HomeMy WebLinkAboutCOM 0516.000 2008-2010
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William P. Kenoi
Mayor Nancy E. Crawford
Director
Deanna S. Sako
•?'`•'2~+,^.`•''~~ Deputy Director
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County of Hawaii
Finance Department
25 Aupum Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 • Fax(808)961-8248
August 28, 2009 T
J Yoshimoto, Council Chair and
Members of the Hawai'i County Council -r; j
Hawai'i County Council
25 Aupuni Street
Hilo, Hawai'i 96720 r.,
RE: APPROPRIATION OF FUNDS TO A NONPROFIT ORGANIZATION
The County received a letter from Kokua Counseling Services, a FY2009-10 County
nonprofit grant recipient, informing us that they will be terminating their agency's operations
on July 31 st, and will not be utilizing their grant award of $18,000 for two (2) of their
programs. The Council had awarded $8,000 and $10,000 for their programs entitled
"Affordable Counseling Operations" and "Client Assistance Fund", respectively. Kokua
Counseling Services (KCS) was to provide affordable professional counseling, therapy and
education for East Hawaii residents who face difficult life situations.
Pursuant to Chapter 2, Article 25, Section 2-139(b) of the Hawai'i County Code, "in the
event that a grantee nonprofit organization is unable or unwilling to provide the public
service(s) for which a grant was appropriated, the mayor may direct the finance director to
solicit applications from eligible nonprofit organizations to fulfill the specific public purpose(s)
for which the funds were originally appropriated for the remainder of the fiscal year. The
director shall forward recommended application(s) and appropriation measure(s) to the
council for its decision. Funds appropriated to a successor nonprofit organization shall not
exceed the balance of unexpended County funds awarded to the original grantee nonprofit
organization".
Upon the direction of Mayor Kenoi, a public notice for the solicitation of applications was
published in the local newspapers on August 4, 2009. We were seeking for an organization
to provide affordable professional counseling services similar to KCS, but under one
program.
Enclosed is the lone application received from the Big Island Substance Abuse Council
d.b.a. Kokua EAP, a qualifying organization, to provide affordable professional counseling,
therapy and education; and a resolution transferring $18,000 from the Kokua Counseling
Services accounts to the Big Island Substance Abuse Council d.b.a. Kokua EAP account.
Res. a33-o9~ (
Comm. No. s1 Ref. To: FG
Hawai'i County is an Equal Opportunity Provider and Employer Ref. Dote -$EP 0 2 NO
J Yoshimoto, Council Chair and
Members of the Hawai'i County Council
Page 2
August 28, 2009
We will notify the applicant, Big Island Substance Abuse Council, as soon as the County
Council has acted upon this application.
Should you have any questions, please feel free to call me.
4-1
Nancy E. Crawford
Director of Finance
Enc. Application for Nonprofit Grant Funds
Resolution
rVONPy
Big Island Substance Abuse Council d.b.a. - Agency Name
Kokua EAP(Employee Assistance Program)- Program Name
Agency Director: Stephen C. Zuniga, Psy.D, CSAC
Phone No.: (808) 969-9994 ext 827
Contact Person: Stephen C. Zuniga, Psy.D, CSAC
Phone No.: (808) 969-9994 ext 827
Mailing Address: 135 Pu'uhonu Way Suite 201, Hilo, Hawaii 96720
Facility/Site Address: 297 Waianuenue Ave, Hilo, Hawaii 96720;
135 Pu'uhonu Way Suite 201, Hilo, Hawaii 96720
64-1040 Mamalahoa Hwy Ste 101, Kamuela, H196743
Fax No.: (808) 969-7570
Email Address: drz@bisac.com
Name of Accountant/CPA (include name of firm if applicable):
John Carbonaro, Carbonaro CPA's & Management
Group
Phone No.: (808) 242-5002
Mailing Address: 1885 Main Street Suite 408, Wailuku, HI 96793
Amount of Request for County Funds: $18,000.00
Prior Year(s) Funding:
06-07 07-08 08-09
$00.00 $00.00 $00.00
NONPROFIT GRANT APPLICATION
FISCAL YEAR 2009-10
Page 1
Agency Mission Statement:
The Big Island Substance Abuse Council strives to enhance the quality of care
and innovative services in the areas of Substance Abuse Education, Intervention
and Treatment. We are dedicated to the healing of mind, body and spirit of
individuals, families and others who suffer as a result of alcohol and other
substance use, abuse and addiction.
