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Home My WebLink AboutRES 241 Draft 01 1980-1984County of Hawaii - State of Hawaii Resolution WHEREAS, pursuant to County Charter Section 3-14 interim amendments to the Salary Ordinance may be by resolution; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF TEE COUNTY OF HAWAII that the Salary Ordinance is hereby amended for the following department: SECTION 8.04 (b). DIVISION OF ACCOUNTS. DEPARTMENT OF FINANCE. 1. Reallocate one position of Account Clerk SR -10 to Senior Account Clerk SR -12. BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the departments of Finance and Civil Service for their information. Dated at Hilo, Hawaii, this 18th day of November 1981. INTRODUCED BY: Councilman, County of Hawaii COUNTY COUNCIL County of Hawaii Hilo, Hawaii I hereby certify that the foregoing RESOLUTION was by the vote indicated to the right hereof adopted by the COUNCIL of the County of Hawaii on ATTEST: �_ '5. ll� 11i(` COUNTY CL K November 18, 1981 PRE IDING OFFICER ROLL CALL VOTE JAYES1 NOES Dahlberg X De Luz, III x tj Domingo X Hale X Kawahara x Lai x Schutte x Chr. Yamashiro X Reference: M.B. Na RESOLUTION NO. 241 61 8► � 3U AH 8 25 HAWAII COUNTY COUNCIL POSITION INFORMATION FORM N Department: Finance -Accounts Division___ Request: Reallocation x _ Reclassification Date: 9/14/81 New Position Old Class Title HC No. SR 10i,3-.,4 Salary 1336 Cost Diff. Fund Source of Pos. in Dept. Account Clerk 0023 - G-1111 Pos. New Sr. Account 0023 12L3- 4 1388 $52 G-111 Pos. 1. Give reasons how new duties arose (statutes enacted, Ordinances, Newly authorized proorams, basis for increased workloads,' etc.): With computerization of the payroll/personnel system, jobs in Accounts Division were shifted to data processing positions and new duties have been assigned to this position. In addition, the changes in Health Fund reporting have made the duties of this position more demanding. 2. If reallocation, list only new duties. (Example: 1. Takes dictation 40%; 2. Keeps office accounts 30%, etc.): a) Coordinates and reconciles Health Fund enrollment and membership. 25% b) Prepares data processing payroll assignment source documents and maintains assignment listing report. 20% 3. Give reasons why new duties at !)-'-(,-her level are needed and cannot be assigned to classes at hiuher level or handled in other ways such as short term contracts, etc. (Use productivity measurements where possible.): Because of the degree of knowledge needed to maintain accurate payroll assignment and medical enrollment records, this position should be at a higher'level. The incumbent has received the necessary training to perform the work and it would be difficult and ill-advised to shift the work to any other position in the Accounts Division. EXHIBIT "B 4. Was reallocation or reclassification budgeted and if not, why were manpower needs not planned through budgetary process? The reallocation has not been budgeted due to the delay in submittal of this request. 5. List other rationale or pertinent statements and data: The value of this position in the Health Fund enrollment and membership area has increased 'because the incumbent's knowledge has been a benefit to other employees, departmental personnel clerks and the Health Fund. 6. Attach: a. Old Table of Organization b. New Table of Organization with changes clearly visible C. old class specification d. New class specification Civil Service Note: The reallocation of subject position is justified in that there has been a substantial change in duties and responsibilities. Directo rsonnel SEP 30 An a t5 N 1 1 1 w4 f. V' N G N'w N J U O m N ro N H V n o v H li 6 V G d J o n ro u N J p N W� N G d u o w u x N N ] L N C J O r N H a a I OB, z:-�z Nv r < k`r" � "i,� '�M i r f rn ,a s dr • P - .x ,.t: �QQ .SEP 3U .�a. ( L a: x t 3 5 YT it ACCOUNTS DIVISION N CONTROLLER . HC 244-2. SR 28 - - DATA PROCESSING ` PAYROLL SECTION ACCOUNTING`SECTION SECTION �.r -.'� - ... uCCGUNTANI .LY COMPUFER A �GUNTa NT II .SBECIALIST, r ... i -'HC 2443' SR.-24 HC-2758 SR- 24 �y§cn i 'HC 21 SR-18 PRG ,iNVENTOR'f AND I COMFUT£R CONTROL ACCOCJNTS CRAMMER BOOKKEEPER . - r'ROPERTY MGMT. 7 rs f-- SPECIALIST. ` SR-18 i HC-3026 SR-18 HC 25 SR-14 SPECIALIST • 1 DATA FRG(.ESSING COMPUTER SEN10R CLERK- CCN7RCL CLERK 1` OFERATOR i STENOGRAPHER 1 L 7� nC-'S SR- �I HC-1911 SR-IS 'HC-36 SR-II r II. ACCOUNT CLERK !�EDCAAF NTRY DATA PROCESSING CONTROLCLERK. j-_ SR-8 HC-24 SR i4 HC-1903 SR-VC- I V:^'" _ ACCOUNT CLERK I T. CL<R- Z\ccoijnts I Clc_2F•-N -HC ?z SR-10 ,:dminicva±ion r - Pa, chos'ng Treasury Real Properly (TAN) Temporary! ACCOUNTS DIVISION. .CONT RO1- LER RC 2442 SR -2B . f r ' PAYROLLSECTION ACCOUNTING SECTION S .ACCOUNTANT U. ACCOUNTANT II An - ' HC -2443 SR 24 zn `- HC- 21 SR i8 J ',0GNTROL "CCOUN?S INVENTORY AN BOOKKEEPER I PROPERTY MGMT. SPECIALIST HC -25 SR -.14 HC -75 SR -18 " SENIOR CLERK- . STENGGRFPHER 'H C.