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Home My WebLink AboutAGE FC 09/15/2009 2008-2010 Dommlc Yagong Chair Donald Ikeda Vice Chair DATE: PLACE: TIME: Guy Enriques, Member Brenda Ford, Member Kelly Greenwell, Member Pete Hoffmann, Member Emily I Naeole, Member Dennis "Fresh" Onishi, Member J Yoshimoto, Member HAW AI'I COUNTY COUNCIL COMMITTEE ON FINANCE 17th Session ....... (".:.' c-, ,-) c.~ (f) ,-n -';:1 = - , , _3 '...;) I:,,) '-J September 15,2009 (Tuesday) Councilroom Ben FranklIn BuildIng, 2nd Floor 333 Kilauea Ave HIlo, Hawai'i 2 30 P m (Note: Please turn cell phones, pagers and other mobile communication devices on silent mode.) CALL TO ORDER STATEMENTS FROM THE PUBLIC ON ITEMS ON THE AGENDA REFERRALS Comm 4 3 Comm 510 FOURTH QUARTER REPORT OF CLAIMS/CASES - APRIL THROUGH JUNE 2009. FISCAL YEAR 2008-2009 From Deputy CorporatIOn Counsel Joseph K, Kamelamela, dated August 25,2009. transmittIng the above report, pursuant to SectIOn 2-9 of the Hawai'i County Code UPDATE FROM THE DEPARTMENT OF FINANCE ON RESOLUTION NO 105-09, RELATING TO THE NEGOTIATIONS FOR THE IMMEDIATE PURCHASE OF OPEN SPACE PROPERTIES USING THE TWO PERCENT OPEN SPACE PRESERVATION FUND (specifically requests an update on the Kawa'a, Pa'o'o, Kalholena and Puaoua'a land acquISItIOns) From Councilmember Pete Hoffmann, dated August 26, 2009, requestmg 30 mmutes for the above report from the FInance Department Servmg the Interests of the People of Our Island Hawal" County IS an Equal Opportunity PrOVider and Employer FC-17 Comm.515: (Res. 232-09) Comm.516: (Res. 233-09) Comm.517: (Res. 234-09) (Bill 145) Comm. 518: Page 2 September 15,2009 A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM THE DESIGNATED FUND ACCOUNT(S) AND CREDITING SAME TO SAME TO A DESIGNATED FUND ACCOUNT(S) (transfers funds of$955,123.86 from the Data System's Wireless E911 System account and credits same to the Police Department's E-911 account) From Finance Director Nancy E. Crawford, dated August 31, 2009, transmitting the above resolution. A RESOLUTION TRANSFERRING/APPROPRIATING AN APPROPRIATION OUT AND FROM THE DESIGNATED FUND ACCOUNT(S) AND CREDITING SAME TO A DESIGNATED FUND ACCOUNT(S) {transfers funds of$18,000 out and from the following Kokua Counseling accounts: Client Assist ($10,000) and Afford Counsel Operations ($8,000); and credits to the BISAC - Kokua EAP (Employee Assistance Program) account} From Finance Director Nancy E. Crawford, dated August 28, 2009, transmitting the above resolution. Kokua Counseling Services, a FY2009-1 0 County non-profit grant recipient has informed the Finance Department that they will not be utilizing the funds. Therefore, the department solicited for applications and granted the award to a program administered by the Big Island Substance Abuse Council (BISAC). RESOLUTION AUTHORIZING THE OFFICE OF THE MA YOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF HAWAI'I DEPARTMENT OF THE ATTORNEY GENERAL, PURSUANT TO HRS 46-7, FOR THE VICTIMS OF CRIME ACT GRANT FUNDED BY THE AMERICAN RECOVERY AND REINVESTMENT ACT; and AN ORDINANCE TO AMEND ORDINANCE NO. 09-64, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAI'I FOR THE FISCAL YEAR ENDING JUNE 30, 2010 (appropriates revenues of $99,567 in the Federal Grants- Victims of Crime Act - ARRA account; and appropriates same to the Prosecuting Attorney's Victims of Crime Act - ARRA account. This Federal American Recovery and Reinvestment Act award will be used to provide assistance services to victims of felony and misdemeanor violent crimes) From Finance Director Nancy E. Crawford, dated September 1,2009, transmitting the above resolution and bill. PROPOSED AUDIT PLAN FOR FISCAL YEAR 2009-2010 FROM THE OFFICE OF THE LEGISLATIVE AUDITOR {subject to audit scope and availability or audit resources, proposes performance audits for the Departments of Water Supply, Public Works (CIP Contract Supplements and Change Orders for FY2006-2007 audit follow-up) and Parks and Recreation} From Legislative Auditor Colleen M. Schrandt, dated August 31, 2009, transmitting the above proposal. FC-I7 Comm.519: Comm. 520: Page 3 September 15,2009 SINGLE AUDIT REPORT OF THE COUNTY OF HAW AI'I FOR FISCAL YEAR ENDING JUNE 30, 2008 PREPARED BY KPMG LLP (includes summary reviews of maior federal financial assistance programs) From Legislative Auditor Colleen Schrandt, dated September 1,2009, transmitting the above report, as a part of the County's overall audit contract. FINANCIAL AUDIT REPORT OF THE COUNTY OF HAW AI'I FOR THE FISCAL YEAR ENDED JUNE 30, 2008 AND