HomeMy WebLinkAboutRES 233 Draft 01 1980-1984O
County of Hawaii - State of Hawaii
Resolution
WHEREAS, pursuant to County Charter Section 3-14 interim amendments
to the Salary Ordinance may be by resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII
that the Salary Ordinance is hereby amended for the following department:
SECTION 8.08 (e). BUREAU OF SEWERS AND SANITATION. DEPARTMENT OF PUBLIC
WORKS.
1. Reallocate one position of Assistant Construction Inspector SR -16
to Cost Account Clerk SR -13.
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted
to the departments of Public Works, Finance and Civil Service for their
information.
Dated at Hilo, Hawaii, this 18th
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
day of November 1981.
INTRODUCED BY:
47�6-y.t: TC4:.
Councilman, County oflHawaii
I hereby certify that the foregoing RESOLUTION was by the vote indicated to
the right hereof adopted by the COUNCIL of the County of Hawaii on
November 18, 1981
ATTEST:
COUNTY CLE / XAIRP ESIDING OFFICER
ROLL CALL VOTE
A/E
Dahlberg
x
De Luz, III
x
Domingo
x
Fujii
x
Hale
x
Kawahara
x
Lai
x
SChu!!
x
Ch'.Yamashiro
x
Reference: C'nmm 21EC- 1 34
M.B. Nc
RESOLUTION NO.
233 81
MWAII CUJ14TY COUNCIL POSITION I141..R1lATION FORM
:$
►s� �i i �n 39
O
Department: Public Works
Request: Reallocation
X
Date: October 7, 1981
Reclassification New Position _
1. Give reasons how new .duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis -for increased workloads, etc.):
See attached.
i
-_2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 300, etc.):
See attached.
i•
13_ Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways'
such as short term contracts, etc. (Use productivity measurements
where possible.):
Not Applicable.
EXHIBIT ••B"
Class Title
HC No.
SR
Salary
Cost
Diff.
Fund
Source
of Pos.
in Dept.
-d'
Construction
293
16
$1,173/mo.
5-4011
1
�s.
Inspector
Cost Account
!w
Clerk
13
$1,043/mo.
(-)$130/mo.
1. Give reasons how new .duties arose (statutes enacted, Ordinances,
Newly authorized programs, basis -for increased workloads, etc.):
See attached.
i
-_2. If reallocation, list only new duties. (Example: 1. Takes
dictation 40%; 2. Keeps office accounts 300, etc.):
See attached.
i•
13_ Give reasons why new duties at higher level are needed and cannot
be assigned to classes at higher level or handled in other ways'
such as short term contracts, etc. (Use productivity measurements
where possible.):
Not Applicable.
EXHIBIT ••B"
q; Was reallocation or0eclassification budgeto and,if not, why were
manpower needs not planned through budgetary process?
Funds provided for Construction Inspector Aid position sufficient -to cover cost
of requested position.
S. List other rationale or pertinent statements and data:
6. Attach:
a. old Table of Organization
b. New Table of Organization with changes clearly visible
c.• old class specification
d. New class specification
CIVIL SERVICE NOTE:
Existing inspectional duties are no longer assigned to existing position HC 293,
classified as Assistant Construction Inspector SR -16. Reassigned duties and responsi-
bilities are those of Cost Account Clerk SR -13.
Dir x r Personnel
O O.
REALLOCATION REQUEST: Cost Account Clerk
Narrative describing the rationale and impact of the proposed change.
a.
Why the changes in functions are necessary.
The reallocation request proposes to change the existing (vacant)
position of Construction Inspector Aid, SR -16 to that of Cost
Account Clerk, SR -13.
Part of the incumbent's duties included responsibility for
maintaining sewer user charge records, including processing and
billings. In addition, he was responsible for the checking of
complaints related to sewer matters, inspection of sewer line and
lateral installations including testing of mains and manholes.
Because of the large array of responsibilities and the expanded
scope of the sewer user charge collection program, including
coordination with EDP, timely collection of sewer revenues has
suffered. Consequently, over the last few years, the number of
delinquents has increased and has severely affected revenues into
the Sewer Special Fund. Additionally, other fiscal needs of the
Bureau of Sewers and Sanitation including requisition and purchase
order processing will be assumed by the new position.
Accordingly, this reallocation is necessary to provide the necessary
fiscal management in our sewer program.
b. Alternatives that were considered in lieu of proposed changes in
function and position.
Other alternatives considered were:
1. Transfer the sewer collection responsibility to the Finance
Department. According to the Finance Director, this
alternative would require the Finance Department to create a
new position to handle the billing, accounting and collection.
Additionally, since the position would be located in a
different department, coordination would be cumbersome.
2. The integration of the fiscal duties internally within the
department was investigated utilizing existing personnel and
procedures. This alternative was found to be impractical due
to the work load associated with the program.
3. Having the work performed contracturally by the Department of
Water Supply was investigated. This alternative was not
acceptable to the DWS.
^• Reallocation Reques`D Cost Account Clerk O
Page 2
C. How the proposed chances will affect functions and
other units in the orcanization.
The proposed changes will affect the Division of Plans and Surveys
since the sewer inspectional duties presently part of the
incumbent's position would need to be absorbed by that division.
