HomeMy WebLinkAboutRES 378 Draft 01 1980-19840
County of Hawaii—State of Hawaii
Resolution No. 378 8;
WHEREAS, pursuant to County Charter Section 3-14 interim amend-
ments to the Salary Ordinance may be by resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF
HAWAII that the Salary Ordinance is hereby amended for the following
department:
SECTION 8.04 M. REAL PROPERTY TAX DIVISION. DEPARTMENT OF
FINANCE.
Accounting and Collection Section
1. Reallocate one position of Data Entry Operator SR -8
(temporary as needed) to Real Property Tax Clerk SR -12,
permanent full time.
ADD NEW SECTION 8.04 (g). DATA PROCESSING DIVISION. DEPARTMENT
OF FINANCE.
1. Transfer from Section 8.04 (b), Division of Accounts,
one position of Computer Programmer III SR -18.
2. Transfer from Section 8.04 (b), Division of Accounts,
one position of Computer Operator SR -15.
3. Transfer from Section 8.04 (b), Division of Accounts,
one position of Data Processing Clerk -Operator SR -10.
4. Transfer from Section 8.04 (f), Real Property Tax
Division, Accounting and Collection Section, one
position of Data Entry Operator SR -8 (temporary as
needed) and change the status to permanent full time.
This resolution shall amend the Salary Ordinance of 1981 and
incorporated into the Salary Ordinance of 1982, after adoption.
Q
BE IT FURTHER RESOLVED that a copy of this resolution be
transmitted to the departments of Finance and Civil Service for
their information.
Dated at Hilo, Hawaii, this 7th day of June 1982.
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
INTRODUCED BY:
tItt0-71'�
Councilman, County of Hawaii
ROLL CALL VOTE
1AYES1 NOES
De Luz, III
I hereby certify that the foregoing RESOLUTION was by the vote indicated to
the right hereof adopted by the COUNCIL of the County of Hawaii on Fuld
Hale
ATTEST:
COUNTY CLE
June 7, 1982 1 Kaw:
NR I ING OFFICER
Lai
Schutte
Chr. Yamashiro
Reference: C_
M.B. No.
RESOLUTION NO.
Department:
HAWAII (r)JNTY COUNCIL POSITION IN, RMATION, FORM
FINANCE
Request: Reallocation Reclassification
Date: .12/15/81
X New Position
.l. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Increased workloads have resulted from:
- Absorption of Sewer Billing System, Building Permit System, and Improvement
District Billing System from the Department of Water Supply
- Data entry requirements imposed by automation of the County accounting system
- Anticipated data entry requirements for new computer applications.
2. If reallocation, list only new duties.(Example: 1
dictation 40%; 2. Keeps office accounts 30%, etc.):
n/a
Takes.
3. Give reasons why new duties at h4gher level are needed and cannot .
be assigned to classes at higher level or handled in other ways"
such as short term contracts, etc. (Use productivity measurements
where possible.):
Data Processing workloads have reached a level of operation such that the data entry
manpower requirements far exceed the current capacity of the present.EDP Sectiln.
Currently only one 314 entry operator is attempting to accommodate the entire
.key punching demandtis unable to accomplish objectives, even with the addition
of overtime hours. The data entry demands have reached a sustained level and prospects
for increased. deman3 in this area are likely in the next Fiscal•Year.. 11 e high level
of competence and high volume of work performed by the existing data entry operator
has reduced the need for the additional full time position in the past. EXIII BIT "E"
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
B of Pos.
in Dept.
DATA ENTRY OPERATOR
Old.
(Temporary as
3040
SR -8
10,560
n/a
G-1151
1
POS,
needed)
DATA ENTRY OPERATOR
3040
SR -8
10,560
G-1111
1
New
(Permanent/Full ti
e)
POS.
%
.l. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Increased workloads have resulted from:
- Absorption of Sewer Billing System, Building Permit System, and Improvement
District Billing System from the Department of Water Supply
- Data entry requirements imposed by automation of the County accounting system
- Anticipated data entry requirements for new computer applications.
2. If reallocation, list only new duties.(Example: 1
dictation 40%; 2. Keeps office accounts 30%, etc.):
n/a
Takes.
3. Give reasons why new duties at h4gher level are needed and cannot .
be assigned to classes at higher level or handled in other ways"
such as short term contracts, etc. (Use productivity measurements
where possible.):
Data Processing workloads have reached a level of operation such that the data entry
manpower requirements far exceed the current capacity of the present.EDP Sectiln.
