reclassification New Position X
Old
Pos
New
Pos.
1
2.
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
$ of Pos.
in Dept.
Mechanical
Engineer V
^ /�
26
$1,806/mo.
General
0
Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
There is a need for a Mechanical Engineer V position to be responsible for a
number of complex and major projects operating simultaneously. He shall be
responsible for most of the Department's mechanical designs, including reviewing
and commenting on Mechanical Engineer consultant's work, plant problems (pumps,
electrical controls, treatment facilities'and equipment), including acting as an
assistant to the Operations Division Head.
If reallocation, listonly only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 30%, etc.):
3. Give reasons why nnw duties at higher level are needed and cannot
be assigned to classes at higher level or han(lied in other ways
such as short tel -m contracts, etc. (Use productivity measurements
where possible.):
There is a constant need for a Mechanical Engineer V to be responsible in super-
vising and coordinating the plant's mechanical engineering problems in the Operations
Division,.incldding being responsible for the mechanical engineering design of the
plant facility projects for the'Department. The Department has approximately 70
pump and chlorination stations.
Exll 1151 T "H"
4. Was reallocation or reclassification budgeted and if not, why were
manpower ne.�ds not planned through budgetary process?
This new position is budgeted for the 1981-82 fiscal year. The Water Commission.
approved the creation of this position on January 26, 1982.
5. List other rationale or pertinent statements and data:
Currently, the Department has only one (1) Mechanical Engineer IV and it is the
intent of'this request to promote the incumbent to this new position.
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
C. Old class specification
d. New class specification
Civil Service Note:
Supervises a number of major and complex engine ing projects operating
simultaneously.
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DEPARTMENT OF CIVIL SERVICE
COUNTY OF HAWAII
MECHANICAL ENGINEER V
Duties Summary:
O 5.074
Performs difficult professional engineering work in supervising and
participating in the design, installation, operation and maintenance of
mechanical equipment and systems, and/or in the review and analysis of plans
and specifications for mechanical engineering features and compliance with
code requirements; and performs other related duties as required.
Distinguishing Characteristics:
This class differs from that of Mechanical Engineer IV in that the
Mechanical Engineer V is responsible for a number of complex and major
projects operating simultaneously, where the problems of supervision and/or
coordination are pronounced; whereas the Mechanical Engineer IV is responsible
for a complex and major project or several less complex projects.
Illustrative Examples of Work:
Plans, directs, supervises and coordinates the maintenance and upkeep
of all islandwide plant facilities and operations including pump and chlorination
stations, treatment plants, shaft facilities, telemetering and communication
systems, electrical control systems and related appurtenance installations;
reviews and initiates any changes to the existing plant facilities to correct
water interruption islandwide as a result of mechanical and/or electrical
failure to maintain a dependable and efficient water system; assists the
Operations Division or during his absence handle any operations of the island -
wide system in receiving and handling of water interruption calls and complaints
including the coordination of all emergency functions necessary to minimize
interruption of water service; responsible for the 24-hour operation and
maintenance of plant facilities; makes office and field studies of proposed
projects and recommends the design, type selection and location of equipment;
supervises and/or conducts preliminary and final acceptance tests of pumping
units and plant facilities; supervises and/or conducts periodic tests to
determine operational efficiency of existing pumping units and plant facilities
and recommends corrective action as required; supervises the checking of and
checks plans and specifications of mechanical equipment and appurtenances;
supervises and compiles pumping and other data; analyzes station reports and
operating schedules; requisitions supplies and equipment; supervises and/or
reviews plans and specifications pertaining to mechanical engineering features
for compliance with plumbing, mechanical and other pertinent code requirements;
supervises and conducts studies of cost analyses of all plant electrical
facilities; analyzes, recommends and directs operational improvements of the
. o 0
MECHANICAL ENGINEER V -3-
Physical Requirement:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for
performance of the duties.
Physical Effort Grouping: Light
This is the first specification approved for the new class
MECHANICAL ENGINEER V. o
APPROVED: April 30, 1982 -- 'i ;'`
birectord-f /Personnel
Old
Pos
New
Pos
�8i�1t,R ► 5 Ph 1Z 17
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department: DEPARTMENTS OF WATER SUPPLY
Request: Reallocation Reclassification
1
2.
Date: March lq 1982
New Position x
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
$ of Pos.
in Dept.
Senior Clerk -Water
Stenographer
11
984.00
-
Suppl
General
1
Give reasons how new duti'es,arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
This new position is needed in the administrative branch. Since 1976, secretarial
and stenographic services for the Water Commission, the Department heads, and the
three divisions (Engineering, Finance and Operations) of the Department have been
provided and are being provided by a Secretary -Administrative Assistant, a Secretary,
and a Clerk -Stenographer. During the past five years, the growth and workload of
the Department has increased tremendously; consequently, the workload in the adminis-
trative branch also increased. Yet, there has been.no additional personnel to help
with this increased workload. With this growth and increased workload, we feel
that a Senior Clerk -Stenographer's position is fully justified at this time to
relieve the administrative branch.