MANAGEMENT LETTER DATED MAY 27, 2009, PREPARED BY KPMG LLP (this year's Management Letter contains findings and recommendations related to collection of receivables and access to programs and data) From Legislative Auditor Colleen M. Schrandt, dated September 1,2009, transmitting the above report, pursuant to Section 10-13, Hawai'i County Charter. UNFINISHED BUSINESS: Comm.427: (Bill 106) Comm. 456: AN ORDINANCE AMENDING CHAPTER 2, ARTICLE 42, HAW AI'I COUNTY CODE 1983 (2005 EDITION, AS AMENDED), RELATING TO THE PUBLIC ACCESS, OPENSP ACE AND NATURAL RESOURCES PRESERVATION FUND (requires the commission to list at least 10 properties which should be purchased, in order of priority, in their annual report; strikes the ability for the council, by resolution, to select the land or lands to be preserved; and provides for lands on the previous priority lists to remain active while purchases are being negotiated) From Councilmember Pete Hoffmann, dated June 30, 2009, transmitting the above bill. Postponed: August 18, 2009 (Note: There is a pending motion made by Mr. Hoffmann and duly seconded by Ms. Naeole to close file on Comm. 427 and recommend passage of Bill 106 on first reading.) UPDATE FROM THE DEPARTMENT OF FINANCE'S REAL PROPERTY TAX ADMINISTRATOR ON THE REAL PROPERTY TAX COLLECTION AS OF AUGUST 22 From Councilmember Pete Hoffmann, dated July 23, 2009, requesting 30 minutes for Real Property Tax Administrator Stanley Sitko to present the above update. Postponed: September 1, 2009 (Note: There is a pending motion by Mr. Hoffmann and duly seconded by Ms. Ford to close file on Comm. 456.) FC-17 Page 4 September 15,2009 Bill 132: (Draft 2) (Comm. 488.26) AN ORDINANCE TO AMEND CHAPTER 2, ARTICLE 19, HAW AI'I COUNTY CODE 1983 (2005 EDITION, AS AMENDED) RELATING TO COUNCIL APPROVAL FOR CERTAIN COUNTY LAND TRANSACTIONS (requires Council approval for land transactions of ten acres or larger; and that the Director of Finance will submit a resolution including the terms of sale or lease, the intended use of the property and the name or names of the perspective buyer or lessee for the Council's approval): From Councilmember Dominic Yagong, dated August 14,2009, transmitting the above bill. Postponed: September 1, 2009 (Note: There is a pending motion made by Ms. Naeole and duly seconded by Mr. Hoffmann to close file on Comm. 488 and recommend passage of Bill 132, as amended to Draft 2, on first reading. Comm.488.25 From Finance Director Nancy E. Crawford, dated August 31,2009. ADJOURNMENT The meeting place is accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8245 by September 10,2009. TTY users may use Relay Service 711-961-8245 to contact our office. Copies of this agenda and items listed on the agenda are available on the County Council-Clerk web page at http://co.hawaiLhLus/counciVagendasandactions.htm. For further information, please call 961-8245. Public Attendance Via Videoconference is available at the following locations until 4:30 p.m., or later in the event public witness testimony has not been completed: . Kona Council Office, Kailua Trade Center, 75-5706 Hanama Place, Suite 109, Kailua-Kona; and . Waimea Council Office at the Holomua Center, 64-1067 Mamalahoa Highway, Suit~,5. If for technical or other unanticipated circumstances the video connection cannot be made and/or is disrupted, the scheduled meeting will continue. Submitting Testimony: Those wishing to testify in person must register with the County Clerk's staff. Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Testimony may also be submitted (1) by mail to the County Clerk's Office in Hilo at 25 Aupuni St., Hilo, Hawai'i, 96720; (2) by facsimile to (808) 961-8912; or (3) bye-mail tocounciltestimonv@co.hawaii.hi.us. Please submit separate testimony for each item. Copies will be distributed at the meeting only if they are received before 12:00 noon on the business day prior to the meeting. All oral and written testimony will be made a part of the public record. FC-I7 Page 5 September 15,2009 Viewing of Meetings on Government Access Television - Channel 52: Environmental Management and Food & Energy Sustainability Committee meetings - Tuesdays, September 22 and 29,2009 at 7:00 a.m. and 6:30 p.m.; Public Works & Intergovernmental Relations, Planning, and Finance Committee meetings - Thursdays, September 24 and October 1,2009 at 7:00 a.m. and 8:30 p.m.; and all five Committee meetings - Saturday, September 26,2009 at 8:00 a.m. and 5:00 p.m. These airtimes are subject to preemption by broadcasts from the State Legislature.