Currently only one 314 entry operator is attempting to accommodate the entire
.key punching demandtis unable to accomplish objectives, even with the addition
of overtime hours. The data entry demands have reached a sustained level and prospects
for increased. deman3 in this area are likely in the next Fiscal•Year.. 11 e high level
of competence and high volume of work performed by the existing data entry operator
has reduced the need for the additional full time position in the past. EXIII BIT "E"
M
M
4. Was reallocation or reclassification budgeted and if not, why were
manpower needs not planned through budgetary process?
Should ARC approve, funds fund will be requested in the
1982-83 budget.
5. List other rationale or pertinent statements and data:
When the tax office was first organized, we expected to input all data
into the computer. However, we negotiated a lock box service with a
bank and found that the temporary -as -needed position of data entry
operator is not needed. Instead, we found that a fulltime real
property tax clerk is needed in the Accounting and Collection Section to
assist in billing and collecting taxes, reseaching files on tax
payments, and to assist in delinquent tax collection.
6.,' Attach:
%/ a. Old Table of Organization
b. New Table of Organization with changes clearly visible
C. Old class specification
IVIL SERVICE NO
d. New class specification
Reassignment of duties and responsibilities. Need for a full-time clerical
// support position within the Accounting and Collection Sec ion in providing necessary
/ services to tax payers.
z—Director tVPelfsonnel
P E R S O N N E L
ACCOUNTANT II
:HC -21 SR -18:
CONTROL ACCOUNTS!
BOOKKEEPER
'HC -25 SR -14:
SENIOR CLERK -
STENOGRAPHER
'HC -36 SR -11:
DATA PROCESSING
• CONTROL CLERK
:HC -24 SR -14:
ACCOUNT CLERK
:HC -23 SR -10:
R G A N I.Z A T I 0 N
(Existing)
ACCOUNTS DIVISION
CONTROLLER
:HC -2442 EM -05:
ACCOUNTANT IV
'HC -2443 SR -24:
'INVENTORY/PRPTY
MGMT SPECIALIST
'HC -75 SR -18:
DATA PROCESSING
CONTROL CLERK
:HC -76 SR -14:
ACCOUNT CLERK
'HC -1903 SR -10:
u
0
H A R T
COMPUTER
SPECIALIST
'HC -2758 SR -24:
COMPUTER
PROGRAMMER
'HC -3026 SR -18:
COMPUTER
OPERATOR
'HC -1911 SR -15:
!DATA PROCESSING
CLERK -OPERATOR
:HC -1835 SR -10:
wcv
� a m
N w
ti N O1u
v C N
U w C E
c v u 10
v N w ro
mH m O XI
ro u N
w U N •• u
i m c
0,0
O C N w
w w w
N bl U .�
N N .• r -I N
N N N ro
H 7 N H
O ro A w w
u H N C.0
W N C b N O
U w 7
a w u C A C
H �mro�ro
C b C w
..ti N O
>
o w > > w
0
O .+ U H
z 0 04 CL
ti c P N> O
a w H
w w> rn o m
vUO+wE
o w ro � ro
n V N H
.0 O A ti
w H
4 O1 O
.0 u •• ro
C L .N 011!