If reallocation, list only new duties. (Example: 1. Takes
dictation 90€; 2. Keepsoffice accounts 30%, etc.):
3. Give reasons why new duties at hi.aher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
The duties of this position are of the continuous type of work; as our water
systems expand, the workload increases.
EXHIBIT "B"
4. Was reallocation or reclassification budgeted and if not, why were
manpower ne•:2ds not planned through budgetary process?
This is a new position. The Water Commission approved the creation of this
position on December 22, 1981.
5. List other rationale or pertinent statements and data:
Please note that there is a proposed position of Departmental Personnel Clerk
SR -13 which will be deleted. This position will be replaced with the requested
Senior Clerk -Stenographer position SR -11. Personnel duties will be handled by
the Secretary -Administrative Assistant.
6. Attach:
a. Old Table of Organization
b. New Table of Organization with changes clearly visible
c. s=eels Eff F
d.er=els=eeeato
Civil Service Note:
New position to serve as the "assistant" to Secretary -Administrative Assistant
in all matters dealing with Water Commission, and pe rf ms other duties as directed by
the Secretary -Administrative Assistant.
Di'r c or of Personnel
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DEPARDiENT OF CIVIL SERVICE
COUNTY OF FkWAII
SENIOR CLERK -STENOGRAPHER
Duties Summary:
Q 1,06o
Takes and transcribes dictation and performs a variety of difficult
clerical or routine administrative work in preparing, checking, reviewing,
evaluating and refining forms, records and similar materials; prepares reports
raid maintains continuing records; may supervise others; and performs other re-
lated duties as required.
Distinguishing Characteristics:
This class differs from that of Clerk -Stenographer in that the Senior
Clerk -Stenographer performs a variety of difficult clerical or routine adminis-
trative tasks which are primarily substantive in nature, executes assignments
with a minimum of supervision, accomplishes work with substantial use of discre-
tion and selectiveness in deviating from established processes and procedures,
and takes and transcribes dictation as a.regular requirement; whereas the
Clerk -Stenographer performs a variety of tasks involving referral to a number of
different sources, executes assignments in accordance with general instructions,
accomplishes work with some use of discretion and selectiveness in deviating
from established processes and procedures, and takes and transcribes dictation
as a regular requirement.
This class differs from classes in the Private Secretarial series
in that the Senior Clerk -Stenographer primarily performs clerical and steno-
graphic work in support of an office function and may incidentally perform
various secretarial tasks; whereas classes in the Private Secretarial series
primarily exist to provide secretarial services to the head of a department
which duties are specialized and of confidential nature by reasons of the func-
tions of the department.
Illustrative Examples of Work:
Takes, and transcribes on a typewriter, dictation of letters, memo-
randa, reports, recurring legal documents and similar materials; arranges for
and attends meetings and conferences and takes stenographic notes' of proceedings;
types tabular and other materials from rough or copy where format and arrange-
ment of data are not clearly indicated; cuts stencils; checks and proofreads
typewritten materials; prepares, checks rixl reviews forms, records, reports,
applications and other documents for accuracy, adequacy and conformance to
established departmental and/or legal requirements; evaluates documents and
processes sane according to individual circumstances where the correct course of
action is not clearly defined; makes follow-ups to secure or clarify required
information; determines eligibility for and issues licenses and permits; posts
data to and maintains various types of operational and control records; makes
extensive searches through a variety of files and records, extracts, refines and
organizes necessary information and prepares reports; summarizes and briefs
materials and prepares special reports involving interpretation and analysis of
data and judgment as to format and details of presentation; composes routine
correspondence and letters of acknowledgment from general instructions; sets up
and maintains files and revises system as necessary; codes and indexes records;
SEFTIOR CLERK -STENOGRAPHER -2-
Q
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gives information and resolves complaints over a counter or telephone involving
interpretation and explanation of rules, regulations, policies and procedures,
and knowledge of the agency's purposes and functions; answers telephone and takes
or relays messages and calls, makes appointments for the staff; greets callers
and directs them to proper persons or offices; may accept cash payments for
standard fees and write out receipts; may operate standard office machines such
as mimeograph, adding and calculating machines; may supervise and review -die
work of others.
DJinimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school, including or supple-
mented by course work in typing and stenography, and three years of clerical
experience which shall have included some typing and stenography.
Knowledge of: office practices and procedures; filing methods and
systems; grammar, spelling and word usage; the purposes and uses of standard
office machines; principles and practices of supervision.
Ability to: take dictation at the rate of 80 words per minute and
transcribe notes accurately; type at the rate of 45 net words per minute; make
arithmetic computations; compare names and numbers accurately; set up and main-
tain records, summarize and analyze materials and prepare reports; operate
standard office machines and equipment; understand, interpret and explain laws,
ordinances, rules, regulations and policies pertinent to the department; give
and follow oral and written instructions; deal tactfully and effectively with
the public and resolve complaints; supervise and work harmoniously with others.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for per-
formance of the duties.
This is
C�
an amendment to the specification for
the
class
SENIOR
CLERK-5TF,NOG}t€.PHFR, which was approved
on
taigust
26, 1957.
APPROVED: W.RCH 30, 1965 Ot(�` \
Personnel Director