NONPROFIT GRANT APPLICATION
FISCAL YEAR 2009-10
Page 2
Big Island Substance Abuse Council d.b.a. - Agency Name
Kokua EAP(Employee Assistance Program)- Program Name
Program Description:
Big Island Substance Abuse Council (BISAC) d.b.a. Kokua EAP (Employee
Assistance Program) provides effective, confidential counseling services to
individuals, couples and families in finding life affirming solutions to a variety of
problems. Most traditional Employee Assistance Programs offer services to
employees; however, Kokua EAP also offers assessment and counseling
services to any individuals regardless of race, color, religion, sex or gender, age,
national origin, ancestry, marital status, arrest and court record (except as
provided by Haw. Rev. Stat. 378-2.5), disability, sexual orientation,
military/veterans status, lactation or other grounds protected under applicable
state and federal laws, regulations, and/or executive orders. Our agency-wide
behavioral health services have historically provided services to the indigent who
do not have the financial means to pay for various consumer related fees or
direct service costs.
Kokua EAP is not limited to providing services to employees of business, but also
offers a leadership training program as well as assessment and counseling
services to anyone with mental health needs. Our certified counselors, advanced
degree therapists or licensed professionals (whether contracted or employed)
offer confidential, short and long-term care, in a safe, professional environment.
Individuals seeking counseling services often struggle as they may not have the
financial means to cover their share of the costs or may have exhausted eligible
benefits. Others clients simply do not have the means to pay for needed
services and as a result of this their situations and circumstances deteriorate
further and drain limited community resources which can be avoided if the means
existed to cover costs related to ongoing counseling care to maintain protective
factors which increase the likelihood of a positive outcome to individuals and
families.
BISAC proposes to utilize awarded County Funds to cover payment for ongoing
assessment and counseling services to individuals, couples and families at
subsidized or no-cost rates who have no health insurance, restrictive health
insurance plans, and/or limited financial resources. Services typically address
emotional difficulties, marital and family problems, stress, substance abuse and
other issues as well as anger management groups which may be required. The
good news is that these problems have solutions when identified early and
treated. The services are consistent with our mission and organizational goals
and objectives to: 1)To provide a range of coordinated, comprehensive
treatment services that addresses the multiple health and human service needs
of adult and adolescent substance abusers in our community. 2) To decrease
the incidence, severity and debilitating consequences of alcohol and drug abuse
among Hawaii Island residents through education, psycho-education and
NONPROFIT GRANT APPLICATION
FISCAL YEAR 2009-10
Page 3
individualized treatment modalities. and 3) To effect significant change in the
consumers with substance abuse disorders, resulting in an improved quality of
life for both the individual and family, to include successful integration into the
community. Additionally, any available operational funds will be used to cover or
reduce any operational expenses required to provide services. Such operational
expenses typically include salaries, rent, brochure costs, supplies, IT hardware
and software support, communication equipment and monthly service costs,
audit fees, as well as ongoing staff training and operational costs associated with
maintaining organization wide CARF accreditation.
Total Budget and Position Count
Total Program Budget $37,000 Total Program Position Count 4 PT
Total Agency Bud et $5,523,704 Total A enc Position Count 87
Program Objectives:
1) Provide immediate access to assessment and counseling services to any
individuals who are assessed as meeting a mental health diagnosis according to
the DSM-IV and voluntarily agree to participate in counseling.
2) Increase the availability of outpatient services to individuals who may have
limited funding, or no funding availability to cover client fees or counseling
services costs.
3) Decrease the number of days between when an individual requests
counseling services and the date that those services commence, by funding
treatment-on-demand services.
4) Respond to the growing demands for mental health services to East Hawaii
residents which have seen services reduced or cut at the State level by the
Governor due budget short falls.
5) Reducing the strain on hospital admissions to the emergency room by 30%
for a related mental health disorder as a result of engaging the individual in
ongoing counseling.
6) Identify appropriate support networks and actively participate to assist the
individual with linkage to appropriate support systems.
7) Increase education and training opportunities to interested East Hawaii
community professionals or clients on a variety of profesional and consumer
related topics offered to the public at a minimal cost.
8) Provide rarely offered or available culturally based, best practices counseling
services, as needed or upon request, to a culturally diverse population who
prefer alternative healthcare interventions.
NONPROFIT GRANT APPLICATION
FISCAL YEAR 2009-10
Page 4
Program Highlights:
1) • Offered monthly training in FY 2009 and have published training
schedule for FY2010.
2) • Self referral demands for family counseling services increased over self
referrals for individual counseling.
3) • Participated in employee sponsored and community sponsored
wellness and health fairs.
4) • Increased demand for culturally based interventions (Ho'opono pono)
by employer supervisors and clients of EAP plan.