o ro c
W J N
N o ro w w
N H H
E c o a
w C v O
H E
ro F W
w. 0 ro H
C:
u u 0
w a u u w
rn E u c w
O h b
w U C w
•C U N A
H ro row w
O m A c
ro ro ✓ .0
L
ro>H ow
c
C C
o O O w w
OVN ah
urow a
fa 04 0 9
0 u v
H Hb..+ > O
u. C>-nC
G U w w u ro
O C w ro
U 0 H N w N
oro w c
v u N 0
O
ro C H G ti
0 wO G A E w
>>, aroo
o row row
N N > N N
w N E O w w
-1M004 -Hc
>.. E > b
O > w O H
aaa as
0 10 y v E u O G% w w 0 u 3
H a H N U Oro C w w w 0> ro
> OO > O C.. OHua
H H w x ..a x
❑ a .+ ro N ro C N E u H w
C w N H O w u U H 0 .� wm 0
rc$m row M1I
H w Ol U H C O U C U W O
ro H w 0 V W .ww H o u
_• H w >10 O1 H N w N w C 'O 'V a s >a a u -•�
>• G w w G b b w H
V.0
F H C» C C H ro 0 N N w ro 07
a o ro o m> w G V H a v- a
W N U O O H w O w L
O N w ro N C U'O O ro X N N L O✓ a N E F
a w F W O w C U H ro H H a w O w w W
a N N a N H H w 7 u rn v E U 'U O
C 0 O C O 0 w w H ro% H c w > > C C
m 01 -Hu �.. w H �o a a ro a ro H 0.1 ro
LG Q s G H
V:
N w
w ro V H N M N O
w b
w ro H N w ro C u w b> C C
Ol C E A CH ro u .+ ro 0
10w
Z C .ti H w H N H 0 O >> U w .w
o- w u c a a w o ro
0 c w W
H 0 m> N o w 0 O N O C O w w C
ro C ro
✓, W o E b rn w v w w H w E v a H v N
vHro c A HaEro.,
> � Ola es u N C a u w w N 'O u 0 U H
0 w w C .� •+ ..+
O N.� ro ro w u
O A H O v ro C O1•V G H H U •V w 7 N
F W W a l E b ro •O C r•a ro a C N N w M
� U0 A C cwA plu CH wro
•� u u wN w 'm .G N .O. w Hw .>+' w
H
0]u H wO EO LU 'O
OIC
0 C O
O u w C U H w
N ro 0 v H m ro v w ro a o •o w� w ro H es%
.+ w c m w .0 G T.+ .0 w.+ C H 'O a C O w ro
aNwNrogW Gros..+xwror000row wu�
V
N
w 1J •O ro N ..0
fro. m � U a N C
v
7. G H >. •O ..i ro 019 ro N
O ro:aw U N N A u^ > O
H ro 0 U u C O C ro M m
N w.a a 0 7 v Wroa
N W U N O N N O N M N G H C N H
> w Cb a4 .aUH w U NO 7
H H ro w H w w ro H Nub -.a w 0 U N
a C 0 C H a w 0 .+ C C N W E w
E..+U w >.,C wHaro G C p
-•-•m owes w>,ro Hw>10E 0 o
o w a u E >+
Z w 7 w w N aw a U N O w N>
E O C .ti N N O O w Y
O C ro O >. N.+ w•+ O N O N u H C 4 u N H
U ..i N H w w W H U M N w .a w H w •a w C O w
' V N
u v C 'O w C a C H N •O w w ro w w a a
a u U CCO u w O b Ca 0 u O> H O
C 0 0 0> > C C D1 N .ti a w> > x a C u C .a H
ro u u o ro., ro >, w w a o v Q, -H N .ao a
rd
a a a a mE
\—
"1 P E R S 0 N N E I
ACCOUNTS DIVISION
R G A N I Z A T I O N C H A R T
CONTROLLER
:HC -2442 EM -05:
ACCOUNTANT II
;HC -21 SR -18:
CONTROL ACCOUNTS!
BOOKKEEPER
'HC -25 SR -14:
SENIOR CLERK -
STENOGRAPHER
'HC -36 SR -11:
' DATA PROCESSING
CONTROL CLERK
:HC -24 SR -14:
ACCOUNT CLERK
:HC -23 SR -10:
i
ACCOUNTANT IV
'HC -2443 SR -24:
_'INVENTORYPRPTY
MGMT SPECIALIST
'HC -75 SR -18:
_. DATA PROCESSING
CONTROL CLERK
'HC -76 SR -14:.