-36 SR -It �1 DATA NG CO NTROLOC CLERK L HC -24 SR -14 AC COU NT .CLERK L 'rC-23. SR-'� HC -76 SR -14 HC- 1903 SR- 10 DATA. OCESSING SECTION , r OMPUTER- SPE6IALIST 1.' NC-2758 SR 24 PROGRAMMER HC -3026 SR -.18 HC -19 r1 SR -15 CLERK HC -1835 SR -8 Adm., n i 51101 ion Ac punts Budget p,irCnasrng Treasury Real P; oPerty (TAPS) Temporor DEPARTMAT Or CIVIL SMVICE COUATY Or^ 11AWAII ACCOUAT CLERK Duties Summary: Reviews, posts to, revises and summarizes fiscal records and statements; compiles data and prepares reports; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of Assistant Account Clerk in that the Account Clerk independently performs account recordkeeping work not covered by prescribed procedures and requiring judgment in interpreting procedures and regulations; whereas the Assistant Account Clerk performs account recordkeeping work covered by detailed procedures and where supervision is readily available. This class differs from that of Senior Account Clerk in that the Account Clerk independently performs account recordkeeping work not covered by:prescribed procedures and may supervise the work of others; whereas the Senior Account Cleric supervises or performs the reviewing, posting, revising and surmarizing of fiscal records and statemsntsYai:R1 responsibility for the maintenance of a major section of an accounting system. Illustrative rxamples of Work: Posts to and maintains ledgers, appropriation allotment accounts, voucher registers, individual accounts and other subsidiary records; maintains cash books; classifies and codes expenditures; rakes adjosti7g entries and balances' accounts; takes periodic trial. balances; instructs others in reviewing, checking and posting procedures; schedules, indexes and files bills, warrant vouchers, purchase orders, invoices and other data in accordance with prescribed guides; checks vouchers, invoices, purchase orders and other data for conformance with standards and accuracy of extensions and computations; distributes warrants upon proper identification; records labor time or equipment rental fees for various jobs; prepares and checks payrolls; prepares payroll deductions and with- holding statements; prepares financial statements; compiles and tabulates statistical or fiscal data; maintains inventory control records;.supervises the work of others; maintains personnel rosters; assists in compiling data for budget requests; operates standard office machines such as calculating and adding machines and typewriters. minimum Qualification Requirements: Training and r>_ erience: A combination of education and experience substantially. oquiya).ent to graduation from high school. and 3 years of clerical experience, 2 Of whish shall, been in account recordkeeping work. KnowlcdRo of: bookkeeping principles and practices; office practices and procedures; grammar, spelling and word usage; filing methods and systems; use of standard office machines. ACCOUNT CLMd K Ability to: maintain fiscal accounts and records; detect errors in posting andcalculations; prepare financial reports and statements; interpret fiscal records and data; interpret laws and rules and regulations of the depart- ment; make arithmetical computations; compare names and numbers; operate calculat- ing and adding machines and typewriters, give and follow oral and written instructions; wort: harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. This is an amendment to the specification for the class ACCOUNT CLERK which was approved on September 3, 1957. APPROVE): 1 -MY 9, 1967 rGv✓- C�� Personnel Director Duties Sur.mary: XPART1=7 OF CIVIL SMVICZ O COMITY OF IIAWAII SE11I0i ACCOUdr CIZIK 3V•I?0 t./.V Sets up and maintains accounting records for a major section of an accounting system and perforn-9 or supervises the reviewing, posting, revising .:nd summarizaticn of fiscal records and statements; compiles data and prepares reprrts; and performs other related duties as required., Distinl-uishin7 Characteristics: This class differs frog that of Account Clerk in that the Senior Account Clerk performs or'suoervises to reviewing, postiag, revising and summarizing of fiscal records and statements with responsibility for the maintenance of all accounting records for a major section of an accomting system; whereas the Account Clerk independently perforas account recordkeeping,work not covered by prescribed procedures and may supervise the work of others. Illustrative EX2mples of :•fork: Plans and lays out the :pork required in compiling, reviewing, record ng and reconciling financial transactions for a major section of an accounting sy,te::; compiles and reviews fiscal data; pests to and balances journals and ledgers, and reconciles accounts; maintains ledgers for equipment, labor costs and depreciation schedules; classifies and posts expenditures to budgetary account,; establishes and maintains subsidiary ledgers; maintains allotment ledgers; pr:is and maintains registers; adjusts, closes and balances accounts; prepares pZ:-odic and special financial or statistical reports; writes narrative statements to accompany tables and statistics= materials; prepares analyses of receipts and expenditures; checks vouchers and distributes charges to proper accounts; keeps records of purchases, contacts suppliers and issue purchase orders; prepares general vouchers to make adjust-ents, transfers or corrections; prepares budget estimates; may assign and revie:r the work of others engaged in maintaining account records; operates standard office machines such as calculating and adding machines and t;,Tewriters. Hinimum QLalificaticn 'ecuire-ants: Training and ?xner er.ce: A combination of educaticn and experience substantially equivalent to g:.c,-ation from high school and 4 years of clerical experience, 3 of which shall have been in account recordkeeping work. Knowledr_a of: bookkeeping principles and practices; office practices and procedures; principles and practices of supervision; grarnar, spalling.ard Hord usage; filing methods and systoms; the use of standard office ranch nes. Ability to: maintain fiscal accounts and recor:ls; prepare financial reports and statements; interpret fiscal records and data, interpret lavas, rules and regulations of the depart ent, make arithmetical computations; compare nares and numbers; operate calculatin and adding machines and typewriters; give and follow oral and written instructicrs; work harmoniously with others. SENIOR ACCOUNT CLIC