5) • Self referrals versus employer related referrals increased by 3:1.
6) • Approximately 60% of the referrals seeking counseling services are
women.
7) • Successful linkage to appropriate resources averted a crisis for a
potential mental health client.
8) • Services were expanded to include a Leadership Training Program and
Anger Management classes for eligible clients.
NONPROFIT GRANT APPLICATION
FISCAL YEAR 2009-10
Page 5
Big Island Substance Abuse Council d.b.a. - Agency Name
Kokua EAP (Employee Assistance Program) - Program
Name
Performance Measures:
FY 2007-08 FY 2008-09 FY 2009-10
Actual * Budget* Estimate
Treatment Units 163.55 67.75 175
*If applicable
Program Expenditures
FY 2007-08 FY 2008-09 FY 2009-10
Actual * Budget* Estimate
Salaries and Wages $27,183 $17,185 $20,000
Professional Fees
Operations $9,188 $14,571 $17,000
Equipment $1,000
Other"
Total $36,371 $31,756 $38,000
* If applicable
° Please explain in detail on separate sheet
NONPROFIT GRANT APPLICATION
FISCAL YEAR 2009-10
Page 6
Big Island Substance Abuse Council d.b.a. - Agency Name
Kokua EAP(Employee Assistance Program - Program Name
Program Funding Sources: Identify all funding sources (specific to this
program only)
Revenue Source FY 2007-08 FY 2008-09 FY 2009-10
Actual * Budget* Estimate
Hotel Contract $8,711 $4,831 $5,000
Total $8,711 $4,831 $5,000
*If applicable
Explain what plans, if any, your agency and/or program has to increase
revenues to support this program. When do you anticipate your program
to become self-sustaining?
Big Island Substance Abuse Council d.b.a. Kokua EAP continues its efforts to
diversify funding sources and expand services where appropriate throughout the
State and Island of Hawaii. Kokua EAP continues its efforts to reach out to
employers to educate them regarding the need for contracting such services;
especially when times are difficult and stress factors increase for individuals and
families which directly impacts an individual's work performance. Kokua EAP is
increasing awareness of its training program topics offered to professionals and
any interested consumers on a monthly basis on various behavioral health
topics. Where feasible, BISAC is pursueing third party reimbursement for mental
health services provided by professional or certified staff.
A conservative fiscal philosophy coupled with a team of skilled and dedicated
staff members has enabled BISAC to expand and retain a positive, prominent
presence in the community for the past 46 years. BISAC's sound fiscal policies
are incorporated into decisions related to program expansion or to enter market
niches that would expand the behavioral health continuum. The $18,000
NONPROFIT GRANT APPLICATION
FISCAL YEAR 2009-10
Page 7
requested for East Hawaii under this proposal will go towards supporting this
proposal's requests; $10,000 to the client assistance fund to subsidize low cost
or no-cost counseling services to individuals, couples and families who have no
health insurance, restrictive health insurance; and or limited financial resources
to cover any and all counseling services. The other $8,000 will be used to cover
program operational costs.
NONPROFIT GRANT APPLICATION
FISCAL YEAR 2009-10
Page 8
~l6 tSLAN9 Su@yS~p1~1cE A-e,SC C.ou,ac„ d.6.ck.
KoKur~ EH~ ~~M~~o~El=. ~~STflNCI, pC~(~RM~
I (we) have read and understood all of the eligibility requirements; grant
conditions; award procedures; and records, reporting and fiscal accountability
requirements as mandated in Article 25, Sections 2-135 - 2-142.2, Hawaii
County Code, relating to Appropriation of Funds to Nonprofit Organizations.
I (we) hereby certify that information supplied herein including all supporting
documents is correct and that I (we) have the authority and ability to fully
administer the program(s) pursuant to law.
I (we) understand that information supplied herein shall be made public
according to Chapter 92F, Hawaii Revised Statutes.
If awarded a grant from the County of Hawai'i, I (we) understand and will
comply with the requirement to submit a year-end report to the County
Council within 60 days after June 30 of the fiscal year. The report shall
include an explanation of the public benefits derived from the awarding of
the grant, a complete accounting of all expenditures supported by County
of Hawai'i grant funds, and a listing of other funding sources and amounts
obtained during the award period. Failure to submit a timely, complete, and
accurate year-end report will impact the evaluation of your program's or
agency's future funding requests.
Signature of Board Fresident/Chair Date
4igure of Exec jr ctor Date
UNSIGNED PROPOSALS WILL NOT BE ACCEPTED!
NONPROFIT GRANT APPLICATION
FISCAL YEAR 2009-10
Page Ct