ACCOUNT CLERK
'HC -1903 SR -10:
DATA PROCESSING DIVISION
:7vDA A PROCESSING
MANAGER
' EM -03:
rea lo-
cated)
COMPUTER
PROG RAP414ER
HC -3026 SR -18:
t
COMPUTER
OPERATOR
'HC -1911 SR -15:
DATA PROCESSIiVG
CLERK -OPERATOR
'HC -1835 SR -10:
DATA ENTRY
OPERATOR
:HC -3040 SR -8
,(transfer from
Real. Property Div)
v P ro
y 7 m
m H O
H N (TY
N C m ro
N -n N C b
H > b H
c N u ro N
N N H ro N
o 0 u
NH a o -H
ro Y >
F c ro N N
Y b G N
O c 7 N a
-n w C C
N OAU Y
N N H H a
N N N E
N H H N O
e m P v
Y H N C ro
N C ro N N
U ro P H
v C m
U O,Nro H
c c c Y
C ro c N
H.H-n N U
p.H U v
w H N -n ro
O a u
N v >
N >
C P H > O
N H a
E m p O
Y N G O
0
4 > -H O Y
❑ v ro � ro
7 N H
NPP N
Po 0
Y H rn O a
0 0 - Y
O N -n x
c Y •� N
CY-H O Y
o ro c
m o roYY
H U O N
ECv+aa
U L N G
H E'H H H
NFY a
N -H 0 N H
cr, o -n m
N a U N
E u U C H
oro m
N u c N
,c U N -H ,c
H N m w Y
M
O C
H 0
c v -H
e m
H E
M m o
N v C U
ro Y H
Y v c
P E C O
H m
Oro C Y
u A o
C C Y a
C C G N
Y.H N N N
U w H H Y
N Y F O
Hw m C
H O T
ro N 0 C C
ro N b
C n N 0 O
rout uN
c •H ro
C v ro N C
N Z N A
Y
N T O w
C Y m Y O
H C C
IM O . LYi .-NI
O V m a N
U C Nw v
N O N N Y
O U N
H H U 'n > ro
Y -H C > H C
c U m M Y N
o e N ro
U
0 m N H N
O,0 Y c
O
0v H u m A O c 7 E H
>T -n M
ONw ,Ow
N
N N > N N
N N E O N v
�NOa-°r
> n w E > m
O > H -H O H
H ro N H H
aQa a4
m
O Y T m O •� .0 :a
!q N E Y C X N N m 3 T
H a H N U p N C N N T J
> O O > 7H Y O a.. 0 O •+ +� 1
H H W X -H E ro
❑ a -H m N m C N m m E Y H H N X N N
C Y N H O N U H N ro m ,tl Y
0� U-1 7 0 U m u 0 c U Y O •
E1 N H
Ho N row -H v v N H o o
F 4 yw IN W.Nc N U-•+ Nro a N Y MY ^�
N c Y N c ro- m H H C A
a o.Ti 00 m+ >,N Ow C v i, o.N. 0,
W b U H N H C N H N
00H00"
O H N E
O N N m N C U ro H ,p X N N Y ro Y a N E P
m 04 w 0-H N 7 U N H H a N 0 N H L
a
MY aL HVC Y M w E U H ro O
N ro M Y H U H C H O T N O 'O m, W ro
c O c o v N H 0 x H c v> C c
01'- U -H W H ro a a N 01 0 H O -n ,Q
10 C Q E r a
N
m N v w
w ro U H N 4 N O
N ro
N N H m N m c Y N ro> C c
C -H N -H N O
z C H ro 7 H O N It H N H O> U m -H
iOi Y N> N O w O a O N 0 C a O
ro H H c c N
VJ m Y 0 E ro m Y W, N H N E N a H N N
H H N H m C A H a r 0-H
> > 0, a H Y -H N Y N 7 a Y H 4 N eO Y U •-�
H Ero olm0 cH YY N 0 mW N cH-H -n
.❑ H 7 N 0 0+m.0ro N -H' H O 0-n m mw Y
OP H'ONNcmro C.+HUro w7m
• F w w a o E b ro ro c -H N a 7 m N v H
W U O A C Q N F tT Y L H N N
C -H N N ,tl N A Y H Y C m 0 N N>
x H
H Y Y N N H Y N x H O N -H H W H -H
N H -n N ,- N -H m N 0
3 F N N Y W O Y O
Q1 N -n O U H U H N Y A m O E U 100 - u
Y H a C O Y N C O Y C U H N
0
N ,0 a N H m ro N Y ,D a 0 rO0 7 N ro H w x
n N C Q, N P G M-19 N -H c C H 0 a C O w N
N H m N> Y 7 m C Y X Y b N C O m w N Y
,Q ❑ E U
N
N 1 N
N Y m m H
ro � wNm •°' vamc
m 0 U Y C O C m O m m m H
H 0[0 Y ro a
0
Y U N O N H O N H L H H
N c ro HUH C m
^I -n O m H • 0 m
N N m N O H m U m
aC O 7Ha NoH-nY 6N
E-Hw
0 w T 0
T A
H H N L H
O w N N 0 U
H Y T H O C N O
UNH 70 N aw aa0 FT, mi.