The existing construction inspection staff would need to assume the
duties of inspection and testing. However, in analyzing the total
work load, we feel that this can be accomplished with assistance
from the field staff of the Bureau of Sewers and Sanitation.
d. What is the proposed source of funding.
Sewer Fund. The funds allocated for the Construction Inspector Aid
position will be sufficient to cover the cost of the requested
position.
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O 6.294
DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF HAWAII
ASSISTANT CONSTRUCTION INSPECTOR
Duties Summary:
Inspects various phases of construction projects, other than buildings,
to assure compliance with plans, specifications and agreements of the work; and
performs other related duties as required.
Distinguishing Characteristics:
This class differs from that of Construction Inspector in that the
Assistant Construction Inspector inspects various phases of construction projects
under general supervision, resolving problems based on precedents or instructions
and refers to supervisors when such situations are not covered by precedents or
are beyond the scope of their instructions; whereas the Construction Inspector
independently inspects various phases of construction projects exercising some
discretion in authorizing deviations from plans and specifications or may be
responsible for inspecting all phases of construction work in a project of limited
scope and complexity.
Illustrative Examples of Work:
Checks line and grade in the construction of concrete drains, laying of
sewer pipes, or in the laying of pavement materials; checks forms for workmanship,
alignment and strength; checks clearing and grubbing of rights of way; checks the
pouring of concrete or asphalt; inspects the erection of false work, forms, or
the timbering and bracing of trenches; inspects street trenching and backfills;
makes slump tests for concrete, inspects manhole construction; inspects, examines,
checks and oversees vork of installing, fabricating and assembling of waterworks
projects; makes estimates of work accomplished and notes obstructions encountered;
keeps records of labor, materials and equipment used; prepares reports; may
occasionally supervise subordinate inspectors.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school and 3 years of experience
which shall have included the inspection or supervision of workmanship and
materials in construction work.
Knowledge of: methods and practices used in the construction of projects
such as highways, streets, roads, pavements, sidewalks, curbs, gutters, storm drains,
sanitary sewers, catch basins, concrete bridges, footings, pipelines, well drilling,
treatment and filtration facilities, excavations and retaining walls; plans and
specifications relating to a variety of construction projects; construction equip-
ment and their proper uco; mathematics; safety practices and procedures.
Ability to: read and interpret plans and specifications for construction
projects; relate lines and grades indicated by survey stakes to construction jobs
and check apparent discrepancies between stakes and plan of the project; determine
ASSISTANT CONSTRUCTION INSPECTOR -2-
quality of materials and workmanship through inspection and determine compliance
with specifications; observe good construction practices and recognize deviations
therefrom; make mathematical computations; keep records; prepare reports; deal
tactfully and effectively with contractors and the general public; understand and
carry out oral and written instructions.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for performance
of the duties.
This is the first specification approved for the new class
ASSISTANT CONSTRUCTION INSPECTOR.
APPROVED: June 20, 1972
, aa
% CI�.�lJO
Director of Personnel Services
d ..
DEPARTMENT OF CIVIL SERVICE
COUNTY CF HAWAII
COST ACCOUNT CLERK
Duties Summary:
Plans, sets up and maintains general and control records and ledgers
reflecting an overall accounting of project costs; and performs other related
duties as required.
Distinguishing Characteristics:
This class differs from that of Senior Account Clerk in that the Cost
Account Clerk plans, sets up and maintains general and control records and ledgers
reflecting overall project costs; whereas the Senior Account Clerk supervises or
performs the reviewing, posting, revising and summarizing of fiscal records and
statements with responsibility for the maintenance of all accounting records for
a major section of an accounting system.
Illustrative Examples of Work:
Plans and lays out the work required in compiling, reviewing, recording
and reconciling financial transactions for a major section of an accounting
system; compiles and reviews fiscal data; posts to and balances journals and
ledgers, and reconciles accounts; maintains ledgers for equipment, labor costs and
depreciation schedules; classifies and posts expenditures to budgetary accounts;
establishes and maintains subsidiary ledgers; maintains allotment ledgers, posts
and maintains registers; adjusts, closes and balances accounts; prepares periodic
and special financial or statistical reports; writes narrative statements to
accompany tables and statistical materials, prepares analyses of receipts and
expenditures; checks vouchers and distributes charges to proper accounts; keeps
records of purchases, contacts suppliers and issues purchase orders; prepares
general vouchers to make adjustments, transfers or corrections; prepares budget
estimates; assigns and reviews the work of others engaged in maintaining cost
account records; operates standard office machines such as calculating and adding
machines and typewriters.
Minimum Qualification Requirements:
Training and Experience: A combination of education and experience
substantially equivalent to graduation from high school and 3 years of bookkeeping
or recordkeeping experience.
Knowledge of: bookkeeping principles and practices; office practices
and procedures; cost account recordkeeping techniques and practices; principles
and practices of supervision; filing methods and systems; use of standard office
machines.
Ability to: plan, set up and maintain cost ledgers and records;
prepare cost reports and statements; make arithmetical computations; compare names
and numbers; operate calculating and adding machines; work harmoniously with
others.
COST ACCOUNT CLERK -2-
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the
health and physical condition standards deemed necessary and proper for
performance of the duties.
This is an amendment to the specification for the class
COST ACCOLrNT CLERK which was approved on March/24, ,199558•
APPROVED: HAY 91 1967
Personnel Director
I-