N Y H E m N E 0 C N 0 0 N Y
c m O T N -n N -H O N O w L H Y N H
n H H Y N Y H U H N N -H Y -n N C O m
N 7 Y C'0 U C a C H N H m H N a a
Y O c D -H ro Y N O N C O Y O> N O
C U 0 0> c C 0, N -H a v a C Y C •H H-
-n N U U O m n m T Y N a a -H m ..'a W
E a a a NE
1 ro
W C I H
7 T m N • N T
E c + O N? G
H U O a N orov PA
i N E 0
O
> O U
H ro T E H HH, N U
❑ N 4 ,'J NH H H
No a Y ro P N m ro O
N c H C N W
z -+ TT,tl YY H N
H m N Y N U C m O N
w H N C H -n N N a C
!O Y U D O+ N H U N O O
W C.H O C 3 Y U H -H
V N> N U �H N N N O 04 t
O U H N Y U1 -H H H 0 f
5 N -H N C ro N a N U+
a N N U N O N Y N -H I
N C N O N Y H •0 Y H I
F -IQ ro G tT N U N N C 0 0 a 1
aO -H Q UU N S E -H 3� 10 ,
H H H ro >
a a a 4 w
C N 3 N C
N -H E A H O
N rt E n
n c H O Y.Y
O a N O Y 0 0 N N
;n c a a 3 v v .aro
> N C T v ro 7 v 7 N
H O`Y U G -H O'ro
C ,tl ro H N c
v N G a m
O
V Uro O -H O+ N 3 c
-n C V H C 7 c U1
i -i > m a -H N N m
4 N N O O m m m P v
WH U P F N H Y N
V m Y U U v N Y
C N -H H N H H UH NY
� O H O N
a H N a Y a s> N H E
C Y
010 H Y O E
U R 7 E w c N m a 0
ME
N T O -n N E;V
a a W
HAWAII COUNTY COUNCIL POSITION INFORMATION FORM
Department: F;nanen Date: 11/30/81
Request: Reallocation x, Reclassification _ New Position x
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Constitutional amendment transferred all functions, powers and duties relating to
the taxation of real property from the State to the County effective July 1, 1981.
The collection section of the Tax Division is in need of a full-time clerk to
assist in a $31.1 million current collection and $2.8 million delinquent enforce-
ment program.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 308, etc.):
Does not apply
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
Does not apply
EXHIBIT "B"
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
.R of Pos.
in Dept.
Data Entry;,
Old
Operator(TAN)3039
8
2
Pos
General
New
Real Property
yund
Pos.
Tax Clerk
3039
12
$1,020
$1020
G--1151
1
1. Give reasons how new duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis for increased workloads, etc.):
Constitutional amendment transferred all functions, powers and duties relating to
the taxation of real property from the State to the County effective July 1, 1981.
The collection section of the Tax Division is in need of a full-time clerk to
assist in a $31.1 million current collection and $2.8 million delinquent enforce-
ment program.
2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 308, etc.):
Does not apply
3. Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways
such as short term contracts, etc. (Use productivity measurements
where possible.):
Does not apply
EXHIBIT "B"
Was reallocation ccreclassification budgeto and, if not, why were
manpower needs not planned through budgetary process?
t
The position was budgeted for FY 81-82 under the Real Property Tax Division of the
Finance Department to accommodate increased workloads expected to occur with the
transfer of this taxing activity from the State to the County. This need did not
materialize in the Real Property Division. The need did materialize for an additional
data entry -operator ii; the EDP Section of Accounts Division.
5. List other rationale or pertinent statements and data:
6. Attach:
a.
Old
Table
of Organization
b.
New
Table
of Organization with changes clearly visible
e.-
Old
class
specification
d.
New
class
specification
o
REAL PROPERTY TAX DIVISION
APPRAISAL SECTION
REAL PROPERTY
APPRAISER X J
He -3043 SR -94
APPRAISER IV
HC- 3044 sa-zl
REAL PROPERTY
APPRAISER :jy
lic- 3045 SR -21
REAL PROPERTY
APPRAISER IV
Hc- 3046 SR -21_j
REAL PROPERTY
APPRAISER IV
HC- 3041 sR-zl
REAL PROPERTY
APPRAISER. "IV
Hr- 3048
APPRAISER -. _V
RC -3034 sq -26
T
CLERICAL SERVICES ACCOUNTING AND
SECTION COLLECTION SECTIO!
SUPV. REAL PROP. :, I -.
TJX
CLERK" t.bLLECTnR. `
HC -3042 SR- 15 He -3061 SF?- 17
He 3052 SR -12 I HC- 3035 SR -15
TAX LLER'K ca SHIER
HC -3053 SR -1z HC -3057 SR -12
F:�r:.i. FROYERTY. 'CASHIER 1 -^
TAX CLERK
He -3054 SR -12 i He -3058 SR -10
RA ? _OcERTY SENIOR ACCOUNT
TAX CLERK' CLERK
HC 3055 SR -12 He -3041 sR_.12
REi:L 'TR ERTY DATA ENTRY
TAX CLERK OFEP.ATOR
HC -3056 sR-12 He -3037 SR -8
Hc- 3049 sR-21 + HC -3059 SR -10
REAL PROPERTY SENIOR CLERK-
APPRAISER
HC- 3050 SR -18 HC -3059 SR -10
REAL PROPERTY
APPRAISER ', g
Hc• 3051 SR -15
1
He 3038 SR -8
DATA ENTRY
OF -. (TANI
HC 3039 SR -8
A7y`-ENTRY
UYK-'_ (TANI
e-3040 sR-8
f
L RK- TYPIST
(TAN)
Hc.3062 sR- e
CLERK - TYPIST
(TAN)
HC -3063 SR -8
1:tI'/S?67
REAL
PROPERTY TAX DIVISION
Real Property
;Tax Administrator!
HC-3034 SR-26 _I
Real Property
CLERICAL SERVICES
ACCOUNTING AND
APPRAISAL SECTION
ECTION
COLLECTION SECTI
CReal Property
Supv. Real: Prok.
Supv. Tax
Appraiser.V
Tax.Clerk
Collector
HC-3043 SR-24
SR-15
HC-3061 SR-17
_HC-3042
Real Property
Real Property
Tax Collection
Appraiser IV
Tax Clerk
Assistant
I HC-3044 _SR-21 j
LHC-3052 SR-12
HC-3035 SR-15-
F Real Property !
I Real Property
I Cashier II
�- Appraiser IV
-! Tax Clerk
j Appraiser I
_ HC-3045 SR-��i
I_HO-053 SR-12
I HC-305.7_-SR-12_
I Real Property j
Real Property
Cashier I
- Appraiser LV j j-
Tax Clerk
1
-II
HC_ 3046 SR-21
L HC _3054 SR-12
I HC-3058 SR-lo
Real Property II
Real Property
nior Account
IV j
Tax Clerk
-Clerk
LHC
iAppraiser
HC-1047 SR-21
_HC-3055 SR-12
3041 SR-12
Real Property 1i Real Property
Real Property
Appraiser IV Tax Clerk
Tax Clerk
HG 345&_I HC -K96 SR -12
_HC=
' r -
Real Property j Senior Clerk
Data Entry
Appraiser IV -�
Operator
HC- 03 49 SR -21 1__HC-3059 _SR -10
HC -3037 SR -8_
lReal Property ' Senior Clerk
Data Entry
1 Appraiser III
Operator
HC -3050 SR -18 HC -3060 SR -10
I
HC -3038 SR -8
j Real Property j
Clerk -Typist ---I
j Appraiser I
-
(TAN)
-HC- O�_SR-12 I
I HC -3062 SR -8
Clerk -Typist f
(TAN)
-ML-3063 SR -8 _I
PRO POSED
DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF HAWAII
DATA ENTRY OPERATOR
Duties Summary:
M
1.535
Operates a key punch or key -to -disc device to transcribe alphabetic
and/or numeric data from source documents into media suitable for electronic
data processing; performs incidental clerical tasks; and performs other related
duties as required.
Distinguishing Characteristics:
This class is distinguished by the operation of key entry and verify-
ing machines in keying and verifying data from source documents into.machine-
readable media.
Illustrative Examples of Work:
Receives varied data of a statistical or accounting nature; reviews
documents for completenessand selects appropriate information to be keyed to
the programmed format; keys pertinent data on tabulating cards, tapes and discs
by the use of an alphabetic and/or numeric key entry machine such as key
punch/verifier, key to tape, key to disc; operates equipment in checking data
keyed by others against the same data; rejects and corrects inaccurately keyed
information and data; performs routine coding of data; recalls data from files
to make necessary changes and/or corrections; sorts, arranges and files source
documents and punch cards; may perform simple operations on the sorter,
interpreter and.reproducer; maintains key equipment in good working order;
may perform clerical tasks.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school and (a) certified
completion of a key punch or key verifying training course or (b) 6 months'
experience as an operator of key punch, key -to -disc, and/or related data
entry equipment. .
Knowledge of: methods of operation of key punch and verifying
machines; use of reference sources required in the interpretation of source
material; application of established codes and key punching; office practices
and procedures.
Ability to: operate key punch and verifier; learn the use of and
operate key -to -disc devices; follow oral and written instructions; make
arithmetic calculations rapidly and accurately.
M
DATA ENTRY OPERATOR
Phvsical Requirement:
&a
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for perfor-
mance of the duties.
Physical Effort Grouping: Light
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
This is the first specification approved for the new class
DATA ENTRY OPERATOR.
APPROVED: September 26, 1978
Director of Personnel Services
I
DEPART MMT OF CTV L� SERVT£ o z21 -
ST3t1:Tf�#x�tx�kfk�ICOUNTY OF HAWAII
• Class Specification
for the Class:
TSX"CLL�tX
Duties Summar y: REAL PROPERTY TAX CLERK
Performs specialized clerical work task;; involving tax matters such as contacting
taxpayers to file returns or make payments of taxes, assisting in the conduct of office
examinations of tax returns to verify accuracy and completeness of returns, or making
real property tax record searches; and Performs other duties as required.
Distin2uishine Characteristics:
This class differs from classes in the Clerical series in that the Tar, Clerk
performs clerical work either in examining tax returns, making field collections of
current and delineuent taxes, contacting delinquent taxpayers to file their returns,
or conducting real property tax records searches; whereas classes in the Clerical
series check and process various clerical material for completion, accuracy and con-
formance with established standards.
This class differs from classes of Tax Returns. Examiner and Delinquent Tax Clerk
in that the Tax Clerk performs clerical i:!ork which may include either assisting a
senior examiner in examining tax returns for compliance with various tax laws or con-
tacting taxpayers in the field for the purpose of collecting delinquent ta:;es: whereas
the Tax Returns Examinerperforms independent examination of all tax returns on a full-
time basis, and the Delinquent Tax Clerk contacts taxpayers by telephone or mail to
make payment of delin:;uent taxes and investigates and reports on the financial condition
of taxpayers to the Deputy Attorney General for legal proceedings.
Examples of Duties:
Contacts delinquent taxpayers to file their returns as required by law; prepares
proposed assessments of gross income tax from net income tax returns already filed;
adjusts proposed assessments upon presentation of evidence by taxpayers that gross
receipts were erroneously stated; assists in examining and checking tax returns to
determine tax rates, exemptions, deductions, calculations, extensions, credits, assess-
ments and payments; contacts delinquent taxpayers on the field to make payment on their
taxes; makes arrangements for partial and/or'installment payments; makes over-the-
counter or field collection of taxes and '.keeps records of such collections; performs
real property tax record searches as requested by banks, trust and loan companies,
abstractors, real estate brokers and the general public; searches assessor's field books
and tax ledger records to certify that a parcel of land is correct as to description,
key, land And improvement values, exemption allowed, taxes assessed and free from tax
encumbrances.
Minimum Qualification Reouirements:
Experience and Training: (1) Four years of clerical work experience of which one
year shall have been in tax matters, _,rd graduation from high school; or (2) any
equivalent combination of experience and training. _
Knowledge of: Tax office operations asthey apply to filing returns, collecting
taxes and making tax searches; Territorial tax forms, records and filing systems; office
machines and equipment.
Ability to: understand and explain specific tax laws, rules and regulations; com-
pute tax liabilities, penalties and interests; make arithmetic computations rapidly and
accurately; obtain pertinent information from and, answer questions of taxpayers in a
`... .complete, expeditious and courteous manner; operate adding and calculating machines._ This is an amendment to the
specification for th of ss TAR CLEM which was
-.-
approved on May -21, 19,57.
t- I
APPROVED `Feb"ruaiy l'8, 1959
ARTHUE A. AKTMA, JR.
State class adopted by County of Hawaii on 7/1/81.